CALL TO ASSEMBLY - servercradle.net · • Our Community Services Vision To be the leading...

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Community Services of Northeast Texas, Inc.

CALL TO ASSEMBLY

Please rise.

• Pledge of Allegiance (US) I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

• Pledge of Allegiance (Texas) Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.

• Community Action Promise Community Action changes people's lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community, and we are dedicated to Helping People Help themselves and each other.

• Our Mission CSNT applies all available strategies enabling Northeast Texas families to lead improved, empowered, and self‐reliant lives.

• Our Community Services Vision To be the leading organization in our region which empowers

families to be self‐reliant, educated, and healthy • Our Head Start Vision To provide a system of education and encouragement which

results in school‐readiness for young children and their families • Our Adult Nutrition Vision To allow our homebound citizens to live nourished lives with

dignity and independence • Invocation

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Board Meeting AGENDA

March 22, 2017 @ 12:00 Noon Linden Administrative Office • 304 East Houston Street, Linden, Texas 75563

Brant Allen, Board Chairman • Dan ‘Lucky’ Boyd, NCRT, Executive Director If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 17

1. Call Meeting to Order 2. Establishment of a Quorum 3. Approval of Minutes from 2-21-2017

4. Approval of Agenda 5. Chairman’s Comments and Recognitions 6. Training/Presentations A. Presentation by Linden Head Start 7. Committee Reports A. Planning & Evaluation B. Personnel C. Finance D. Executive E. Nominating F. ByLaws 8. Action Items

A. Seat new board member(s), if any B. Discuss/Approve ERSEA Forms

1. Disclosure of Confidential Information 2. Consent to Release Records

C. Discuss / Approve Disability Forms 1. Child Find 2. Special Services Checklist

D. Discuss / Approve Travel Policy Meets Org. Std. 7.1 E. Discuss / Approve Legal Reviews of Policies & Procedures Meets Org. Std. 7.1 F. Discuss / Approve Agency-Wide Budget Meets Org. Std 8.9

9. Staff Reports

A. Financial Report Shelley Mitchell ............. Org. Std. 8.7 B. Head Start Report Bernadette Harris .......... Org. Std. 5.9 C. Community Services and Adult Nutrition Report DeAnna House .............. Org. Std. 5.9 D. Service Department Report Tommy Hooper ............. Org. Std. 5.9 E. Human Resources Report Charlotte Hall ............... Org. Std. 5.9

10. Executive Director’s Report

A. Executive Director Comments

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11. Discussion Items A. Circle Assessment Data Wave 2, 2017 Meets Org Std. 9.2 B. School Readiness Data Performance 2016-2017 Meets Org Std. 9.2 C. CSNT Head Start Program Goals Wave 2 Meets Org Std. 9.2 12. Audience Comments 13. Executive Session

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality.

B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.

C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.

D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law.

14. Required Action from Executive Session 15. Adjourn Requires Board Vote, this information is being approved by the board For informational purposes only, this information is being reported to the board ©2017 CSNT, Inc. All rights reserved. All logos and images are the protected trademarks of their respective organizations.

Community Services of Northeast Texas, Inc MINUTES

Board Meeting February 21, 2017 - 12:00 Noon

Linden Administrative Office 304 E. Houston Street Linden, Texas 75563

Board Members Present Brant Allen, Chairman Democratically selected by New Boston Housing Authority, Poverty Sector Ross Hyde, Vice-Chairman Representing State Representative, Gary VanDeaver, Public Sector Brenda Swisher, Secretary Representing Cass County Mayor Clarence Burns, Public Sector Kellie Burns Representing Linden-Kildare CISD, Private Sector Judge Lynda Munkres Morris County Judge, Public Sector April Bennett Democratically selected by Head Start Policy Council, Poverty Sector Kimberly Cook Representing Woodforest Bank, Private Sector Oteria McDaniel Representing LEDC, Private Sector Board Members Absent Donna Early, Treasurer Representing Cass County Judge Becky Wilbanks, Public Sector Stacia Waters Democratically selected by Atlanta Property Management, Poverty Sector VACANCY – Poverty Sector VACANCY – Private Sector CALL TO ORDER Brant Allen, Chairman, called the meeting to order at 12:16 p.m. Quorum: established by Dan Boyd, Executive Director, Eight members of ten available MINUTES Motion: Judge Lynda Munkres moved to approve the January 25, 2016 minutes Second: April Bennett All in favor voted aye, none opposed, the motion carried unanimously

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AGENDA Motion: April Bennett moved to approve Agenda for February 22, 2017, with

changes, 8C, Discuss/Approve Agency-wide budget, to be postponed indefinitely

Second: Kellie Burns All in favor voted aye, none opposed, the motion carried unanimously

A. Chairman’s Comments and Recognition 1.Appoint members to committees

New members were appointed to the Standing Committees by Chairman Brant Allen; lists are enclosed

2. Policy Council Representative Brenda Swisher was appointed by Chairman Brant Allen as Policy Council Representative

TRAINING / PRESENTATIONS

1. Presentation by Naples Head Start 2. Annual Board Roles & Responsibilities Training (after regular meeting

adjourns) Org. Std. 5.8 COMMITTEE REPORTS

A. Planning & Evaluation - none B Personnel - none C Finance - none D Executive - none E Nominating - none F ByLaws - none

Action Items

A. Seat New Board Member(s) None

B. Discuss / Approve Self-Assessment Results Org Std. 9.3 Motion: Ross Hyde, Vice-Chairman Second: April Bennett

All in favor voted aye, none opposed, the motion carried unanimously

C. Discuss / Approve Agency-Wide Budget (handout) Org. Std. 8.9 Motion: Judge Lynda Munkres moved to postpone the Annual Agency Budget indefinitely.

