Cambridge International

Examinations (CIE)

An introduction to supervision

November 2015

The Examinations Team

Maggie CasserlyExaminations Officer

Belén O’CurryExaminations Officer

Maximiliano MárquezSystems and Logistics

Paula CortiExaminations Manager

helpdesk@essarp.org.ar

www.essarp.org.ar

Manual for

Supervisors

Timetable

Please keep acopy in theTransparentPlastic Folder

Test Date Windows

Set Dates

Number of Supervisors

Written exam 1 supervisor up to 5 candidates

+ 1 Assistant Sup between 6 and 30 candidates

+ 1 invigilator every 30 candidates after 30

Practical

exam

(Science &

ICT)

1 Supervisor up to 5 candidates

+ 1 Assistant Sup between 6 and15 candidates

+ 1 invigilator every 15 candidates after that

Invigilators are provided by the school.

Contact the School right away!

Introduce yourself

Leave contact details (mobile, email…)

Ask for any Access Arrangement

Ask for number of exam rooms

Art and ICT dates

What to do next…

First Visit to school

Access Arrangements:

Extra time 25%, 50%...

Use of a word processor

Enlarged prints

Windows for Art and Design

IGCSE 1 July – 31 October

8 hours per paper

AS/A Level 5 October – 5 November

15 hours- 1 paper

Full instructions in Manual for Supervisors

Keep exams in safe until pick up!

Windows for ICT

IGCSE

Practical A 0417/2: 7 Oct – 13 Oct

Practical B 0417/3: 14 Oct – 20 Oct

AS/A Level

Practical Test A: 9713/2 5 Oct – 11 Oct

Practical Test B: 9713/4 8 Oct – 14 OctIf more than 1 group, they have to be held back-to-back

Clashes

Changes in Starting time

What to do next…

Tell them to contact you the moment they

receive the boxes with question papers! The

School will receive several despatches!

Location of the safe

What to do next…

Ask Exams Coordinator for location of the safe

Requirements:

Securely locked room

Solid door

If windows or glass panel

on door: a) bars or b) alarm

Up to 3 key holders

Contact Paula if

not complying!

First Visit to School

•Special permissions, in writing, from ESSARP

or CIE: all forms should be kept in the

transparent folder

Agreement

Clashes

Using an alternative venue

use of photocopies Literature Open Books

First Visit to School

All these forms should be kept in the transparent plastic envelope.

Agreement

First Visit to School

All these forms should be kept in the transparent plastic envelope.

Clash Form

First Visit to School

All these forms should be kept in the transparent plastic envelope.

Change in Starting Time Form

First Visit to School

All these forms should be kept in the transparent plastic envelope.

Using an Alternative Venue Form

First Visit to School-

•Check this before each exam

First Visit to School

Calculators Dictionaries

Please check guidelines in Manual for Supervisors

Pencil cases: Transparent!

Zip-lock type bags

Despatch A:

Manual for

Supervisors for

Distant Centres

Transparent Folder

Paper

Despatch A: MUST be in main exam room at all times

Cambridge Handbook

(International) 2015

Administrative Guide

(International) 2015

Despatch A Seating Plans (Only

write Cand. Number)

Seating Plans Blank

(for Art and Practicals)

Additional Materials

List

Script Despatch

Forecast Grades (School)

MS1 Form (School)

Attendance registers (Sup)

Notice to candidates (Sup)

Graph Paper (Sup)

Despatch B

Envelopes (Sup)

Graph Paper (Sup)

Math Formulae* for AS/A

Level (Sup)

Despatch C: (for the Supervisor)

Question Papers

Despatch A: (for the Supervisor)

Please KEEP SIGNED RECORDS of receipt of questionpaper envelopes in plastic envelope with Seating Plans,Attendance Registers, etc.

Read Agreement

NEW! Candidate cards for desks can

be downloaded from the Enrolment

Site

With Exams Coordinator

Survival kit:

o masking tape

o pair of scissors

o string

o extra pens and pencils

With Exams Coordinator

Key Times

• Candidates need to be either in an exam or under Full

Centre Supervision at the Key Time.

• If a candidate finishes early and wants to leave the room

before the Key Time passes ….

Starting Times

9am and 1,30pmNEW: all am Listening tests should start at 9.15am

10am and 2pm

Full Centre Supervision

Will only apply when there is a Clash or if students

finish their exam before the KEY TIME.

