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Transcript of Call Center - GrameenPhone
ASIAN UNIVERSITY OF BANGLADESH
INTERNSHIP REPORTON
GrameenPhone Call Center
Enhanced By
GrameenPhone Limited
THE SCHOOL OF BUSINESS
ASIAN UNIVERSITY OF BANGLADESH
Uttara Model Town, Dhaka-1230
Submitted To
Prof. Ashraf HossainDean
The School of Business
Asian University of Bangladesh
Submitted By
Muhammad Suhel MiahStudent of MBA
Department of Marketing
ID: 200710436
Batch: 29th
Date of Submission: 5th July 2009
2
Letter of Transmittal
Date: 5th July 2009
To
Prof. Ashraf Hossain
Dean
The School of Business
Asian University of Bangladesh.
Uttara Campus, Dhaka-1230.
Subject: Submission of report entitles GrameenPhone Call Center
Dear Sir,
It’s my pleasure to inform you that I have already finished my internship in a reputed
organization in Grameenphone Ltd. An internship report has been prepared based on
the practical experiences and different ideas obtained during working
GrameenPhone Call Center. Please find the internship report attached herewith.
Therefore I sincerely hope that you will appreciate my effort and I shall be grateful if
my report is accepted for the appropriate purpose.
Thanking you
Sincerely yours
Muhammad Suhel Miah
3
Letter of Transmittal
Date: 5th July 2009
To
Deputy Manager
Contact Center
Customer Service
GrameenPhone Ltd.
Subject: Submission of report entitles GrameenPhone Call Center
Dear Sir/Madam,
It’s my pleasure to inform you that I have already finished my report GrameenPhone
Call Center. This report has been prepared based on the practical experiences and
different ideas obtained during working GrameenPhone Call Center. Please find the
internship report attached herewith.
Therefore I sincerely hope that you will appreciate my effort.
Thanking you
Sincerely yours
Muhammad Suhel Miah
4
Acknowledgement
This report would not have been possible without the support of many people.
I am particularly like to thank and grateful to my supervisor, Prof. Ashraf Hossain,
Dean, The School of Business, Asian University of Bangladesh and GrameenPhone
ltd. Corporation for all the help, advice, support and guidance.
I am very grateful to the support of the office and my colleague to involve in this
study.
I also like to thank to all collogue for their every cooperation, support. Without them
this project would have been very difficult.
And finally, thanks to my parents, and some friends who keep on this long process
with me, always offering support and love.
5
CCONTENTSONTENTS Title Page
………………………………………………………………………………………………………………
…..…1
Letter of
Transmittal…………………………………………………………………………………………………
.….3
Acknowledgement………………………………………………………………………………………
…………….……5
Executive
summary………………………………………………………………………………………………….
……7
History of Call
Center……………………………………………………………………………………………….……8
Call centers offer a wide range of
services…………………………………………………………………10
Calling Process………………………………………………………………………………………..
…………………..11
Call Center in
Bangladesh……………………………………………………………………………………………12
Present Situation of Call Center in Bangladesh………………………….
………………………………16
Advantage of Call Center in
Bangladesh…………………………………………………………………….18
History of GrameenPhone…………………………………………………………………….
………………………20
Vision
Values
GrameenPhone Call Center…………………………………………………………………….
……………………24
Inbound
Outbound
Responsibilities Call Center
Agent……………………………………………………………………………….25
6
Employee
Categories…………………………………………………………………………………………………
…26
Call Center
Segments…………………………………………………………………………………………………..
27
Consumer (Smile and X-Plore)
djuice
Business (Corporate and SME)
Emerging (GPPP and VP)
Channel (Retailer)
Customer Mind in 121………………………………………………………………………………….
…………..…30
Call Management Center (SWOT)
……………………………………………………………………………….31
Strength
Weakness
Opportunity
Threat
Action
Plan…………………………………………………………………………………………………………
……..…33
Conclusion…………………………………………………………………………………………………………………..……34
Bibliography………………………………………………………………………………………………………………..……35
EXECUTIVE SUMMARY
7
The world is full of call centers, or as they are often referred to now, customer contact
centers, high tech, customer service focused places where the business is all about customer
contact. The contact is either generated by the customer, or the call centre staff who are
either working for their own company, or on contract to one or more separate companies.
These jobs usually pay fairly well as far as entry level positions are concerned. The big money
comes only to a very few high sales producers, and upper management. The average
customer service representative usually makes more than minimum wage, but the demands
on them are fairly high.
