CALLEGUAS MUNICIPAL WATER DISTRICT August … meeting...2020/08/05 · Andres Santamaria, Vice...

of 3 Calleguas MWD Agenda August 5, 2020

CALLEGUAS MUNICIPAL WATER DISTRICT 2100 Olsen Road, Thousand Oaks, California 91360

www.calleguas.com

BOARD OF DIRECTORS MEETING August 5, 2020, 5:00 p.m.

AGENDA

Written communications from the public must be received by 8:30 am on the Thursday preceding a regular Board meeting in order to be included on the agenda and considered by the Board at that meeting. Government Code Section 54954.2 prohibits the Board from taking action on items not posted on the agenda except as provided in Subsection 54954.2(b).

A. CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND ROLL CALL BOARD OF DIRECTORS Thomas Slosson, President Andres Santamaria, Vice President Scott H. Quady, Treasurer Andy Waters, Secretary Steve Blois, Director B. MINUTES

Action: It is recommended that the Board approve the July 15, 2020 minutes. C. WRITTEN COMMUNICATION D. PUBLIC FORUM/ORAL COMMUNICATION

This portion of the agenda may be utilized by any member of the public to address the Board of Directors on any matter within the jurisdiction of the Board that does not appear on the agenda. Depending on the subject matter, the Board of Directors may be unable to respond at this time, or until the specific topic is placed on the agenda at a future CMWD Board Meeting, in accordance with the Ralph M. Brown Act. Please limit remarks to three minutes. To participate: https://us02web.zoom.us/j/83678462648?pwd=MU05SG1seGxFVG5BS3FBMzV1Nmgxdz09 Phone # +1 (408) 638‐0968 (Note San Jose area code)

Meeting ID: 836 7846 2648 Password: 326346

E. GENERAL MANAGER


1. July 2020 Monthly Status Report

F. ADMINISTRATIVE SERVICES G. OPERATIONS AND MAINTENANCE H. RESOURCES AND PUBLIC AFFAIRS I. ENGINEERING AND CONSTRUCTION

1. Discussion regarding the Water Supply Alternatives Study

2. Discussion regarding approval of a capital project budget increase in the amount of $313,440 for the North Pleasant Valley Desalter Salinity Management Pipeline Discharge Station (Project No. 574) Action: It is recommended that the Board approve the budget increase.

3. Discussion regarding Resolution No. 2001, award of the contract for the North Pleasant Valley Desalter Salinity Management Pipeline Discharge Station, Project No. 574, located north of the intersection of Las Posas Road and Lewis Road, Camarillo Action: It is recommended that the Board adopt Resolution No. 2001.

4. Discussion regarding approval of a capital project budget allocation in the amount of $2,310,000 for the Oxnard Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project No. 442) Action: It is recommended that the Board approve the budget allocation.

5. Discussion regarding Resolution No. 2000, authorization and call for bids for the Oxnard Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project No. 442) Action: It is recommended that the Board adopt Resolution No. 2000.

6. Discussion regarding approval of professional services by Perliter & Ingalsbe to perform bid and construction support services for the Oxnard‐Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project No. 442), for an amount not‐to‐exceed $346,122 Action: It is recommended that the Board approve the professional services.

J. WATER POLICY AND STRATEGY K. DISTRICT COUNSEL L. BOARD OF DIRECTORS

1. Oral report on meetings attended by Board members


2. Discussion regarding upcoming meetings to be attended by Board members

3. Metropolitan update

M. CLOSED SESSION

N. OTHER BUSINESS O. FUTURE AGENDA ITEMS P. ADJOURNMENT to Special Board Meeting August 19, 2020 at 4:15 p.m.

Note: In accordance with Executive Orders N‐25‐20, N‐29‐20, and N‐33‐20 issued by the Governor of the

State of California in response to COVID‐19, in‐person public participation at Calleguas Municipal Water

District meetings is suspended. The District has established alternative methods of participation which

permit members of the public to observe and address public meetings telephonically and/or electronically.

These methods of participation can be accessed through the internet link provided at the top of this agenda.

In addition to the above referenced methods of participation, members of the public may also participate by submitting comments by email to [email protected] by 5:00 p.m. on the calendar day prior to the public meeting. Email headers should refer to the Board meeting for which comments are offered. Comments received will be placed into the record and distributed appropriately.

Agendas, agenda packets, and additional materials related to an item on this agenda submitted to the Board

after distribution of the agenda packet are available on the District website at www.calleguas.com

Pursuant to Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and applicable federal rules and regulations, requests for disability‐related modification or accommodation, including auxiliary aids or services, in order to attend or participate in a meeting, should be made to the Secretary to the Board in advance of the meeting to ensure the availability of the requested service or accommodation. Notices, agendas, and public documents related to the Board meetings can be made available in appropriate alternative format upon request.

of 5 Calleguas Agenda Memo August 5, 2020

Board Meeting Agenda Memo August 5, 2020

* An asterisk indicates that additional paperwork is provided in the packet or will be sent out later to supplement the packet as noted.

E. GENERAL MANAGER

1. July 2020 Monthly Status Report*

F. ADMINISTRATIVE SERVICES G. OPERATIONS AND MAINTENANCE H. RESOURCES AND PUBLIC AFFAIRS I. ENGINEERING AND CONSTRUCTION

1. Discussion regarding the Water Supply Alternatives Study**

The Manager of Engineering will provide an update on the Water Supply Alternatives Study, presenting the results of the following projects from Phase 2.2:

Simi Valley Desalter

Simi Valley Desalter + Replenishment with Recycled Water

Simi Valley Desalter + Replenishment with Storm Water

Simi Valley Desalter + Replenishment with Recycled Water + Storm Water

New Bedrock Wells in the Simi Valley Groundwater Basin

Library Well Desalter

Increase Capacity of Library Well Desalter

Santa Rosa Valley Desalter + Replenishment with Camrosa Non‐Potable Water at Tract 5347

Santa Rosa Valley Desalter + Replenishment with Stormwater at Tract 5347

Preservation of Water Supply through Arundo Removal

Pleasant Valley Basin Stormwater Recharge and New Wells The fact sheets for these projects are provided in the packet. The packet also includes a summary of the projects being evaluated and their status.


2. Discussion regarding approval of a capital project budget increase in the amount of $313,440 for the North Pleasant Valley Desalter Salinity Management Pipeline Discharge Station (Project No. 574)* Action: It is recommended that the Board approve the budget increase. On July 7, the District received three bids for the North Pleasant Valley Desalter Salinity Management Pipeline Discharge Station (Project No. 574), ranging from $551,200 to $720,000, with the low bidder 90% above the Engineer’s estimate of $290,000. Bidders noted higher than anticipated cost for materials, especially valves and welded steel pipe, as the reason for the submitted bid prices. Camarillo was notified of the bid results and was offered two options for proceeding: (1) award to the lowest responsive and responsible bidder, or (2) reject all bids and rebid. Because rebidding the project would take several months, would result in additional costs, and does not guarantee lower bid prices, Camarillo requested that District staff recommend to the Board awarding the project to the lowest responsive and responsible bidder. Because the previous capital budget allocation was based on the Engineer’s estimate, additional funds are required to construct the project. Per the Agreement to construct the discharge station, Camarillo is responsible for all construction costs. Due to the construction schedule for the desalter, Camarillo has requested the District proceed with awarding the project and will provide a check for $313,440 as soon as possible to cover the difference between the lowest responsive bid and the Engineer’s estimate, plus a 20% contingency. More detail is provided in the attached Capital Project Information and Evaluation Sheets.

3. Discussion regarding Resolution No. 2001, award of the contract for the North Pleasant Valley Desalter Salinity Management Pipeline Discharge Station, Project No. 574, located north of the intersection of Las Posas Road and Lewis Road, Camarillo* Action: It is recommended that the Board adopt Resolution No. 2001. As discussed above, the District received three bids for the North Pleasant Valley Desalter Salinity Management Pipeline Discharge Station (Project No. 574), ranging from $551,200 to $720,000. Although the low bidder was 90% above the Engineer’s estimate of $290,000, the two apparent low bids were within less than 1% of each other, demonstrating a competitive bid. Camarillo has requested District staff recommend to the Board the award of the project to the lowest responsive and responsible bidder. The Design Engineer has reviewed the bids; their recommendation is to award the project to the lowest responsive and responsible bidder, Blois Construction, Inc., for a contract amount of $551,200. Blois Construction, Inc. meets the experience


requirements to perform the work and has performed numerous projects for the District, including Phases 1B, 1C, 2B, and 2D of the Salinity Management Pipeline. They also performed work under the As‐Needed Pipeline Services Contract from 2016 to 2019. Staff has reviewed the Design Engineer’s recommendation for award and concurs.

4. Discussion regarding approval of a capital project budget allocation in the amount of $2,310,000 for the Oxnard Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project No. 442)** Action: It is recommended that the Board approve the budget allocation. The Oxnard‐Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project No. 442) is comprised of a variety of improvements that are similar in nature and have been aggregated into a single project to enable them to be implemented cost effectively as follows:

Installation of an air/vacuum relief valve at Conejo Hydro.

Construction of a looped water system at 2100 Olsen Rd. to prevent loss of disinfection residual in water to the Administration Building.

Installation of an air/vacuum relief valve on the Tierra Rejada Feeder.

Addition of bypasses to Pressure Regulating Station Nos. 4 and 6A to alleviate trapped pressure between pressure regulating stations.

Modifications at Springville Hydro, including new valve actuators and an uninterruptible power system, to ensure that the generators shut down safely upon loss of utility power.

Several of the improvements are recommendations from Northwest Hydraulic Consultant’s surge analysis for the Oxnard‐Santa Rosa Feeders and Las Posas Feeder and will reduce the risk of damage or failure due to surge. The other improvements have been requested by O&M staff to improve reliability and operability and reduce the risk of failure of aging components. A map is included in the packet. The previous budget covered only the design phase and the project is now ready to be bid; additional budget needs to be allocated to move forward with this next phase. More detail is provided in the attached Capital Project Information Sheet and Evaluation Sheet.

5. Discussion regarding Resolution No. 2000, authorization and call for bids for the Oxnard Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project No. 442)* Action: It is recommended that the Board adopt Resolution No. 2000.

As discussed above, design of Oxnard Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project No. 442) is complete, and it is ready to be bid and constructed. The engineer’s estimate for the project is $1,077,700. Staff has had the opportunity to review the plans and


specifications and recommends that the Board approve the requested action. The plans and specifications can be found here:

https://www.dropbox.com/sh/47vlwvi4o1tqzyc/AAC71qccvpWOVDHRY9yAEWkqa?dl=0

6. Discussion regarding approval of professional services by Perliter & Ingalsbe to perform bid and construction support services for the Oxnard‐Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project No. 442), for an amount not‐to‐exceed $346,122 Action: It is recommended that the Board approve the professional services. Bid and construction support services include:

Attending the pre‐bid meeting via videoconference.

Responding to questions during bid period.

Preparing and distributing addenda, if required.

Reviewing bid results and providing recommendation.

Attending the pre‐construction meeting.

Responding to requests for information.

Reviewing and responding to an estimated 260 submittals for conformance with the Contract Documents.

Providing technical assistance to District staff for preparation of field orders and work change directives.

Preparing record drawings. The Oxnard‐Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project 442) is described in the agenda item above. For a project of this size, the design is unusually complex. It includes a variety of improvements, all of which require work around and/or connecting to existing facilities and careful documentation of existing conditions and coordination with those existing facilities to minimize the risk of problems during construction. P&I has relevant experience and expertise and is extremely familiar with the District’s facilities. P&I’s work on this and other projects has been of good quality and the cost for professional services is reasonable for the work required. Staff recommends that the Board approve the requested action.

