Calculating Balances in Banner

Calculating Balances in Banner

A How-To Run Down Presented byStudent Financial Services

Calculating balances in Banner can be done with a combination of the nine following screens:

TSIQACTSOAHOLD

SPACMNT

TSAAREV ROARMAN

RPAAWRD

RRAAREQ

SGAUSDF

SFAREGF

Calculating balances in Banner can be done with a combination of the nine following screens:

TSIQACTSOAHOLD

SPACMNT

TSAAREV ROARMAN

RPAAWRD

RRAAREQ

SGAUSDF

TSAAREV

SFAREGF

TSAAREV

The first thing to check is always the Account / Amount Due. Subtracting this amount from the Memo/Authorized Aid Balance should provide you with a reasonable starting idea of the balance, but be careful. As this training will demonstrate, this is only a starting point….

TSAAREV

You can also either click F7 or the “Enter Query” icon while in TSAAREV to change perimeters on the screen. Querying results can help isolated specifics semesters or types of payment as needed.

TSAAREV

TSAAREV can also clue you in on payments that students receive on a regular basis including third party and wire payments. If those payments are missing in the term you are reviewing, keep that in mind; they might be all the student needs to settle their balance.

TSIQACTSOAHOLD

SPACMNT

ROARMAN

RPAAWRD

RRAAREQ

SGAUSDF

SFAREGF

TSIQACTSOAHOLD

SPACMNT

ROARMAN

RPAAWRD

RRAAREQ

SGAUSDF

SFAREGF

SPACMNT

SPACMNT

It always helps to check SPACMNT either to point out something you might have missed or find information that hasn’t been updated anywhere else.

TSIQACTSOAHOLD

ROARMAN

RPAAWRD

RRAAREQ

SGAUSDF

SFAREGF

SOAHOLD

TSIQACTSOAHOLD

ROARMAN

RPAAWRD

RRAAREQ

SGAUSDF

SFAREGF

SOAHOLD

There are a variety of different hold types including:BD (Balance Due), DH (Disciplinary), GD (Gate Loan Default), LF (Library), WC, WU or WS (holds for bad debt write-offs), and others. Checking the hold type can clue you in on whether student’s problem is balance-related.

SOAHOLD

While checking a hold is important, a student with a balance due hold might have other problems such as missing financial aid paperwork or an unsigned payment plan. Because we try to place only one hold on a student at a time, be mindful when removing his or her hold that they might still have outstanding requirements.

There are a variety of different hold types including:BD (Balance Due), DH (Disciplinary), GD (Gate Loan Default), LF (Library), WC, WU or WS (holds for bad debt write-offs), and others. Checking the hold type can clue you in on whether student’s problem is balance-related.

SOAHOLD

While checking a hold is important, a student with a balance due hold might have other problems such as missing financial aid paperwork or an unsigned payment plan. Because we try to place only one hold on a student at a time, be mindful when removing his or her hold that they might still have outstanding requirements.

TSIQACT

ROARMAN

RPAAWRD

RRAAREQ

SGAUSDF

SFAREGF

ROARMAN

TSIQACT

ROARMAN

RPAAWRD

RRAAREQ

SGAUSDF

SFAREGF

ROARMAN

By quickly reviewing the student’s aid you can check:

Origination fees on loans.

ROARMAN


Origination fees on loans.


That accepted, memoed, and paid aid match up.

ROARMAN


That accepted, memoed, and paid aid match up.


Aid that is not memoing (for a variety of reasons).

ROARMAN


Aid that is not memoing (for a variety of reasons).

ROARMAN

It is also a good idea to be mindful of a student’s budget to make sure they are not over-packaged. Be particularly aware of the Resources tab as this will show you outside scholarships not included in financial aid.

ROARMAN

Lastly, be mindful of loans such as MEFA, RISLA, Citizens, etc. These loans will not show that they are memoed or paid and details of which semester they apply to can only be found in RPAAWRD.

TSIQACT

RPAAWRD

RRAAREQ

SGAUSDF

SFAREGF

RPAAWRD

TSIQACT

RPAAWRD

RRAAREQ

SGAUSDF

SFAREGF

RPAAWRDRPAAWRD will help you confirm data in ROARMAN, match up aid to specific semesters, and show aid that is not memoing.

