CalSAE - Seasonal Prospectus Updated 7/29/13

California Society of Association ExecutivesEducation • Tradeshow

EXCHANGE – The CalSAE Appointment Show

Wednesday, December 11, 2013

Sacramento Convention Center

Exhibitor Prospectus

2 2013 SEASoNAl SpECTACulAr 2

Meet the Attendees

• More than 1,000 association professionals and industry suppliers connecting face-to-face.

• Access a full-day of networking opportunities, including education programs, lunch on the tradeshow floor, plus EXCHANGE – The CalSAE Appointment Show.

• Meet with your top clients and establish relationships with potential customers – 400+ California-based associations are headquartered in Sacramento and the Bay Area.

Join Us for the West Coast’s Largest Gathering of Association Professionals!

NEW THIS YEAR! Dedicated luncheon area on the tradeshow floor One location, lots of connections. Lunch is happening near the 700 aisle. Dine with the association professionals or pre-show – easy access for either option!

Increased time for your invited qualified buyersWe heard your feedback and your complimentary tradeshow guests can join the fun right when the doors open!

Extended appointments for EXCHANGE – The CalSAE Appointment ShowYou asked for more one-on-one time and you got it! Appointments will now be 10 minutes each!

c-suite directors/Managers coordinators

assistants

Meetings 47%

C-Suite 19%Finance

15%

Membership 6%

Marketing 5%


Schedule of EventsTuesday, December 10, 2013

Exhibitor registration & Set-up 2:00 p.m. – 7:00 p.m.

Wednesday, December 11, 2013 Exhibitor registration & Set-up 8:00 a.m. – 10:00 a.m.

EXCHANGE Breakfast 7:45 a.m. – 8:15 a.m. EXCHANGE 8:15 a.m. – 10:15 a.m.

New Member orientation 9:30 a.m. – 10:30 a.m. Exhibit Hall CloSED/No Access 10:00 a.m. – 12:00 p.m.

Education Sessions 10:30 a.m. – 12:00 p.m. Exhibitor lunch 12:00 p.m. – 12:30 p.m.

Tradeshow 12:30 p.m. – 4:00 p.m. Grand prize Distribution – 4:00 p.m.

Dismantling of Exhibits 4:15 p.m. – 7:00 p.m.

*Subject to change.

Important DatesOctober 31 - Early Exhibit Reservation Deadline

November 8 - Exhibitor Badge information and prize commitments due

November 15 - Hotel Reservation DeadlineHyatt Regency Sacramento

$165 single/double plus tax(888) 421-1442

Sheraton Grand Sacramento$155 single/double plus tax

(800) 325-3535

Online reservation links available on the Seasonal page at www.calsae.org. Room blocks are limited and subject to sell-out earlier. Please mention the CalSAE Seasonal Spectacular rate when making your reservation.

November 25 - STL, Ltd Services Order DeadlineSTL, Ltd., (916) 447-5000, [email protected], is the official show general services contractor. Use the STL, Ltd. service kit to order furnishings, carpet, electrical needs, floral arrangements, additional signage and labor services. The kit will be online beginning August 2.

EXCHANGE – The CalSAE Appointment ShowWhat is ExchaNgE? EXCHANGE is a two-hour, “speed dating” business event taking place the morning of Seasonal Spectacular. Efficient, effective one-on-one appointments make this a not-to-be-missed opportunity. EXCHANGE allows you to meet one-on-one with California’s top association executives in a highly productive environment where you can help provide solutions to their biggest challenges, and put your property, destination, product or service on their “short-list.” The limited spots are $850 each and are available only to current exhibitors who have purchased at least a 10x10 space.

Why takE advaNtagE?Quality Face Time: When you participate in EXCHANGE you will have private meetings in a highly-focused setting.

Efficient and Cost-Effective: Appointment-setting events are the most direct, personal and cost-effective way to connect, network and develop long-lasting business relationships with top prospects.

Pre-Scheduled Appointments: You’ll know in advance who you’ll be meeting, giving you time to uncover the opportunities and prepare your strategy, increasing your odds for long-lasting, highly-productive relationships.

WhEN? EXCHANGE will be held 8:15 a.m. to 10:15 a.m., prior to education programs and the tradeshow. EXCHANGE participants can join in an exclusive continental breakfast from 7:45 a.m. to 8:15 a.m.

