campraplication

8/9/2019 campraplication

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ICT Camp Replication

Klaikong VaidhayakarnChangeFusion.org

Twitter: @klaikong

Mekong ICT Camp 2010

ChiangMai


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Inspiration


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Philosophy

peer-to-peer approach to learning and teaching.


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Problem in the region

- The need for local support,

- The lack of effective usage of ICT4D and,

- the lack of a self-supported local community of practitioners


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Step to organize the camp


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8 months at least for preparing


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Month 1 2 3 4 5 6 7 8

Step Pre-Pre p oduction Pr production Event


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Draft a Concept Paper that articulates the overall vision of the event for partners

and funders. This document should be updated as the planning becomes

increasingly concrete.

Start recruiting potential advisory group members

Begin researching potential venues

Secure seed funding

Search for sponsors and funding

Make final go/no-go decision based on funding

Month 1 2 3 4 5 6 7 8

Step Pre-Pre p oducti n Pre produc ion Event


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The venue


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Main Halloff-session area

Breakout rooms

Camps layout


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Choose dates (check other events clashes, weather, local holidays)

Make first short announcements to friends and funders

Publish a brief announcement on www site (use text from the Concept Paper, or

text from your Announcement)

Choose venue

Month 1 2 3 4 5 6 7 8

http://replication.tacticaltech.org/util/title-link/Announcementhttp://replication.tacticaltech.org/util/title-link/Announcementhttp://replication.tacticaltech.org/util/title-link/Concept%20Paperhttp://replication.tacticaltech.org/util/title-link/Concept%20Paper


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Revise budget based on real quotes/proposals

Choose and invite key and local facilitators [with advisory group and partners]

Decide the content tracksPrepare advisory group for application review

Create mailing lists (participants, facilitators, logistical/organizational)

Month 1 2 3 4 5 6 7 8



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Sessions design

- Main learning sessions

- Skills sharing sessions (ad-hoc)

- Spacial events such as ballroom dance, yoga, painting, salsa, etc...


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- Make announcements / invitations

Make general Announcement and send individual notes to partners,

funders, and people in your network

Invite potential future partner(s)

- Receive applications, respond to questions and comments

Month 1 2 3 4 5 6 7 8



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Application deadline (1 1/2 months to go until first day of the Camp)

Review applications and select participants

Launch the participants' mailing list

Send invitation letters to selected participants and facilitators (for visas)

Month 1 2 3 4 5 6 7 8



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Make t-shirts

Small team travels to location

Finalise logistics for evening sessions and outing day (see Off Agenda programme)

Prepare Welcome Pack

Confirm facilitators' needs

Facilitators arrive and meet the day before the Camp starts

Break out in content track groups and do a rough plan of the week's content.

Month 1 2 3 4 5 6 7 8

http://replication.tacticaltech.org/util/title-link/Welcome%20Packhttp://replication.tacticaltech.org/util/title-link/Welcome%20Packhttp://replication.tacticaltech.org/util/title-link/Welcome%20Packhttp://replication.tacticaltech.org/util/title-link/Off%20Agenda%20programmehttp://replication.tacticaltech.org/util/title-link/Off%20Agenda%20programme


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Registration, invoicing, room assignment

Copy tickets for reimbursement (see Travel Reimbursement)

Day 1: Open plenary in the morning; Spectogram introduced; break into tracks for

the afternoon

Document and stream the event (photos, movie, recordings, blogging, ...)

Have a sport-like event, such as stretching-yoga

Note potential outcomes

Update the note to donors and sponsors during the event

Exchange t-shirts for feedback forms (see Feedback Analysis)

Make a plan for follow up and collaboration

Hold two debriefing sessions, one with all facilitators and key participants on the

last day of the camp, and a second one with faciliators and organisers after

participants have left. See Graceful Shut Down for more information.

Month 1 2 3 4 5 6 7 8

http://replication.tacticaltech.org/util/title-link/Graceful%20Shut%20Downhttp://replication.tacticaltech.org/util/title-link/Feedback%20Analysishttp://replication.tacticaltech.org/util/title-link/Spectogramhttp://replication.tacticaltech.org/util/title-link/Travel%20Reimbursementhttp://replication.tacticaltech.org/util/title-link/Graceful%20Shut%20Downhttp://replication.tacticaltech.org/util/title-link/Graceful%20Shut%20Downhttp://replication.tacticaltech.org/util/title-link/Feedback%20Analysishttp://replication.tacticaltech.org/util/title-link/Feedback%20Analysishttp://replication.tacticaltech.org/util/title-link/Spectogramhttp://replication.tacticaltech.org/util/title-link/Spectogramhttp://replication.tacticaltech.org/util/title-link/Travel%20Reimbursementhttp://replication.tacticaltech.org/util/title-link/Travel%20Reimbursement


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Post-production (during the 2 months after the Camp)

Send Thank You Notes to key organisations and people

Analyse feedback forms and compile a report

Search and collect post-event coverage (see Media Coverage Report)

Post reports, articles, feedback and outcomes on the web

Conduct post-event publicity

Compile funders' pack (see Final Report for information on the final narrative and

financial reports, media reports, feedback analysis, photos, giveaways etc.)

Articulate and begin carrying out a plan for continuing to support the community
http://replication.tacticaltech.org/util/title-link/Final%20Reporthttp://replication.tacticaltech.org/util/title-link/Final%20Reporthttp://replication.tacticaltech.org/util/title-link/Final%20Reporthttp://replication.tacticaltech.org/util/title-link/Thank%20You%20Noteshttp://replication.tacticaltech.org/util/title-link/Thank%20You%20Notes


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The sponsors


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The local sponsors

- Private companies

- Government agencies


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The advisors


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References- Tactical Technology Collective, Source Raplication

http://replication.tacticaltech.org/

- Asia Source I - 2005

http://www.mahiti.org/free-open-source/asiasource/

- Asia Source II Wiki

http://asiasource2.iosn.net/mediawiki/index.php/Main_Page

- Asia Source III

http://asiasource3.net/

- Mekong ICT Camp 2008

http://www.mekongict4d.org/wiki/doku.php?id=welcome_to_the_mekong_ict_camp_2008

- Mekong ICT Camp 2010

http://www.mekongict.org
http://www.mekongict.org/http://www.mekongict.org/http://www.mekongict.org/http://www.mekongict.org/

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