J. WATER POLICY AND STRATEGY K. DISTRICT COUNSEL L. BOARD OF DIRECTORS

1. Oral report on meetings attended by Board members


Pursuant to Government Code Section 53232.3(d), Board members will provide oral reports on meetings attended at the expense of the District.

2. Discussion regarding upcoming meetings to be attended by Board members*

The table of upcoming meetings is provided as a packet insert.

3. Metropolitan update Director Blois will provide an update on the most recent Metropolitan Board and committee meetings.

of 11 Calleguas MWD Minutes July 15, 2020

CALLEGUAS MUNICIPAL WATER DISTRICT BOARD OF DIRECTORS MEETING

July 15, 2020

MINUTES

The meeting of the Board of Directors of Calleguas Municipal Water District was held telephonically and via videoconference in accordance with Executive Orders N‐25‐20, N‐29‐20, and N‐33‐20 of the State of California on July 15, 2020.

The meeting was called to order by Thomas L. Slosson, President of the Board, at 5:05 p.m.

A. CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND ROLL CALL

Directors Present via Videoconference:

Thomas L. Slosson, President Andres Santamaria, Vice President Scott Quady, Treasurer Andy Waters, Secretary Steve Blois, Director

Staff Present at District Headquarters and Participating via Videoconference:

Staff Present via Videoconference:

Anthony Goff, General Manager Dan Drugan, Manager of Resources Rob Peters, Manager of Operations and Maintenance Dan Smith, Manager of Administrative Services

Henry Graumlich, Associate General Manager Jennifer Lancaster, Principal Resource Specialist Kristine McCaffrey, Manager of Engineering Kara Wade, Clerk of the Board

Legal Counsel Present via Teleconference and videoconference:

Robert Cohen, Cohen & Burge, LLP, District Counsel Todd Amspoker, Price, Postel & Parma, Special Counsel

B. MINUTES

On a motion by Director Quady, seconded by Director Waters, the Board of Directorsvoted 5‐0 to approve the July 1, 2020 minutes.

AYES: Directors Blois, Waters, Quady, Santamaria, SlossonNOES: None

B-MINUTES


C. WRITTEN COMMUNICATION

1. Letter Encouraging Regional Collaboration with Casitas Municipal Water District The General Manager said that, in light of the recent draft 2020 Comprehensive Water Resources Plan prepared by Casitas MWD, he had sent Casitas a letter welcoming the opportunity to continue working together toward a more resilient future and supporting exploration of how both districts might cooperatively manage our diverse water supplies. No action was taken.

2. SB 414 (Caballero): The Small System Water Authority Act of 2020 – Support The Manager of Resources said the District had expressed support for SB 414 through a position letter. SB 414 was originally held over from the 2019 session and has now returned for consideration in the 2020 session. The bill seeks to establish a new category of public water agency by merging formerly non‐compliant drinking water systems into small system water authorities to ensure the consistent delivery of safe drinking water. The power to order the formation of small system water authorities would reside with the State Water Resources Control Board. The bill is co‐sponsored by Eastern MWD and the California Municipal Utilities Association. No action was taken.

D. ORAL COMMUNICATION

None E. GENERAL MANAGER

None

F. ADMINISTRATIVE SERVICES

1. June 2020 Water Use and Sales, May 2020 Power Generation, and June 2020 Investment Summary Reports The Manager of Administrative Services presented the subject reports. No action was taken.

2. Disbursements for the District’s monthly activities for June 2020 Director Quady presented the disbursement report. The Board asked questions, which the managers answered. On a motion by Director Quady, seconded by Director Blois, the Board of Directors voted 5‐0 to approve the outstanding bills for payment.


AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

3. Public hearing and discussion regarding adoption of proposed Resolution No. 1996, establishing rules, rates and regulations for water service; Resolution No. 1997, establishing rates for discharge to the Salinity Management Pipeline; and Resolution No. 1998, adjusting fees for annexation to the District

RESOLUTION NO. 1996

A RESOLUTION PURSUANT TO ORDINANCE NO. 12 ESTABLISHING RATES, RULES AND REGULATIONS

FOR WATER SERVICE TO AGENCIES WITHIN THE CALLEGUAS MUNICIPAL WATER DISTRICT

RESOLUTION NO. 1997

A RESOLUTION PURSUANT TO ORDINANCE NO. 19 ESTABLISHING RATES FOR DISCHARGE TO THE

SALINITY MANAGEMENT PIPELINE

RESOLUTION NO. 1998

A RESOLUTION OF THE BOARD OF DIRECTORS OF CALLEGUAS MUNICIPAL WATER DISTRICT ADJUSTING

THE FEE FOR ANNEXATION TO THE DISTRICT

At 5:23 p.m., President Slosson opened the Public Hearing. There was public comment from Thien Ng, Assistant Public Works Director of the City of Oxnard. He referenced a letter from City of Oxnard Mayor Tim Flynn, dated May 9, 2020, requesting that there be no rate increase due to the COVID‐19 pandemic. At 5:28 p.m., President Slosson closed the Public Hearing. Director Blois said that he understood the request to refrain from rate increases, but explained the cumulative effect that failing to raise them would have on subsequent years. He said that staff had made cuts to the budget in order to reduce the rate increase to 2.4%.

The Manager of Administrative Services said that the Board of Directors reviewed proposed adjustments to Calleguas rates and fees at its May 6, 2020 meeting, and had set a public hearing on those adjustments for July 15, 2020. Water rates and fees were presented to member purveyors at a meeting on April 27, 2020. The rates presented at the aforementioned Board and purveyor meetings were based on a preliminary budget that was scheduled for consideration and adoption in June.


Between the May 6 Board meeting and the adoption of the Budget on June 17, 2020, staff was able to implement over $124,000 in reductions to the budget. Based on this revised budget, staff is proposing to reduce the CMWD operating portion of the 2021 water rates by $2 per acre‐foot from the amount initially presented to the Board and purveyors. This reduction will bring the price of Tier 1 water to $1,507 per acre‐foot. A notice of hearing was posted and published according to the Government Code in a newspaper of general circulation. Letters encouraging the District to suspend rate increases due to the COVID‐19 pandemic conditions were received from California Water Service and the City of Oxnard in May 2020. A subsequent reply was sent to each agency on June 1, 2020. The District rates are based on the cost of providing service to the purveyors in accordance with California law. Below is a summary of all the rates and fees:

Variable Rates: The proposed 2021 rates for potable water are: Tier 1 at $1,507 per AF and Tier 2 at $1,549 per AF. This reflects a 2.4% increase in the Tier 1 rate and a 0.6% decrease in the Tier 2 rate. Capacity Charge (CC): The CC is based on the highest weekly flow rate for a member purveyor between May 1 and September 30. Member purveyors with substantial production capacity from local supplies have the ability to take less water during that high demand period, which allows for wholesale water treatment, storage, delivery, and emergency supply infrastructure to be built at smaller capacities and saves money. The proposed CC for 2021 is $38,823 per peak week flow (in cfs), representing an increase of 8.3%. The increase is a result of a 21.6% increase in the Metropolitan rate as well as a projected lower peaking flow (cfs) during the period between May 1 and September 30. Readiness to Serve Charge (RTS): The RTS Charge is a direct pass through from Metropolitan, with no Calleguas component. A decrease of 2.1% is proposed in 2021 based on a reduction in the Metropolitan RTS Charge. Temporary Water Rate: The Temporary Water Rate is the rate charged to someone other than a purveyor, typically a contractor, and may only be used for short term purposes. It is set at two times the Tier 2 variable rate. Overall: Considering all fixed and variable costs, as well as the lower sales, the overall increase to the purveyors is expected to average 2.9%, with slight variations due to different purveyors’ payments under the CC and RTS. All proposed changes would become effective January 1, 2021.

Wheeling Rate During FY 2015‐16, the District completed the Cost of Service study developing a rate to wheel water through the water system, assuming capacity for the water is available. A rate of $26.38 per AF was calculated for calendar year 2021 by


determining the fair share of the construction costs of the pipes and dividing by the ten‐year average annual delivery capacity of the pipes. The current change represents a 9.7% increase in the rate. The increase is due to the declining average water sales over the last ten years, as well as the addition of assets related to the rehabilitation of pipe infrastructure. Salinity Management Pipeline (SMP) Rates The first SMP rates were effective on January 1, 2012 and were established at a rate that would make it cost effective for purveyors to build and operate groundwater desalters. Since 2012, the SMP rates have been tied to the rising Tier 1 rate of potable water. The proposed rates for discharge in 2021 are proposed to increase 2.4%, consistent with the increase in the potable water variable rate. The rate for brine is proposed to be $622.80 per AF and the rate for non‐brine is proposed to be $49.90 per AF. In accordance with Ordinance No. 19, Rules and Regulations for Use of the SMP, rates for SMP discharges outside the service area are 150% of the rates inside the service area. Annexation Fees Each year Calleguas adjusts its per‐acre fee using financial information from the preceding fiscal year. The fee is based on a back property tax due calculation based on the assessed valuation of property within the District and converted into a per‐acre charge. An Annexation Fee rate of $3,433 per acre is proposed for 2021, and represents an increase of $167 or 5.1%.

On a motion by Director Blois, seconded by Director Santamaria, the Board of Directors voted 5‐0 to approve Resolution Nos. 1996, 1997, and 1998. Resolution Nos. 1996, 1997, and 1998 are attached and made part of these minutes.

AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

4. Quarterly Investment Report for the Second Quarter of 2020

The Manager of Administrative Services and Keith Khorey, Principal at Wells Capital Management, provided an overview of the report to the Board. No action was taken.

G. OPERATIONS AND MAINTENANCE None


H. RESOURCES AND PUBLIC AFFAIRS

1. FY 2019‐2020 Water Use Efficiency Program Summary

The Manager of Resources introduced the Principal Resource Specialist who provided a presentation on the District’s Water Use Efficiency Program and accomplishments for FY 2019‐2020. No action was taken.

I. ENGINEERING AND CONSTRUCTION

1. Change Order Report for Q2 2020

The Manager of Engineering said that Change Order summaries were provided for the following projects:

Wellfield Emergency Generators (Project No. 494)

Crestview Interconnection (Project No. 552) (completed) No action was taken.

2. Public Hearing and Discussion regarding Resolution No. 1995, declaring the necessity for acquisition of two permanent easements and one temporary construction easement for the Calleguas‐Las Virgenes Interconnection, and authorizing the District’s Legal Counsel to institute eminent domain proceedings in connection therewith (Parcel No. 685‐0‐330‐055). Owner: Oak Park First Plaza, LLC

A RESOLUTION OF THE BOARD OF DIRECTORS OF CALLEGUAS MUNICIPAL WATER DISTRICT

DECLARING THE NECESSITY FOR ACQUISITION OF CERTAIN EASEMENTS FOR

CALLEGUAS‐LAS VIRGENES INTERCONNECTION AND AUTHORIZING THE DISTRICT’S LEGAL COUNSEL TO INSTITUTE EMINENT DOMAIN PROCEEDINGS

IN CONNECTION THEREWITH (Oak Park First Plaza, LLC, APN 685‐0‐330‐055)

At 6:21 p.m., President Slosson opened the Public Hearing. There was no public comment. At 6:24 p.m., President Slosson closed the Public Hearing. The Manager of Engineering said that, in order to complete the construction of the Calleguas‐Las Virgenes Interconnection, several easements at the northwest corner of the subject property are needed: a utility easement for Calleguas’ facilities; a utility easement for Southern California Edison facilities to serve the new Calleguas facilities; and a temporary construction easement. The District has worked with Oak Park First Plaza, LLC and their representatives in good faith to negotiate financial compensation for the required easements. As these negotiations have failed, District staff recommends that the Board authorize the District’s Legal Counsel to institute eminent domain proceedings to acquire the above‐mentioned easements. Negotiations with


the property owner will continue even if the resolution is adopted. Adoption of the resolution will allow construction to proceed as scheduled. A notice notifying the property owner that Calleguas intends to consider the adoption of a Resolution of Necessity to acquire by eminent domain two permanent easements and one temporary easement was mailed to the property owner on June 29, 2020. On a motion by Director Waters, seconded by Director Blois, the Board of Directors voted 5‐0 to approve Resolution No. 1995. Resolution No. 1995 is attached and made part of these minutes.