WaNt to kNoW MorE?EXCHANGE is produced in collaboration with Precision Meeting Management & Consulting. For more information about participating in EXCHANGE, contact Janet Waldie, CMP at [email protected] or 916-284-5094.

Produced in collaboration with:


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Tradeshow Floor Plan as of 7/19/13

Booths shaded in blue = sold Booths shaded in yellow = premium booth locations

Real-time floorplan updates posted at www.calsae.org/Events/SeasonalSpectacular

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Marketing Opportunities Celebrate, Illuminate, Fascinate with enhanced visibility at Seasonal Spectacular and EXCHANGE ... your opportunity to make a lasting impression!

Full-Day Visibility

❐ Attendee Sponsorship – Support an association professional’s participation in Seasonal Spectacular! Make a lasting impression by inviting a top client to be your guest for the day, includes education and the tradeshow! .....$100 ea./Unlimited

❐ Badgeholder – Every participant will be wearing your logo (+ the Seasonal logo) on a badgeholder you provide ................................ In-Kind

❐ Conference Bag – Your logo on each conference bag – visibility at Seasonal and beyond!.................................................................. In-Kind

❐ Signage – Help participants find their way with your logo on each event sign ..................................................................................... In-Kind

❐ registration Counter – Your company name on the front of the registration counters (approx 30" x 70") ...............................$400 ea./ (3 opp)

❐ NEW! Knowledge Bar – Furnish the Knowledge Bar – Our attendees have association management questions? We’ve got answers! ... In-Kind

Education, Tradeshow and EXCHANGE

❐ EXCHANGE participant Breakfast* – Nourish our EXCHANGE participants before their one-on-one appointments ................................. $750

❐ EXCHANGE Executive Gift* – Provide an extra-special memento for association executives participating in EXCHANGE .. Call for Details (3 opp)

❐ EXCHANGE Furnishing and Decór – Create an environment ideal for talking business in one-on-one appointments .......................... In-Kind

❐ Education Session Sponsor – Your logo on session signage and ability to introduce your choice of session to attendees .......$500 ea./ (4 opp)

❐ upgraded Beverage/”Brain Food” Morning Snack – Nourish our learners during the morning education sessions ................................ $750

❐ Water Station – Water station in vicinity of your booth with your logo and booth number .................................................................$300 ea.

❐ Elaine rose Scholarship Fundraiser – Roses and ribbon with your logo on it to hand out to those who donate to the Small Staff Association Scholarship for an ELEVATE Annual Conference participant .............................................................................................................SOLD!

❐ NEW! lunch Area – Brand the lunch area with your logo and booth number ................................................................................... $2,000

❐ NEW! lunch Wristbands – Luncheon wristbands with your logo or company name worn by all attendees and exhibitors enjoying lunch.... $500

Advertising – Pillar Wraps, Attendee E-mails, Program/Tradeshow Directory

❐ pillar Wrap – Fly your logo 12' above the tradeshow floor by wrapping a pillar with your message ......................................$900 ea./ (6 opp)

❐ Attendee E-mail – Be the Featured Exhibitor in two e-mails sent to potential attendees ...................................................... $500 ea./ (2 opps)

❐ program outsert – Your logo and message on a “post-it note” on the outside of each Seasonal program .............................................. $800

❐ program B&W 1/4 page Ad (2.5" x 3.625") ................................................................................................................................... $300

❐ program B&W 1/2 page Ad (4.75" x 3.625") ................................................................................................................................. $500

❐ program B&W Full page Ad (4.75" x 7.375") .................................................................................................................................. $750

❐ Seasonal program – Your logo on the front of each attendee program + back cover ad (2-color ad; blue and teal to match brochure) .....................................................................................................................................................$2,000 or In-Kind

❐ Tradeshow Floor Graphic – Lead the way to your booth with branded graphic stickers on the show carpet ................................ Call for Details

❐ Tradeshow Floorplan Highlight – Be the featured exhibitor on the interactive tradeshow floor plan online ............................$900 ea./ (2 opp)

Create Your Own ❐ If you have a marketing opportunity ideal for your company that’s not on the list, contact CalSAE. The possibilities are endless! * This opportunity available to exhibitors participating in EXCHANGE or exhibitors providing a business/technology service.