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Second: April Bennett All in favor voted aye, none opposed, the motion carried unanimously

D. Discuss / Approve Notification of Intent to apply for Senior Corps RSVP Funding in the amount of $75K (due by March 7, 2017)

Motion: Brenda Swisher, Secretary

Second: Judge Lynda Munkres All in favor voted aye, none opposed, the motion carried unanimously

STAFF REPORTS Head Start Report – Prepared and presented by Bernadette Harris, Head Start Director (Org Std 5.9) Financial Report – Prepared and presented by Shelley Mitchell, Finance Director (Org Std 8.7) Community Services and Adult Nutrition Report – Prepared and presented by DeAnna House, Director of Operations (Org. Std 5.9) Service Department Report – Prepared and presented by Tommy Hooper, Service Department Manager (Org. Std 5.9) Human Resources Report – Prepared and presented by Charlotte Hall, Human Resources Director (Org. Std 5.9) EXECUTIVE DIRECTOR’S REPORT

A. Executive Director Comments

1. Handed out Executive Director Evaluation form and asked to return at next board meeting March 22, 2017.

2. DWC1(Division of Workers’ Comp) – rate rising rapidly, looking for ways to work safer.

3. Reminded board of all day ROMA Training Thursday 2.23.17

DISCUSSION ITEMS

A. ERSEA Review results – Brant Allen, Chairman, read to audience-review showed no non-compliance areas and no deficiencies.

EXECUTIVE SESSION

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality.

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B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.

C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.

D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law.

AUDIENCE COMMENTS None ADJOURN Motion made to adjourn the meeting by Judge Lynda Munkres and second by Kellie Burns at 1:32 PM. Board Training: Annual Board Roles & Responsibilities (1:50 2:45) Approved by: ___________________________, on _______________, 2017 (Board Secretary) (Date)

Standing Committees of the Governing Board

Executive Elected Office Sector

Committee Chairman Brant Allen Chairman PovertyDonna Early Treasurer PrivateBrenda Swisher Secretary Public

Parliamentarian Stacia Waters Poverty

Finance Brant Allen Chairman Poverty

Committee Chairman Donna Early Treasurer PublicBrenda Swisher Secretary Public

Personnel Committee Chairman Brant Allen Chairman Poverty

April Bennett PovertyRoss Hyde Vice-Chairman Public

Planning & Evaluation Committee Chairman Brant Allen Chairman Poverty

Donna Early Treasurer PublicKellie Burns Private

Nominating Committee Chairman Brant Allen Chairman Poverty

Donna Early Treasurer PublicRoss Hyde Vice-Chairman At LargeOteria McDaniel Public

Bylaws Committee Chairman Brant Allen Chairman Poverty

Donna Early Treasurer PublicJudge Lynda Munkres Public

1.25.17

Please note: A committee consisting of a quorum of the Board becomes subject to the Texas Open Meetings Act, "Texas Open Meetings Act Made Easy, Answers to the Most Frequently Asked Questions About the Open Meetings Act," Attorney General's Municipal Advisory Committee, Municipal Affairs Section, Office of the Attorney General, State of Texas, Ken Paxton

Community Services of Northeast Texas, Inc. Board of Directors Bylaws Revised January 2012, Article VIII & XII

2016-2017 List of Committees

Self Assessment

1.) Jessica Shellman– Policy Council 2.) Jessica Hill– Policy Council 3.) Oteria McDaniel– Governing Board 4.) Donna Early – Governing Board

Community Assessment 1.) Mary Cook– Policy Council 2.) Oteria McDaniel – Governing Board 3.) April Bennett– Governing Board

Finance Committee

1.) Jennifer Baxter - Policy Council 2.) Donna Early – Governing Board 3.) Kim Cook– Governing Board 4.) Brant Allen – Governing Board

School Readiness Committee

1.) Jessica Shellman - Policy Council 2.) Sarah Sims – Policy Council 3.) Judge Munkres– Governing Board 4.) Oteria McDaniel – Governing Board 5.) Donna Early – Governing Board 6.) Kellie Burns - Governing Board 7.) Brenda Swisher – Governing Board

ERSEA Committee

1.) Mary Cook - Policy Council 2.) Kim Cook – Governing Board 3.) Oteria McDaniel – Governing Board 4.) April Bennett – Governing Board

Strategic Planning Committee

1.) Meagan Howard– Policy Council 2.) Ross Hyde– Governing Board 3.) Oteria McDaniel – Governing Board

Health Advisory Committee

1.) Jennifer Baxter– Policy Council 2.) Sarah Sims- Policy Council 3.) Ross Hyde – Governing Board 4.) Donna Early – Governing Board 5.) Brant Allen – Governing Board

Head Start “Building partnerships, changing lives”

Consent to Disclosure of Confidential Information Student: DOB:

Address: Campus:

City: State: Zip:

Parent: Parent Phone:

To the Parent: Head Start is asking that you authorize the person or agencies named below to disclose confidential information regarding the above named child. RECORDS TO BE RELEASED TO: PURPOSE OF RELEASE:

Parent/Guardian Parental Review

School District Documentation of Records

Other:

Other:

Please check the appropriate boxes below. For more information contact the Family Service Worker.

Yes No

I have been fully informed in my native language or other mode of communication and understand the request for consent, as described above. This information will be disclosed upon receipt of my written consent.

Yes No

I understand that my consent is voluntary and may be revoked at any time. I understand that I cannot reverse any actions that occurred when consent was given and before revoked. My consent will expire one year from the date it was signed.

