CALIFORNIA DEPARTMENT OF EDUCATION Jack O’Connell, State Superintendent of Public Instruction...

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Transcript of CALIFORNIA DEPARTMENT OF EDUCATION Jack O’Connell, State Superintendent of Public Instruction...

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CALIFORNIA DEPARTMENT OF EDUCATION Jack OConnell, State Superintendent of Public Instruction California Department of Education Special Education Self- Review Training Entering Findings into the SESR Software March 2008 Slide 2 JACK OCONNELL State Superintendent of Public Instruction Before You Begin Make sure of the following: PLEASE READ THE DETAILED SOFTWARE MANUAL. The Monitoring Plan has been approved by CDE and the relevant data entered into the SESR software. The forms used to conduct the SESR were generated using the approved Monitoring Plan. The Summary of Non-compliant Findings has notations in each section of the form, either: NC findings; A statement that the area was assessed and there were no non-compliant findings; or A statement that the area was not assessed for that student because it did not apply. Slide 3 JACK OCONNELL State Superintendent of Public Instruction When the software is started, a log on screen will appear. It requires four items USERNAME PASSWORD DISTRICT and DISTRICT PASSWORD Slide 4 JACK OCONNELL State Superintendent of Public Instruction The USERNAME is "SESR"The PASSWORD is "0708" Enter the DISTRICT name. There is a pull-down list. There is an individual PASSWORD for each district to protect student confidentiality. Your CDE Consultant Will provide you with the District Password. Once these have been entered, select and click "OK". Slide 5 JACK OCONNELL State Superintendent of Public Instruction Phase II-Enter Student Data and District Findings includes a number of functions: Entering new students- students not included in the CASEMIS data download; Editing entries of new students; Entering findings at the student and district level; Editing findings; and Previewing and Printing Reports. Slide 6 JACK OCONNELL State Superintendent of Public Instruction To enter a new student (one not included in the software), select and click the first button. Slide 7 JACK OCONNELL State Superintendent of Public Instruction Under INSTITUTIONAL IDENTIFICATION select the District of Service and School. Enter demographic information about the student under STUDENT DEMOGRAPHICS. Slide 8 JACK OCONNELL State Superintendent of Public Instruction To edit information about a student who has been entered select and click the second button. Slide 9 JACK OCONNELL State Superintendent of Public Instruction Select the student from the drop down list. Slide 10 JACK OCONNELL State Superintendent of Public Instruction Select and click the "EDIT" button and the software will open the fields that are available to edit. The software also allows a newly entered student to be deleted using the "DELETE" button. Slide 11 JACK OCONNELL State Superintendent of Public Instruction The software does not permit the user to edit information about students imported through the CASEMIS data download. FAKE Slide 12 JACK OCONNELL State Superintendent of Public Instruction To enter findings select and click the third button. Slide 13 JACK OCONNELL State Superintendent of Public Instruction To enter student level findings, select and click "Student Level Forms". Slide 14 JACK OCONNELL State Superintendent of Public Instruction Begin by selecting the student whose findings are to be entered. Use the drop down list. Be sure to open every area that was reviewed for a given student whether or not there were non- compliant findings. Slide 15 JACK OCONNELL State Superintendent of Public Instruction Once the student is identified, the user needs to identify what items (School Age, Preschool, or Infant) or what section of the reviewed student record form needs to be entered (English Learners, IEP Implementation, etc.). Slide 16 JACK OCONNELL State Superintendent of Public Instruction The School Age Review form is organized into sections. The School Age section includes items that apply to all students. These must be evaluated for all school age students. Other sections include items that apply only to some students (e.g., Low Incidence, English Learners). If the items apply to the student, then the additional items in the special sections must also be entered into the software. Slide 17 JACK OCONNELL State Superintendent of Public Instruction Record findings in the appropriate section of the Summary of Non- compliant Findings Worksheet form. If an item is marked Non- compliant or Not Applicable, the reviewer must record the reason for making their determination. Enter the Item Number; whether the Item is NC or NA; and the reason (what was observed) for making the determination of NA or NC. Slide 18 JACK OCONNELL State Superintendent of Public Instruction School Age Review Items Recording findings in the proper section of the Summary of Non- compliant Items form facilitates accurate entry in the software. Slide 19 JACK OCONNELL State