MarkEtiNg opportuNitiEs pricE total

Full-Day Visibility❐ Attendee Sponsorship ........................................................................ $100 ea. $ _________❐ Badgeholder ........................................................................................ In-Kind $ _________❐ Conference Bag ................................................................................... In-Kind $ _________❐ Signage ............................................................................................... In-Kind $ _________❐ Registration Counter .............................................................$400 ea./ (3 opp) $ _________ ❐ Knowledge Bar Furshings/Decór ............................................................. In-Kind $ _________

Education, Tradeshow and EXCHANGE❐ EXCHANGE Participant Breakfast ..............................................................$750 $ _________❐ EXCHANGE Executive Gift .................................................................... In-Kind $ _________❐ EXCHANGE Furnishings and Decór ....................................................... In-Kind $ _________❐ Education Session Sponsor .....................................................$500 ea./ (4 opp) $ _________❐ Upgraded Beverage/”Brain Food” Morning Snack ......................................$750 $ _________❐ Water Station .................................................................................... $300 ea. $ _________❐ Elaine Rose Scholarship Fundraiser ............................................................$500 SOLD❐ Lunch Sponsor .....................................................................................$2,000 $ _________❐ Lunch Wristband Sponsor ..........................................................................$500 $ _________

Advertising - Pillar Wraps, Attendee E-mails, Program/Tradeshow Directory❐ Pillar Wrap ............................................................................$900 ea./ (6 opp) $ _________❐ Attendee E-mail .................................................................... $500 ea./ (2 opp) $ _________❐ Program Outsert ..................................................................................... $800 $ _________❐ B&W 1/4 Page Ad (2.5" x 3.625") .......................................................... $300 $ _________❐ B&W 1/2 Page Ad (4.75" x 3.625") ........................................................ $500 $ _________❐ B&W Full Page Ad (4.75" x 7.375") ........................................................ $750 $ _________❐ Tradeshow Floorplan Highlight ............................................. $900 ea./ (2 opp) $ _________ ❐ Seasonal Program ................................................................$2,000 or In-Kind $ _________ Please submit ads in an Illustrator EPS format, with all fonts converted to outlines, or a high resolution PDF file. E-mail ad to [email protected].

total $____________________Complete this form and list total on your exhibitor contract form (page 7) or send in separately.

CENTER STAGE mAjOR PRIzES – (printed in program)Major prizes will be given away during the show from the Center Stage in the exhibit hall. To qualify, prizes must have a value of $250 or more. Winners are randomly drawn from association professional business cards. CalSAE will make every effort to ensure, but cannot guarantee, that all winners are qualified buyers of your goods and services.

❐ Yes, I would like to have a major prize given away at Center Stage.

Prize value: $__________(min. $250). Prize description: ________________________________________________________________________

_______________________________________________________________________________________________________________________

❐ Please consider this prize for a Grand Prize opportunity (min. $800).Please note that only prizes meeting the minimum value and printed in the program are eligible to be announced at Center Stage.

Marketing Opportunities & Prize GiveawaysComplete and return form by November 8 to be listed in the Show Directory (Available to exhibitors only – complete in full for show directory listing.)

CalSAE Member ___________________________________________ Company_____________________________________________________________________ (Person who should be listed in the printed materials)

Sponsorship Contact _______________________________________ Company_____________________________________________________________________

Phone (______) ________________________________________________________________________Cell (_______)______________________________________

E-mail _______________________________________________________________

PAYmENT

Mail 775 Sunrise Avenue, Ste. 270, Roseville, CA 95661

fax (916) 749-3369

payMENt typE:

❐ Visa

❐ MC

❐ AMEX

❐ Check #

Make checks payable to CalSAE

Card #

Exp /

Signature:

[email protected] or 916-443-8980


1

Exhibitor Contract

RESERVE SPACE: Full payment must accompany this form. CalSAE will contact you to confirm your space assignment.

Information below will be utilized for the onsite program/signage. Please enter the information exactly as it should be printed.

*One individual from your organization must be a member to receive the member exhibit price. List that person’s name below.

company Name: _______________________________________

*calsaE Member: ______________________________________(Person who should be listed in printed materials.)