Call centre is an emerging revenue opportunity for Bangladesh. The global market of call
centre industry was US$ 382.5 billion in 2004 and is expected to reach US$ 641.2 billion by
2009. This is an enormous opportunity for Bangladesh: at the moment all ingredients are
available in the country to seize a significant chunk of the global market. Call Center is a
business of team meetings, birthday parties, sales targets, service levels and other reasons to
tout the company line and convince everyone to be upbeat and provide excellent customer
service which results in high customer satisfaction ratings which results in more money for the
call centre. Call centers are usually very team oriented, and words like teamwork, and
cooperation and success are often hanging in picture frames around the centre. In my working
experience in GrameenPhone made the report call center in GrameenPhone. I am trying to
focus every area in call center.
History of Call Center
8
The overall Call Center outsourcing market is expected to continue grow steadily, according to
a recent research done by Frost & Sullivan Inc. the San Antonio-based research and consulting
firm. This firm states that the call center outsourcing market reached $19.5 billion in revenues
in 2005 and is likely to reach $20.1 billion by 2012.
The market is growing no doubt, but the outsourcers are also under increasing pressure to do
more than just increase efficiencies. Clients expect outsourced call centers to improve
retention, and loyalty as well.
These days, companies are looking for an outsourcing partner who has hundreds of vendors
and dozens of geographies and sites to choose from. It makes for a difficult selection process.
They basically see the vendor's geographical location that matches their customer base and
cultural needs. They always try to make sure the vendors on their short list have expertise in
the call center mechanism. One very important thing they look during vendor selection
process is political stability of the location. They will certainly make sure that the location is in
a politically stable place for doing business comfortably. As Bangladesh perspective offers
little advantage. It needs to work hard to prove that the company will get 100 per cent support
from the government and leading political groups.
From a Corporate perspective, outsourcers extensively research vendor availability and
capabilities. Most of the time, corporations and clients want to make sure if the vendors or call
center providers are willing and able to provide the desired outsourcing services? Also they
will make sure if they have previous experience? Have they been successful? What
capabilities and capacity do they have? Are they willing or able to offer a trial run? Another
very important thing corporation looks for how the vendor resolves unsatisfactory
performance. The outsourcing vendor should assume responsibility and the risk for not
meeting the service levels specified in the contract.
As call center outsourcing business is another dotcom phenomenon and all the excitement is
going to be short-lived, with the current boom ending in a bust, the call center excitement
could die down, with most jobs, at the risk of getting eliminated.
9
For the Bangladeshi organizations enter into successful call center outsourcing relationship
requires a major time commitment. So be sure to demonstrate the right people and quality
services in a timely manner to provide help.
Bangladesh to win needs is to concentrate and improve the knowledge of how US companies
go about selecting vendors and outsourcing location, what are the typical SLA's (Service Level
Agreement), what are the little-known facts and why these are important to win contract or
business. Bangladesh also needs to understand what the often-misunderstood issues about
outsourcing are and why those need to be corrected? Buy doing the homework in this area
Bangladesh will get advantage in the call canter business.
Call centers offer a wide range of services
Customer acquisition: It is one of the effective services offered by call centers. The aim
of this scheme is not only to generate customers but also to allow consumers to contact a
10
representative to make a purchase. Basically, a business nominates a call centre to conduct
marketing services on behalf of them.
Customer care: Customer care is one of the common services offered by the call centre.
When a customer buys any product or service from a particular company, they are advised to
contact the customer care division of the call centre. Many companies in the western world
outsource their customer support facility. This in effect reduces the operations cost of hiring
new workforce.
Direct response: It is one of the important services offered by the call centre to the
business. During product advertisement, companies mention a phone number for the
customers. When any call is initiated to this number, the call centre provides adequate
information to make an informed purchase decision.
Business to business: It is a potential call centre solution for any company to generate
business-to-business sales. The role of the call centers in this regard is to reduce cost and
provide resources for a business to beef up its revenue.
Calling Process
11
Call Center in Bangladesh
Call Center is the new window of the Bangladesh. Here the Call Center is a new idea and the
local people and investors are thinking about the Call center in Bangladesh. Call Center is a
physical place where customers and other inquiries through phone calls are handled by live
persons or agents, organization. The whole Call Center activities usually maintained with some
12
amount of computer automation. Usually, a Call Center or Call Centre has the ability to handle
a large volume of calls at the same time. Mainly the Call Center agents are ready to screen
calls to multi level and forward them to someone experience and qualified to handle those
incoming call, and to log calls.
The Call Center is used by phone, Skype, various types of messenger (like msn messenger,
yahoo messenger), mail order catalog organizations, telemarketing companies, computer
product help desks, and large companies that uses the telephone to sell products and services
or provide information or help customer to resolve an problem. Some most popular terms of
Call Center is Virtual Call center and Contact Center.