AYES: Directors Blois, Waters, Quady, Santamaria, Slosson

NOES: None

3. Discussion regarding approval of a capital project budget allocation in the amount of $4,200,000 for the Lake Sherwood Pump Station Rehabilitation (Project No. 591) The Manager of Engineering said that the Lake Sherwood Pump Station is located in open space south of the 101 and Moorpark Road in Thousand Oaks and was constructed in 1989. It pumps water into Lake Sherwood Reservoir, which delivers water to Ventura County Waterworks District (VCWWD) No. 38 serving Lake Sherwood. It is the only source of potable water for this area. Most of the pump station structure and components are below‐ground; only the concrete top, vault lids, and grating are at grade. Various components are beyond their useful life and have failed or not performed reliably in recent years, including the variable frequency drive, electrical systems, and controls equipment. Spare or replacement parts are no longer available for many of these components, making it difficult to perform repairs when they fail. Additionally, a recent surge analysis recommended the installation of a surge tank on the discharge piping of the pump station and other improvements to protect against surges. Finally, Operations staff have experienced difficulties filling Lake Sherwood Reservoir during high demand periods, so a fourth, larger pump is recommended; the pump would also provide needed redundancy. In order to rehabilitate the pump station to make it more reliable, the project includes:

Installing a fourth, larger pump, including piping modifications.

Installing a surge tank on the pump station discharge piping. This requires constructing an additional structure in order to accommodate the surge tank, compressor, and piping.

Implementing other improvements to protect against potential surges, including the addition of a vacuum relief valve on the inlet/outlet piping near Lake Sherwood Reservoir; replacing the existing suction surge tank with one with a higher pressure class; installing a check valve to allow high pressure surges in the suction piping to be conveyed to the discharge piping; and upsizing the existing surge control valve.

Replacing the motor control center and programmable logic controller.

Replacing the existing variable frequency drive, which no longer functions.


Replacing the existing outdated and obsolete communications system between the pump station and the reservoir.

The project also includes other components to improve the operability and safety of the pump station:

Procuring a portable diesel‐powered backup generator large enough to power the pump station, including the new larger fourth pump.

Relocating the existing transformer to address overheating in the electrical room.

Installing an isolation valve to allow the pump station piping to be more easily isolated from the reservoir.

Performing other miscellaneous work, including replacement of ventilation fans and lighting.

Additionally, in order to make the many connections to existing pipes and electrical and controls conduits, it will be necessary to shut down the pump station on several occasions. VCWWD No. 38 can only handle a service interruption of 24 hours; to minimize the shutdown length, the project includes temporary electrical and controls equipment for the pump station. The existing capital budget was established for design, which is now complete. This budget increase covers bidding and construction costs, based on the engineer’s estimate (see items below). Staff is pursuing $300,000 in funding through the California Office of Emergency Services’ Hazard Mitigation Grant Program for the backup generator. On a motion by Director Blois, seconded by Director Santamaria, the Board of Directors voted 5‐0 to approve the budget allocation. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

4. Discussion regarding Resolution No. 1999, authorization and call for bids for Lake Sherwood Pump Station Rehabilitation (Project No. 591), located approximately 400 feet southwest of 493 Hillsborough Street, Thousand Oaks


APPROVING THE PLANS AND SPECIFICATIONS AND CALLING FOR BIDS FOR

LAKE SHERWOOD PUMP STATION REHABILITATION The Manager of Engineering said that, as discussed above, design of Lake Sherwood Pump Station Rehabilitation is complete, and it is ready to be bid and constructed. The engineer’s estimate for the project is $3,000,000. Staff has had the opportunity to review the plans and specifications and recommends that the Board approve the requested action.


On a motion by Director Waters, seconded by Director Quady, the Board of Directors voted 5‐0 to approve Resolution No. 1999. Resolution No. 1999 is attached and made part of these minutes.

AYES: Directors Blois, Waters, Quady, Santamaria, Slosson

NOES: None

5. Discussion regarding approval of professional services by Perliter & Ingalsbe to perform bid and construction support services for the Lake Sherwood Pump Station Rehabilitation (Project No. 591), for an amount not‐to‐exceed $509,940 Bid and construction support services include:

Attending the pre‐bid meeting via videoconferencing.

Responding to questions during the bid period.

Preparing and distributing addenda during the bid period (if needed).

Reviewing the bid results and providing a recommendation for award.

Attending the pre‐construction meeting.

Reviewing up to 360 shop drawings and submittals for conformance with the Contract Documents.

Responding to requests for information.

Providing technical assistance to District staff for preparation of field orders and work change directives.

Preparing record drawings. This is a difficult, complex project in an existing underground facility, which will require significant assistance from Perliter & Ingalsbe (P&I) during construction. This is primarily due to:

The challenges of construction in and around existing facilities, particularly excavation around and connections to buried pipelines and conduits.

The tight construction schedule and limited window of opportunity for shutdowns.

The need for temporary electrical and control equipment to minimize the length of shutdowns.

P&I has relevant experience and expertise and is extremely familiar with the District’s facilities. P&I’s work on other projects, including both phases of Grandsen Pump Station, has been of good quality and the cost for professional services is reasonable for the work required. On a motion by Director Blois, seconded by Director Santamaria, the Board of Directors voted 5‐0 to approve the professional services. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None


J. WATER POLICY AND STRATEGY

None

K. DISTRICT COUNSEL

District Counsel said that, on July 10, 2020, there was a Case Management Conference regarding the Las Posas Litigation and at that time Judge Anderle set a trial date of October 22, 2020 which will include witness testimony. A closed session regarding the Las Posas litigation will be scheduled for the August 19, 2020 Board meeting. A motion to transfer venue from the Santa Barbara Superior Court to Ventura County Superior Court has been filed in the lawsuit by the Las Posas Basin Water Rights Coaltion against Fox Canyon Groundwater Management Agency (FCGMA) related to the FCGMA Groundwater Sustainability Plan. A hearing on the motion to transfer is scheduled for July 28, 2020. District Counsel said that there was an article in the Los Angeles Times that mentioned Calleguas and a 14‐year legal battle with JM Pipe.

L. BOARD OF DIRECTORS

1. Oral reports on meetings attended by Board members

Board members provided oral reports on meetings attended at the expense of the District, pursuant to Government Code Section 53232.3(d). All expenses would be filed at the end of the month, accompanied by receipts.

2. Discussion regarding upcoming meetings to be attended by Board members

The Board discussed meetings they planned to attend.

3. Metropolitan update

Director Blois provided an update on the Metropolitan committee and Board meetings held on July 13 and 14, 2020. He described the Metropolitan Directors’ discussion and actions related to the approval of two local resource program projects in the San Diego County Water Authority’s (SDCWA’s) service area, and the debate on policy issues related to long‐term sustainable funding for demand management and local resource development. Metropolitan suspended the collection of the water stewardship rate based on court rulings issued in rate litigation lawsuits filed by SDCWA. Current demand management and local resource funding is being drawn from reserves pending the Board’s action to develop a rate for the next biennial budget. Given the economic uncertainty due to the pandemic, the Metropolitan Board had previously directed staff to return to the Board in September 2020 for a review of budget cuts, economic impacts, rates, and the strategic use of reserves and financing. While the Water Planning and Stewardship Committee recommended


conditional approval of the local resource projects pending resolution of the long‐term funding issue, the Board approved the projects without the Committee recommended condition. Director Blois characterized the debate as especially heated. Director Blois also provided an update on the recruitment process for Metropolitan’s next General Manager. After several months’ delay related to Board discussions on the role of the Organization, Personnel, and Technology Committee, the Metropolitan Board approved a process for the recruitment at its July 14, 2020 board meeting.

M. CLOSED SESSION None

N. OTHER BUSINESS

None

O. FUTURE AGENDA ITEMS

None

P. ADJOURNMENT

Director Slosson declared the meeting adjourned at 7:00 p.m. Respectfully submitted, Andy Waters, Board Secretary

THOMAS L. SLOSSON, PRESIDENT DIVISION 1

ANDY WATERS, SECRETARY DIVISION 3

STEVE BLOIS, DIRECTOR DIVISION 5

ANDRES SANTAMARIA, VICE PRESIDENT DIVISION 4

SCOTT H. QUADY, TREASURER DIVISION 2

ANTHONY GOFF GENERAL MANAGER

web site: www.calleguas.com

2100 OLSEN ROAD • THOUSAND OAKS, CALIFORNIA 91360-6800 805/526-9323 • FAX: 805/522-5730

To: Board of Directors From: Anthony Goff, General Manager Date: July 31, 2020 Subject: Monthly Status Report on District Activities

Engineering

Construction

1. Wellfield Emergency Generators (494) – Stronghold Engineering, Inc. (SEI) continued toaddress preliminary punch list items, demobilized field offices and constructioncameras, and performed site cleanup. SEI submitted the Stormwater PollutionPrevention Plan Notice of Termination and final Annual Report, which is under review bystaff. (CIP Priority: High)

Design

2. OSR Feeder, LPF, and Miscellaneous Valve Improvements (442) – Staff is reviewing finalplans and specifications. (CIP Priority: Medium)

3. LVMWD‐CMWD Interconnection (450) – Staff returned comments on the 100 percentplans and specifications to Phoenix Civil Engineering. The Board adopted a Resolution ofNecessity at its July 15th meeting for the easements necessary to construct the relocatedturnout. Hamner Jewell & Associates continues to coordinate with the private propertyowner for those easements in an effort to reach a negotiated agreement. Staff signed aSouthern California Edison (SCE) Consent to Encroachment Agreement regarding anencroachment within the vicinity of existing SCE distribution facilities at the relocatedturnout site. Staff responded to requirements in another SCE Consent to EncroachmentAgreement regarding requirements for encroachment within the vicinity of existing SCEtransmission facilities at the pump station site. Staff submitted a final permit applicationto Ventura County Watershed Protection District in support of an encroachment permitapplication for a pipeline crossing of an existing 12’ x 12’ box culvert. Staff continues tocoordinate with Las Virgenes Municipal Water District staff regarding designrequirements for the pressure regulating station and pipeline point of connection. Staffis working on an addendum to the Final Environmental Impact Report (EIR) to address

E-1 GENERAL MANAGER

2

minor modifications made to several project components during design and to comply with local jurisdiction permit requirements. (CIP Priority: High)

4. Conejo Pump Station Rehabilitation (480) – Staff provided comments on the revised

preliminary layout that incorporate the use of the existing Crew Building and eliminates improvements to the workshops and warehouse spaces, reducing project costs. Kennedy Jenks (KJ) continues to develop technical memoranda for the pump station and chlorine building. KJ is developing piping modifications that would enable Grandsen Pump Station Phase 1 to pump to Conejo Pump Station, which could then pump to the Upper Zone, providing an alternative flow path for Wellfield water and potentially other sources developed in the Lower Zone. KJ submitted a draft technical memorandum addressing electrical distribution for the Conejo Pump Station Rehabilitation, Crew Building Improvements, and Lake Bard Pump Station, which is under review by staff. (CIP Priority: High)

5. PLC Replacement Project (489) – Staff are reviewing the Binary Logic Diagrams and PLC

Program. (No change.) (CIP Priority: Medium)