Title: __________________________________________________

❐ CMP ❐ CAE ❐______________________ (Other)

Address: ______________________________________________

City: ____________________ State: _______ Zip Code: ______

Phone: ________________________________________________

E-mail: ________________________________________________

Website: ______________________________________________ Twitter: __________________________________________

Booth contact: ________________________________________(Person who should receive all advance show material if different than above.)

Phone: ( ) __________________________________________

E-mail: ________________________________________________

PREFERRED LOCATION:List your preferred location number here, in order of preference. Exhibit management reserves the right to alter the floor plan and/or reassign any exhibit location.

1st 2nd 3rd

EXHIBIT SPACE: Prices Include: 6 ft. draped table, ID sign, up to three exhibitor badges/representatives for a 10 ft. x 10 ft. and two for a 6 ft. x 10 ft., pre-show member mailing list and lunch on show floor.

10 ft. x 10 ft. Booth:Member Price: $975 (# of booths) x $975 = $

Non-member Price: $1,200 (# of booths) x $1,200 = $

Premium Upgrade: $125 (# of booths) x $125 = $

Premium Locations: 317, 318, 322, 325, 416, 417, 424, 425, 519, 523, 524

6 ft. x 10 ft. Booth: (Even-numbered booths 800-812, 822-834)

Member Price: $755 (# of booths) x $755 = $

Non-member Price: $955 (# of booths) x $955 = $

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EXCHANGE Appointment Show: Refer to page 3 for more information.EXCHANGE Appointment Desk: $850 Total $

SPONSOR INFORmATION:See sponsorship options on Page 5 and 6 Total $

ADDITIONAL EXHIBITORS: Please list total from Page 8. Total $

ATTENDEE mAILING LIST (post-show):Receive mailing list of actual show attendees for marketing purposes after the show (# of Sets) x $100

List Total $ _________

ELAINE ROSE SCHOLARSHIP:Please list the amount you would like to contribute to support a small staff association executive’s participation at the ELEVATE Annual Conference.

❐ $20 ❐ $35 ❐ $50 ❐ Other $

Donation Total $ ________ aftEr octoBEr 31, 2013: add the following to your booth rate: Late Pricing: $100 (# of booths) x $100 = $

TOTAL:Please total all lines above and list amount here:

GRAND TOTAL $ _________

PAYmENT:Please complete and mail or fax with payment to CalSAE. Full payment must be received with this form to guarantee space(s).

Mail: 775 Sunrise Avenue, Ste. 270, Roseville, CA 95661 or fax: (916) 749-3369

Payment: ❐ Visa ❐ MC ❐ AMEX ❐ Check # Make checks payable to: CalSAE

Card # Exp /

Cardholder Name: ________________________________________

Signature: ________________________________________________

SIGNATURE:I hereby agree to the terms and conditions of this contract and all rules and regulations as set forth in this prospectus.

Signature: ________________________________________________

Name: ___________________________________________________

Date: ________________________________


Exhibitor Badge Information (Badge includes lunch on the tradeshow floor)Information below will be utilized for the onsite program/signage. Please enter the information exactly as it should be printed. Names must be submited by Friday, November 8, 2013, to guarantee inclusion in onsite program.

EXHIBITOR BADGE INFORmATION:

Booth Number: ____________________________________

Company Name: __________________________________________

EXHIBITOR #1 - Complete in full for show directory listing

First Name: ______________________

Last Name: ______________________ ❐ CMP ❐ _____________________

Title: ____________________________________________________________

Company: ______________________________________________________

Address: ________________________________________________________

City: ____________________________ State: _____ Zip Code: _________

Phone: _____________________ Web: _______________________________

E-mail: _________________________________________________________

❐ Vegetarian ❐ Special Needs __________________________________


First Name: ______________________

Last Name: ______________________ ❐ CMP ❐ _____________________

Title: ____________________________________________________________

Company: ______________________________________________________

Address: ________________________________________________________


Phone: _____________________ Web: _______________________________

E-mail: __________________________________________________________



First Name: ______________________

Last Name: ______________________ ❐ CMP ❐ _____________________

Title: ____________________________________________________________

Company: ______________________________________________________

Address: ________________________________________________________


Phone: _____________________ Web: _______________________________

E-mail: __________________________________________________________


ADDITIONAL REPRESENTATIVETo have more than two or three representatives in one booth (not to exceed four exhibitors in a 6 ft. x 10 ft. or five exhibitors in a 10 ft. x 10 ft. per booth.)

