California Department of Education CALPADS/CBEDS/CDS ... · Brandi Jauregui, Staff Information...

TOM TORLAKSONState Superintendent of Public Instruction

CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

English Learner Data in CALPADS

September 2016

California Department of EducationCALPADS/CBEDS/CDS Operations

Office


Contact InformationCALPADS/CBEDS/CDS Operations OfficeKaren Almquist, [email protected] Jauregui, Staff Information Systems [email protected]

2


Objectives• To understand:

– The English learner (EL) identification process

– Which EL data are collected/stored in CALPADS

– How English learner services are collected in CALPADS

– What the CALPADS system rules are for submitting a student’s English Language Acquisition Status (ELAS) and EL Services

– Common questions

3


Student enrolls in a school.

Student is CELDT-tested within 30 days.

EO is entered into CALPADS for the student

HLS must be completed for the student.

Student does not need to complete the HLS or be tested with the CELDT.

School checks CALPADS to verify if student has an existing ELAS

Student’s status of EL or IFEP is entered into CALPADS

Yes

No

English Only

Non-English

Student has other indicators of the need for EL services

EL Identification Process


What EL Data are in CALPADS?

Student’s English language Acquisition Status (ELAS) history – submitted by LEAs

EL services provided to students in their courses – submitted by LEAs

CELDT data – Imported into CALPADS from test vendor ETS

5


English Learner Data collection in CALPADS

Fall Submission (1st Wed. in October)

Fall 1

Enrollment/Exits Program Eligibility

Special Ed, GATE, Migrant,

NSLP, Homeless

Title III Immigrants English Language

Acquisition Status

Fall 2

Staff

Teachers, Administrators, Pupil Services

Course

Courses offered, students enrolled

in courses

6


Specific data collectedStudent English Language Acquisition Status (ELAS) and ELAS Start Date

• EO, EL, RFEP, IFEP, TBD

Primary Language

• Language used to determine whether or not a student should be given the CELDT

English learner services received

• P1, ELD, SDAIE, Other Services

English learner program (Instructional Strategy in CALPADS)

• Two-way immersion, Structured English Immersion, Bilingual, Mainstreaming

Statewide Educator IDs (SEID) of teachers providing the services7


ELAS collection vs. EL Service Collection

English LanguageAcquisition

Status

• ELAS stays the same for the student no matter where they’re enrolled until a LOGICAL change is made (EL to RFEP, TBD to EL, etc.)

Linked directly to the student

I am an English Learner….

8


ELAS collection vs. EL Service Collection

English Learner Services and Settings(ELD, SDAIE, P1, Other Services)

Reported on the Course record

Reported on the Course record

EL Students enrolled in the

course are counted as

receiving the EL Service

EL Students enrolled in the

course are counted as

receiving the EL Service

9


Reporting EL Services on a Course

Services are generally reported based on what services a teacher is authorized to provide per his or her credential

• This simplifies reporting for the LEA and provides general data on services being provided. CALPADS was not designed to capture that each student actually received a specific service.

10


Input Validation Errors

11


Common Fatal InputErrors for EL Data

ELAS Start Date is Less than Student Birth Date

Missing ELAS Start Date

ELAS Start Date is Greater than current date

Student Primary Language Code cannot = English or ASL when ELAS is EL, IFEP, or RFEP

12



If ELAS code being submitted equals ELAS code in ODS, then English Language Acquisition Status (ELAS) Start Dates must match.

The ELAS Start Date must fall within the student’s Enrollment Start and End Dates at that school.

13



If student already has an ELAS in CALPADS, TBD cannot be submitted

If an ELAS Code is being submitted that is different than what is in CALPADS, the start date must be greater than the status already in the system

Missing EL Instructional Strategy code

Invalid change in English Language Acquisition Status Code 14


IVR 255 – Invalid Change in ELAS

• Based on EL program business rules, CALPADS makes sure that when an LEA is submitting an ELAS for a student, that the status is valid, based on information already in the system for that student. If not, they receive a FATAL error.