6. Monitoring Wells (527) – The District’s groundwater consultant is investigating the feasibility of using existing wells owned by Ventura County Waterworks District (VCWWD) No. 1 for monitoring purposes. (No change.) (CIP Priority: Medium)

7. Salinity Management Pipeline (SMP), Phase 3 (536) – Staff received Camarillo’s comments on the revised structural analysis of the Upland Road bridge. Staff is reviewing the City’s comments and preparing responses. (CIP Priority: Low)

8. Calleguas‐Ventura Interconnection (562) – Staff participated in a kick‐off meeting for

preliminary design of the City of Ventura’s portion of the interconnection with the City’s design engineer (Stantec), the City, Casitas Municipal Water District, and United Water Conservation District staff. Casitas MWD continued reviewing the revised agreement. (CIP Priority: High)

9. Simi Valley Reservoir (569) – Staff continues to work with Rincon Consultants to perform

additional work related to the environmentally sensitive issue. Appraisals for two potential sites were prepared and are under review by staff. (CIP Priority: High)

10. North Pleasant Valley Desalter SMP Discharge Station (574) – Three bids were received

and opened in the parking lot of the Administration Building. The lowest responsive bid was 90% higher than the Engineer’s estimate. Camarillo was notified of the bid results and directed staff to proceed with recommending that the Board award the project. Camarillo agreed to submit a check to the District for the difference between the lowest responsive bid and the deposit received previously, which was based on the Engineer’s estimate. Staff submitted a deposit request to Camarillo for the additional costs. (CIP Priority: Medium)

3

11. Santa Rosa Hydro Improvements (582) – Perliter & Ingalsbe (P&I) continues to prepare

90 percent plans and specifications. Staff continues to review the preliminary assessment of control system and SCADA needs. (No change.) (CIP Priority: Medium)

12. Lake Bard Pump Station (587) – KJ submitted the revised Preliminary Design Report, which is under review by staff. KJ submitted a draft technical memorandum addressing electrical distribution for the Conejo Pump Station Rehabilitation, Crew Building Improvements, and Lake Bard Pump Station, which is under review by staff. (CIP Priority: High)

13. Fairview Well Rehabilitation (589) – MKN continued preparing technical specifications for cleaning and redevelopment of the well. (CIP Priority: High)

14. Lindero Pump Station No. 2 (TOD) Rehabilitation (590) – P&I continued work on the 90 percent plans and specifications. (No change.) (CIP Priority: High)

15. Lake Sherwood Pump Station Rehabilitation (591) – The Board approved the plans and

specifications and called for bids at their July 15th meeting. Potential bidders are requesting plans and specifications. Staff participated in a California Office of Emergency Services Subapplication Development and Benefit Cost Analysis webinar to discuss the elements required in the Hazard Mitigation Grant Program subapplication for grant funding for the portable backup generator. (CIP Priority: High)

16. Lindero Pump Station Rehabilitation (592) – Staff returned comments on draft technical memoranda for the standby diesel generator and the hydraulic evaluation of the pump station. KJ submitted a draft technical memorandum for the seismic evaluation of deficiencies in the existing pump station building, which is under review by staff. (CIP Priority: High)

Miscellaneous 17. Training – One of the Construction Inspectors presented to Engineering staff on

Inspection of Special Coatings for Fuel Tank Containment Areas. Three of the inspectors worked on a 30‐hour self‐paced online OSHA safety training program, which provided in‐depth training on a variety of construction safety topics. Two of the inspectors have successfully completed the training.

18. Water Supply Alternatives Study – KJ continues to work on numerous projects for Phase 2.2. The analyses for Pleasant Valley Basin Stormwater Recharge and New Wells and Hauling from Jensen Water Filtration Plant to Lake Bard were finalized.

19. Regional Brine Study – Woodard & Curran submitted a draft report, which is under review by staff from Calleguas, LVMWD/TWSD JPA, Camrosa, and Thousand Oaks.

4

20. Crestview Well No. 8 Agreement – Crestview Mutual Water Company is designing Well

No. 8. (No change.) 21. Study of Seismic Impacts to the Santa Susana Tunnel – Brierley Associates continues to

evaluate options for potential bypass alignments (surface laid vs. horizontal directional drilling) and preliminary approaches for strengthening the tunnel. (No change.)

22. Isolation Upstream of the Santa Susana Tunnel – District Engineering and O&M staff and

Metropolitan Water District of Southern California (Metropolitan) staff met at East Portal to conduct preliminary site investigations and discuss an alternative that would include replacing the existing isolation gate with a new one containing a bypass. Engineering staff is working with MNS Engineers to develop a scope of work to further evaluate and investigate the new isolation gate and bypass.

Operations and Maintenance

23. Camrosa Water District’s Round Mountain Water Treatment Plant is currently in service and discharging brine into the SMP. Port Hueneme Water Agency’s water treatment plant was in service for the majority of the month and discharging brine to the SMP, downstream of the pressure regulating valves at the pressure sustaining station.

24. Operations and Maintenance staff provided design review, technical support, inspection, and field support to the Engineering Department on various projects including:

Lake Sherwood Pump Station Rehabilitation – design review

TOD Pump Station Rehabilitation – design review

LVMWD‐CMWD Interconnection – design review

Conejo Pump Station Rehabilitation – design review

Oxnard Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements – design review

25. Control Systems staff performed diagnostics and repairs to Well No. 1, which would not

start properly. They replaced relays and a safety switch to successfully return the well to service. They also coordinated with Engineering staff to prepare for the replacement of the 42‐inch Inlet Flow Meter for the Lake Bard Water Filtration Plant (LBWFP). This project will require coordination with all Operations and Maintenance field divisions and Lash Construction, the As‐Needed Pipeline Services contractor. Staff is scheduling to complete the installation by the end of 2020. They are also evaluating options to use alternative flow metering equipment to increase the reliability of LBWFP operation. Lastly, they provided onsite support and inspection during the investigation of the failure of Grandsen Pump Station Standby Generator No. 2.

5

26. Control Systems staff performed preventative maintenance and routine inspection on:

District Headquarters

PHWA SMP Discharge Station

Springville Hydroelectric Generator

Grandsen Pump Station

Conejo Pump Station

Fairview Pump Station

Lindero Pump Station

Pressure Regulating Station No. 5

PIT 2

SMP Pressure Sustaining Station

Lake Bard Water Filtration Plant

Thousand Oaks Reservoir

Camrosa Turnouts

California American Turnouts

City of Thousand Oaks Turnouts

City of Simi Valley Turnouts

VCWWD Turnouts

Well Nos. 1, 2, 3, and 15

Monitoring Well No. 1

Wellfield Ammonia System 27. Distribution System staff installed new rigging point plates in Pressure Regulating Station

No. 5 to increase productivity and safety when maintaining the control valves. They also replaced a faulty butterfly valve at Ponderosa Turnout discovered during annual maintenance. This work required fabrication and welding support to complete it within the scheduled outage. They also responded to issues with the automated valve actuator on the 60‐inch butterfly valve located in PIT 2. Working closely with Control Systems, they removed a similar actuator that is only used when pumping and replaced the broken unit. This enabled them to send the broken unit in for repair while allowing normal operation. This is just one example of the many creative solutions that staff uses to prevent interruptions in service.

28. Distribution System staff performed preventative maintenance and routine inspection

on:

East Portal Hydroelectric Generator

Santa Rosa Hydroelectric Generator


Conejo Pump Station



Lake Sherwood Pump Station

Lindero Pump Station

6

TOD Pump Station

Pressure Regulating Station Nos. 1, 2, 5, 6, 6A, 7, 8, 9

SMP Pressure Sustaining Station

Mesa Relief Station

Calleguas Conduit North Branch Relief Station

Conejo Reservoir

Grimes Canyon Reservoir

Lake Sherwood Reservoir

Lindero Reservoir

Newbury Park Reservoir

SMP Control Tank


Lake Bard Water Filtration Plant

Conejo Standby Power Station

Camrosa SMP Discharge Station

California‐American Turnouts

Camrosa Turnouts

Wellfield Ammonia and Chlorine Systems

Well Nos. 2, 3, 13, and 18 29. System Maintenance staff provided support to Engineering while inspecting the East

Portal isolation gate. They coordinated with Metropolitan to arrange an onsite meeting to take measurements, verify installation options, and identify existing design limitations. This information will be used to develop a diversion structure to protect District staff during future tunnel inspections. They also have been supporting other divisions by providing as‐needed traffic control throughout the distribution system. Lastly, they participated in the annual Dig Alert Board Meeting to review the latest requirements and laws relating to contractor notifications and procedures.

30. System Maintenance staff performed preventative maintenance and routine inspection

on:

District Headquarters

East Portal Hydroelectric Generator

Santa Rosa Hydroelectric Generator


Lake Bard

Calleguas Conduit North Branch Nos. 3 and 5

Las Posas Feeder No. 1 and 4

Lindero Feeder No. 1

Mesa Feeder 5

Moorpark Feeder No. 1 and 2

Oxnard Santa Rosa Feeder No. 3

Wellfield No. 2

7

Conejo Pump Station



Conejo Reservoir

Newbury Park Reservoir

SMP Control Tank

Springville Reservoir


Westlake Reservoir

Camrosa Turnouts

Well Nos. 1 – 14, 17, and 18

31. Water quality met all SWRCB Division of Drinking Water standards for the month of July.

32. Groundwater storage totals through the end of June include 4 acre‐feet (AF) of well production and 38 AF of well injection.

Groundwater storage totals through June are as follows:

East Las Posas Wellfield Injection 20,620 AF East Las Posas Wellfield Allocation 0.00 AF East Las Posas In Lieu 6,348 AF West Las Posas In Lieu 25,192 AF Conejo Creek Project 23,453 AF United Storage 10,482 AF Oxnard In Lieu 18,060 AF

33. The Conejo, East Portal, Grandsen, Santa Rosa, and Springville Hydroelectric Generators are currently available for operation and on‐line as flow conditions permit.

34. The District measured 0.00 inches of rainfall from July 1 to July 30 at the Lake Bard

site. Measurable rainfall for the current water year, beginning October 1, is 15.35 inches.

Emergency Response 35. On July 14, the Emergency Response Coordinator hosted personnel from the City of Simi

Valley’s Office of Emergency Services to photograph and document District facilities located in Simi Valley. This information, including drone footage, will be utilized for emergency preparedness and response efforts with various agencies and jurisdictions.

36. On July 21‐22, the Emergency Response Coordinator conducted site visits with Emergency Managers from Ventura County Sheriff’s Office of Emergency Services. These site visits are a component of the Geographic Information Systems mapping program of

8

critical infrastructure, focusing on resilience and continuity of operations during disasters. The program provides improved awareness of facility functions, hazardous materials, and backup power available on‐site at critical infrastructures across all sectors in Ventura County.

37. The Emergency Response Coordinator continues to monitor all national, state, and local pandemic responses, recommendations, and guidelines. Using this information, he adjusts and adapts the current guidelines into the District’s COVID‐19 Exposure Control and Prevention Plan and provides regular updates to staff.

Safety 38. The Safety Officer provided the following training sessions:

Confined Space Program Updates (O&M and Engineering)

Spill Prevention Control and Countermeasures (O&M) 39. The Safety Officer completed the following tasks:

Performed facility hazard evaluation at the LBWFP to evaluate entry procedures during various operating conditions. Sites included the Washwater Return Pump Station, Clearwell Gallery, and Filter Building.

Adjusted the new employee training plan to accommodate COVID‐19 restrictions in preparation for the new Control Systems staff.

Completed monthly inspections of all the Self‐Contained Breathing Apparatus devices at LBWFP and Wellfield.

