California Revealed 2018 Metadata Guidelines For …...For Audiovisual Objects Data Entry...
Transcript of California Revealed 2018 Metadata Guidelines For …...For Audiovisual Objects Data Entry...
Last updated July 2018
California Revealed 2018 Metadata Guidelines For Audiovisual Objects
Data Entry Instructions
California Revealed (CA-R) creates records for audiovisual objects (film, video and audio recordings) using the PBCore metadata schema, a standard for audiovisual media that was developed by the public broadcasting community. The digitization service provider formats descriptive, rights, administrative, and technical metadata as a master PBCore metadata file to be “wrapped” with the digital object. The metadata record for each recording will comprise all information relating to the original source, the master digital file, the associated sets of derivative digital files, and technical details regarding the transfer of the original source material.
For more information about PBCore please consult: http://pbcore.org Links to PBCore field definitions are provided below.
For data rules please consult:
Archival Moving Image Materials: a Cataloging Manual (AMIM2) http://www.itsmarc.com/crs/crs.htm FIAF Moving Image Cataloguing Manual http://tinyurl.com/hk4g93m Anglo-American Cataloging Rules (AACR2) http://www.loc.gov/cds/desktop (by subscription)
For data values and controlled vocabularies please consult: Library of Congress Subject Headings (LCSH) http://authorities.loc.gov Library of Congress Name Authority File (LCNAF) http://authorities.loc.gov Library of Congress Moving Image Genre-form Guide http://www.loc.gov/rr/mopic/migintro.html Getty Research Institute Art and Architecture Thesaurus http://www.getty.edu/research/tools/vocabularies/aat Library of Congress Radio Genre Terms http://www.loc.gov/rr/record/frmgen.html Library of Congress Candidate Music Genre/Form Terms http://loc.gov/catdir/cpso/lcmlalist.pdf Please use existing controlled vocabulary lists such as LCSH and LCNAF linked above, if applicable. If you wish to add a term to a vocabulary list, please email us and we will add it ([email protected]). Otherwise you will get an error message and will not be able to save the new term(s).
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If a value is unknown, please leave field(s) blank. If a value is unknown and the field is required, enter “Unknown”. If your data is a guess, use brackets, e.g. [California Revealed]. If you have any questions about our metadata requirements, please do not hesitate to email us ([email protected]).
Thank you for contributing to the California Revealed collection! To add new records:
° Go to https://repository.californialightandsound.org. Use your email address and password to login. (If you do not have an account with us, email CA-R at [email protected]).
° Once you login, you should see your organization listed under “My Groups”
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° To create a new record, click on “Add content”
° Select “Audiovisual Object” to describe a moving image or sound recording.
° Select your organization from the pull-down menu under “Partner”
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° The fields that are initially open and marked with an asterisk are required: Title,Generation (Master/Original/Negative/Print), Media Type (Moving Image/Sound), Gaugeand Format, Extent (number of parts), and Historical signifiance and condition.
° If known, we also require Creator, Date Created (YYYY-MM-DD), and Copyright Statement(Public Domain/Copyrighted/Copyright Status Unknown – please refer to CaliforniaRevealed Permissions Guidelines for suggested statements). If any of these fields arecurrently unknown, use 'Unknown' as a temporary placeholder.
° There are over 60 additional rights, descriptive and technical metadata fields availablewithin the collapsible boxes. These additional fields are discussed below. We recommendthat you submit as much rights and descriptive metadata available at the time of digitizationin order to receive a more complete PBCore record from the vendor. After digitization, youwill be able to view and listen to the recording online and augment your record. At the veryleast, partners are required to confirm and edit metadata as part of the quality assuranceprocess after digitization.
° Again, please use controlled vocabulary if applicable. If you wish to add a term to avocabulary list, please email us and we will add it ([email protected]).Otherwise you will get an error message and will not be able to save the newterm(s).
° Feel free to click “Preview” to review your metadata before submission, which willimmediately check if you missed a required field. Click “Save” at the bottom of the form tosubmit the record.
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° After you have submitted all new records, email CA-R ([email protected]).