15


Rules for ELAS changes in CALPADS

If a Student’s ELAS in CALPADS is…

Then the only valid changes that can be submitted are…

None (Blank)

To Be Determined (should be changed as soon as status is determined)English OnlyEnglish LearnerInitial Fluent English Proficient

For students with no existing ELAS in CALPADS (students with NEW SSIDs):

16



For students with an existing ELAS in CALPADS:



TBD English OnlyEnglish LearnerInitial Fluent English Proficient

EO EL*IFEP**

17

*Only allowed if data were submitted in ERROR**Not typical but allowed in case EOs are given the CELDT.





EL RFEPEO*

IFEP EO**RFEP None

*Only allowed if data were submitted in ERROR**Not typical but allowed because at subsequent districts, an IFEP student may self-report as EO

18


Examples of Common Errors

CALPADS SAYS STUDENT IS…

LEA SAYS STUDENT IS…

IFEP EL

RFEP EL

BLANK RFEP

FATAL - Once a student has been RFEPed, they can never again be EL

FATAL - When newly entering a CA public

school, all potential ELs must take the CELDT –

even if they were RFEPed in another state

FATAL - The initial CELDT should only be

administered ONCE.

19


Certification Validation Errors

20


Common Fatal Certification Errors for EL Data

ELAS Not Reported – ELAS is required of students K–12 (not pre-K or adult)

No EL Services reported for an English Learner

Invalid “TBD” ELAS Code – A status of TBD is only valid for 90 days and an actual status must be identified prior to certification.

21


Things you should know…

• Some historical ELAS data exist in CALPADS that may be inaccurate.

• Current system logic may prevent fixing the inaccurate data

• The ELAS data are not currently compared to the student’s CELDT score or proficiency level

22


Common Questions• If a parent fills out the HLS incorrectly, can the HLS be

changed?– YES, the answers to the HLS can be changed;

however, if the student was tested with the CELDT, the student’s ELAS and Primary Language in CALPADS cannot be changed

• If a student is tested with the CELDT in error, and actually is an English only student, can the student’s ELAS and Primary Language be changed?– NO, once a student is tested with the CELDT, their

status, if EL, cannot be changed until the student is reclassified (RFEP). If the student’s status is IFEP, the student’s status can never change.

23


Common Questions• If a student is given the initial CELDT by one district that

results in one ELAS, and then later the initial CELDT is given by a different district resulting in a different ELAS, which ELAS is correct?– According to CELDT regulations, the initial CELDT can

only be administered ONCE, therefore, the result of any subsequent administrations of the initial CELDT would be invalid.

• A student was tested with the CELDT at one district and was determined to be EL, then transfers to another district and fills out the HLS with English only. Consequently the district submits a status of English Only (EO) to CALPADS. Can the district do this?– Currently the system DOES allow changes from EL to EO

but ONLY if the EL status is an ERROR. In this scenario, the new district should REMOVE the EO record because an EL student can never be EO. The only valid subsequent status is RFEP. 24


Common Questions• A student took the CELDT and was determined to be

IFEP. The parent now wants the IFEP status changed to EO and the Primary Language changed to English. Is this allowable?– NO. Once a student has been tested with the

CELDT, they can NEVER be EO.• In which courses should English learners be provided

English learner services?– English learners MUST be provided services to

develop English proficiency and have equitable access to instruction, curriculum, and materials in all core academic courses and in other courses to reach their academic achievement goals.

25


26

Additional questions?


Resources

• CALPADS Systems Documentation page– http://www.cde.ca.gov/ds/sp/cl/syste

mdocs.asp

27


28

California Department of Education CALPADS/CBEDS/CDS ... · Brandi Jauregui, Staff Information...

Documents

Transcript of California Department of Education CALPADS/CBEDS/CDS ... · Brandi Jauregui, Staff Information...