❐ Additional Representative Badge – $250 per exhibitor

First Name: ______________________ Badge Name: __________________

Last Name: ______________________ ❐ CMP ❐ _____________________

Title: ____________________________________________________________

Company: ______________________________________________________

Address: ________________________________________________________


Phone: _____________________ Web: _______________________________

E-mail: __________________________________________________________


ADDITIONAL EXHIBITOR FEES

Additional Exhibitors $250 x (#of registrants) =$

Late Fee After 11/8/13 $10 x (#of registrants) = $

* total $

* Please add total to line 6 on Page 7

ADA ACCOmmODATIONSIf any of your exhibit staff require accommodations under the Americans with Disabilities Act in order to fully participate, please list their name and the required accommodations below. CalSAE will contact the individual directly.

Name: __________________________________________________________

Accommodation: _________________________________________________

E-mail: __________________________________________________________

Phone: __________________________________________________________

A B

C

please complete and mail or fax with payment to:

CalSAE

775 Sunrise Avenue, Ste. 270, Roseville, CA 95661

fax: 916-749-3369

QuEstioNs?

[email protected] or 916-443-8980

PAYmENT

D


Exhibitor Rules & RegulationstErMs, guidEliNEs & payMENt:

RULES OF EXHIBITThese rules and regulations governing the exhibits under the auspices of the California Society of Association Executives (CalSAE) are part of the agreement for space.

TERmS & CONDITIONSExhibitors agree to abide by all terms and conditions as set forth in this prospectus, which forms a part of this agreement between the exhibitor and CalSAE. Failure to abide by show regulations may result in removal of the exhibit and exhibitor from the tradeshow floor and/or prohibition from exhibiting with CalSAE in the future.

EXHIBIT SPACE SPECIFICATIONS & PRICING Booth space is either a 10 ft. x 10 ft. exhibit space and includes an 8 ft. high back, 3 ft. sidewall dividers, one 6 ft. draped table and a one-line identification sign; a 6 ft. x 10 ft. exhibit space includes an 8 ft. high back, 3 ft. sidewall dividers, one 6 ft. draped table and a one-line identification sign. Floor covering is not provided.

10 ft. x 10 ft. Booth:

Three (3) exhibitor badges; (Add’l badges $250/ea; maximum two) Price: By October 31, 2013 Member Price: $975; Non-member Price: $1,200 After October 31, 2013 Member Price: $1,075; Non-member Price: $1,300

6 ft. x 10 ft. Booth: Two (2) exhibitor badges; (Add’l badges $250/ea; maximum two) Price: By October 31, 2013 Member Price: $755; Non-member Price: $955 After October 31, 2013

Member Price: $855; Non-member Price: $1,055

EXHIBITOR REPRESENTATIVESCalSAE shall have sole control over all admission policies at all times. A maximum of three (3) individuals are allowed in a 10 ft. x 10 ft. booth space unless an additional representative badge is purchased up to a maximum of five exhibitors per 10 ft. x 10 ft booth. A maximum of two (2) individuals are allowed in a 6 ft. x 10 ft. booth space unless an additional representative badge is purchased up to a maximum of four exhibitors per 6 ft. x 10 ft booth.

INDUSTRY/SUPPLIERS TRADESHOW ACCESS POLICYIndustry suppliers are not permitted on the tradeshow floor unless they are a badged exhibitor. Third party/independent meeting planners are exempt from this policy and may register as attendees or may purchase a booth.

PAYmENT & SPACE ASSIGNmENTExhibitors must enclose herewith the total cost of all exhibit space(s). Full payment must BE RECEIVED with the Exhibitor Contract TO GUARANTEE space(s). Booth spaces are available to all exhibitors. Pavilion pod spaces are reserved for non-hospitality exhibitors only. CalSAE reserves the right to reject any application.

CANCELLATIONCancellations must be received in writing and will be controlled by envelope postmark or fax transmittal dates. In the event an exhibitor must cancel, the following refund policy applies: Cancellation prior to 11:59 p.m., October 31, 2013, will result in loss of 50% of the total fee. No refund will be issued

for cancellations received after October 31, 2013. Any space NOT PAID IN FULL by 11:59 p.m., October 31, 2013, may be reassigned to another exhibitor. Downsizing of contracted exhibit space will be subject to the same refund schedule.