The Call Center is used by phone, Skype, various types of messenger (like msn messenger,
yahoo messenger), mail order catalog organizations, telemarketing companies, computer
product help desks, and large companies that uses the telephone to sell products and services
or provide information or help customer to resolve an problem. Some most popular terms of
Call Center is Virtual Call center and Contact Center.
A Call Center is operated by an organization to administer incoming product support or
information inquiries from customers. Outgoing calls for product marketing, product or service
feedback, telemarketing, and debt collection are also done. In addition to a Call Centre,
collective handling of any kind of live personal helps with the voice and verbal communication.
The Call Center in Bangladesh is new topic here. Bangladesh is also trying hard and soul to
grab a share of the multibillion dollar outsourcing share by gearing up to join the bandwagon.
Licenses for the Bangladesh’s first ever telephone based Call Centers are issued in February
2008 and try to find it out about the future of Bangladeshi Call Center’s? So arrange some
interview Habibullah N. Karim, President of Bangladesh Association of Software and
Information Services (BASIS). During the interview, taken over phone, Karim also the
Chairman of the IT Committee of American Chamber in Bangladesh (AmCham) talked
elaborately about the prospects and future of this dotcom phenomenon.
Karim, 23 years veterans in ICT industry said that the call centre opportunity is real and
Bangladesh can have a share of this market through aggressive entrepreneurship.
He said that Bangladeshis are joining the party late. The window of opportunity remains for
hardly 5-years at the most, he said. As IVR technology improves and matures side-by-side with
artificial intelligence (AI) capabilities over the next 5 years voice-based human-operated call
13
centers is likely to decline.
About the Call Center myths and realities Karim thinks the hype around the call centers should
be moderated with reason. Call centers are a good business opportunity and can bring
fortunes only if executed right which means carrying out with due diligence, both the supply
and demand sides of the industry, allowing sufficient time to unlearn the myths or wild
assumptions while learning the hands-on fundamentals of this industry and finally provisioning
sufficient working capital funds to sustain business operations during the learning phase which
could take two years.
What type of commitments and support the Bangladesh government is willing to provide to
this business? His answer to this question was, "First and foremost the internet bandwidth and
VoIP tariffs must come down to the levels of the other countries of the region. In a recent
meeting of the infrastructure sub-committee of the Better Business Forum the chairmen of
BTRC and BTTB acknowledged that costing of these services shows that the government can
offer competitive tariffs if it so chooses. In many countries internet service is considered part
of the public service obligation (PSO) and accordingly it is subsidized. We don't want subsidy -
we only want the government to pass on the cost to consumers without profit. Is that too
much to ask?"
To another question he said, "At the political level, of course, economic issues including export
growth of IT/BPO services took the back burner in the last three years as political and
governance issues took precedence over everything else. Generally, however, no political
party or leader publicly decried the prospects of the IT/BPO services industry though few
concrete and sustained measures were taken by the political party-led governments in the last
ten years despite big plans and optimism."
Karim thinks the 'clients in the USA and EU should look give business to Bangladesh for two
reasons, the costs rose in India by (27 per cent in 2007 alone, according to World Bank). The
costs rose in the Philippines too due to rise in wages and local currency appreciation against
US Dollar and risk mitigation of dependence on one or two countries. Bangladesh with its dual
advantages of low wages and large labour force qualifies as alternative destination of such
services.
To whether Bangladeshis are capable of handling the VoIP technology he said, "Not quite but
getting there. BTRC has put in place the necessary policy frameworks and is working with the
industry to figure out the best way forward."
Karim said, "Only with full-cycle natural-gas generator backup in duplicate. Bangladesh can
14
guarantee 24/7 coverage in its declining power supply situation. Any entrepreneur planning to
set up export-oriented IT services firm must keep capital provisions for this," he said.
About the BTRC licensing process in Bangladesh, Karim thinks, so far it appears quite
transparent and quick, and added, "I haven't heard any complaints yet. However, BTRC still
needs to work out the VoIP bulk usage rules for call centers."
To the question what are the big challenges for Bangladeshi companies to get competitive
advantage, he said, "VoIP bulk usage rates are one, the other would be uninterrupted power
and internet connection and finally the most important, locating, training and retaining
English-speaking call-centre agents."
To the question what's the minimum educational qualification for a call center operator, Karim
said, "Anyone with good conversation skills in English should qualify irrespective of
educational background. However, Indian and Philippino experiences show that
college/university students and graduates make for better call centre agents."
He said the call centers provided hot business opportunity but Bangladesh is a late entrant. As
such Bangladesh does not have the starter advantage. Bangladesh must study the mistakes
made by entrepreneurs in India and Philippines and carefully execute its business plans after
going through the full diligence cycle. Any miss-step early on could spell disaster for the whole
industry.
