Faculty Organization MeetingMarch 16, 2018

1-3pmHawthorn Hall 107

Minutes

1. Call to Order 1pm2. Approval of the Minutes for Jan and Feb – Approved without amendment3. President's Report – Susan Zinner

a. Monica Solinas-Saunders (UFC Rep) and I attended the UFC and RFC meetings at IUPUI on February 27, 2018. At our joint Faculty President/EVCAA meeting, we discussed what the IU campuses would look like in the future and how the Office of President McRobbie and Bill McKinney (who is the main liaison to the regionals) could facilitate this. They noted that faculty hired now are likely to be on campus in 2050. We need to think that far ahead.

i. Those present discussed collaborations with faculty on other campuses to provide innovative degrees in interdisciplinary degree programs.

ii. McKinney plans to bring the Deans from all campuses together from all the campuses (with an emphasis on the regional campuses). Our EVCAA Vicki Roman-Lagunas strongly suggested that these meetings be held on the regional campuses (on a rotating basis) to encourage faculty buy-in from the regional campuses.

b. President McRobbie and others discussed the following issues:i. There is a new Intercollegiate Athletics policy which appears to mandate a

Campus Athletics Committee requiring representatives from faculty, student athletes and the faculty athletic representative. The draft policy was amended so that the committee is created as a Faculty Org Committee and NOT appointed by the Chancellor. This will be included in our review of the Constitution later today.

ii. There is a new Budget Committee and our representative will be Subir Bandyopadhyay.

1. Subir, members of the Faculty Org Finance Committee and I attended the budget hearings over the last two weeks. Subir will be making a formal report to Faculty Org in April. I attended a brief UFC meeting by video this week and this was the main topic of the meeting.

iii. The teaching initiatives update involved projects such as prototype grants (Crystal Shannon is our rep), reviewing teaching criteria in P&T documents (George Bodmer’s committee has created a draft and it is being reviewed by different groups right now), looking at career paths for NTT faculty, and looking at “master teacher” faculty.

c. I discussed our idea of extended the automatic withdrawal date to the 15th week. There was some interest in this idea. Faculty did not realize that there was a lot of variability re. the use of the I (which was originally suggested as an alternative) or in the use of the late withdrawal form after the 9th week by the respective Deans. I

checked with Registrar Peter Zachocki and he checked with Jeff Johnston and there are no financial aid implications in moving the date. The student would have to be passing and would lose ALL of their tuition. There are SAP implications (but a W is better than an F for the GPA). A few faculty raised some issues (implications for those taking 8-week courses, the impact on scholarship students), but there was a fair amount of support. We agreed that we need to collect some data and will return to this issue when we meet again in person in the fall.

d. The Elections Committee is soliciting names for election this spring; so far, the offices of President, VP and Secretary are uncontested. We’d like to see at least two people running for each of these offices. We do have multiple people willing to run for the At-Large positions in the Executive Committee.

e. Vicki will spend an hour with us on 4/6 Executive Committee (Chancellor unavailable that day) to discuss Dean’s Review process/charge to those responsible for reviewing Deans Bankston and Hoyert.

f. During spring break, national news mentioned that Anthem had been criticized by several patients and doctors who went to ERs for their medical care and the insurance company later determined it was not an emergency and the patient was responsible. Six states, including Indiana, were affected. One doctor interviewed said that this approach was problematic b/c patients are essentially responsible for making the medical determination of whether their condition is an emergency or not.

4. Chancellor William Lowe reporta. Registration for summer and fall is starting. We are continuing our strenuous

efforts to allow our students to continue to work toward their degree.b. Demand for college is predicted to decline over the next 15 years. Retention will

become even more important going forward.c. Budget Fiscal 2019

i. Salary Increase is still the assumption.ii. We have succeeded in avoiding deficits through these difficult times. We

have been able to protect our emergency funds. And we have been able to protect jobs.

iii. In 2 of the most difficult years we did limit salary increases to protect jobs. Also banded tuition has resulted in a boost in revenue.

5. EVCAA Vicki Roman-Lagunas reporta. Retention Summit II 0 Each sub-group reported on progress so far. Initiatives

include:i. Leave of absence policy – students might take semester off with a higher

rate of returnii. Scholarships – how are they targeted? Is financial need included?

iii. 2nd year students – career exploration programiv. FAFSA hands-on workshopsv. Persistence Grants – actively pursuing students who are eligible

vi. Communicating with HS about Dean's List students to establish relationship.

vii. Use CANVAS to create affinity groups.

viii. RFY Steriing Committee – Pilot the Student Engagement Roster to create success checkpoints.

ix. Encourage the use of AdRx with advisingx. Program for students who expect to get in to pre-professional degrees who

don't get admitted. These students tend to drop out. We need a program to help them choose a different major program.

xi. Faculty are needed to support these efforts.b. Faculty Question – Regarding Communications to HS, are Illinois schools

included?i. Admissions – yes. We actively work with certain HS in Illinois and

Community Colleges6. Update on Faculty Gender Disparities Salary Committee – Iztok Hozo, Susan Zinner,

EVCAAa. All faculty salaries were divided by discipline area and rank. Controls we added

for "years in rank". Compared to actual salary to projected salary.b. Several problems with this study –

i. After all divisions, some groups were very small. Some did not have both genders represented.

ii. How to account for performance?c. Data was given to EVCAA for analysis d. Next step – we have just received CUPA data so that we can compare our data to

national averages, regional averages, and peer institutions.e. Results

i. There is no proof of gender inequity. ii. There is evidence of "compression" (market driven bunching of salary).

iii. Some names have been provided to the Deans who are experiencing compression. Some funds will be made available within the salary policy for this year.

iv. Chancellor's suggestion – the part of the study that addresses methodology should be included in the minutes.