I have been advised of my rights under the Family Educational Right and Privacy Act (FERPA). I understand my child’s records will be kept confidential and may be released only to agencies authorized by me. Signature of Parent:___________________________________________ Date: ____________ Signature of Staff: ____________________________________________Date: ____________ Effective Date: 1-24-17


Consent to Release Confidential Records Child’s Name: _________________________________ DOB: ___________________ We are asking that you authorize the persons or agencies named below to release/request specified records containing confidential information regarding the above-name child.

I have been fully informed and understand Head Start’s request for my consent. This information will be released/requested upon receipt of my written consent. I also understand that my consent is voluntary and may be revoked at any time. ______________________________________ ________________________ Parent/Guardian Signature Date ______________________________________ _______________________ Staff Signature Date Effective: 1/24/2017

Release Information TO: CSNT – Head Start

Request Information FROM: Place a check beside the appropriate box

Family Service Worker: Physician/Clinic

Mailing Address: Dentist/Clinic

City/State/Zip Code Texas Department of Health Services

Phone/Fax WIC

RECORDS TO BE RELEASED/REQUESTED

Medical, most recent THSteps Medical follow-up/treatment HGB/HCT/Lead lab results Dental, most recent exam Dental follow-up/treatment Social Services Other _______________________

ECI

Other Agency ______________________________


Child Find Child Plus ID # __________

Campus________________________________Date___________________________

Student___________________________________ DOB________________ Parent/Guardian: __________________________________Telephone:______________

Address: _________________________________________City:__________________

School District:____________________________________County:________________

Check services the child is currently receiving or has previously received:

______ECI ____IFSP (If Yes, where)_____________________________________

______Spec Ed. ISD (If Yes, where)______________________________________

Primary concern or area(s) of delay

________Behavior ______Gross or Fine Motor Skills

________Hearing _____Vision ______Speech/Language

________Significant Health Problems (tubes in ears, asthma, etc.)

________Other___________________________________________________________

Attachments: _______Assessment Information__________________________________

_______IFSP/IEP______________________________________________

______Other__________________________________________________

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

OUTCOME _____Did not qualify for service ____See Child Plus

_____Declined services

_____Referred to Outside Agency for Services________________________________

_____Interventions

_____Team Meeting ____CIT Forms Completed _____10 days

_____Given to ISD / SpEd CoOp______________________________________

_____Enrolled receiving services from ISD / Other Provider______________________

_____ IEP Date____________________________________________________

_____Other: ___________________________________________________________

Contact Person:_________________________________________________________

Agency: CSNT Head Start________________________________________

Date: ___________________________________Phone#_________________________

Revised 3/13/17


Special Services File Information Checklist

_____________________________ __________ ______________________________

(Child’s Name) (CP ID #) (Head Start Campus)

Special Services Content:

_______ Checklist

_______ Confidential Sign In

__________ Child Plus

_______ Contact Notes

_______ RTI Information

_______ Intervention Packet

_____Campus Intervention Team Information

_____Data Intervention Form

_____Documentation of Student Classroom Intervention

_____Education Consideration/Recommendations

_____Intervention Team Conference Summary Sheet

______ Notification from ISD / Provider

_____ ARD Summary

_____ IEP

_____ARD Sign in Sheet

_____IFSP

_____ MH Provider

_____Outside Agency

_____Progress Notes

_____ Other ____________________

Revised 3/13/17


Travel Policy

Update: 1/11/2013 ‐ Board/PC approval: 1/23/2013 Update: 2/14/2017 – Board/PC approval: 3/22/2017

Policy Purpose Community Services of Northeast Texas, Inc. (CSNT) (Agency) recognizes Board Members, Officers, and employees of the Agency may be required to travel or incur other expenses from time to time to conduct Agency business and to further the mission of this Community Action Agency. The purpose of this policy is to ensure that adequate cost controls are in place, travel and other expenditures are appropriate, and to provide a uniform and consistent approach for the timely reimbursement of authorized expenses. It is the policy of CSNT to reimburse only reasonable and necessary expenses actually incurred by Board Members, Officers and/or employees. Employee travel and the expenses associated with said activities shall be authorized only in circumstances, which are clearly consistent with the Agency’s mission. Travel should be via the most reasonable and cost‐effective alternative, consistent with good business practices. Neither luxury, nor sub‐standard modes of transportation and accommodations shall be used. Employees who are uncertain about a particular expense or policy will need to contact the supervisor prior to the expenditure. Those traveling are reminded to exercise good business judgment and discretion with respect to incurred expenses. Reported expenses must be supported by appropriate documentation. Necessity of Travel Travel must be reasonable and/or necessary to be considered allowable. Employees shall consider the ways in which the Agency will benefit from the travel and weigh those benefits against the anticipated costs of the travel. The same considerations shall be taken into account in deciding whether a particular individual’s participation is necessary. In determining whether the benefits to CSNT outweigh the costs, less expensive alternatives, such as participation by telephone or video conferencing, or the availability of local programs or training opportunities, shall be considered. Instances of travel should be as a result of one of the following situations:

Attendance is required by a funding source

Attendance is part of a planned, approved, and budgeted training schedule

Attendance is part of an employee’s Agency‐approved fulfillment of responsibilities as an Officer or Board Member of a county, regional, state, or national association

Attendance is required in order to facilitate an approved task within an employee’s job description which cannot be completed by other means

Attendance has been deemed necessary by the Executive Director as a prudent measure in the fulfillment of the Agency’s mission