EXHIBIT SPACE LOCATION & ASSIGNmENTSpace assignment(s) is on a first-come, first-served basis per the date and time your registration form is received in the CalSAE office with exhibitors from the prior year with four or more booths and CalSAE Premier Partners being assigned first. Requests for booth space must be received in writing on the Exhibitor Contract form and will be controlled by envelope postmark or fax transmittal dates. Full payment must BE RECEIVED with the Exhibitor Contract TO GUARANTEE space(s). Exhibitor contracts will be accepted by fax, but are not confirmed until receipt of payment or authorization of credit card.

BLOCk GROUPINGSHotels, CVBs or other marketing collaborations that wish to have a confirmed block of exhibit space must submit all applications and payments together or submit one payment and application for the full block in order to guarantee the space. Exhibitors may also request to be in the proximity of others but requests cannot be guaranteed when applications and payment are not submitted together.

USE OF SPACE – BOOTHExhibitors shall arrange their exhibits so that they do not obstruct other exhibits. For booth display regulations refer to the “Exhibit Space Specifications and Display Regulations” information available on the CalSAE Seasonal Spectacular website in the Exhibitor Service Kit from STL. Compliance with the display regulations is mandatory. All decoration materials in any exhibit must be flame-retardant, including live trees. Exhibit hall fire exits and safety equipment must be left accessible and in full view at all times. Display materials and equipment of significant size (over 5 ft. square) must be submitted in writing and pre-approved by CalSAE by October 31, 2013. Aisle space may not be incorporated as part of an exhibitor’s space. Exhibitors are expressly prohibited from “briefcasing” (handing out promotional materials of any kind anywhere outside of your booth or sponsored space, including aisle space).

EXHIBITOR LIABILITYNeither CalSAE, STL, Ltd., nor the Sacramento Convention Center shall be held liable to an exhibitor for any damage, loss or destruction of an exhibit or the property of an exhibitor, or injury to exhibitor personnel resulting from any cause. All claims for any such loss, damage or injury are expressly waived by the exhibitor. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save meeting sponsor, Exhibit Management, convention and hotel facilities and its employees and agents harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the above. In addition, Exhibitor acknowledges that meeting sponsor, Exhibit Management, convention and hotel facilities do not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance covering such losses to Exhibitor.

NOISE & mUSIC LICENSINGPublic address, sound or amplifying systems that project beyond the exhibit booth are prohibited. Due to music licensing restrictions, exhibitors are prohibited from playing recorded or live music in their exhibit space.

FAILURE TO OCCUPY


Any exhibitor who fails to occupy their booth by 10:00 a.m., December 11, 2013, may be replaced with a wait-listed exhibitor. Subject to the cancellation policy, no refund will be issued to the exhibitors who fail to occupy their booth space.

SECURITYCalSAE shall provide security service during the overnight and exhibit hours, and shall exercise reasonable care for the protection of the exhibitors’ materials and equipment. Neither CalSAE, the show facility, nor any officers, director or staff member thereof will be responsible for the safety of the property or exhibitor personnel from any cause. Exhibitor is to provide to CalSAE a copy of all insurance and/or policy riders to cover booth contents.

RESTRICTIONSThe primary purpose of this event is to educate association and meetings professionals to the products and services of the industry. CalSAE reserves the right to prohibit any display or exhibit, or any part of a proposed exhibit including marketing materials and giveaways, that it deems not suitable or in accordance with the accepted business standards and the accepted professional ethics of its members. Materials and displays must not negatively mention another exhibitor and/or CalSAE member by individual or organization name. Materials and displays are subject to advanced review and approval by show management. CalSAE will not be responsible for associated costs incurred by exhibitor should materials or display not be approved.

SHOW DECORATOR/GENERAL SERVICES CONTRACTORSTL, Ltd. is the official general services contractor for Seasonal Spectacular, (916) 447-5000, [email protected]. Space furnishings, carpet, electrical requirements, additional signage and labor to set up and dismantle displays are to be ordered on the forms provided in the exhibitors kit from STL Ltd., (916) 447-5000, CalSAE’s official decorator. Exhibitors may, if they wish, set up and dismantle their own displays and must adhere to established times. The Exhibitor Service Kit will be available online beginning August 2.