We can send a copy of your submissions if requested. To edit existing records:
° Go to https://repository.californialightandsound.org
° After you login, click on your organization’s name under “My Groups”.
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° You will see a list of your records under “Partner Content”. Click “more” to see a full list.
° To browse your collection, hit “more”, click “Title” to sort the list by title, and use the left and
right arrows to go through all records. ° To see recently added nominations only, select current grant cycle and “Nominated” as
Workflow State and click “Apply” to apply the filter.
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° Click on the title of the record you want to view/edit.
° From the title view, click “Edit” to edit all fields. Enter updates and revisions as necessary.
° Feel free to click “Preview” to review your metadata before submission. Click “Save” at thebottom of the form to submit changes.
° After you have submitted all edits, email CA-R ([email protected]). We willupdate the online records at the Internet Archive.
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Field Definitions
Required Descriptive Metadata Fields
° Main or Supplied Title – RequiredA name or label given to the resource. Please limit the number of characters if possible, particularly for similar titles within a collection. Long titles do not display well online. http://pbcore.org/pbcoretitle
° Generation – RequiredSelect a value such as “Master”, “Original”, “Negative,” “Print,” or “Unknown”. Check labelson the object for clues, and consider production history if known. CA-R prefers to digitizethe source closest to the original, if not the original. Please use controlled vocabulary.http://pbcore.org/pbcoreinstantiation/instantiationgenerationsVocabulary: http://metadataregistry.org/concept/list/vocabulary_id/147.html
° Media Type – RequiredChoose from “Moving Image” or “Sound”.http://pbcore.org/pbcoreinstantiation/instantiationmediatypeVocabulary: http://metadataregistry.org/concept/list/vocabulary_id/135.html
° Gauge and Format – RequiredPlease see our Audiovisual Format Identification Guide. If unknown, enter “Unknown.”Please use controlled vocabulary.http://pbcore.org/pbcoreinstantiation/instantiationphysicalVocabulary: http://metadataregistry.org/concept/list/vocabulary_id/145.html
° Extent (number of parts) – RequiredTotal number of reels, tapes, discs or files, e.g. “4 Reels of 4” for film materials; “3 Tapes of3” for magnetic materials; or “1 Disc of 1” for audio discs.http://pbcore.org/pbcoreinstantiation/instantiationannotation
° Created Date – RequiredEnter YYYY-MM-DD. If unknown, enter "Unknown".http://pbcore.org/pbcoreassetdateVocabulary: Library of Congress Extended Date/Time Formathttp://www.loc.gov/standards/datetime/pre-submission.html#datetime
° Significance and condition – RequiredWhy is the object significant to California and/or local history? This is the major selectioncriterion for inclusion in the California Light and Sound collection. Please justify why theobject should be preserved for future generations. If the material is deteriorated, damaged,or requires special handling, please comment accordingly. This field will not display onlineand is for nomination purposes only.
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° Description – Not RequiredGeneral notes or summary about the intellectual content of a resource. The information may be in the form of an individual program description or anecdotal interpretations. Feel free to copy over any content description from the "Significance" field above. This field will display online. See descriptionType attribute: http://pbcore.org/pbcoredescription Vocabulary: http://metadataregistry.org/concept/list/vocabulary_id/139.html
° Creator – RequiredAn entity primarily responsible for creating the resource. The creator may be considered anauthor and could be one or more people, a business, organization, group, project or service.Enter a person’s name following the format: Last name, First name. Press enter aftereach entry to add multiple values. If name is unknown, enter “Unknown.” If role isunknown, use “Producer” – available just four fields down from Creator – as default.http://pbcore.org/pbcorecreatorVocabulary: Library of Congress Name Authority File or Institutional Name Authority File http://authorities.loc.gov
° Copyright Statement – RequiredPlease see our Permissions Guidelines. Note that extensive fields for additionalcopyright information are available.http://pbcore.org/pbcorerightssummary
Three boilerplate statements are supplied - amend the statement as needed:
° Public domain. No restrictions on use.