Superintendent of Public Instruction The School Age area in the software corresponds to the School Age section of the student record review form. This section must be completed for all students who are school age. Once the School Age button is selected the "Enter A Finding" window appears. The window will only display items that were on the record review forms. The window includes information about the Item. And it includes several ways to navigate through the items. Slide 20 JACK OCONNELL State Superintendent of Public Instruction Use the navigation buttons or the drop down box to find the item you wish to enter for the student. Slide 21 JACK OCONNELL State Superintendent of Public Instruction The software assumes the item is Compliant unless a finding is entered. Press "Non- Compliant" or "Not Applicable" to enter a finding for that student on that item. When the entry is complete select and click on "SAVE". Slide 22 JACK OCONNELL State Superintendent of Public Instruction The software will indicate that the finding is saved. Select and click "OK" and the screen will be set to enter another finding. NOTE: If a student has been reviewed but there are no "Noncompliant" or "Not Applicable" findings, you must pull up the students name and select and click "SAVE". The software will automatically default to Compliant. This insures that the software records that the student has been reviewed and creates an accurate student count. Slide 23 JACK OCONNELL State Superintendent of Public Instruction Use navigation buttons to find next item. When completed with all items for that student, select and click "RETURN TO SELECTION" button. Slide 24 JACK OCONNELL State Superintendent of Public Instruction The software will ask if all items have been entered for this form. If completed, enter "Yes". It is important to enter this information correctly as it is needed in several of the reports generated by the software. Slide 25 JACK OCONNELL State Superintendent of Public Instruction If completed, there is a COMPLETED indicator in green next to that form area. Slide 26 JACK OCONNELL State Superintendent of Public Instruction If the user entered "NO" (not completed), there is an INCOMPLETE indicator in red next to that form area. Slide 27 JACK OCONNELL State Superintendent of Public Instruction To continue entering student data, the next area to be entered is selected and clicked. Slide 28 JACK OCONNELL State Superintendent of Public Instruction Use navigation buttons to locate items, enter findings, and go on to the next section. Slide 29 JACK OCONNELL State Superintendent of Public Instruction Be sure to open and indicate completion for every area that was reviewed for a child - even if there are no non-compliant findings. The software uses the information to calculate systemic findings and to generate several reports. Slide 30 JACK OCONNELL State Superintendent of Public Instruction To complete sections tested that have no noncompliance - open the section for the student, click on "RETURN TO SELECTION" and answer "Yes" when asked if you have reviewed all of the items on the form. Slide 31 JACK OCONNELL State Superintendent of Public Instruction To select the next student, return to the "Select a Form" screen and use the drop down box to select the next screen. Slide 32 JACK OCONNELL State Superintendent of Public Instruction To enter Policy and Procedure findings select and click the "District Level Forms" button. Slide 33 JACK OCONNELL State Superintendent of Public Instruction Next, select and click "Policies and Procedures". Slide 34 JACK OCONNELL State Superintendent of Public Instruction Like the student record, use the navigation buttons to find the Item Number and enter the finding. Slide 35 JACK OCONNELL State Superintendent of Public Instruction Once the finding is entered, select and click the "SAVE" button. Slide 36 JACK OCONNELL State Superintendent of Public Instruction Select and click "OK". Slide 37 JACK OCONNELL State Superintendent of Public Instruction Like the student record, indicate when all of the items have been recorded for the district. If complete, select and click the "Yes" button. Slide 38 JACK OCONNELL State Superintendent of Public Instruction To edit student or District findings select and click the fourth button. Slide 39 JACK OCONNELL State Superintendent of Public Instruction To begin, on the Edit Findings screen find, select and click "Student" or "District". Slide 40 JACK OCONNELL State Superintendent of Public Instruction Select a student using the pull down list. Slide 41 JACK OCONNELL State Superintendent of Public Instruction Student information will appear; findings can be scrolled using navigation buttons. Slide 42 JACK OCONNELL State Superintendent of Public Instruction Selection of "Edit Findings" allows a change from Non- Compliant to Compliant to Not Applicable. Select Non- Compliant and you will be permitted to edit the finding. Selecting and clicking "DELETE" will delete the finding. Slide 43 JACK OCONNELL State Superintendent of Public Instruction To edit District level findings, select and click "DIS