Camp Hoover Site Reservation Packet (5)

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Transcript of Camp Hoover Site Reservation Packet (5)

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2013-2015Dear Camping Coordinator,We are pleased that you are interested in renting space at one of the Girl Scout Heart of New Jersey camps for your event.We appreciate the opportunity to serve you.This packet includes important information including fees, a site map and reservation form. Please read carefullyall of the documents and fill out the enclosed Site Reservation Form and return with the required $100.00 non- refundable/non-transferable deposit. Reservations will be entered in our schedule only when a deposit and the proper paperwork are received.All cancellations and site releases must be received in writing 16 weeks prior to your arrival at camp. Final paymentis due 8 weeks prior to your arrival as well. All paperwork and necessary certifications are due at least two weeks prior to your arrival. In addition, Girls Scouts groups should follow trip procedures including completing a Troop Trip Application.We will contact you prior to your event to offer any assistance you may need in planning your stay with us. It is likely that youwill be sharing the facility with others and scheduling is necessary to accommodate the needs of everyone on site. When sharing the facility contact information will be shared with all parties.If you have any questions please do not hesitate to contact me at [email protected] date and Camp Hoover.in the subject line please indicate your2014page 1 of 9www.gshnj.org

Camp Hoover Site Reservation Feesincludes refrigerator, stove, cooking equipment, dishes and silverware for 46, microwave and prep space.includes refrigerator, stove, cooking equipment, dishes and silverware for 46, microwave and prep space.fire circles and picnic tablessmall sleeping rooms.Full kitchen- includes refrigerator, stove, cooking equipment, dishes and silverware(Per Site)$60 / $802014page 2 of 9www.gshnj.orgSITEDESCRIPTIONGSHNJ One Night/Two NightsNon-Profit One Night/Two NightsHeronwoodCapacity46Modern chalet suitable for co-ed living and heated for year round use. Sleeps 46 two rooms of 20 and one room of 6 with bunk beds and mattresses. Large room with a wood burning stove, tables and benches. Two separate bathrooms each with two showers, two toilets and two sinks. Full kitchen Outdoor fire circles, decks and picnic tables$250 /$400$350 /$560EvergreenCapacity46Modern chalet suitable for co-ed living and heated for year round use. Sleeps 46 two rooms of 20 and one room of 6 with bunk beds and mattresses. Large room with a wood burning stove, tables and benches. Two separate bathrooms each with two showers, two toilets and two sinks. Full kitchen Outdoor fire circles, decks and picnic tables$250 /$400$350 /$560SinawikCapacity24Heated cabin sleeps 24 four bedrooms each with three bunk beds. Meeting room with rock fireplace, tables and benches. Full bathroom with three showers, three toilets and three sinks. Full kitchen- includes refrigerator, stove, cooking equipment, dishes and silverware for 26, microwave and prep space. Outdoor$175 /$280$250 /$400Berry HillCapacity26Cabin with wheelchair accessibility and heated for year round use. Sleeps 26 two small rooms sleep 4 each and large room of 18 with bunk beds and mattresses. Meeting room with rock fireplace, tables and benches. Full bathroom with two showers, two toilets and two sinks and then additional bathrooms offfor 26, microwave and prep space. Outdoor fire circles and picnic tables$175 /$280$250 /$400Seasonal Accommodations- Mid April to Mid October5 Sites Available (capacity 46 each site) see belowBirch Hollow Hickory Hill Cedar Ridge Maple Glen Oak KnollEach site has 8 platform tents that contain 5 cots, 5 mattresses and 5 crates. Each site has a screened counselor cabin with electricity, 6 beds, 6 mattresses and 6 crates. Cindy (or bathhouse) has electricity, flush toilets, hot showers and sinks. Program Shelter is a large covered pavilion with a storage closet. Program shelter has picnic tables, benches, refrigerator, cooking equipment, charcoal grill and emergency phone system$140 /$225 (Per Site)$185 /$290IndividualTent/ Counselor CabinCounselor cabins and tents can be rented individually when groups are smaller and there is space to allow for such a rental. See above for the capacity and set up of tents and cabins. When a full site is not rented it is possible to be shared with another group.$30/50Per tent$40 / $60Per cabin$40/$60Per tentPer cabinValhallaCapacity 20Large open shelter with secure storage, sink and flush toilets. Plenty of space to pitch your own tents. Firecircles, picnic tables and benches as well as cooking equipment.$25 / $40$50 / $70Misty KnollPrimitive camping site. Locations for pitching tents and for fire circles. Trough sinks with running water.Free$25 / $40CIT Cabins(3)Capacity 8Three small cabins at the main entrance to camp. The cabins have 2 sleeping rooms with 2 bunk bedseach, indoor bathrooms, full kitchen with stoves and an eating area. Outdoor fire circle and porches on all cabins.$60 / $95(each)$80 /$120Day Trip$5 per day$5 per day

