Caldwell County SchoolsGuy Garner

12,058 Students

Free and Reduced

• System 58.42%

• Schools range between 38%

to 97%

PARTICIPATION  Percent Percent Per Day

Per ADM

  Breakfast Lunch Sup Sale

Elementary 51% 79% $.33

Middle 34% 74% $.33

High 17% 49% $.92

Total 33% 63% $.49

Shrinking

• Compared to 2010

• 800 less students

• 8% increase of free and reduced students

Participation Since 2009

• Increase in Breakfast ◦ Breakfast in the Classroom

• Decrease in Lunch ◦ Elem 3 %

◦ Middle 8%

◦ High 10%

• Decrease Supplemental $2,668.00 per day– $480,240.00 Annually

Income          2009 % of 

Income2014 % of 

Income

USDA Grant 3,397,018 51 4,219,102 61

USDA Commodities 389,959 6 469,397 7

Meal Sales 1,214,918 18 931,287 13

Supplemental 1,634,007 24 1,117,801 16

Other  53,764 1 197,948 3Total 6,689,666   6,935,535  

Shift in Income

Expense: 2009-2013

• Hire only part-time since 2009

• We are at 55% full time employees and goal is to get to 40% by attrition

• How many hands to serve a meal in small schools

• Food cost has risen from 36 to 41% for Value Meals (type A)

Things We Do To Manage Cost

Communicate goals

• Managers set Goals• Review last years numbers

• Pre cost Food  and adjust monthly after Post food cost

• Participation plant with carrots

• Set labor and project needed changes

System Review Monthly

• Review with managers

• Food Cost      MPLH Turn rate of   Inventory

• Budget  for system      Participation       Special  events

Make a Contest (Review in Groups)

School Level tracking

• Food Cost• Turn Rate

• Commodity Usage• Participation (Goal Sheets for Staff to See &

Help)• Tracking Monthly and

Turn in & Follow Up

Analyzing the system

Compare current year to last using

• % of labor to Income• % of food cost per

school• Statement of Revenue

and expense• Participation by school

Managers & Staff Care But Where Do They Look?

FOOD COST

Food cost is easy compared to Income but you have to attack the same way one piece at a time.

How To Help Your Income

Break It Down

• 10 Special Events A Year• Food Taste Test serve after to get true results• Talk To Student Council or Any Other Group• Communicate With Your Enemy (PACKERS)

• Sit Down & Talk to ALL Your Customers 1 Minute at a Time and 1 Child at a Time.

• Give Away Items or Food For Contest• SHOW YOU CARE!!!!!!

• Try and If You Fail That is OK

Try To Take Excuses Away

• Drill Down

• Find Where You Are Weakest and Work

From There

• Which Grade

• Who’s Class

Taste Test With Smoothies!

Try To Take Excuses Away

• Can You Change it & HOW?

• Do You Need A Contest:

• Will High School Kids Go On A Easter Egg

Hunt?

Try To Take Excuses Away

• GRANTS:– Fuel Up to Play 60

• $80,000

– SUDIA• $36,000

– Wal-Mart Local/National• $5,000

– Lowes Hardware• $500.00

Empower your staff and reassure them it is ok to make mistakes.

Accurate and Timely Information = Ability for Successful Financial System