7. Faculty Credentialing Policy – Faculty Affairs Committeea. SEE ATTACHMENT 1b. In general, the policy requires that all faculty have to be accredited or credentialed

at a higher level than the students that you are teaching.c. In general, teaching experience does not qualify as experience. Professional

experience is recognized.d. Faculty Question Does this fit the Higher Learning Commission standard?

i. I don't knowe. Faculty Suggestion – number 3 under graduate teaching requirements should

require 10 years experience.f. Faculty Suggestion – clarify does "professional experience" include teaching?

8. Update on Convocation - Jonathyne Briggsa. August 17 at 3:00 to 3:30b. Same day as "Campus Conversation". Lunch will be provided.c. Student feedback drove this time change. Families will also be invited.

d. 85% of participants in last fall's convocation have been retained and have an average 2.9 GPA – very positive compared to peers.

e. Faculty Comment – there is a conflict with some summer bridge programs. We will try to adjust.

9. Affirmative Action Committee name change – 2nd Reading – Joe Ferrandinoa. SEE ATTACHMENT 2b. MOTION to accept as read – approved without amendment

10. Constitution Committee – Danny Tsatarosa. SEE ATTACHMENT 3b. New Campus Athletics Committeec. New Community Engagement Committeed. New Retention Committee – already approved.e. Faculty Comment – student members on the Campus Athletics Committee is new

for us.i. Yes but it is required by the Intercollegiate Athletics

11. Tech Tips "Spear-Phishing" – Carol Wooda. Immersive Spear-Phishing campaign is about to begin on campus.b. Report Phishing in Outlook by clicking the "Report Phishing" button in the

toolbar.c. April 1 will be a beginning rollout of the test.

12. Old Business13. New Business

a. SPEA Public Affairs Month is April. Theme is "Demistifying Government" b. Peter Pan and Wendy at Theatre Northwest, April 5-14. Family Friendly!c. "Women in Power" by Mary Beard is the new ONE BOOK.

Attachment 1: Indiana University Northwest Faculty Credentialing Policy The Higher Learning Commission requires that accredited institutions evaluate and enforce faculty qualifications in order to demonstrate that faculty have the appropriate subject matter expertise for teaching classes, supervising research, and conducting clinical experience.  The Commission requires that institutions and departments have a written policy and that departments complete a document which states that these requirements are met for those teaching, including full-time, part-time, adjunct, dual credit, temporary and non-tenure faculty. This policy creates a campus standard and sets standards for the appointment of all instructors teaching courses for academic credit at Indiana University Northwest. Departments are expected to review and submit the enclosed check sheet.   Credentials at the undergraduate level.  The faculty member must meet one of the following: 1. The individual must hold a doctorate or terminal degree in the field or closely-related field of the course 2. The individual must have a master’s degree in the instructional field or closely-related field 3. The individual must hold a master’s degree in another field, while having a minimum of 18 graduate semester hours in the field taught. 4. The individual must have tested experience, which includes professional experience with managerial responsibilities or experience in an occupation related to the field; or hold a nationally recognized certificate or credentials in the field; or present ample publication of research in the field. 

Credentials to teach at the Masters degree level. The faculty member must meet one of the following: 1. The individual must hold a doctorate or terminal degree in the field or closely-related field of the course 2. The individual must have a master’s degree in the instructional field or closely-related field, plus 7 years of professional experience. 3. The individual must hold a master’s degree in another field, while having a minimum of 18 graduate semester hours in the field taught. 4. The individual must have tested experience, which includes professional experience with managerial responsibilities or experience in an occupation related to the field; or hold a nationally recognized certificate or credentials in the field; or present ample publication of research in the field. 

  Page Break Instructor and Faculty Check Sheet Name______________________________ Academic Unit ________________________ Field Taught____________________________________ Undergraduate _______________________  Graduate _________________________   Please indicate credentials which apply:  Credentials at the undergraduate level.  The faculty member must meet one of the following: _____1.The individual must hold a doctorate or terminal degree in the field or closely-related field of the course 

 _____2.The individual must have a master’s degree in the instructional field or closely-related field _____3. The individual must hold a master’s degree in another field, while having a minimum of 18 graduate semester hours in the field taught. _____4. The individual must have tested experience, which includes professional experience with managerial responsibilities or experience in an occupation related to the field; or hold a nationally recognized certificate or credentials in the field; or present ample publication of research in the field.   Credentials to teach at the Masters degree level. The faculty member must meet one of the following: _____1.The individual must hold a doctorate or terminal degree in the field or closely-related field of the course _____2.The individual must have a master’s degree in the instructional field or closely-related field, plus 7 years of professional experience. _____3. The individual must hold a master’s degree in another field, while having a minimum of 18 graduate semester hours in the field taught. _____4. The individual must have tested experience, which includes professional experience with managerial responsibilities or experience in an occupation related to the field; or hold a nationally recognized certificate or credentials in the field; or present ample publication of research in the field.   Signature__________________________________________  Date _______________________________ Chair’s Signature __________________________________Date _______________________________ Dean’s Signature___________________________________Date________________________________ 

ATTACHMENT 2: Proposed Committee Change 

 We are seeking to change the name of the Affirmative Action Committee to the Diversity and Inclusion Committee.  

The committee would  o assist ODEMA (the Office of Diversity and Multicultural Affairs) with their annual reports on diversity and inclusion.  o participate in the One Book, One Campus initiative o work on any issues related to diversity and inclusion as needed by the Faculty Organization Executive Committee o assist the EEOC Officer with any non-compliance related issues related to diversity and/or inclusion as needed. 

Attachment 3:

Below is a copy of the Faculty Organization Constitution with the suggested revisions.  Words to be deleted are in RED.  Items being added are Highlighted.