Request/Authorization to Travel

Travel plans must be pre‐approved. The requesting employee is required to complete the approved travel request form(s) and submit the completed form(s) to their supervisor. Supervisors will assess the request and its conformity with the Agency’s Necessity of Travel statement and other factors to determine if the travel meets the needs of the program. If approved, the completed and signed form shall be forwarded to the appropriate Division Director(s). Division Directors will also assess the request to ensure the request meets with all program concerns, including necessity, feasibility, allowed activities, budget conformity, and other factors. Once approved, the form(s) shall be forwarded to the Executive Assistant who will ensure all transportation needs are completed following strict procedural guidelines with respect to lodging and/or airfare bids and other transportation expenses. Any employee attending a training that adds value to their ability to perform mission‐driven tasks for the agency will know the amount of funds being expended on the training. All employees who attend value‐added training must sign a Continued Service Agreement which prohibits the employee from voluntarily leaving the agency without reimbursing the agency for the training. The Continued Service Agreement form shall be signed prior to the release of any funds for the requested travel. Once all Agency‐approved travel forms are signed, the travel package shall be forwarded to the Finance Director who will assess the request to ensure that adequate budgeted funds are, or will be, available from all affected programs to meet the financial responsibility created by the travel. Once approved, the form(s) shall be forwarded to the Executive Director. The Executive Director shall assess the request, weighing all presented factors, including compliance with state and federal regulations, to ensure the request is in the best interest of the Agency. The request shall be analyzed to avoid unnecessary expenses.

Mileage Reimbursements Employees may submit a mileage form for reimbursement with their time sheets listing approved travel2 for reimbursement based on the following rates: All program Out‐Of‐Town3 Travel 43 cents per mile All Approved Long‐Distance4 Travel 43 cents per mile Head Start Local1 Travel 43 cents per mile CSBG Local1 Travel 43 cents per mile CEAP Local1 Travel 43 cents per mile Nutrition Program Local1 Travel 43 cents per mile All other Local1 travel 43 cents per mile Nutrition Program Delivery5 Travel 50 cents per mile 1 Local travel is defined as any travel from an employee's duty station to any location other than their duty station for the purpose of conducting agency business. 2 Approved travel is defined as travel in an employee's personal vehicle for stated purposes in which case the employee has sought and received prior approval from a Program Director or the Executive Director, or in which case the travel is deemed necessary by the employee's supervisor and no agency vehicle is available. 3 Out‐of‐town travel is defined as travel to locations with a distance of more than 50 miles from the agency's administrative office to events which require an overnight stay. 4 Approved long distance travel is defined as travel in an employee's personal vehicle in lieu of travel via public carrier. Prior approval from the Executive Director is required. 5 Nutrition Program Delivery Travel is defined as travel in an employee's personal vehicle for the sole purpose of transporting and/or delivering meals to approved clients under programs funded by a source that reimburses for such activities. All travel of this type requires prior approval from the Community Services Director. All travel reimbursement forms must be submitted at least monthly, preferably after each trip. It is the intent to pay reimbursements within 14 days of submission, based on availability of funds. If an employee chooses not to submit a form for reimbursement, the amount of the reimbursement cannot be used as in‐kind or non‐federal share. Payments for reimbursement are processed through the agency’s accounts payable system and not through the payroll department. It is the responsibility of each individual employee receiving reimbursements to maintain their own records for tax purposes. The agency will not be able to research tax documentation at a later date.

Employee Off‐Site Training Policy Section Purpose This policy is designed to define the parameters within which employees of the Agency may travel to other entities to conduct training and/or technical assistance, and to determine the procedures for accounting for the financial transactions associated with such activities. Definitions Employee ‐ An individual employed by the Agency in a full‐time position which is defined by a particular job description. Off‐Site – A place of business or location which is not owned or controlled by the Agency. Training – The activity or providing information in a training setting to individuals not employed by the Agency. The training should be from a developed curriculum. Technical Assistance – The activity of assisting another entity with a particular project or task. The employee should have specific knowledge with regard to the project or task. Requesting Off‐Site Time Employees wishing to conduct training or technical assistance off‐site should obtain permission from their supervisor and the Executive Director. Special care should be taken to ensure that job duties at the Agency are not neglected. Entity Agreements Every effort shall be made to obtain a written agreement with the entity being trained or assisted prior to the training or assistance being provided. The absence of a written agreement, however, will not prevent the event from proceeding. Per diem Employees traveling for off‐site duties shall receive per diem in a manner consistent with the procedures for any other travel as set forth in the Agency’s travel policies. Mileage Mileage shall be calculated using an online map system such as Google or Yahoo and shall be expensed at forty‐three cents (.43) per mile, calculated from the Agency’s main office to the training location and return. Air fare Air fare, if required, should be obtained in accordance with the Agency’s travel policy. Lodging Lodging, if required, should be obtained in accordance with the Agency’s travel policy. Training Fees As a fee for training, the employee may initiate a charge to the entity being trained or assisted in the following manner: Calculate the employee’s pay rate at 8 hours times their hourly rate Multiply the result by 1.29 to cover fringe benefits and employee costs Multiply the result of this calculation by the number of days the employee will be off‐site