Conducted facility site inspections per the District’s Injury Illness Prevention Plan, including the LBWFP, Conejo Standby Generator Facility, and Grandsen Pump Station.

Resources

Development & Planning 40. Imported Water Outage Protocol – Staff continues to work with the California Data

Collaborative in gathering data for the development of an imported water outage protocol (IWOP). The first IWOP workshop will be conducted during the August 24th Purveyor Managers Meeting.

41. Annexation No. 104 – Rio Urbana – Staff is coordinating with the applicant on a map and

legal description for the proposed annexation.

42. Annexation No. 105 – South Hidden Valley – Staff continues to wait for further clarification from VCWWD No. 38 regarding the direction of the annexation application to the Local Area Formation Commission (LAFCo). VCWWD No. 38 indicated that they would be the

9

lead agency on the application to LAFCo provided that County Planning determines that the annexation is consistent with the General Plan. On July 30, the Manager of Resources and General Manager attended the VCWWD No. 38 Citizens’ Advisory Committee to field questions and support VCWWD No. 38 staff. Public Affairs & Water Use Efficiency

43. State Update and Legislation – On June 29, Governor Newsom signed the 2020 State

Budget, a $202.1 billion spending plan, which is about $16 billion less than the 2019 Budget. In an effort to close a projected $54 billion budget deficit, the Governor declared a Budget Emergency that will allow the state to draw from approximately $16 billion in reserves. Following approval of the budget, legislators are focused on passing bills out of the relevant policy and fiscal committees. The legislature returned to the Capitol on July 27 following an extended summer recess.

Bond Proposals on Wildfire Prevention, Safe Drinking Water, and Flood Protection: AB 3256, SB 45 – Separate bill proposals are making headway in both the Senate and Assembly that aim to place a bond measure on the November 2020 ballot. SB 45 would authorize issuance of bonds in the amount of $5.51 billion, while AB 3256 would authorize $6.98 billion. Both bond proposals would include significant funding opportunities for water agencies. Metropolitan recently adopted a “support‐and‐amend” position on AB 3256.

44. Federal Update – On July 27, the Senate unveiled the HEALS Act – a $1 trillion relief bill – as

a follow up to the CARES Act. The HEALS Act proposes less stimulus funding than the House‐backed HEROES Act and will be subject to further negotiations with the House. A major proposed provision of the HEALS Act is a second round of direct economic impact payments structured identically to those sent in the spring. Among the HEALS Act’s main differences from the HEROES Act is the omission of new funds to state and local governments and no immediate funding for infrastructure. It is anticipated that the Senate will release its infrastructure funding priorities in the near future.

45. On July 11 and 22, the District hosted hands‐on drip irrigation workshops led by the UC

Master Gardeners of Ventura County. Attendees worked in small groups with the Master Gardeners to assemble and install drip irrigation systems. On July 24, the Tri‐County Sentry published an article that profiles the workshops: https://tricountysentry.com/Article/Index/87774df8‐bcc7‐4301‐aaf6‐7647df7e2ec5. The next class is scheduled for August 8, 2020. Reservations can be placed online at: http://ucanr.edu/sites/VCMG/.

46. On July 9, the Principal Resource Specialist attended the Alliance for Water Efficiency

(AWE) Education and Outreach Committee Meeting via webinar. Discussion included upcoming trainings and webinars, status of member operations during COVID‐19, and newly released AWE research reports.

10

47. On July 16, the Principal Resource Specialist attended Metropolitan’s monthly Water Use

Efficiency Meeting held remotely. Topics discussed included Metropolitan’s latest Board Report on Conservation Expenditures, rebate activity for water use efficiency projects, Metropolitan’s Regional Program summary for the fiscal year (FY) 18/19‐19/20 cycle, and participation in classes and trainings offered online by Metropolitan’s consultant G3.

48. On July 23, the Principal Resource Specialist attended the DWR Water Studies Working

Group webinar that presented an update on DWR’s Indoor Residential Water Use Studies progress.

49. On July 30, the Manager of Resources hosted a meeting with representatives of Saviers

Road Mutual Water Company (MWC) at the Lake Bard park. Saviers Road MWC is located within the City of Oxnard limits and is primarily served by United Water Conservation District’s Oxnard‐Hueneme Pipeline System. Discussions focused on the history of Saviers Road MWC and challenges associated with investigating an emergency water service arrangement with the City of Oxnard.

50. In July 2020, there are four applications in good standing under the Turf Replacement

Program for a total reserved amount of $14,594 in Metropolitan funding. Due to the rebate processing time, no rebates have been paid yet for FY 20‐21. For FY 20‐21, under the Device Program, to date there are 79 applications in good standing (i.e., rebate applications that have not been denied or expired due to inactivity) totaling $6,372 in reserved Metropolitan funding. An additional 11 device rebates have been paid (totaling $935).

Environmental 51. CMWD‐LVMWD Interconnection Addendum – Staff is preparing an Addendum to the Final

EIR to address minor design modifications made to several project components during final engineering and to comply with local jurisdiction permit requirements.

Miscellaneous 52. Future Supply Actions (FSA) Program Administration – Staff continues to coordinate with

the City of Thousand Oaks to finalize the Los Robles Golf Course Groundwater Utilization Pilot Study Final Report, including a final FSA invoice, for submittal to Metropolitan. Staff is also coordinating with VCWWD No. 1 to process the first invoice for the Arroyo Las Posas Stormwater Diversion Feasibility Study and Percolation Test.

11

Groundwater Resources 53. Aquifer Storage and Recovery (ASR)

4th quarter 2019 and 1st quarter 2020 data processing was completed by the Contract Groundwater Manager. 2nd quarter 2020 data downloads and monitoring equipment maintenance was performed.

Groundwater Modeling (Project No. 528) – No activity in July. 54. Las Posas Valley Basin Users Group (LPUG) – LPUG did not meet in July.

55. Fox Canyon Groundwater Management Agency

FCGMA Board of Directors – The FCGMA Board of Directors met on July 22. The FCGMA Board extended the Phase 2 water market pilot for the Oxnard Basin through the end of water year 2020‐2021. The FCGMA Board of Directors also received updates on groundwater sustainability plan implementation and development of an interim extraction allocation system for the Las Posas Valley Basin, including results of a workshop held on July 21.

Water Policy and Strategy 56. Metropolitan Water District — During the month of July, Metropolitan addressed the

following areas of interest to the District. The discussions show the interrelationship between the ongoing development of the Integrated Water Resources Plan (IRP), the related issues of local resource development and conservation, and the future direction of Metropolitan as it will play out in the selection of a new general manager.

Integrated Water Resources Plan (IRP): The principal focus in July was the transition to placing drivers of future change into a framework that links those drivers to their relative significance for water supply and demand reliability. Metropolitan staff is working with member agencies to help inform the qualitative and quantitative analysis, which is quite complicated. The drivers of change will be incorporated into scenarios to capture a wider range of future developments than the previous IRP. With the scenarios, Metropolitan hopes to capture the interplay of the most significant uncertainties.

2015 IRP Retrospective Review: Metropolitan released a detailed review of the 2015 IRP as a draft for member agency review. The retrospective compares projections used in planning to actual data. The analysis shows that many of the assumptions of the past, including how key drivers translate into supply and demand, have developed differently than anticipated. The retrospective is helping to inform

12

discussions regarding the difference in the scenario planning approach. The draft report is currently under review.

Local Resource Funding: The Metropolitan Board approved two local resource program projects in July for a potential yield of 16,162 AF/yr and a twenty‐year commitment of Metropolitan subsidy totaling up to $115 million. The projects were both advanced treated wastewater reuse projects in the San Diego County Water Authority’s service area. The first project was for a joint powers agency comprising Padre Dam Municipal Water District, the County of San Diego, and the City of El Cajon to develop a 12,882 AF/yr advanced treated wastewater facility and associated facilities to augment surface water storage at Lake Jennings. The second project was for the City of Escondido to develop a 3,280 AF/yr advanced treated wastewater facility and associated pipelines to provide agricultural irrigation water. The projects were approved consistent with the Board’s adopted local resources program and the Board’s direction that projects receive a case‐by‐case Board approval. The larger context includes the suspension of Metropolitan’s stewardship rate that provides funding for the program pending development of a new sustainable rate (the program is currently being funded by reserves), the Board’s request for a September 2020 review of Metropolitan’s budget and rate in relation to pandemic economic impacts, and the IRP development that may change the role of local resource development for the future. That larger context informed discussion among the Metropolitan directors on the relative importance of “business as usual” versus adapting to an uncertain future. The compromise was to approve the projects and defer a larger discussion for the September 2020 financial review.

General Manager Recruitment Process: At its July meeting, the Board approved a general manager recruitment process that outlined the roles of the Organization, Personnel, and Technology Committee; the Board Executive Committee; public input; and the final selection of a general manager by a full Board vote. The July Board meeting had substantial public comment supporting public input on the general manager qualifications with specific emphasis on the development of local resources and less emphasis on investment in improving delta conveyance. The public comments emphasized a process that values transparency, inclusion, diversity, and equity.

Rate Litigation San Diego County Water Authority vs. Metropolitan: On July 14, the San Diego County Water Authority (SDCWA) filed a Request for Dismissal of its 2017 petition/complaint, which challenged charges adopted by Metropolitan in April and July 2017. The requested dismissal is without prejudice, which means that SDCWA may seek to re‐initiate the case.

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Administrative Services Finance 57. Staff is working with the District’s auditors to perform the initial fieldwork. Since this is the

first year with the new auditors, the fieldwork consists of the auditors gathering information about the District and how it operates. Staff throughout the District has been participating with the auditors in interviews to determine their roles in the District and establish how the District’s internal controls work. All interim audit work is being done remotely.

58. The District is continuing to work with Willdan Financial Services to process the District’s

standby charge and place the charge on the County’s property tax bill for the current Fiscal Year. The Board approved the resolution in the beginning of July, and staff is finalizing the process with the County by running all the data through the County’s system to reduce errors.

59. The LAIF interest rate was 1.36% for the quarter ending in June, compared to 2.03% for the previous quarter. The Operating Fund Cash Balance on June 30 was $7,234,507.28. Staff will be transferring funds to LAIF or the Ventura County Pool during August.

60. The Consumer Price Index for June was 0.5%. Human Resources 61. Recruitment was completed for the Controls Technician/Senior Controls Technician

position. The new employee is scheduled to start in early August.

62. A position in the Distribution division of the Operations and Maintenance Department (O&M) opened up when one of the Electro Mechanical Technicians accepted a job at another agency. Staff filled this position by promoting a Senior Maintenance Worker into that position. Recruitment has begun for the now vacant Maintenance Worker position. Applications are being accepted through August 6.

63. Recruitment has also begun for an Accounting Technician due to the retirement of an

employee. Applications are being accepted through August 6.

64. Staff from both the Human Resources and Finance divisions are working on updating the District’s Administrative Code and Employee Handbook to incorporate position title changes and address other issues. Staff will be bringing the Administrative Code to the Board for approval when completed.

65. Staff is working on gathering information on additional urgent care facilities to contract

with for workers compensation services. The District currently contracts with one facility in

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Simi Valley. Due to the fact that District staff work throughout the service area, additional facilities located throughout the County would be beneficial. All facilities will be approved by ACWA‐JPIA, the District’s workers compensation insurance provider, prior to implementation.

Information Technology 66. IT staff worked with a consultant, Nexustek, to upgrade the Laserfiche server software to

the latest version. Laserfiche is used for document storage and accounts payable invoice processing; soon it will also be used for records retention.