Clash

Same candidates with exams timetabled at the

same time. They will sit for one after the other one.

(Break between exams – Full Centre Supervision).

Clash Form

SILENCE PLEASE-EXAM IN PROGRESS

Posters

(Signs like this should be outside the exam

room, and hallways leading to it.) (School)

Exam room

• Desks 1.25 m apart in all

directions- more (as much as

you think necessary) for multiple

choice papers

• Candidate cards on each desk

• No display material visible on

any wall or window.

• A clock that all candidates can

see.

Exam room

• Display the Centre number, Subject Name and Number,

start and finish time on board, and the posters on walls so

that all candidates can see them.

Centre Nº:

Centre Name:

Subject Name:

Subject Nº:

Start time:

Finish time:

Before the exam Very Important!! Check Additional Materials database (electronic version

https://www.essarp.org.ar/category/supervisors/)

4 different possibilities

Before the exam

• ICT Practicals are held in the Computer Lab

• Full instructions will be sent by email. Tips

(Manual for Supervisors)

Practical examinations:

ICT and Science Practicals

Before the exam

• Science Practicals are held in the SchoolLab.

• Material for this paper is provided by theSchool.

• Candidates are not allowed to share it.

• The Science teacher should be in the roomdoing the same paper, his/her work must notbe seen by students.

IGCSE Literature (0486 English)

NEW!!!!

Paper 11 : Poetry and Prose No books!

Paper 21: Drama No books!

Paper 31: Drama (45 m) Open books!

Paper 41: Unseen No books!

IGCSE Literature (0488 Spanish)

Open Books Paper (27 schools)• Supervisors are allowed and must open the question

paper envelope 1 hour before the scheduled start of theexam.

• The Literature teacher or a member of staff should bethere to help.

• The aim is:

a) To check that texts have no notes, underlining orhighlighting

b) To find the passages quoted in the paper, in thedifferent editions and inform them, in writing, on theboard.

•

Exam Day

What to take to the exam room

Survival kit

+ Attendance

Register + Grey

Envelope + Label

•

Exam Day

once candidates are seated

• Open the question paper envelope in front ofcandidates and hand out the papers.

• Tell them to read the instructions on the frontof the question paper.

• If an erratum notice has been issued for thepaper, read it.

• 3 types of instructions to be read: answering on

question paper, on answer sheets or booklets, on multiple

choice answer sheets - see “What to say to

candidates in an exam” in the Manual for

Supervisors.

Exam Day

Once candidates are seated

Multiple choice papers

– Ask candidates to check their pre-printed details and

sign in the space provided to show that they are correct.

– Read the instructions on the front of the answer sheet.

– For each absent candidate fill in the appropriate lozenge

on their answer sheet using a pencil, and include the

answer sheet in candidate nº order, in the return

envelope.

Multiple choice papersInvigilation arrangements are slightly different:

– Multiple choice answer sheets are provided for each

candidate (in an open envelope with exams material).

– Desks as widely spread out as necessary for

candidates not to be able to see someone else’s work

(1,25 mts or more).

– Distribute answer sheets on each desk before the

students enter the room.

During the exam

• Complete the Attendance Register/s and Seating Plan/s (asin the samples)

Mark location of

door and windows!!

During the exam

• Respond as quickly as possible when a

candidate raises his hand for help:

– Only answer questions about information

on the front of the paper.

– Don’t give any advice to the candidate and

do not answer questions on the content of

the paper.

During the exam

Be attentive at all times!

Look out for any cheating, malpractice or

candidates looking unwell.

If a candidate is disruptive remove him/her from

the room (under supervision) while you resolve

the issue. Don’t forget to maintain the required

number of invigilators in the room.

In the Exam Room

• Supervisors and candidates

may have water in a plastic

transparent bottle.

• Remember to turn your mobile

off!

During the exam – late arrivals

• Read point 5.7.1 from Cambridge Handbook (page

64).

• Point 5.7.1 d) says: “You may, at your discretion,

allow full time for the examination…” This should

be “at the School’s discretion”.

During the exam – Emergency situations

• If there is an emergency e.g. a fire alarm:

– Evacuate the room.

– Leave the scripts and question papers in the

exam room.

– Tell the candidates to leave the room calmly and

in silence.

– Once the room is empty lock the door if possible.

Phone ESSARP or Paula immediately!