Camp Hoover Program Reservation Feesinclude wading, fishing, water related badge work, etc.Facilities FeesMorning$50$50$40Afternoon$50$50$40Evening$50$50$40Townley HallDining Hall for ProgramCreation Studio*Fees for additional facilities are based on a 4-hour block of time.**Refrigeration: $40 for two days.**** Meal Plans Available***Kitchen (own cook): $80 per meal.Whole Day$60$60$60$100Half Day$30$30$30$502 Hours$15$15$15$25Waterfront SwimmingWaterfront Boating Rope Course Archery CourseStaff FeesLifeguards, Boating instructors, Ropes Course instructors, Archery Instructors and additional staff are paid a full or a half day fee. These fees will be part of the final invoice and the staff members will be paid through the council after providing the necessary service to the Camporee.2 hours $35Half Day $65Whole Day $1352014page 3 of 9www.gshnj.orgSITEDESCRIPTIONTownley HallAvailable year round as indoor program space. Stone fireplace, kitchen with sink and refrigerator, two bathrooms, deck with tables and chairs. Activities can include roller skating, indoor games, yoga, floor hockey, pillo pollo, etc.Low RopesCourseAvailable Spring to Fall. A group cooperation and problem solving activity. Requires a trained Low Ropes Course instructor to lead the activities.WaterfrontFacilitiesBoating available April to October- row boating, canoeing and funyaking. Swimming available June to September. All activities require parental permission and a health history. Requires qualified lifeguards for all activities. Other activities canCreation StudioArts and Crafts room location below the Dining hall. Bring your own craft materials or work with what is available. Supplies available for your use include crayons, markers, paper, ribbon fabric ,etc. Other activities that can be arranged include candle making, leather work, beading and basket weaving.Dining HallCan be utilized as a program area or for meals. Industrial kitchen is available to be used by trained adults. Other activities can include bingo, dances, indoor fires and more.PlayfieldLarge open space with picnic table. Shed houses equipment for soccer, softball, volleyball, badminton, tug-o-war and more.Hiking TrailsFive marked trails available to explore including a Night trail A wide variety of terrains and habitats including a transitional forest, animals and plant life, vestiges of the past such as arrowheads, a lime kiln and old rock walls.AmphitheaterIdeal location to hold large group campfires. Seats up to 400 on benches with fire circle and room to perform in front.ArcheryAvailable Spring to Fall. Learn the basics of archery; including safety, how to hold bow and shoot.

grIscoutsheart of new jerseyCamp Hoover Site MapSports Fie.\dsar2014v.gshnj.org

Site Reservation Form Camp HooverPlease complete this reservation form and return it with your deposit. A confirmation, invoice, and siteInstructions:specific packet will be emailed to you. No reservation request will be held without the deposit payment.Questions:Please email Deb Hooker directly at email at: [email protected] or call 973-383-3220Type of Rental Group: circle oneGSHNJ CouncilGSHNJ SU # GSHNJ Troop # Out-of-council GSNon-ProfitPrivateType of Activity: Anticipated Attendance:Person in Charge of Activity:# of children # of adults NameTelephone (Day)AddressCell PhoneCity/State/ZipEmail AddressFacility Requested: Please indicate your three choices by order and your arrival and departure time.HeronwoodEvergreen Sinawik Berry Hill CIT Cabin Misty Knoll Day TripChoice Hickory HillCedar Ridge Birch Hollow Maple Glen Oak Knoll ValhallaChoice Choice Choice Choice Choice Choice Choice 134Choice Choice Choice Choice Choice Arrival Departure Site Reservation:Total fees of $100 or less must be paid in full at the time of the reservation in order to hold the site.If the fees total over $100, a deposit of $100 is due at the time of the reservation in order to hold the site. The remainder of the rental fee is due 8 weeks prior to arrival at camp.If the date you requested is available, a rental invoice with billing information will be issued. If the date is not available, the Camp Support Manager will notify you.All Non-GSHNJ rental groups will need to provide a Certificate of Insurance naming GSHNJ as the insured for dates of the tripCanceling a portion of the site or the entire site:All cancellations must be received in writing 8 or more weeks prior to your arrival date. If you cancel by this time, you will receive a refund minus the depositNo refund will be issued if fewer than 8 weeks notice is given.If the site is closed by GSHNJ due to weather or maintenance problems, a credit for a future site rental or a full refund will be issued.Payment Method: circle one / make payable to Girl Scouts Hea