Call centre is an emerging revenue opportunity for Bangladesh. The global market of call
centre industry was US$ 382.5 billion in 2004 and is expected to reach US$ 641.2 billion by
2009.This is an enorm4ous opportunity for Bangladesh: at the moment all ingredients are
available in the country to seize a significant chunk of the global market. According to World
Call Centre Report 2007, 70 percent call centers in India hired college graduates to conduct
their operation. This could be equally true for Bangladesh if we properly use the talents of our
youngsters.
India has shown its successes in call centre business. Pragmatic government approach was
key to creating a huge outsourcing flow to the neighbouring country. The Indian government
gives tax exemption on the export of ITES (Information technology Enabled Services) and
provides other assistances for Indians in building software technology parks. Time factor also
drives global companies to choose India as an outsourcing destination.
15
India's twelve-hour time difference enables global organizations to provide their customers
with 24x7x365 days services. By taking advantage of India's time difference, companies in the
US have been able to ensure that their customers receive round-the-clock customer support.
Remarkable IT-enabled services in India are helpdesk services, accounting services,
transaction processing services, remote network management and end-to-end processing etc.
Call centers in India can offer expert product specific solutions, such as risk modeling, data
mining, actuarial services and underwriting variation analysis.
China's continuing economic growth holds a bright future for the call centre industry. Revenue
of call-centre technology vendors grew by 34 percent in 2005 and by 40 percent in 2006,
according to marketresearch.com.
Call centre industry in the Philippines also shows dynamic growth. A research forecasts that
more than one million Filipinos would be employed in the call centre industry and the market
will reach US$ 12 billion by 2010.
It is very much clear that Call Center in Bangladesh has a bright future. The all important
resources that are needed for Call Center in Bangladesh are available here; not only available
but also cheap. Call Center in India is successful because of the cheap human resource and
technology. The Call Center in Bangladesh also can enjoy the same benefit. Just we need to
take another forward step to reach to the top.
Bangladesh has all kinds of opportunity to become a successful country in Call Center
industry; just need some more effort and also hope a bright future for Call Center in
Bangladesh and today or tomorrow the Call Center in Bangladesh will success to reach its
destination.
Present Situation of Call Center in Bangladesh
16
According to a recent research done by the San Antonio-based research and consulting firm
Frost & Sullivan Inc., the call center outsourcing market reached $19.5 billion in revenues in
2005 and is likely to reach $20.1 billion in the course of 2012. The outsourcers are also under
increasing demands to do more than just increase efficiencies. Clients expect outsourced call
centers to improve retention, and reliability as well. These days, companies look during
vendor selection process is political stability of the location. They will certainly make sure that
the location is in a politically stable place for doing business at ease. As Bangladesh from this
perspective needs to work hard to prove that the company will get 100 per cent support from
the government and leading political groups. For the Bangladeshi organizations entering into
successful call center outsourcing relationship requires a major time commitment.
The prospects of this industry very new to Bangladesh, Bangladeshi companies initiated joint
venture with USA and India to open up training academy in collaboration with Call Center
School, the leading for the professional development of individuals in the Call Center industry.
It has been claimed that Bangladesh can take advantage of the rising costs of operating call
Canter in Philippines and India in recent years by utilizing its low wages and large labor force.
There is man power available for employment in Call Centers at much lower rates here than in
neighboring India, capability of the existing work force of carrying out the complex
responsibilities of Call Centers.
The call centers provided hot business prospect but Bangladesh is a late entrant. As such
Bangladesh does not have the starter benefit. Bangladesh must study the mistakes made by
entrepreneurs in India and Philippines and carefully perform its business plans after going
through the full diligence rotation. Any miss-step early on could curse disaster for the whole
industry. It’s a large chunk of today's Bangladeshi youth is aspiring to work in a call center.
Good salaries, professional work environments, and chances to enhance one's communication
skills, and exposure to customers on the other side of the globe, all have proved to be enough
to ensnare candidates in huge numbers.
But because of lack of exposure to the extremely aggressive standards of Call Centers that
there is an acute lack of human resources in Bangladesh with the specific set of skills that are
required to excel in this industry. That is why, although a Call Centers operative can be hired
for 20,000 rupees a month in India, a salary of more than 50,000 taka will be sufficient to
induce a person with similar sets of skills to become a call center operative in Bangladesh
under current circumstances Mr.Saif the call center is a dot com phenomenon which may soon
be dispensed with like its predecessors. On the country, it believes that this is a HR intensive
industry which uses IT as a support mechanism. Bangladesh has access to the similar
17
technology available in the United States and India.