67. IT staff addressed multiple support issues with finance software and Time and Activity Tracking Software (TATS).

68. IT staff continues to address computer support issues for users working at District offices as well as remotely.

69. IT staff participated in demonstrations of software for mobile device management. Mobile device management is designed to provide an extra layer of security for District phones or personal phones that employees use for email. O&M upgraded phones for staff and those phones are currently managed with MaaS360. The other option currently under evaluation is Meraki MDM, which is designed to work in coordination with the District’s firewall, switches, and access points.

70. IT staff is working on setting up recently purchased laptops for staff to use while working remotely to improve security. Several staff will be using their laptop computers to replace their desktop computers in the office. Those staff members will have a docking station in the office, enabling them to plug the laptop directly into the mouse, keyboard, monitors, and phone at their desk.

71. IT staff and the Manager of Administrative Services participated in a quarterly Technical Business Review with Allconnected, the District’s IT consultant. This meeting provides an update on all services with Allconnected as well as a “health” check on servers, workstations, and networking equipment. The network is healthy, all servers are up to date and functioning as expected, all backups are running as scheduled, and security remains tight, which is a testament to staff continuing to be vigilant in regards to their e‐mail and internet practices.

Water Supply Alternatives Study Project Status Summary

1 2/19/2020

Project No.

Project Name Evaluation Completed?

Recommendation

1 Additional Aquifer Storage and Recovery

1a Santa Rosa Basin

1b Tierra Rejada Basin

1c Simi Valley Basin

1d Conejo Valley Basin

1e West Las Posas Basin

1f South Las Posas Basin

1g Pleasant Valley Basin

1h Oxnard Plain Pressure Basin

1i Oxnard Plain Forebay Basin

1j Tapo/Gillibrand Basin

1k Thousand Oaks Basin

1l Santa Paula Basin

1m Fillmore Basin

1n Piru Basin

2 Additional Groundwater from Thousand Oaks Area

2a Lake Sherwood Area X Do Not Proceed

2b Oak Park Area X Remains under Consideration

2c North Ranch Area X Remains under Consideration

3 New Bedrock Wells

3a Arroyo Santa Rosa Groundwater Basin X Remains under Consideration

3b Tierra Rejada Groundwater Basin

3c Simi Valley Groundwater Basin X Remains under Consideration

3d Conejo Valley Groundwater Basin X Remains under Consideration

4 Additional Groundwater Pumping by Ventura County Waterworks District 19

4a Additional Groundwater Pumping by VCWWD19 using West Las Posas Credits

4b VCWWD19 Pumps West Las Posas Credits for Multiple Agency Use

5 Crestview Well No. 8 and Agreement to Deliver Water During an Outage

X Proceed

6 Groundwater Projects with the City of Camarillo

6a NPV Desalter + Groundwater Replenishment X Not Feasible

6b Increase NPV Desalter Capacity

6c New Springville Area Well + Agreement to Deliver Water During an Outage.

X Proceed

6d Pleasant Valley Basin Stormwater Recharge and New Wells

X Not Feasible

7 Camarillo Recycled Water Storage X Support Camarillo’s efforts

8 Projects Related to a Santa Rosa Valley Desalter

8a Santa Rosa Valley Desalter

I-1a ENGINEERING AND CONSTRUCTION


2 2/19/2020

Project No.


Recommendation

8b Santa Rosa Valley Desalter + Replenishment with Camrosa Non‐Potable Water at Hill Canyon Road

8c Santa Rosa Valley Desalter + Replenishment with Camrosa Non‐Potable Water at Tract 5347

X Not Feasible

8d Santa Rosa Valley Desalter + Replenishment with Stormwater at Hill Canyon Road

8e Santa Rosa Valley Desalter + Replenishment with Stormwater at Tract 5347

X Not Feasible

8f Increase Santa Rosa Valley Desalter Capacity

8g Santa Rosa Valley Desalter + Replenishment with Camrosa Non‐Potable Water at Tract 5347 + New Wellfield

9 Projects Related to the Tierra Rejada Groundwater Basin

9a New Tierra Rejada Well(s) + Recharge with Recycled Water

9b New Tierra Rejada Well(s) + Recharge with Stormwater

10 Other Projects with Camrosa Water District

10a Preservation of Water Supply through Arundo Removal

X Remains under Consideration

10b Expansion of Camrosa Non‐Potable Water System X Remains under Consideration

11 Oak Park Stormwater for Potable Reuse

12 Diversion of Stormwater to Create Additional Recycled Water at the Simi Valley Water Quality Control Plant

12a Diversion of Stormwater to Create Additional Recycled Water at the SVWQCP with Existing Permit

X Does not produce additional water

12b Diversion of Stormwater to Create Additional Recycled Water at the SVWQCP with Modified Permit

13 Simi Valley Desalter

13a Simi Valley Desalter X Support Simi Valley’s efforts

13b Simi Valley Desalter + Replenishment with Recycled Water

X Not Feasible

13c Simi Valley Desalter + Replenishment with Advanced Treated Water

13d Simi Valley Desalter + Replenishment with Stormwater

X Not Feasible

13e Simi Valley Desalter + Replenishment with Recycled Water Enhanced with Stormwater

13f Simi Valley Desalter + Replenishment with Advanced Treated Water Enhanced with Stormwater


3 2/19/2020

Project No.


Recommendation

13g Increase Simi Valley Desalter Capacity

13h Increased Pumping from Simi Valley Basin During Outage

13i Simi Valley Desalter + Replenishment with Recycled Water + Additional Pumping

13j Simi Valley Desalter + Replenishment with Stormwater + Additional Pumping

13k Simi Valley Desalter + Replenishment with Recycled Water Enhanced with Stormwater + Additional Pumping

14 Projects Related to the Los Robles Desalter

14a Los Robles Desalter X Support TO’s efforts

14b Increase Los Robles Desalter Capacity X Monitor operation of Los Robles Desalter once

completed

15 Projects Related to Use of Water from the Conejo Valley Groundwater Basin

15a New Newbury Park Wells X Remains under Consideration

15b New Newbury Park Wells + Treatment X Remains under Consideration

15c Newbury Park Well Water Delivery to Purewater Plant

15d Library Well Desalter X Support TO’s efforts

15e Increase Library Well Desalter Capacity X Monitor operation of Library Desalter once completed

15f Library Well Water Delivery to Purewater Plant

16 Replenish Lake Bard with Advanced Treated Water

16a Replenish Lake Bard with Advanced Treated Water from the HCTP

16b Replenish Lake Bard with Advanced Treated Water from the SVWQCP

X Do Not Proceed

17 Provide VCWWD1 Water from Fairview Well X Proceed

18 Not Used

19 Not Used

20 Not Used

21 Not Used

22 Projects Related to Alternative Delivery Mechanisms for Imported Water

22a Raw Water Pipeline + Storage in Lake Piru

22b Conveyance through Piru Creek + Storage in Lake Piru

22c Raw Water Supply Pipeline + Storage in Piru Basin

22d Conveyance through Piru Creek + Storage in Piru Basin

22e Raw Water Supply Pipeline + Storage in Fillmore Basin


4 2/19/2020

Project No.


Recommendation

23 Improvements to Oxnard‐Hueneme Pipeline

24 Interconnections with United Water Conservation District

24a UWCD Interconnection at Price Road

24b UWCD Interconnection in Somis

25 South Oxnard Plain Brackish Water Treatment Facility

26 Storage in Lake Cachuma and Connection to Calleguas

27 Projects with Casitas Municipal Water District and City of Ventura

27a Direct Connection to Casitas X Remains under Consideration

27b Enhancements to Ventura’s System to Increase Interconnection Flows to Calleguas

X Infeasible

27c Store Water in Lake Casitas

28 Increase Capacity of Lake Bard

28a Deepen Shallow Parts of Lake Bard via Dredging X Remains under Consideration

28b Deepen Shallow Parts of Lake Bard after Partially Draining


28c Remove Peninsula X Remains under Consideration

28d Expand Lake Bard through Modification of Southern Shoreline


29 Install Pumps to Enable Use of More of Lake Bard’s Capacity

29a Lake Bard Barge Pumps X Lake Bard land‐based pumps are more cost effective

29b Lake Bard Pumps X Proceed

30 Cover Lake Bard X Do Not Proceed

31 New Storage Reservoir

31a New Storage Reservoir and New Surface Water Treatment Plant

31b New Storage Reservoir with Treatment at LBWFP

32 Groundwater Projects with Oxnard

32a Oxnard Advanced Water Purification Facility ASR Project

32b Oxnard Wells + Pumping Annual Allocation in 6 Months

32c Oxnard Wells + Pumping More Than Annual Allocation in 6 Months

32d Additional Pumping from O‐H System

33 Purchases in a Groundwater Market

34 Temporary/Portable Seawater Desalination

34a Truck Desalinated Water to Lake Bard

34b Deliver Desalinated Water Directly to Oxnard and Port Hueneme

35 Water Hauling


5 2/19/2020

Project No.


Recommendation

35a Hauling Water from Jensen WFP X Do Not Proceed

35b Hauling SWP Water from Santa Barbara

36 Use of Greywater to Offset Demand

36a Incentives for Residential Greywater System Installation

X Consider as part of Water Conservation as a Way of Life

36b Install Greywater Systems at Local Colleges X Consider as part of Water Conservation as a Way of Life

37 On‐Site Stormwater Capture and Use X Consider as part of Water Conservation as a Way of Life

38 Additional Long‐Term Water Use Efficiency Measures

38a Residential High‐Efficiency Toilets X Consider as part of Water Conservation as a Way of Life

38b High‐Efficiency Clothes Washers X Consider as part of Water Conservation as a Way of Life

38c Audits of High Water Users X Consider as part of Water Conservation as a Way of Life

38d High‐Efficiency Sprinkler Nozzles X Consider as part of Water Conservation as a Way of Life

38e Weather‐Based Irrigation Controllers X Consider as part of Water Conservation as a Way of Life

38f Commercial, Institutional, and Industrial (CII) Water‐Efficient Landscape Program

X Consider as part of Water Conservation as a Way of Life

38g CII Cooling Efficiency Improvements X Consider as part of Water Conservation as a Way of Life

38h Residential Hot Water Recirculating Devices X Consider as part of Water Conservation as a Way of Life

39 Pleasant Valley Basin Pumping Capacity to Withdraw Camrosa Water District Credits

40 Modify Calleguas’ Hill Canyon Turnout to Improve Camrosa’s Conejo Wellfield Performance

41 New Camrosa Wells for Loss Minimization

42 Recharge of Arroyo Las Posas Storm Flows

42a Arroyo Las Posas Storm Flow to Las Posas Basin Gravel Pit

42b Arroyo Las Posas Storm Flow to Moorpark WWTP Percolation Ponds

Water Supply Alternatives Study Phase 2

Project 13a Simi Valley Desalter

Fact Sheet

Water Source(s) Treated groundwater from the Simi Valley Basin.

Estimated Yield 7.6 cfs, approximately 2,742 AF during the 6-Month High-Demand Period; 7.6 cfs, approximately 2,742 during the 6-Month Low-Demand Period.

Infrastructure Needed

6 new wells and pumps approximately 16,500 LF of raw water conveyance pipeline new 4,000 gpm desalter approximately 4,800 LF of brine discharge pipeline brine discharge station/connection to SMP 34,000-gallon product water storage tank 3,400 gpm booster pump station 300 LF product water pipeline Backup generators for wells and treatment facility

Institutional Arrangement(s) Needed

The City of Simi Valley could choose to construct the desalter without the participation of Calleguas. If there were a reason for Calleguas to participate, an agreement would be required to document terms.

Geography Where Supply Made Available

Potable water produced would be available to the City of Simi Valley in Calleguas’ Upper Zone.

Technical Complexity Project operation is complex and requires skilled, certified operators and a comprehensive monitoring and reporting program; however, desalters are commonly operated in Ventura County.