° Copyrighted. Rights are owned by [insert name of Library/Archive or CopyrightHolder]. Copyright Holder has given Institution permission to provide access to thedigitized work online. Transmission or reproduction of materials protected bycopyright beyond that allowed by fair use requires the written permission of thecopyright owner. In addition, the reproduction of some materials may be restrictedby terms of gift or purchase agreements, donor restrictions, privacy and publicityrights, licensing and trademarks. Works not in the public domain cannot becommercially exploited without permission of the copyright owner. Responsibility forany use rests exclusively with the user.
° Copyright status unknown. This work may be protected by the U.S. Copyright Law(Title 17, U.S.C.). In addition, its reproduction may be restricted by terms of gift orpurchase agreements, donor restrictions, privacy and publicity rights, licensing andtrademarks. This work is accessible for purposes of education and research.Transmission or reproduction of works protected by copyright beyond that allowedby fair use requires the written permission of the copyright owners. Works not in thepublic domain cannot be commercially exploited without permission of thecopyright owner. Responsibility for any use rests exclusively with the user. [Insert
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name of Library/Archive] attempted to find rights owners without success but is eager to hear from them so that we may obtain permission, if needed. Upon request to [insert email at Library/Archive], digitized works can be removed from public view if there are rights issues that need to be resolved.
° Country of CreationIf the United States, enter “US”.http://pbcore.org/pbcoreextensionVocabulary: International Organization for Standardization (ISO) 3166-1 CountryCodes list https://www.iso.org/obp/ui/#search
An example of a nomination record with minimal required metadata:
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Note: The following fields are not required but preferred if information is available.
Additional Rights Metadata Fields
° Copyright DateIf copyrighted, enter YYYY-MM-DD.http://pbcore.org/pbcorerightssummaryVocabulary: Library of Congress Extended Date/Time Formathttp://www.loc.gov/standards/datetime/pre-submission.html#datetime
° Copyright HolderIf copyrighted, name of copyright holder. Enter Last name, First name.http://pbcore.org/pbcorerightssummary
° Copyright Holder InformationIf copyrighted, contact information for copyright holder. You also have the option to enter“Consult owning institution for copyright holder contact information.” Personalinformation will not display.http://pbcore.org/pbcorerightssummary
° Copyright NoticeIf copyrighted, copyright statement as it appears in the work.http://pbcore.org/pbcorerightssummary
° Institutional Rights StatementExisting URL to a rights statement published on your institution'swebsite. http://pbcore.org/pbcorerightssummary
Additional Descriptive Metadata Fields
° Call NumberOrganization’s unique identifier. Click on “Add another item” button to add multiple identifiers.http://pbcore.org/pbcoreidentifier
° Published DateEnter YYYY-MM-DD. http://pbcore.org/pbcoreassetdateVocabulary: Library of Congress Extended Date/Time Formathttp://www.loc.gov/standards/datetime/pre-submission.html#datetime
° Language of MaterialEnglish is listed as default (“eng”). Please use controlled vocabulary.http://pbcore.org/pbcoreinstantiation/instantiationlanguageVocabulary: ISO 639.2 Codes for Names of Languageshttps://www.loc.gov/standards/iso639-2/php/code_list.php
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° Subject Entity Please use controlled vocabulary. If you wish to add terms, please email us and we will add them ([email protected]). http://pbcore.org/pbcoresubject Vocabulary: Library of Congress Name Authority File or Institutional Name Authority File http://authorities.loc.gov
° Subject Topic
Please use controlled vocabulary. If you wish to add terms, please email us and we will add them ([email protected]). http://pbcore.org/pbcoresubject Vocabulary: Library of Congress Subject Headings http://authorities.loc.gov