Although Bangladesh is a late entrant in the market, it is optimistic about the long run
possibilities for Bangladesh. But for these possibilities to materialize, Bangladeshi
organizations need to have a major time commitment and make investments in developing
the man power to meet the international standards. Comparing the training academies for call
center that have sprung up like mushrooms all over the country.
Advantage of Call Center in Bangladesh
18
The whole of the world is now looking for a modern and aggressive business policy that can
serve the customers effectively and efficiently. To meet the entire customer satisfaction the
organizations are trying to deliver a high quality service. People are no longer wanted to wait
for get any information and service about any business. The modern business bodies are
much more conscious about the customer service. To meet that demand the companies and
the organizations are going to setup call center. The organization may have their own call
center or they may make it happen through outsourcing.
There have many countries in world who offer inboard and out board call center service. But
the cost and other issuers are matter. The companies of course will go to the cheapest and
reliable call center. The South Asia is the most suitable place to establish call center. And the
Bangladesh is the new comer in this sector. But the Bangladesh has a great opportunity to
progress in call center industry. There have many reasons behind? Why you choose
Bangladesh to setup a call center?? Just have a look at the following; we have discussed some
point about the advantage of call center in Bangladesh.
Efficient Human Resource from Bangladesh It is very well known that Bangladesh is the
country where the most attractive resource is? Human? We can offer highly skilled and
educated workforce because of our increasing number of universities and training industries.
Our training institutes are successful for preparing the efficient manpower for the Call Center.
The young generation wants to get a call center job willingly. Bangladesh has many university
students. They also can do a part-time job at the call centre. And it is also another advantage
because the demand of the students is lees than a professional worker.
Location of our call center Bangladesh has the location advantage because of the 11 hour
time difference with the USA. For the time zone advantage American, West European and Asia
Pacific’s organizations can enjoy 24 hours customer service round the week. Our geographic
location is also very suitable to establish a call center. Because our environment is support us
to work round the whole year. The geographical advantage and the time zone will provide a
great opportunity to reach the height.
Limited Cost In spite of the lowest cost of manpower, Bangladesh can provide the Call Center
Service in cheap rate. Today we also have a vast amount of educated people from inside or
outside of the country in IT sector and they are ready to serve at a very minimum cost rather
than the rest of the world. The call center investors can invest to the Bangladesh because of
19
the cheap rate of human resource, equipments, and all other assets that may need for
establish a call center in Bangladesh.
Appropriate Government’s Policy the Government of Bangladesh offers the tax free import
policy for the IT sectors that will able to create a wide range of opportunity to establish a Call
Center. The Bangladesh Government wants a great improvement in IT sector; especially they
keep focusing on the call center business. They believe that as like the Bangladesh garments
sector the call center industry also can earn huge amount of foreign currency. The
Government’s Policy is also suitable for continuing the business for long run. They always
welcome the foreign investors to invest in country without any hesitation. Bangladesh
Government will provide all kinds of support to establish a call center.
Infrastructure The infrastructure of Bangladesh is very much updated to setup a call center in
Bangladesh. It is also another great advantage of call center business in Bangladesh. Our low
tariff on communication sectors will add an extra advantage for the Call Center business. Here
we can easily run a call center business and the whole infrastructure of our country will
encourage us directly.
High Potentiality Bangladesh is the country where the potentiality of IT related business is
very high. Our comparative advantage is successful for get the attention of the multinational
organizations. The whole economical and geographical situations are developing rapidly. For
the future benefit it is the right decision to establish a call center in Bangladesh.
The advantage of call center in Bangladesh is many. People just want a smooth solution to
setup new types of business like call center and Bangladesh is all-time ready to help.
20
History of GrameenPhone
November 28, 1996
Grameenphone was offered a cellular license in Bangladesh by the Ministry of Posts and
Telecommunications
March 26, 1997
Grameenphone launched its service on the Independence Day of Bangladesh
November 5, 2006
After almost 10 years of operation, Grameenphone has over 10 million subscribers
September 20, 2007
GrameenPhone announces 15 million subscribers.
GrameenPhone is now the leading telecommunications service provider in the country with
more than 20 million subscribers as of June 2008.
Presently, there are about 30 million telephone users in the country, of which, a little over one
million are fixed-phone users and the rest mobile phone subscribers.
21
Starting its operations on March 26, 1997, the Independence Day of Bangladesh,
Grameenphone has come a long way. It is a joint venture enterprise between Telenor (62%),
the largest telecommunications service provider in Norway with mobile phone operations in 12
other countries, and Grameen Telecom Corporation (38%), a non-profit sister concern of the
internationally acclaimed micro-credit pioneer Grameen Bank.