Anticipated Environmental Compliance Req’s

Permits for the backup generators would be needed from the Ventura County Air Pollution Control District.

Timeframe to Implement Estimated to be 4 years.

Other Benefits Would provide a supplemental sustainable local potable water supply under normal operating conditions.

Risks, Vulnerabilities, and Disadvantages

The Simi Valley Basin has a variety of constituents that may complicate treatment. Use of groundwater in the Simi Valley area may be locally controversial. Costs of the planned desalter do not consider the need for dewatering which may be significant. Costs of extending the SMP to Simi Valley are not known at this time.

Potential to be Operational Following a Seismic Event

Project would utilize a supply located centrally within the Calleguas service area. The project location is unlikely to be impacted by the same seismic event which would disrupt imported water supplies and with the planned backup diesel generator the wells and desalter could be operational in the event of a regional power outage. However, any damage to the SMP would impact the ability to operate the desalter.

Initial (Capital) Cost $72.8 million

Annual Cost $50,000.

Production Cost Not applicable, covered in annual cost.

Estimated Project Life 40 + years

Present Value Initial Costs + Operations to Year 2060

$111,430,000

Present Value per cfs Yield

$14,709,808

Present Value per AF Yield

$508

I-1b ENGINEERING AND CONSTRUCTION


Project 13bSimi Valley Desalter + Replenishment with Recycled Water

Fact Sheet

Water Source(s) Tertiary treated recycled water from the Simi Valley Water Quality Control Plant recharged to the basin to allow increased pumping at the Simi Valley Desalter wellfield.

Estimated Yield

There are limited sites available for groundwater recharge and recharge at the identified recharge sites could increase the risk of liquefaction. The increased pumping associated with the Simi Valley Desalter is too far removed to mitigate the groundwater level rise resulting from recharge. Project 13b is not being pursued further.




Technical Complexity


Timeframe to Implement

Other Benefits



Initial (Capital) Cost

Annual Cost

Production Cost

Estimated Project Life





Project 13dSimi Valley Desalter + Replenishment with Storm Water

Fact Sheet

Water Source(s) Storm water diverted from Arroyo Simi recharged to the basin to allow increased pumping at the Simi Valley Desalter wellfield.

Estimated Yield

There are limited sites available for groundwater recharge, and recharge at the identified recharge sites could increase the risk of liquefaction. The increased pumping associated with the Simi Valley Desalter is too far removed to mitigate the groundwater level rise resulting from recharge. Project 13d is not being pursued further.







Other Benefits




Annual Cost

Production Cost






Project 13e

Simi Valley Desalter + Replenishment with Recycled Water Enhanced with Storm Water

Fact Sheet

Water Source(s) Recycled water augmented with storm water recharged to the basin to allow increased pumping at the Simi Valley Desalter wellfield.

Estimated Yield

There are limited sites available for groundwater recharge, and recharge at the identified recharge sites could increase the risk of liquefaction. The increased pumping associated with the Simi Valley Desalter is too far removed to mitigate the groundwater level rise resulting from recharge. Project 13e is not being pursued further.







Other Benefits




Annual Cost

Production Cost





Calleguas Municipal Water District Water Supply Alternatives Study – Phase 2

Project 3cNew Bedrock Wells in the Simi Valley Groundwater Basin

Fact Sheet

Water Source(s) Groundwater from Simi Valley Groundwater Basin.

Estimated Yield 3 cfs, approximately 1,108 AF in the 6-Month High-Demand Period, and 3 cfs, approximately 1,040 AF in the 6-Month Low-Demand Period.


Seventeen new wells and pumps Pipelines from well to irrigation systems (~7,000 LF) Pipelines from wells to nearby reservoirs (~10,000 LF) 17 backup generators


WWD8 and GSWC could undertake the addition of wells at their reservoir sites with or without the participation of Calleguas. If there were a reason for Calleguas to be involved, an agreement would be required to document terms. The Rancho Simi Recreation and Parks District (parks) and the Simi Valley Unified School District (schools) could construct wells for irrigation at their facilities without the involvement of WWD8, GSWC, or Calleguas; however, if any of the water purveyors were to be involved, an agreement would be required to document terms


The water produced would be available to WWD8 and GSWC in Calleguas’ Upper Zone

Technical Complexity Project is not technically complex.



Timeframe to Implement Approximately 4 years.

Other Benefits Could provide 104 AFY non-potable irrigation supply under normal operations.


The project yield and water quality are based on very limited data. There is a risk that actual well yields could be lower and water quality too poor to be utilized. Project would require placing backup generator in school and park areas which may be of a concern to the community and permitting agencies. A portion of the project yield would go to irrigation water/outdoor water use. This would reduce the amount of conservation/cutback that could be achieved as analyzed in Task B - Minimum Potential Achievable Demand During a 6-Month Outage, which relies on the elimination of outdoor water use during an outage.


Project would utilize a supply located centrally within the Calleguas service area. The project is unlikely to be impacted by the same seismic event which would disrupt imported water supplies and with the planned backup diesel generators the wells could be operational in the event of a regional power outage.

Initial (Capital) Cost ~$24.0 million

Annual Cost $307,000

Production Cost $120,000 during the 6-Month High-Demand Period and $120,000 during the 6-Month Low-Demand Period.

Estimated Project Life 50+ years


$46,259,777

Present Value per cfs Yield $15,419,926

Present Value per AF Yield $6,386


Project 15d Library Well Desalter

Fact Sheet

Water Source(s) Groundwater from the Conejo Valley Groundwater Basin (CVGB).

Estimated Yield The yield would be 2.9 cfs, about 348 AF, in both the 6-Month High-Demand and 6-Month Low-Demand Periods.


- Rehabilitation of one well - Two new wells - 565 gpm groundwater desalter - 2,300 LF 6-inch raw water pipeline - 1,400 LF 8-inch raw water pipeline - 30-HP product water pump station - 1,100 LF 6-inch product water pipeline - SMP Discharge Station - 50-HP brine pump station - 22,000 LF brine pipeline - Four backup generators


The City of Thousand Oaks could undertake the project with or without the involvement of Calleguas. If there were a reason for Calleguas to be involved, an agreement would be required to document terms. Regardless Calleguas and the City of Thousand Oaks Valley would have to enter into an agreement that details the responsibilities of both parties for establishing a connection to the SMP.


City of Thousand Oaks in Calleguas’ Upper Zone.

Technical Complexity Well siting is technically complex because the project sites are located within areas that may have water quality issues, so aquifer zone testing is recommended to determine screen intervals.




Other Benefits Would provide potable water supply to the City of Thousand Oaks water service area under normal operating conditions.


There is only limited data on potential well yield and well capacity is uncertain. The suitability of the sites considered for the treatment plant and for the new wells has not been evaluated in detail. It has been assumed filter backwash could be discharged to the SMP; if the filter backwash cannot be discharged into the SMP, costs may be higher. The costs of extending the SMP to where the brine pipeline would connect are not accounted for in the analysis because there is not currently enough information to apportion costs across potential dischargers.


The water source and infrastructure are located centrally within the Calleguas service area and are not likely to be impacted by the same seismic event as that which would disrupt imported water supplies. The project could also operate in the event of a regional power outage with the planned inclusion of generators. However, any damage to the SMP would impact the ability to safely dispose of the brine.


Annual Cost $60,000

Production Cost Not applicable, captured in annual cost.

Estimated Project Life 50+years


$34,908,000


Present Value per AF Yield $1,003


Project 15e Increase Capacity Library Well Desalter

Fact Sheet

Water Source(s) Groundwater from the Conejo Valley Groundwater Basin (CVGB).

Estimated Yield The yield would be 4.2 cfs, about 502 AF, in both the 6-Month High-Demand and 6-Month Low-Demand Periods.


- Rehabilitation of one well - Three new wells - 815 gpm groundwater desalter - 2,300 LF 6-inch raw water pipeline - 1,400 LF 10-inch raw water pipeline - 35-HP product water pump station - 1,100 LF 8-inch product water pipeline - SMP Discharge Station - 50-HP brine pump station - 22,000 LF brine pipeline - Five backup generators


The City of Thousand Oaks could undertake the project with or without the involvement of Calleguas. If there were a reason for Calleguas to be involved, an agreement would be required to document terms. Regardless Calleguas and the City of Thousand Oaks Valley would have to enter into an agreement that details the responsibilities of both parties for establishing a connection to the SMP.


City of Thousand Oaks in Calleguas’ Upper Zone.

Technical Complexity Well siting is technically complex because the project sites are located within areas that may have water quality issues, so aquifer zone testing is recommended to determine screen intervals.




Other Benefits Would provide potable water supply to the City of Thousand Oaks water service area under normal operating conditions.


There is only limited data on potential well yield and well capacity is uncertain. The suitability of the sites considered for the treatment plant and for the new wells has not been evaluated in detail. It has been assumed filter backwash could be discharged to the SMP; if the filter backwash cannot be discharged into the SMP, costs may be higher. The costs of extending the SMP to where the brine pipeline would connect are not accounted for in the analysis because there is not currently enough information to apportion costs across potential dischargers.


The water source and infrastructure are located centrally within the Calleguas service area and are not likely to be impacted by the same seismic event as that which would disrupt imported water supplies. The project could also operate in the event of a regional power outage with the planned inclusion of generators. However, any damage to the SMP would impact the ability to safely dispose of the brine.


Annual Cost Cost savings of $84,000

Production Cost Not applicable, captured in annual cost.



$40,369,000


Present Value per AF Yield $804


Project 8c

Santa Rosa Valley Desalter + Replenishment with Camrosa Non-Potable Water at Tract 5347

Fact Sheet

Water Source(s) Non-potable water recharged to the Santa Rosa Valley Groundwater Basin.

Estimated Yield

Groundwater modeling indicates that recharge at Tract 5347 with the current pumping infrastructure could increase the liquefaction hazard. Project 8c is not being pursued further. However, Project 8g evaluates the potential to operate a Santa Rosa Valley Desalter with replenishment using non-potable water at Tract 5347 with additional groundwater pumping.







Other Benefits




Annual Cost

Production Cost






Project 8e

Santa Rosa Valley Desalter + Replenishment with Stormwater at Tract 5347

Fact Sheet

Water Source(s) Stormwater diverted from Arroyo Santa Rosa recharged to the Santa Rosa Valley Groundwater Basin.

Estimated Yield

Groundwater modeling indicates that recharge at Tract 5347 with the current pumping infrastructure could increase the liquefaction hazard. Project 8e is not being pursued further. However, Project 8h evaluates the potential to operate a Santa Rosa Valley Desalter with stormwater replenishment at Tract 5347 with additional groundwater pumping.







Other Benefits




Annual Cost

Production Cost






Project 10aPreservation of Water Supplies through Arundo Removal

Fact Sheet

Water Source(s)

Water preserved in Conejo Creek and its tributaries through removal of the invasive plant species Arundo Donax (arundo), which is diverted at the Conejo Creek Diversion, recharges the Arroyo Santa Rosa Valley Groundwater Basin, and is then extracted through existing Camrosa wells.

Estimated Yield Approximately 1.4 cfs, about 513 AF, in both the 6-Month High-Demand and 6-Month Low-Demand Periods.

Infrastructure Needed Removal of arundo from approximately 95 acres between Hill Canyon Treatment Plant to

Camrosa Water District’s Conejo Creek Diversion Approximately 2 acre recharge basin near the Camrosa Water District Conejo Wellfield


Camrosa Water District could undertake the project with or without the involvement of Calleguas. If there were a reason for Calleguas to be involved, an agreement would be required to document terms.


Camrosa Water District in Calleguas’ Lower Zone.

Technical Complexity Project is not technically complex.