NON-OFFICIAL / THIRD PARTY CONTRACTORSNon-official contractors are subject to the same rules and regulations as all exhibitors and official contractors. Non-official contractors are required to submit the applicable form and proof of insurance as stated in the exhibitor service kit.

SHIPPING AND STORAGEInformation on shipping and storage will be outlined in the exhibitor kit provided by STL, Ltd. All shipments are at the exhibitor’s risk and expense.

EXHIBITOR FOOD & BEVERAGE REQUIREmENTSAuthorized Caterer: Classique Catering, (916) 446-1215, is the exclusive caterer for all food and beverage service for Seasonal Spectacular. NO outside food and beverage (including bottled water) is allowed on the exhibit floor without contacting Classique Catering ahead of time. A vendor fee of $250 will be charged to all exhibitors with food/ beverage and must be contracted through Classique Catering prior to event. Alcoholic Beverages: ABC regulations prohibit exhibitors from distributing any alcohol beverage, including sealed bottles and splits of wine, champagne, beer and hard alcohol. Violation of the alcohol beverage policy will result in exhibitor being removed from the exhibit hall with no refunds provided for exhibit space or related services contracted with a third party. Alcohol beverages may be served provided it is purchased from Classique Catering and served by Classique Catering staff (rate: $100.00 per 3 hour period). Exhibitors representing wineries who wish to have their product served from their booth must contact Classique Catering at least 30 days in advance.

EXHIBITOR SPACE BOUNDARIES

Exhibitors must refrain from selling outside their booth space. Mascots must remain within your booth or sponsored space.

EXHIBITOR PRIzESExhibitor prizes may be given from private drawings at any of the exhibit booths. Exhibitors will assume responsibility for the distribution of their prize(s). They will not be announced from Center Stage nor will they be noted in the Seasonal Spectacular Program. To have a prize announced from Center Stage, complete the form on Page 6 of this prospectus.

SmOkE FREE POLICYCalSAE has a smoke-free policy for all sponsored events. The Sacramento Convention Center is a smoke-free building. Violators will be prosecuted per CA Assembly Bill 13, Section 6404.5.

EXHIBIT SCHEDULEExhibitors are asked to use the loading dock entrance at 1401 K Street, Sacramento, during exhibit setup and dismantling hours.

Exhibit set-up times: Tuesday, December 10, 2013 2:00 p.m. – 7:00 p.m.Wednesday, December 11, 2013 8:00 a.m. – 10:00 a.m.

inspection by calsaE/stl, ltd.: Wednesday, December 11, 2013 10:00 a.m. – 12:00 p.m.(Hall closed to all exhibitors between 10:00 a.m. - 12:00 p.m.)

Exhibit hours:Wednesday, December 11, 2013 12:30 p.m. – 4:00 p.m.

dismantling of Exhibits: Wednesday, December 11, 2013 4:15 p.m. – 7:00 p.m.(Please be courteous and do not tear down before 4:15 p.m.)

Invite Your Top 5 Clients or Prospects to Come See You at Seasonal!Make the Most of your Show Passes:

• Think about who you would most like to meet with at Seasonal.To qualify, guests must have purchasing authority for their organization and cannot work for a vendor providing goods/services to associations or meeting professionals.

• Invite them! Passes will be available in November. To save you time, mention that you have a limited number and it’s first come, first serve, that way you don’t have to wait to hear back from each person before moving down your list.

p.S. If you need a few more passes, email [email protected]!

• Multi-booth exhibitors: you can invite 5 qualified guests per booth space

*Tradeshow passes do not include access to the luncheon. CalSAE may contact registrant to confirm qualified buyer status and reserves the right to decline a registration.

Want to spend more time

with your top clients and prospects?Sponsor their full participation in Seasonal Spectacular,

including education and the lunch! See page six for more details.

COmPLImENTARY TRADESHOW PASSVALID 12:30-4:00 P.m.

CalSAE - Seasonal Prospectus Updated 7/29/13

Documents

Transcript of CalSAE - Seasonal Prospectus Updated 7/29/13