During the exam – Emergency situations On your return indicate on the scripts the point where

the emergency occurred and note the length of the

interruption.

Allow the candidates the full time.

Record the details of the situation for the exams

officer’s report to Cambridge.

Remember! health and safety are the most important

things.

During the exam – Malpractice

Under exam conditions candidates are not allowed to:

– use any unauthorised materials,

– copy or attempt to copy another person’s work,

– talk to other candidates,

– have a mobile device on them, whether on or off.

During the exam – malpractice

• Read point 5.9, page 70 onwards.

• ICT Practical papers: many malpractice cases occur in theseexams. Please have a meeting with the School’s ICTSupervisor and go over the regulations, and what can andcannot be available to students.

• If you suspect a candidate of malpractice:

o Warn them that they may be excluded from the exam.

o Record what has happened and keep the evidence if

possible.

o Call for help if necessary.

At the end of the exam• Tell candidates when they have five minutes left.

• Announce when the exam finishes.

• Tell them to stop writing.

• Remind them that they remain under exam

conditions until their scripts have been collected

and they have left the room or until the Key Time

has passed.

At the end of the exam

• Ask them to check that they have completed all the

necessary information on the answer booklets or

loose sheets of paper.

• Ask them to name, number and attach loose sheets

of paper with the string you have provided. Rough

work should be included at the back of all the

answer sheets, neatly crossed out.

At the end of the exam – collecting the

scripts

• Dismiss the candidates row by row, in silence.

• COUNT THE SCRIPTS! Put scripts in candidate

number order and top copy of attendance register in

CIE envelope - label according to paper.

At the end of the exam – collecting the

scripts

• Keep a copy of Attendance Register and the

Seating Plan in the plastic envelope in the safe.

• Sign across the seal, and place in safe, in a manner

which indicates which scripts are to be collected by

or sent to ESSARP.

AR601

LABEL

How to pack the Scripts (booklets)

+ Copy of Attendance Register

AR601

LABEL

How to pack

the Scripts

(lined paper)

+ Copy of Attendance Register

AR601

LABEL

How to pack

the Scripts(Multiple Choice

Answer Sheets)

Paper

Envelope

+ Copy of Attendance Register

At the end of the exam – 24 Hour-Rule

• For CIE examinations, all the left over question papers

or question booklets should be given to the School for

future use.

• This can only be done after 24 hours have passed since

the end of the paper in question.

• In the case of ICT Practicals (IGCSE and AS/A Level),

the 24 Hour-Rule does not apply! All leftovers are to be

kept in the safe until 30 November.

CIE Special Considerations

Inform Head of Centre

Tell schools that the Form can be downloaded from our

website

If more than 50% of the exam missed, the School can

request Refund and Withdrawal

After Exams

For CIE exams, question papers can

only be seen by the staff after 24 hours.

For ESOL exams, all material must be

returned to ESSARP, not seen or copied

by any means, by any member of staff.

Pick up

During the Examination Sessions ESSARP will

collect answer scripts on a weekly basis.

The School will be informed of the day in

which the pick-up will come round. Please

arrange a clear way by which the School can tell

which scripts to return to ESSARP.

Last CIE Despatch to ESSARP

1. Transparent plastic envelope:

Attendance Registers

Seating Plans

The copybook

2. Empty pale blue envelopes

- Make sure no answer scripts are

left in the safe!

NOTE: If the School takes Cambridge English exams, please send the Last

Despatch when all exams are over

2014 Best

Last Despatch Award

Winner

ANNIE GUEDES

Inspections

Unannounced inspections will be carried out by a

CIE Inspection Team.

They will check premises, security of exam material

and conduct of examinations.

Make sure the school and you are complying with all

regulations.

Inspections

Don’t forget to…– Remain calm and vigilant.

– Prepare in advance

– Be aware of Cambridge

invigilation regulations.

– Keep a written record of any

unusual or relevant situations:

who/what/when and complete

the Supervisors’ Report

https://www.essarp.org.ar/category

/supervisors/

Always make sure that the safe is

empty at the end of the exam

session (CIE and ESOL).

Payment details have already

been sent to you.

All enquiries should be channeled

through

workinghours@essarp.org.ar

Contact details

• ESSARP: 011 4322 2480

• Office Hours: 9 am to 5 pm

• Email: helpdesk@essarp.org.ar

• Outside office hours:

Paula Corti: 011 5020 0125