° Genre Categorical description informed by the topical nature or a particular style or form of the content. Please use controlled vocabulary. http://pbcore.org/pbcoregenre Vocabularies: Library of Congress Moving Image Genre-form Guide http://www.loc.gov/rr/mopic/migintro.html Getty Research Institute Art and Architecture Thesaurus http://www.getty.edu/research/tools/vocabularies/aat/ Library of Congress Radio Genre Terms http://www.loc.gov/rr/record/frmgen.html Library of Congress Candidate Music Genre/Form Terms http://loc.gov/catdir/cpso/lcmlalist.pdf
° Spatial Coverage
Spatial coverage uses keywords to identify a span of space that is expressed by the intellectual content of a media item. Coverage in intellectual content may be expressed spatially by geographic location. Actual place names may be used. Numeric coordinates and geo-spatial data are also allowable, if useful or supplied. http://v3.pbcore.org/pbcorecoverage/coverage Vocabulary: Library of Congress Subject Headings http://authorities.loc.gov
° Temporal Coverage
Temporal coverage uses keywords to identify a span of time that is expressed by the intellectual content of a media item. Coverage in intellectual content may also be expressed temporally by a date, period, era, or time-based event. http://v3.pbcore.org/pbcorecoverage/coverage Vocabulary: Library of Congress Extended Date/Time Format http://www.loc.gov/standards/datetime/pre-submission.html#datetime
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° Collection Guide TitleWe have the capability to include additional descriptive metadata on a collection-level thatadds rich contextual information about the digital objects and enhances discovery ofcollections. The collection does not need to be processed and the Guide can be verybasic. It can be published on your own site or in the Online Archive of California. CaliforniaDigital Library has an online tool to make it easier to contribute collection guides calledRecordEXPRESS, which you can access through Contributor Dashboard(http://www.cdlib.org/services/dsc/contribute/administration.html).http://pbcore.org/v2/elements/pbcorecollection
° Collection Guide URLIf applicable, enter an existing Collection URL, e.g.http://www.oac.cdlib.org/findaid/ark:/13030/kt0j49r8t8. If no URL exists, CDL will assign onewhen you submit a collection guide through RecordEXPRESS.http://pbcore.org/pbcorecollection
° Relationship / Relationship TypeList related Title(s) or Identifier(s) if the recording shares an intellectual bond withanother media object or belongs in a series. Use Relationship Type to definerelationship, e.g. “Has Part” or “Is Part Of”http://pbcore.org/pbcorerelationhttp://v3.pbcore.org/pbcorerelation/pbcorerelationtypeVocabulary: http://metadataregistry.org/concept/list/vocabulary_id/161.html
° Additional Descriptive Notes for Overall WorkAdd descriptive notes about the original source that do not fit into fields above.http://pbcore.org/pbcoreinstantiation/instantiationannotation
° TranscriptAdd a link to an online transcript, if available. If not online, CA-R can help you uploadscanned transcripts in .pdf form to the Internet Archive and add links to the originalrecordings. Please email CA-R ([email protected]) if you are interested inthis option.
° ContributorContributors are people or organizations that have made substantial creativecontributions to the intellectual content within a media item. This contribution isconsidered to be secondary to the primary author(s) (person or organization) identifiedas Creator(s).Enter Last name, First name. Use the ot. http://pbcore.org/pbcorecontributorVocabulary: Library of Congress Name Authority File or Institutional Name Authority File http://authorities.loc.gov
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° Additional Title and/or Series TitleAdditional Title(s), such as a different title indicated by a label on the original container or recording. Series Title describes a production series an episode belongs to (e.g. "Air Talk," or "Science in Action"). Click on “Add another item” button to add multiple titles. See titleType attribute: http://pbcore.org/pbcoretitle Vocabulary: http://metadataregistry.org/concept/list/vocabulary_id/141.html
° Publisher and DistributorA person or organization primarily responsible for distributing or making a media itemavailable to others. The publisher or distributor may be a person, a business,organization, group, project or service.http://pbcore.org/pbcorepublisherVocabulary: Library of Congress Name Authority File or Institutional Name Authority Filehttp://authorities.loc.gov