Over the years, Grameenphone has always been a pioneer in introducing new products and
services in the local market. GP was the first company to introduce GSM technology in
Bangladesh when it launched its services in March 1997.The technological know-how and
managerial expertise of Telenor has been instrumental in setting up such an international
standard mobile phone operation in Bangladesh. Being one of the pioneers in developing the
GSM service in Europe, Telenor has also helped to transfer this knowledge to the local
employees over the years.
The company has so far invested more than BDT 10,700 crore (USD 1.6 billion) to build the
network infrastructure since its inception in 1997. It has invested over BDT 3,100 crore (USD
450 million) during the first three quarters of 2007 while BDT 2,100 crore (USD 310 million)
was invested in 2006 alone. Grameenphone is also one the largest taxpayers in the country,
having contributed nearly BDT 7000 crore in direct and indirect taxes to the Government
Exchequer over the years. Of this amount, over BDT 2000 crore was paid in 2006 alone.
Since its inception in March 1997, Grameenphone has built the largest cellular network in the
country with over 10,000 base stations in more than 5700 locations. Presently, nearly 98
percent of the country's population is within the coverage area of the Grameenphone network.
Grameenphone was also the first operator to introduce the pre-paid service in September
1999. It established the first 24-hour Call Center, introduced value-added services such as
VMS, SMS, fax and data transmission services, international roaming service, WAP, SMS-based
push-pull services, EDGE, personal ring back tone and many other products and services.
The entire Grameenphone network is also EDGE/GPRS enabled, allowing access to high-speed
Internet and data services from anywhere within the coverage area. There are currently nearly
3 million EDGE/GPRS users in the Grameenphone network.
GrameenPhone nearly doubled its subscriber base during the initial years while the growth
was much faster during the later years. It ended the inaugural year with 18,000 customers,
30,000 by the end of 1998, 60,000 in 1999, 193,000 in 2000, 471,000 in 2001, 775,000 in
22
2002, 1.16 million in 2003, 2.4 million in 2004, 5.5 million in 2005, 11.3 million in 2006, and it
ended 2007 with 16.5 million customers.
From the very beginning, Grameenphone placed emphasis on providing good after-sales
services. In recent years, the focus has been to provide after-sales within a short distance
from where the customers live. There are now more than 600 GP Service Desks across the
country covering nearly all upazilas of 61 districts. In addition, there are 72 Grameenphone
Centers in all the divisional cities and they remain open from 8am-7pm every day including all
holidays.
GP has generated direct and indirect employment for a large number of people over the years.
The company presently has more than 5,000 full and temporary employees. Another 100,000
people are directly dependent on Grameenphone for their livelihood, working for the
Grameenphone dealers, retailers, scratch card outlets, suppliers, vendors, contractors and
others.
In addition, the Village Phone Program, also started in 1997, provides a good income-earning
opportunity to more than 210,000 mostly women Village Phone operators living in rural areas.
The Village Phone Program is a unique initiative to provide universal access to
telecommunications service in remote, rural areas. Administered by Grameen Telecom
Corporation, it enables rural people who normally cannot afford to own a telephone to avail
the service while providing the VP operators an opportunity to earn a living.
The Village Phone initiative was given the "GSM in the Community" award at the global GSM
Congress held in Cannes, France in February 2000. Grameenphone was also adjudged the
Best Joint Venture Enterprise of the Year at the Bangladesh Business Awards in 2002.
Grameenphone was presented with the GSM Association's Global Mobile Award for ‘Best use of
Mobile for Social and Economic Development' at the 3GSM World Congress held in Singapore,
in October 2006, for its Community Information Center (CIC) project, and for its Health Line
Service project at the 3GSM World Congress held in Barcelona, Spain, in February 2007.
GrameenPhone considers its employees to be one of its most important assets. GP has an
extensive employee benefit scheme in place including Gratuity, Provident Fund, Group
Insurance, Family Health Insurance, Transportation Facility, Day Care Centre, Children's
Education Support, and Higher Education Support for employees, in-house medical support
and other initiatives.
23
Vision
We are here to help
This means that we help our customers get the best out of communications services in their
daily lives by making it easy to buy and use our services, delivering on our promises, being
respectful of differences and inspiring people both inside and outside the company to reach
higher goals.
In short “we’re here to help” isn’t a slogan; it’s a way of life for all of us.
Values
Make it Easy
Be inspiring
Be Respectful
Keep Promises
Leadership expectation
Integrity
Operational Excellence
Passion for Business
Change & Constant Renewal
Empowering People
24
GrameenPhone Call Center
A call centre is a place used for the purpose of receiving and transmitting a large volume of
requests by telephone. GrameenPhone call centre has both automated and human-agent
interactions with its customers for 24 hours round the year. Call centre hotline 121 is running
through Computer Telephony Integration (CTI) and Interactive Voice Response (IVR) system.