Example: Employee’s hourly rate is $20. Eight hours X $20 = $160. $160 X 1.29 = $206.40. If the training is a one‐day event and the employee must travel one day prior and one day subsequent to the training, the fee would be for three days. 3 X $206.40 = $619.20. This would be the maximum training fee that could be charged. Material If there are materials involved in the training, such as training books, handouts, markers, pens, sign‐in sheets, etc. The employee may initiate a charge to the entity being trained or assisted of the exact costs to the Agency for such items. Items paid directly to the training employee Per diem and mileage calculations may be paid directly to the training employee prior to the training. Reimbursements for out‐of‐pocket expenses paid by the employee in advance of the training for materials may also be made directly to the employee. No other payments may be made directly to the employee. Invoicing When the training/technical assistance is finished, the employee shall prepare an invoice for the entity being trained or assisted in the amount of all expenses incurred by the Agency for the particular event. The Finance Department will consider the invoice as accounts receivable. When payment is made by the entity, the invoice shall be considered closed. Funds received from such invoices shall be deposited to the account(s) from which the original expenses were incurred, with the exception of the Training Fees. Training Fees shall be deposited to the Local Administrative account and shall be considered non‐restricted funds. Results Oriented Management and Accountability (ROMA) Training An employee who is a Nationally Certified ROMA Master Trainer (NCRT) may, from time to time, have occasion to travel for the National Peer to Peer Network (NPtP) without the expectation of reimbursement from any entity. In the instance of mentoring ROMA candidates, field evaluations, or other NPtP events, the NCRT employee will still receive per diem, mileage, air fare, and lodging where needed. Funds expended for the NPtP are allowable costs, but are to be funded by local administrative funds. Other Allowable Costs Costs are allowable for preparing bids, RFPs, or proposals for training and technical assistance. Allowable costs also include those costs associated with developing tools for training, mentoring, or technical assistance. Additionally, allowable costs under this policy include, but are not limited to printing, copying, paper goods, pens, promotional items, signage and signage fixtures, and training materials such as easels, easel pads, markers, online service subscriptions, software, computer hardware and accessories, phone charges, and other expenses related to fulfilling the training, mentoring, or technical assistance tasks. Tracking The Executive Assistant will track all events and expenses related to this policy and report monthly to the Executive Director a list of the activities, expenses, revenues, payables, and receivables.

Individual Acknowledgement of Receipt


Travel Policy

I have received the Community Services of Northeast Texas, Inc. Travel Policy and I understand that it is my responsibility to read and adhere to the policies stated herein. Board Member Printed Name: Policy Council Printed Name: Employee Printed Name: Signature Date: Signature:

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

CEAP 2016 2,021,621.00$

CEAP 2017 1,813,233.00$

CSBG 2016 494,955.00$

CSBG 2017 488,942.00$

Head Start 2016 3,728,943.00$

Head Start 2017 3,728,943.00$

CACFP 2016 126,000.00$

CACFP 2017 126,000.00$

Star Plus 2016 100,800.00$

Star Plus 2017 100,800.00$

201720162015

CSNT ANNUAL BUDGET - PROGRAM TOTALS

$ 126,000

$1,813,233

$ 2,021,621

$ 100,800

$ 100,800

$ 3,728,943

$ 494,955

$ 126,000

$ 488,942

$ 3,728,943

Head StartFinancial Report for the month of March 2017

(February 2017 Expenditures)

Monthly YTD

Funding Source Amount Funded Expenditures Total To Date Balance Budget Budget (Over)/Under

12 month program ending 11-30-2017

Personnel $1,168,074.00 $185,556.08 $525,796.27 $642,277.73 $194,679.00 $584,037.00 $58,240.73

Fringe Benefits $337,573.00 $48,608.61 $153,268.59 $184,304.41 $56,262.17 $168,786.50 $15,517.91

Travel (4120) $22,150.00 $2,050.33 $8,572.16 $13,577.84 $3,691.67 $11,075.00 $2,502.84

Equipment $27,500.00 $0.00 $0.00 $27,500.00 $4,583.33 $13,750.00 $13,750.00

Supplies $62,750.00 $8,708.11 $16,960.22 $45,789.78 $10,458.33 $31,375.00 $14,414.78

Contractual $8,919.00 $0.00 $0.00 $8,919.00 $1,486.50 $4,459.50 $4,459.50

Facilities / Construction $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Other (4120) $22,724.00 $2,075.20 $6,532.66 $16,191.34 $3,787.33 $11,362.00 $4,829.34

Other (4122) $214,782.00 $44,086.37 $121,210.99 $93,571.01 $35,797.00 $107,391.00 ($13,819.99)

Total $1,864,472.00 $291,084.70 $832,340.89 $1,032,131.11 $310,745.33 $932,236.00 $99,895.11

T&TA $44,874.00 $4,125.53 $15,104.82 $29,769.18 $7,479.00 $22,437.00 $7,332.18

Total

USDA Reimbursements through January 2017 $24,280.84

Estimated USDA Reimbursement for February 2017 $14,861.65

Resulting (over)/under with USDA $139,037.60

* Total Over/Under without USDA Further Analysis

Number of children 516

Accruals: Number of classrooms 24

Actual year end payroll accrual = 140,000.00

Monthly YTD

Amount Funded Expenditures Total To Date Budget Budget (Over)/Under

Per Classroom $77,686.33 $12,128.53 $34,680.87 $6,473.86 $19,421.58 ($15,259.29)

Per Child $3,613.32 $564.12 $1,613.06 $301.11 $903.33 ($709.73)

IN-KIND (Non-Federal Share)

Needed This month Total Still need

$466,118.00 $135,664.76 $400,723.94 $65,394.06

CSBG 2017Financial Report for the month of March 2017 % of contract 17%

CSBG Current Program (February Expenditures) % of money 8%

Monthly YTD

Funding Source Amount Funded Expenditures Total To Date Balance Budget Budget (Over)/Under

Community Services Block Grant (CSBG) 12 month program ending 12/31/2017

Personnel $201,766.00 18,933.32 $22,416.50 $179,349.50 $16,813.83 $33,627.67 $11,211.17 Okay

Fringe Benefits 27,317.28 4,415.71 $4,415.71 22,901.57 2,276.44 4,552.88 137.17 Okay

Travel* 16,617.25 2,369.76 $2,369.76 14,247.49 1,384.77 2,769.54 399.78 Okay

Equipment 26,480.00 345.83 $345.83 26,134.17 2,206.67 4,413.33 4,067.50 Okay

Supplies 7,600.00 1,935.22 $1,935.22 5,664.78 633.33 1,266.67 (668.55) Over

Contractual 7,000.00 276.77 $276.77 6,723.23 583.33 1,166.67 889.90 Okay

Other 146,530.47 4,963.71 $4,963.71 141,566.76 12,210.87 24,421.75 19,458.04 Okay