Additional Technical Metadata Fields
° DurationTotal running time of the recording. Enter HH:MM:SS. If multiple reels/tapes exist pleaseadd up individual running times.http://pbcore.org/pbcoreinstantiation/instantiationduration
° Silent or SoundFor moving image sources. “Silent” or “Sound”. Please use controlled vocabulary.http://pbcore.org/pbcoreinstantiation/instantiationtracks
° Color and/or Black and WhiteFor moving image sources. “Color” or “Black and White”. Please use controlledvocabulary.http://pbcore.org/pbcoreinstantiation/instantiationcolors
° Aspect RatioFor moving image sources. For example, “4:3”. Please use controlled vocabulary.http://pbcore.org/pbcoreinstantiation/instantiationessencetrack/essencetrackaspectratio
° Running SpeedFor example, “15 ips (inches per second)” or “24 fps (frames per second)”. Please usecontrolled vocabulary.http://pbcore.org/pbcoreinstantiation/instantiationessencetrack/essencetrackframerate
° Track StandardFor audio and video materials only. For example, “NTSC” or “PAL”. Please use controlledvocabulary. http://pbcore.org/pbcoreinstantiation/instantiationstandardVideo Vocabulary: http://metadataregistry.org/concept/list/vocabulary_id/167.htmlAudio Vocabulary: http://metadataregistry.org/concept/list/vocabulary_id/166.html
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° Channel ConfigurationFor example, “2-track mono” or “2-track stereo”. Please use controlled vocabulary.http://pbcore.org/pbcoreinstantiation/instantiationchannelconfiguration
° Alternative ModesFor example, “Subtitles”, “Intertitles” or “Closed Captions”. Please use controlledvocabulary.http://pbcore.org/pbcoreinstantiation/instantiationalternativemodes
° Stock ManufacturerFor example, “Kodak” or “Sony”.http://pbcore.org/pbcoreinstantiation/instantiationannotation
° Base TypeEnter “Acetate” or “Polyester”. If you hold a film reel up to the light and the film is opaque,it’s acetate. If it’s translucent, it’s polyester. The opposite is true for audio tape - you can seethrough acetate but not polyester.http://pbcore.org/pbcoreinstantiation/instantiationannotation
° Additional Technical Notes for Overall WorkAdd technical notes about the original source that do not fit into fields above.http://pbcore.org/pbcoreinstantiation/instantiationannotation
° Cataloger’s NotesAdd initials or personal notes. This field will not display.
Metadata Map For California Revealed
Red = Required | Green = Preferred |Blue = Ideal | supplied by Partner Archive Gray = supplied by CAVPP | Purple = supplied by Digitization Vendor
[Descriptive Metadata]
Field PBCore element
Institution Name collectionSource; Identifiersource
Title Title [titleType=Main/Supplied]
Creator (repeatable) creator [creatorRole=Writer/Producer/Director/ Interviewer/Performer]
Dublin Core element Notes
provenance
title
creator source="Library of Congress Name Authority File”
Date (repeatable)
Significance to California history
Contributor (repeatable)
Publisher/Distributor (repeatable)
AssetDate date-created; [dateType=Created/Published] date-issued
contributor [creatorRole=Camera/ Editor/Sound/Int erviewee/Music/ contributor Cast/Other]
Publisher [publisherRole=Publisher/Distributor publisher
YYYY-MM-DD
source="Library of Congress Name Authority File"
source="Library of Congress Name Authority File”
Language of Material (repeatable) instantiationLanguage language source="ISO 639.2"
Description (repeatable) description [descriptionType=Content Summary/Abstract/Transcript/Shotlist] description
Subject [subjectType=Topic/Entity] subject source=”Library of Congress (repeatable) subject Subject Headings”
Genre Genre source="The Moving Image Genre- form Guide"
Metadata Map For California Revealed
Coverage (repeatable) Coverage [coverageType=Spatial/Temporal] coverage
source="Library of Congress Subject Headings"; source="Library of Congress Extended Date/Time Format"
Collection Guide Title and URL collectionTitle relation-ispartof collectionSource=Institution Name
Relationship (repeatable) [relationType=Has Part/Is Part Of/Has
Additional Title (repeatable)
Call Number (repeatable) Additional Descriptive Notes for