GrameenPhone was the first company in Bangladesh to set up a 24-hour call centre in 1999
and today it has the largest call centre in the country. GrameenPhone is a flexible call centre
model doing both inbound and outbound calls serving our different customers according to
their needs. Currently there are around 1000 customer managers in our call centre.
GrameenPhone call centre is a very effective and customer friendly way to give over 20
millions GrameenPhone customers a professional after-sales service. In addition, all time
informing customers about products and services in order to enable them to take the right
purchase decisions. GrameenPhone Call Center working time shifts based and GrameenPhone
call center environment is world class. Call centers can be divided into various categories
based on their strategy of function and nature of service. But there are mainly two types of
call centers such as inbound call centre and outbound call centre.
1. Inbound
2. Outbound
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Inbound call centers: In an inbound call centre, customers generally place their queries
about product information and report any technical glitches, Inbound call centers are often a
little easier on the employee because the caller initiates the first contact, often calling for help
with a product, or responding to an advertisement. Therefore, they are already at least slightly
interested in discussing the product with the agent. However, the emphasis is often on
'upwelling' the customer to a more expensive product or package as part of responding to the
customer’s original request.
Outbound call centers: Outbound call centers are usually, if not always, sales jobs over
the phone and are the origin of the name now much despised 'telemarketer'. These are the
folks who call you at what always seems to be suppertime, and try to sell you on a product or
service, or try to talk you into taking part in a survey, which ultimately will either turn into a
sales pitch, or will generate a sales lead for the sales department who will contact you at a
later date.
Other types of call centre include CRM call centre, interactive call centre, phone call centre,
telemarketing call centre, virtual call centre, web-enabled call centre, etc.
Responsibilities Call Center Agent:
1. Provide one-stop quality Customer Services to ensure positive customer
experiences.
2. Conducting service awareness and telesales to retain the existing customers
and acquire potential customers.
3. Maintain targeted KPI on a regular basis
4. To be more caring, reliable, inspiring and friendly with the subscribers to
enhance and maintain Grameenphone Brand promise
5. Capture customer insights, follow-up and escalate critical issues / complaints
and provide timely feedback to ensure customer satisfaction
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Employee Categories
1. Regular
2. Part-Timer
1. Regular: Regular employment at entry-level (officer position) does not require experience;
but is preferred in certain cases depending on job scope. Mid to senior level positions require
relevant experience.
2. Part-Time: Part-time work in GrameenPhone is on an hourly basis and based on business
needs and requirements. Part-time employment requires a minimum of two years of
undergraduate (Bachelor’s) education. Competition is intense, and qualifications and skill
requirements vary according to role/scope or work. Call centers can create huge employment
opportunity for students in Bangladesh. Every year many university graduates in our country
remain unemployed. Call centre business can open a new horizon for them. They are working
6 hour.
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Call Center Segments
Segments:
Consumer (Smile and X-Plore)
djuice
Business (Corporate and SME)
Emerging (GPPP and VP)
Channel (Retailer)
Consumer (Smile and X-Plore):
Smile Prepaid: SMILE prepaid has been designed to keep you smiling. It brings you great
rewards and benefits, amazing rates, and exciting new features. And this is just the beginning
of a happy story.
xplore Postpaid : xplore postpaid, discover the pleasure of doing much more. Packed
with a treasure of new features and facilities it keeps you in touch with your loved ones and
gives you access to unlimited information and entertainment.
Consumer segments serve all smile and xplore related query. When smile or xplore subscriber
dials 121 then receive call consumer segment.
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Djuice: Djuice is the product for young generation. These segments dedicate only for djuice
subscriber. This segment provide service only djuice subscriber.
Business (Corporate and SME : Business Solutions is a complete, quality business
communications service from Grameenphone – designed especially for the business
community in Bangladesh. At office or on the move – stay connected through Business
Solutions. These segments dedicate for GrameenPhone Business Solutions subscribers.
Emerging (GPPP and VP): These segments receive call for grameenphone Public
phone (GPPP) and Village Phone Subscribers.
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Channel (Retailer): These segments dedicate for flexi load retailer and service touch
point. Touch point customer agent, flexi load retailer and Village phone manager call this
hotline.
Charge: GrameenPhone call center 121 charge 1 taka every minute for all prepaid
subscriber and all post paid subscriber charge free.
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Customer Mind in 121
The incident took place on 20th December, 2007, the night before last Eid Ul Azha. A launch -
MV Saikat - was enroute from Sadar Ghat, Dhaka, to Barisal. Like the other motorboats, this
one too was over-packed with people - some 5000 passengers bound for in Barisal to
celebrate Eid with their loved ones. However, these people were least aware of the misfortune
that was waiting for them at Chhoy-Nodir-Mukh.