Indirect Costs 0.00 0.00 $0.00 0.00 0.00 0.00 0.00 Okay

Total $433,311.00 $33,240.32 $36,723.50 $396,587.50 $36,109.25 $72,218.50 $35,495.00 Okay

Financial Report for the month of March 2017 % of contract 17%

CEAP Current Program (February Expenditures) % of money 3%

CEAP 2017

Comprehensive Energy Assistance Program (CEAP) 12 month program ending 12/31/2017 Contract BudgetMinimun Maximum

Administration* $130,843.00 12,846.28 $25,803.43 $105,039.57 53% $0.00 min $3,016.78 max ($22,786.65) Over

Household Crisis** 728,880.00 0.00 $0.00 728,880.00 0.00 min 728,880.00 max 728,880.00 Okay

Utility Assistance** 728,880.00 0.00 $0.00 728,880.00 0.00 min 728,880.00 max 728,880.00 Okay

Program Services 223,430.00 11,139.02 $22,854.29 200,575.71 #### 0.00 min 1,828.34 max (21,025.95) Over

Training Travel 1,200.00 0.00 $0.00 1,200.00 0.00 min 1,200.00 max 1,200.00 Okay

Total $1,813,233.00 $23,985.30 $48,657.72 $1,764,575.28 $0.00 $1,463,805.12 $1,415,147.40 Okay

*Cannot be over-budget by end of contract **Must be at least 10% of total expenditures Future Payments

Compliance calculation used, Admin = 6.0% of total grant,Program Services = 6.25% of direct expenditures

Admin with Future Payments 53.0% Program Services with Future Payments 100.0%

Financial Report for the month of March 2017

CEAP Current Program (February Expenditures)

CEAP 2016

Comprehensive Energy Assistance Program (CEAP) 12 month program ending 03/31/2016 Contract BudgetMinimun Maximum

Administration* $126,351.00 0.00 $126,351.00 $0.00 7% $8,423.40 min $117,247.32 max ($9,103.68) #REF!

Household Crisis** 821,117.00 26,960.48 $246,485.08 574,631.92 161,789.85 min 821,117.00 max 574,631.92 #REF!

Utility Assistance** 821,116.00 55,293.65 $1,371,413.46 (550,297.46) 161,789.85 min 821,116.00 max (550,297.46) #REF!

Program Services 125,890.00 0.00 $125,889.94 0.06 8% 8,392.67 min 139,503.08 max 13,613.14 #REF!

Assurance 16 125,947.00 1,458.73 $20,946.37 105,000.63 0.00 min 125,947.00 max 105,000.63 #REF!

Training Travel 1,200.00 0.00 $0.00 1,200.00 0.00 min 1,200.00 max 1,200.00 #REF!

Total $2,021,621.00 $83,712.86 $1,891,085.85 $130,535.15 $340,395.77 $2,026,130.40 $135,044.55 #REF!

*Cannot be over-budget by end of contract **Must be at least 10% of total expenditures Future Payments

Compliance calculation used, Admin = 6.0% of total grant,Program Services = 6.25% of direct expenditures

Admin with Future Payments 6.7% Program Services with Future Payments 7.2%

Rate: 6.12

SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Avg $/Meal

Salaries 5,745.85 1,780.77 3,142.90 4,471.05 1,891.83 1,863.04 18,895.44 31.7% 3,149.24 2.37

Fringe Benefits 1,061.13 1,533.63 1,063.53 1,487.41 170.26 601.25 5,917.21 9.9% 986.20 0.74

Travel 5.05 0.00 0.00 0.00 0.00 0.00 5.05 0.0% 0.84 0.00

Raw / Purchased Food 6,406.12 1,381.66 5,169.44 4,845.60 4,329.95 0.00 22,132.77 37.1% 3,688.80 2.77

Supplies 52.56 9.46 53.71 97.06 18.85 40.00 271.64 0.5% 45.27 0.03

Equipment 63.92 144.05 33.90 46.84 40.79 40.92 370.42 0.6% 61.74 0.05

Vehicle Costs 1,383.29 1,074.56 1,055.81 868.17 1,303.20 929.79 6,614.82 11.1% 1,102.47 0.83

Other 766.39 1,925.10 676.60 798.26 660.45 584.51 5,411.31 9.1% 901.89 0.68

Total 15,484.31 7,849.23 11,195.89 12,614.39 8,415.33 4,059.51 59,618.66 9,936.44 7.47 Cost per meal

Meals 1494 1370 1410 1388 1291 1028 7,981 1330.1667 Average Meals

Anticipated Billing 9,143.28 8,384.40 8,629.20 8,494.56 7,900.92 6,291.36 0.00 0.00 0.00 0.00 0.00 0.00 48,843.72 8,140.62 Average Billing

Actual Receipts 7,962.12 7,857.08 8,011.83 7,491.38 31,322.41

Gain (Loss) (6,341.03) 535.17 (2,566.69) (4,119.83) (514.41) 2,231.85 0.00 0.00 0.00 0.00 0.00 0.00 (10,774.94)

60 Clients Months

Labor Percentage 37.1% 22.7% 28.1% 35.4% 22.5% 45.9% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 6

Fringe Percentage 18.5% 86.1% 33.8% 33.3% 9.0% 32.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

Food Percentage 41.4% 17.6% 46.2% 38.4% 51.5% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 6.96 Average cost per meal