The Ventura County Resource Conservation District holds the programmatic permits for arundo removal in Calleguas Creek and its tributaries. Arundo removal would have to comply with the provisions of these permits.


Other Benefits Would provide potable water supply to Camrosa Water District under normal operating conditions. Would improve native habitats along Conejo Creek and reduce flood and fire risk.


Actual arundo water usage widely varies between different studies, so the estimated yield may be overestimated due to this variation. Recharge would be located in the portion of the basin managed by the Arroyo Santa Rosa Valley Basin Groundwater Sustainability Agency and approval by that agency would be required in order to ensure that the increased recharge results in increased production capacity for Camrosa Water District. The terrain of the potential removal area would be difficult to access and the cost of removal may be greater than estimated. Project benefits are assumed to last 40 years, but reinfestation of arundo following a fire or flood could reduce the timeframe of project benefits. Project costs include efforts to keep arundo from returning, but limited data are available on the long-term effort needed for arundo eradication.


The local facilities are anticipated to be operational following a seismic event that could impact imported water delivery and would continue to function to offset demand for Calleguas water.


Annual Cost Cost savings of $459,000

Production Cost $333,000 during the 6-Month High-Demand and 6-Month Low Demand Periods.



$1,523,000


Present Value per AF Yield $37


Project 6dPleasant Valley Basin Stormwater Recharge and New Wells

Fact Sheet

Water Source(s) Stormwater recharged to the North Pleasant Valley Groundwater Basin.

Estimated Yield

Groundwater modeling indicated that, even with careful placement of recharge basins and new wells, it would not be possible to reliably prevent stormwater recharge from reaching and negatively affecting existing and planned City of Camarillo wells. For this reason, Project 6d is not being pursued further.







Other Benefits




Annual Cost

Production Cost





Calleguas Municipal Water DistrictCapital Project Information Sheet

Name:Account No:

Description:

Location:

Purpose:

CategoryX

Budget Estimates

Amount Date Notes $ 35,000 4/18/2018 Camarillo responsible for all costs

$ 77,583 10/17/2018 Camarillo responsible for all costs

$ 644,000 6/3/2020 Camarillo responsible for construction costs

$ 313,440 8/5/2020 Camarillo responsible for construction costs

Preliminary Design $35,000

$1,070,023 Construction

DesignConstruction $756,583

$112,583

574North Pleasant Valley Desalter SMP Discharge Station

Cumulative Amount

Salinity Management PipelineWater Transmission

Project Phase

Discharge station to meter and sample the discharge of brine from the North Pleasant Valley (NPV) Desalter to the SMP

North of the intersection of Las Posas Road and Somis Road.

Provide a means for Camarillo to discharge brine to the SMP from the NPV Desalter.

Emergency Water Supply ReliabilityImprovements to Existing FacilitiesRehabilitation, Replacement & Relocation

I-2 ENGINEERING AND CONSTRUCTION

Calleguas Municipal Water DistrictCapital Project Evaluation Sheet

Name:

Project No: 574

Ranking Category Description Score (1-5)Consequences of Not

Implementing Project (A)Camarillo would be unable to connect to the SMP, and

associated revenues and reliability would be lost.NA

Probability of Occurrence (B)

100% NA

Cost Considerations (C)The cost of the discharge station would be paid by Camarillo

and, once operating, revenues would be generated.NA

Evaluation Score 2A + 2B + C (Max Score = 25) 19.4Priority Ranking Medium

These scores are from the CIP evaluation performed by the Board and Managers, slightly modified to reflect a specific SMP discharge station rather than the generic SMP discharge station included in the evaluation.

North Pleasant Valley Desalter SMP Discharge Station

RES. NO. 2001

RESOLUTION NO. 2001


AWARDING THE CONTRACT FOR THE CONSTRUCTION OF NORTH PLEASANT VALLEY DESALTER SALINITY MANAGEMENT PIPELINE DISCHARGE STATION

WHEREAS, the Calleguas Municipal Water District opened bids on July 7, 2020, for the construction of North Pleasant Valley Desalter Salinity Management Pipeline Discharge Station, in accordance with the Contract Documents for Project No. 574, therefore, and

WHEREAS, Blois Construction, Inc., 3201 Sturgis Road, Oxnard, CA 93030, submitted the lowest responsive bid in the total amount of $551,200.00, and

WHEREAS, the District's Consulting Engineer recommends award of contract to the company submitting the lowest responsive bid as named above and in the amount of $551,200.00.

NOW THEREFORE, IT IS HEREBY RESOLVED by the Board of Directors of Calleguas Municipal Water District as follows:

SECTION 1. That the contract for the construction of North Pleasant Valley Desalter Salinity Management Pipeline Discharge Station, for the total price of $551,200.00, all in accordance with the Contract Documents for Project No. 574 therefore, be awarded to Blois Construction, Inc., contingent on the Bidder’s execution of the contract, furnishing of the required bonds and insurance and associated documents, and provision of satisfactory evidence that the Bidder’s Superintendent and Project Manager meet the experience and certification requirements in the Notice Inviting Bids, all in accordance with the requirements of the Contract Documents, and

SECTION 2. That the President and Secretary for the Board of Directors be and they hereby are, authorized and directed to execute the Contract Documents for and on behalf of the District.

ADOPTED, SIGNED AND APPROVED this fifth day of August, 2020.

______________________________ Andres Santamaria, Vice President Board of Directors


of 2

RES. NO. 2001

I HEREBY CERTIFY that the foregoing Resolution was adopted at a meeting of the Board of Directors of Calleguas Municipal Water District held on August 5, 2020. ATTEST: ___________________________ Andy Waters, Secretary (SEAL) Board of Directors

TIERRA REJADA FEEDERInstall air/vacuum relief valve

CONEJO HYDROInstall air/vacuum relief valve

2100 Olsen RoadInstall potable water loop

OXNARD‐SANTA ROSA FEEDER, LAS POSAS FEEDER, AND MISCELLANEOUS VALVE IMPROVEMENTS(PROJECT No. 442)

REG STA 6AInstall pressure relief bypass

REG STA 4Install pressure relief bypass

SPRINGVILLE HYDROReplace two valve actuatorsReplace UPS

I-4a ENGINEERING AND CONSTRUCTION

Calleguas Municipal Water DistrictCapital Project Information Sheet

Name:Project No:

Description:

Location:

Purpose:

Category

X

Budget Estimates

Amount Date Notes$1,368,000 12/21/2011 This phase included surge model

development, surge modeling, and project development.

$220,000 2/3/2016$22,000 6/1/2016$50,000 7/20/2016

$1,640,000 9/6/2017$2,310,000 8/5/2020

$3,300,000 $5,610,000

DesignConstruction

Relay ReplacementAdditional Preliminary Design

Preliminary Design

$1,660,000

$1,588,000 $1,610,000

442

Conceptual Design $1,368,000

Salinity Management Pipeline

Oxnard-Santa Rosa, Las Posas Feeder, and Miscellaneous Valve Improvements

Improvements to Existing Facilities

Cumulative Amount

Emergency Water Supply ReliabilityWater Transmission

Project Phase

Various rehabilitation, replacement, and upgrade improvements to address surge concerns, improve operability and reliability, and avoid failure of aging components.

Various, but primarily along the Oxnard-Santa Rosa Feeder and Las Posas Feeder

To address surge concerns, improve operability and reliability, and avoid failure of aging components.

Rehabilitation, Replacement & Relocation

I-4b ENGINEERING AND CONSTRUCTION

Calleguas Municipal Water DistrictCapital Project Evaluation Sheet

Name:Project No: 442

Ranking Category Description Score (1-5)

Consequences of Not Implementing Project (A)

Failure of OSR or LPF would limit the District's ability to deliver water to the Lower Zone. Most purveyors in the Lower Zone have local groundwater supplies available

and water could still be delivered to the Lower Zone via another route so the impact to water supply would be

limited, although depending on the location of the pipe break one or more individual purveyors could be

significantly impacted. Depending on the location and nature of the break, it could take a few days to a few weeks to repair. A pipe break could harm people or

property.

NA

Probability of Occurrence (B)

The pipes are at higher risk of failures from transients as they age and as the flow through them increases with high demands. The likelihood of a failure is moderate.

NA

Cost Considerations (C)Implementation of surge protection measures would

help avoid the need for more expensive pipeline repair projects.

NA

Evaluation Score 2A + 2B + C (Max Score = 25) 18.3Priority Ranking Moderate

Oxnard-Santa Rosa, Las Posas Feeder, and Miscellaneous Valve Improvements

RES. NO 2000

RESOLUTION NO. 2000


APPROVING THE PLANS AND SPECIFICATIONS AND CALLING FOR BIDS FOR

OXNARD-SANTA ROSA, LAS POSAS FEEDER, AND MISCELLANEOUS VALVE IMPROVEMENTS

THE BOARD OF DIRECTORS OF CALLEGUAS MUNICIPAL WATER DISTRICT DOES HEREBY DETERMINE AND RESOLVES AS FOLLOWS:

SECTION 1. That the proposed project is found to be exempt from the requirements of the California Environmental Quality Act as it meets Class 1 exemption criteria related to existing facilities, Class 2 exemption criteria related to facilities to be located at the same site and have the same purpose, and Class 3 exemption criteria related to new construction of small structures.

SECTION 2. That Contract Documents for Project Number 442 for Oxnard-Santa Rosa, Las Posas Feeder, and Miscellaneous Valve Improvements shall be and hereby are approved.

SECTION 3. That the Secretary of the Board of Directors shall certify to the adoption of this Resolution, and shall cause to be advertised by publishing a notice in the Ventura County Star, a newspaper of general circulation within said District. The notice shall direct readers to the Calleguas website for the complete Notice Inviting Bids for the project referred to in Section 2 of this Resolution.

Bids shall be received at the District Office, 2100 Olsen Road, Thousand Oaks, California 91360-6800, until the time and date specified in the Notice Inviting Bids for the Project, or any addenda thereto, at which time the bids will be opened.

ADOPTED, SIGNED AND APPROVED this fifth day of August, 2020.

______________________________ Andres Santamaria, Vice President Board of Directors


RES. NO 2000

I HEREBY CERTIFY that the foregoing Resolution was adopted at a meeting of the Board of Directors of Calleguas Municipal Water District held on August 5, 2020. ATTEST: __________________________ Andy Waters, Secretary (SEAL) Board of Directors

L-2 BOARD OF DIRECTORS

Upcoming Meetings

Ventura County Special Districts Association* (Topic‐Dementia‐presented by Camarillo Health Care District)

Tue. 08/04, 6:15 pm via Videoconference

Calleguas Board Meeting Wed. 08/05, 5:00 pm via Videoconference

Calleguas Board Meeting Wed. 08/19, 5:00 pm via Videoconference

Calleguas Purveyor Meeting (Workshop and discussion regarding Calleguas’ Imported Water Outage Protocol (IWOP))

Mon. 08/24, 10:00 am via Videoconference

Calleguas/Las Virgenes PFA Zoom Meeting

Wed. 09/02, 4:30 pm via Videoconference

Calleguas Board Meeting Wed. 09/02, 5:00 pm TBD

AWA‐Water Issues Tue. 09/15, 7:00 am TBD

Calleguas Board Meeting Wed. 09/16, 5:00 pm TBD

AWA ‐ Reception for Members/Elected Officials*

Wed. 09/17, 4:30 pm TBD

Calleguas Purveyor Meeting Mon. 09/28, 10:00 am TBD

* Reservations required. Contact Kara if you would like to attend.

CALLEGUAS MUNICIPAL WATER DISTRICT August … meeting...2020/08/05 · Andres Santamaria, Vice...

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Transcript of CALLEGUAS MUNICIPAL WATER DISTRICT August … meeting...2020/08/05 · Andres Santamaria, Vice...