At about approximately 8:45 pm as the motorboat neared Chhoy-Nodir-Mukh, Goshirehat, a
place near Shariatpur, the deck of the vessel started to crack in places. The passengers were
terrified - most didn't know what their next move should be. Despite the panic that swept
across the motorboat, one passenger kept his calm... and called 121 and informed the GP Call
Center of the imminent catastrophe.
Inbound Call Management Center agent received the call that night. On receiving the
information, immediately made urgent calls to the Police Control rooms at Shariatpur, Gazipur
and Goshirehat, and informed the Police there about the imminent mishap that threatened
thousands of innocent lives. Then agent called the GP subscriber back and assured him that
Police teams would soon reach the spot to rescue the passengers. Rescue teams of Police
from Shariatpur and Chandpur rushed to Chhoy-Nodir-Mukh and saved the stranded
passengers.
Later at 12:45 am, Sub-Inspector Mr. Anwar of Shariatpur SP Control Room called 121 and said
that if the Police weren't informed on time, the aftermath could have been disastrous, as
water was profusely flowing into the launch through the cracks from the broken deck.It is
essential that a company has the necessary information at fingertips to provide such a
humanitarian service. Call center agent observed, "It wouldn't have been possible for me to
take such quick steps in such an emergency if my colleagues, hadn’t created a database of
useful telephone numbers. They created the database not as part of their core job
responsibility, but from their desire to help subscribers during such emergencies. They
believed that their database would someday come handy. They belief proved prophetic, for
their database did indeed help save thousands of lives from the jaws of death.
Many incident happened call center. Some times people call 121 shares only his emotion,
share belief, and want advice and many things.
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Call Management Center (SWOT)
Strength
Manpower: Manpower is easily utilized to different functional areas of CMC as per
need & urgency.
Flexible Working Hour: Maximize the level of trade off between working hour &
private hour. It works positively specially for student employees.
Environment: Lively & friendly working environment. Availability of same generation
people makes it more visible.
Weakness
Marginal Quality: In terms of manpower, quantity is prioritized over quality. There
should be a specific benchmark.
Lack of Bonding: Lack of bonding or no bonding exists among the different teams
of CMC which hinder the flow of activities.
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Opportunity
Proper Utilization of Manpower: People working in different functional areas
need to be utilized properly for better output. Under-utilized people need to be
identified to gear them up towards maximum output.
Skilled People: People with specialized skill should be identified & utilize then
accordingly.
Tele Marketing: As we know that the marketing is the key element of any business
activity. And if it is a service oriented firm then there have nothing to do without
marketing the products to the target customer so it is another opportunity to sale
product by telemarketing.
Threat
Limited scope of Positioning: Team/individuals, who are highlighted or
performing beyond expectation, are not welcomed accordingly by others. It happens
due to limited scope of positioning & may leads towards unhealthy competition.
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Action Plan
(Ref: Marginal Quality): People with smart voice should be recruited in CMC as
voice carries maximum weights during over the phone conversation.
(Ref: Limited scope of Positioning): Considering the huge bunch of people,
position should be created accordingly.
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Conclusion
GrameenPhone call centre is a very effective and customer friendly way to give over 20
millions GrameenPhone customers a professional after-sales service. In addition, all time
informing customers about products and services in order to enable them to take the right
purchase decisions and No doubt call centre operation is a big opportunity for Bangladesh.
The all important resources that are needed for Call Center in Bangladesh are available here;
not only available but also cheap. But most importantly, expert human resources are vital in
order to ensure the development of the call centre industry. In this regard, private companies
should come forward to train people and the government must ensure the quality issues so
that the entire system works smoothly and perfectly. The Call Center in Bangladesh also can
enjoy the same benefit. Call Center sector may positively help the country to achieve its
economic social goals. Development of call center in Bangladesh may help the people of the
country to get economic benefits directly and indirectly, which ultimately will strengthen the
economy of the country. On the other hand, call center industry has very low impact on the
environment of a country. In coming years no less than two million new jobseekers will enter
job market of the country annually. A developed call center industry will create quite a large
number of jobs for the country’s unemployed and underemployed workforce. We must not
forget that 40 percent of our population is less than fourteen years age. Now it’s the time for
the policy makers of Bangladesh to take strong decision in favor of developing call center
industry in the country; and make a down to earth plan and strategy to attain that goal. Only
motivated workforce can implement and execute such a plan and strategy. We want to be the
winner, that what we can be. Just we need to take another forward step to reach to the top.
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Bibliography
GrameenPhone Website
Daily Star
Daily News Paper
Web Site
www.callcenter.com
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