(0.84) (Loss) / Gain per meal

(17,053.55) (Loss) / Gain YTD

Rate: 6.12

SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Avg $/Meal

Salaries 5,745.91 2,211.39 4,381.71 6,358.37 2,845.09 2,801.89 24,344.36 40.8% 4,057.39 1.96

Fringe Benefits 1,074.15 2,028.71 1,406.63 2,017.08 382.16 894.81 7,825.94 13.1% 1,304.32 0.63

Travel 5.05 0.00 0.00 0.00 0.00 (1.36) 0.0% (0.23) (0.00)

Raw / Purchased Food 9,008.92 2,090.63 7,754.16 7,268.40 6,494.75 0.00 32,616.86 54.7% 5,436.14 2.63

Supplies 52.56 9.46 75.06 98.31 24.25 53.40 313.04 0.5% 52.17 0.03

Equipment 83.80 213.06 45.96 66.27 58.86 57.98 525.93 0.9% 87.66 0.04

Vehicle Costs 1,857.57 1,591.40 1,567.24 1,285.78 1,938.31 1,378.25 9,618.55 16.1% 1,603.09 0.78

Other 856.01 2,712.88 850.46 972.83 856.26 752.04 7,000.48 11.7% 1,166.75 0.56

Total 18,683.97 10,857.53 16,081.22 18,067.04 12,599.68 5,938.37 0.00 0.00 0.00 0.00 0.00 0.00 82,227.81 13,704.64 6.63 Cost per meal

Meals 2538 2300 2186 2065 1838 1483 12,410 2068.3333 Average Meals

Anticipated Billing 15,532.56 14,076.00 13,378.32 12,637.80 11,248.56 9,075.96 0.00 0.00 0.00 0.00 0.00 0.00 75,949.20 12,658.20 Average Billing

Actual Receipts 14,688.00 12,858.29 12,821.52 12,099.24 52,467.05

Gain (Loss) (3,151.41) 3,218.47 (2,702.90) (5,429.24) (1,351.12) 3,137.59 0.00 0.00 0.00 0.00 0.00 0.00 (6,278.61)

94 Clients

Labor Percentage 30.8% 20.4% 27.2% 35.2% 22.6% 47.2% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

Fringe Percentage 18.7% 91.7% 32.1% 31.7% 13.4% 31.9% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

Food Percentage 48.2% 19.3% 48.2% 40.2% 51.5% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

Total meals

Total Meals 4032 3670 3596 3453 3129 2511 0 0 0 0 0 0 20391 43.75

UNITED HEALTHCARE

CIGNA

CSNT HS ReportRevised 2/21/17

CSNT Head Start Monthly ReportProgram Year 03 2017 06CH7174/03 2017

Attendance/EnrollmentDecember January February March April May June July August September October November

Funded Enrollment 516 516 516

# additional students (partnerships) 14 16 16

% with Special Needs 7% 7% 8%

ADA Funded Enrolled* (516) 94% 95% 95%

Enrollment (w/additional students) 91% 92% 92%

Present/ Absent 485/31 488/28 488/28

* If below 85% (Why) - NA N/A N/A NA NA NA NA NA NA NA NA NA

Non-Federal Share $932,236 $531,512 $400,724 57% Needed

December January February March April May June July August September October November$400,724 125,895$ 139,164$ 135,665$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Adimin Expenditures (including non-federal share)

*Should not be above 15% December January February March April May June July August September October November10% 378,987$ 806,315$ 1,233,065$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Meals/Reimbursements$39,143 December January February March April May June July August September October November

# of service days 14 20 19

# of meals served 4,766 7,193 7,345

CACFP Reimbursement 9,670$ 14,611$ 14,862$

Program MonitoringDecember January February March April May June July August September October November

# Child Files Reviewed 155 139 154# Classrooms Observed 14 19 78Incomes Verified 67 62 2# Parents Interviewed 15 5 5# of Staff interviewed 5 5 5 0# Bus Routes Observed 7 7 1# Staff Files Reviewed 1 1 21# of Findings Corrected 8 48 37

Annual Self Assessment Findings Date: Week of 2/13/2017 Completed

December January February March April May June July August September October November# of findings 1 1 11 0 0 0 0 0 0 0 0 0

# findings corrected 0 0 0 0 0 0 0 0 0 0 0 0

# findings remaining 1 1 11 0 0 0 0 0 0 0 0 0

Implementing the new Performance Standards - making updates where applicable.Program Updates

2017Additional CSBG and CEAP Report

Bowie County January February March April May June July August September October November December YTD

CEAP Total $ $15,877.79 $15,877.79

# Served by CEAP 163 163

# Served by CSBG 163 163

# Served by SA 0

SA Total $ $0.00

# Food Bank Served 0

# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ 0

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $15,877.79 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $16,203.79

Camp County January February March April May June July August September October November December YTD

CEAP Total $ $14,276.88 $14,276.88



# Served by SA 0

SA Total $ $0.00

# Food Bank Served 12 12

# Served by MA 8 8

MA Total $ $126.91 $126.91

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $14,403.79 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $14,610.79


Cass County January February March April May June July August September October November December YTD

CEAP Total $ $13,491.76 $13,491.76


# Served by CSBG 5 50 55

# Served by SA 3 1 4

SA Total $ $397.60 $50.85 $448.45


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 10 1 11

CSBG TOP $ $4,155.96 $79.38 $4,235.34

Total $4,553.56 $13,621.99 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $18,582.55

Marion County January February March April May June July August September October November December YTD

CEAP Total $ $11,115.16 $11,115.16



# Served by SA 0

SA Total $ $0.00


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $11,115.16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,115.16


Morris County January February March April May June July August September October November December YTD

CEAP Total $ $5,829.41 $5,829.41



# Served by SA 0

SA Total $ $0.00


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $5,829.41 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,829.41