Version/Is Version Of/Other] [titleType=Alternative/Reel/Tape/Serie s] title-alternative Identifier [identifierType=Call Number/Other] identifier source=Institution Name
[Rights
Overall Work (repeatable) description [descriptionType=Additional description]
rights Summary Metadata] Copyright Statement rightsSummary rights
Country of Creation [Extension]
Copyright Holder rightsSummary
Copyright Holder Info rightsSummary
Copyright Date rightsSummary
Copyright Notice rightsSummary
Institutional Rights Statement (URL) rightsSummary
annotation=Copyright Statement annotation=countryofcreation source="ISO 3166.1" rightsSummary annotation=Copyright Holder rightsSummary annotation=Copyright Holder Info rightsSummary annotation=Copyright Date rightsSummary annotation=Copyright Notice
rightsLink annotation=Institutional Rights Statement
[Technical Total Number of Reels/Tapes/Pages Extent format-extent Metadata about Generation instantiationGenerations format the original]
[instantiationMediaType=Moving type Media Type Image/Sound/Still Image/Text]
Metadata Map For California Revealed
[Administrative
Dimensions (still image/text only) instantiationPhysical format-extent Gauge and Format (a/v only) instantiationPhysical format-medium Duration (a/v only) instantiationDuration format-extent Silent or Sound (a/v only) instantiationTracks format
Color or Black & White (a/v only) instantiationColors format
Aspect Ratio (a/v only) instantiationEssenceTrack annotation=AspectRatio
Running Speed (a/v only) instantiationEssenceTrack
Track Standard (a/v only) instantiationEssenceTrack annotation=TrackStandard
Channel Configuration (a/v only) instantiationChannelConfiguration format
Subtitles/Intertitles/Closed Captions (a/v only)
Additional Technical Notes for instantiationAnnotation annotation=[Additional Overall Work (repeatable) Technical Notes for Overall
Metadata] Internet Archive URL Identifier identifier
Asset Type AssetType Media Object
Object Identifier Identifier [identifierType=Object source=CAVPP Identifier]
Project Identifier Identifier [identifierType=Project source=CAVPP Identifier
InstitutionURL collectionSource California Audiovisual
Project Note Extension description Preservation Project (CAVPP)
Quality Assurance Notes instantiationAnnotation annotationType=CPPQA/
Partner QA Grant Cycle
Cataloger Notes
Metadata Map For California Revealed
[Technical Digital File Identifier instantiationIdentifier
Metadata about Creation Date instantiationDate
annotation=File Name
the digital files] Frame Size instantiationDimensions unitsOfMeasure="pixels" File Extension instantiationDigital Standard and File Wrapper instantiationStandard
File Location instantiationLocation
instantiationMediaType=Moving
source="IANA MIME Media Types" or source="PRONOM Technical Registry"
annotation=LTO Tape Number and Barcode Number
Media Type Image/Sound type Generation instantiationGenerations Size instantiaionFileSize unitsOfMeasure="GB" or "MB" Duration instantiationDuration Colors instantiationColors Tracks instantiationTracks Channel Configuration instantiationChannelConfiguration Language instantiationLanguage source="ISO 639.2"
Track Type essenceTrack [essenceTrackType=Video/Audio]
Encoder essenceTrackEncoding
Sampling Rate essenceTrackDataRate unitsOfMeasure=Mbps/kHz
Frame Rate essenceTrackFrameRate unitsOfMeasure=fps
Playback Speed essenceTrackPlaybackSpeed unitsOfMeasure=fps/ips/rpm
Bit Depth essenceTrackBitDepth
Metadata Map For California Revealed
Aspect Ratio essenceTrackAspectRatio Data Compression essenceTrackAnnotation
instantiationRelation
Relationship/Transfer Vendor/Creation Date
[PREMIS-like] MD5/MD5 Date
Creating Application and Version
Source Deck Manufacturer/Model
Digitizer Manufacturer/Model
Technical Evaluation report
[instantiationRelationType=Derived from] or [instantiationRelationType=Is part of] objectIdentifierValue [objectIdentifierType=filename]/messa geDigest instantiationAnnotation annotationType=creatingApplicationNa me instantiationAnnotation annotationType=Source Deck instantiationAnnotation annotationType=Digitizer instantiationAnnotation annotationType=Vendor Technical Evaluation report
Transfer; Quality Control
source="CAVPP" or "Vendor Name YYYY-MM-DD" annotation="Source Item Number" source="Vendor Name YYYY-MM-DD" annotation="checksum"
Vendor Quality Control Notes instantiationAnnotation annotationType=Vendor Quality control