Franklin County January February March April May June July August September October November December YTD

CEAP Total $ $776.44 $776.44



# Served by SA 0

SA Total $ $0.00


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $776.44 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $776.44


Titus County January February March April May June July August September October November December YTD

CEAP Total $ $8,334.35 $8,334.35



# Served by SA 0

SA Total $ $0.00


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $8,334.35 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,334.35

Red River January February March April May June July August September October November December YTD

CEAP Total $ $1,196.62 $1,196.62



# Served by SA 0

SA Total $ $0.00


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $1,196.62 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,196.62


Lamar County January February March April May June July August September October November December YTD

CEAP Total $ $8,828.18 $8,828.18



# Served by SA 0

SA Total $ $0.00


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $8,828.18 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,828.18

Delta County January February March April May June July August September October November December YTD

CEAP Total $ $597.31 $597.31



# Served by SA 0

SA Total $ $0.00


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $597.31 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $597.31


Hopkins County January February March April May June July August September October November December YTD

CEAP Total $ $7,123.40 $7,123.40



# Served by SA 1 1

SA Total $ $150.00 $150.00


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $7,273.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,273.40

Rains County January February March April May June July August September October November December YTD

CEAP Total $ $1,245.70 $1,245.70



# Served by SA 0

SA Total $ $0.00


# Served by MA 0

MA Total $ $0.00

# Served by URECC 0

URECC Total $ $0.00

# Served CSBG TOP 0

CSBG TOP $ $0.00

Total $0.00 $1,245.70 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,245.70


January February March April May June July August September October November December YTD

Totals $4,553.56 $80,271.96 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $85,765.52

Monthly Vehicle Cost Summary FEBRUARY 2017

By ProgramFuel Repairs

CBA-CIGNA 211.69 55.86 CSBG 125.96 6.00 DADS - - CBA-UNITED 317.58 83.78 800.87

By LocationFuel Repairs

Jefferson 236.32 102.00 Linden 379.67 37.64 Marshall 39.24 6.00 Pittsburg - - 800.87

By Vehicle# Fuel Repairs Total Location

801 - 0 - Linden838 46.65 - 46.65 Linden850 - - - Linden852 - - - Marshall855 - - - Marshall860 - 2.99 2.99 Linden861 6.00 - 6.00 Jefferson867 - - - Pittsburg877 - - - Linden879 83.85 - 83.85 Jefferson880 27.51 102.00 129.51 Jefferson881 - - - Jefferson882 - 6.00 6.00 Marshall883 39.24 - 39.24 Marshall884 287.06 34.65 321.71 Linden885 85.61 - 85.61 Jefferson886 33.35 - 33.35 Jefferson887 45.96 - 45.96 Linden

800.87

Service Department Report

MARCH 22, 2017

Service Department Department makeup 6 full time employees 0 temporary employees

0 Head Start employees under temporary supervision.

Head Start Transportation Transportation Costs:

Children Staff Children

Staff

Vehicle Maintenance cost(Campus) YTD = 285.74 Vehicle Maintenance cost (Buses)

188.15 YTD = 322.49

Vehicle Maintenance cost (Exec. Office) 318.98 YTD = 676.66 Vehicle fuel cost (Gas Campus) 149.58 204.98 YTD = 446.45 589.7 Vehicle fuel cost (Exec. Office) 524.62 YTD = 1812.17 Vehicle fuel cost (Diesel) 159.89 YTD = 427.43 Vehicle insurance cost (Buses) 1106.58 YTD = Vehicle driver cost buses 2454.62 YTD =

Total transportation cost: 4058.82 1048.58

Total number transported: 74 148

Transported by campus (Head Start)

Head Start

ISD

Atlanta 43 Bloomburg 7 Daingerfield 19 Hughes Springs 47 4 Linden 32 Naples 8 New Boston Pittsburg 19 Texarkana 43

Total 74 148

Submitted by: Charlotte Hall - Human Resources Director

Total Employee Count 128 as of 3/15/17Total Full Time Part Time Sub/Temp Information

Employees Includes alloc Regular EmpHead Start 113 96 3 14 TA resigned

[Part time consists of 1 Dual (ISD & CSNT) Lead Teacher,

1 FSW and 1 GSS]

CSBG 11 10 1 0 No change

Nutrition 2 1 1 0 No change

Nutrition - Linden Adm 2 1 0 1 No change

Employee Attendance Report Personal Leave LWOP Total Hours Absent Information

Used UsedHead Start Staff 417.80 181.95 599.75 Unfilled Positions 1

Pay Period 1/22/17 - 2/4/17Hours worked by Subs 422.50

CSBG Staff 104.50 30.50 135.00 Unfilled Positions 1 Nutrition Staff 25.75 1.00 26.75 Unfilled Positions 0

Number of Employer's Initial Report (DWC-1) Forms filed during this pay period 1Resulting in time lost: 0 Requiring medical attention: 1

Head Start Staff 553.80 257.20 811.00 Unfilled Positions 1Pay Period 2/5/17 - 2/18/17

Hours worked by Subs 470.75 CSBG Staff 30.50 23.50 54.00 Unfilled Positions 1

Nutrition Staff 25.00 7.00 32.00 Unfilled Positions 0Number of Employer's Initial Report (DWC-1) Forms filed during this pay period 0

Resulting in time lost: 0 Requiring medical attention: 0

Total Hours Absent Both Pay Periods 1157.35 501.15

LWOP Savings 6,514.95$ 13.00$ 501.15 $13.00 average hourly rateHS Sub Usage Expense 7,279.99$ 8.15$ 893.25 $8.15 average hourly sub rate

Savings for both periods (765.04)$

Change in PotentialLiability with

Human Resources Report

Leave Earned and Used 3,653.65$

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