RPAAWRD

RPAAWRD is also the only place where you can see which semester a loan is set to disburse. Any errors with a loan or other aid disbursement on RPAAWRD should be brought to the attention of the student’s financial aid counselor.

TSIQACT RRAAREQ

SGAUSDF

SFAREGF

RRAAREQ

TSIQACT RRAAREQ

SGAUSDF

SFAREGF

RRAAREQ

It is always advisable to give RRAAREQ a quick check to make sure all of the student’s requirements are completed.

As you can see, our example student’s MA No Interest Loan was not memoing in both RPAAWRD and ROARMAN, though RRAAREQ is showing his requirements as completed. In this case you will want to factor in that $1,000 aid into the bill.

RRAAREQAs you can see, our example student’s MA No Interest Loan was not memoing in both RPAAWRD and ROARMAN, though RRAAREQ is showing his requirements as completed. In this case you will want to factor in that $1,000 aid into the bill.

RRAAREQ

You will also want to check Additional Requirements for missing promissory notes. If necessary, double check on COD (Common Origination & Disbursement) to make sure information is linking up correctly.

TSIQACT

SGAUSDF

SFAREGF

TSIQACT

SGAUSDF

SFAREGF

SFAREGF

SFAREGF

Though basic, always quickly check SFAREGF to make sure a student is registered and that their credit rate actively reflects their tuition for the semester.

TSIQACT

SGAUSDF

SGAUSDF

TSIQACT

SGAUSDF

SGAUSDF

While not vital for calculating a balance, SGAUSDF can be an easy guide to check certain information about the student’s coding.

SGAUSDF will also tell you if a student’s balance is affected by a TMS plan, third-party payer, three-payment plan, WIT dependent coverage, or any other special circumstance.

SGAUSDF

SGAUSDF will also tell you if a student’s balance is affected by a TMS plan, third-party payer, three-payment plan, WIT dependent coverage, or any other special circumstance.

TSIQACT

TSIQACT

TSIQACT

TSIQACTWith particularly confusing balances, TSIQACT can be used to determine which charges and which payments belong to a given semester.

TSIQACT is particularly helpful when dealing with TMS plans or figuring out why a refund was issued to a specific semester and for a specific amount.

TSIQACT is particularly helpful when dealing with TMS plans or figuring out why a refund was issued to a specific semester and for a specific amount.

Now It’s Your Turn!

Example #1

Example #2

Example #3

Helpful Hints

Always take note of housing and tuition deposits. Since these will only apply to one semester, it is easy to miscalculate when trying to project charges across the year.

Students with year-long TMS plans may miscalculate their budget or have unexpected charges that show up mid-semester and cause their plan to be under-budget. You can always check how much has been paid and is still pending on a plan directly at www.afford.com.

Check on past history of housing and meal plan charges before quoting an anticipated balance for a semester that is not yet on TSAAREV.

Students with year-long TMS plans may miscalculate their budget or have unexpected charges that show up mid-semester and cause their plan to be under-budget. You can always check how much has been paid and is still pending on a plan directly at www.afford.com.

Helpful Hints

Health insurance will only apply to students with 9 or more credits. Checking SFAREGF will help confirm that the health insurance charge is accurate.

Helpful Hints

Health insurance will only apply to students with 9 or more credits. Checking SFAREGF will help confirm that the health insurance charge is accurate.

Questions?

TMS Training & OverviewPresented by:

Student Financial ServicesFriday, May 27th, 2011

TMS Facts

• For the 2009-2010 school year, out of 3,089 enrolled students, 828 had some type of TMS plan set-up.

• This represents close to 30% of the students.

• Collection rate was 98% for 2009.

Logging on to TMS: www.afford.com

Enter School Code (2225)

Looking up a student 1. Make sure that Academic year is correct 2. Select how you would like to look up student (i.e. Name or School ID)

Payment Plan Options Annual Plan: covers fall and spring semesters; coded as “TMS” on SGAUSDF 12 Payments Extended

12 monthly payments from 4/5/2011 to 3/5/2012Enrollment fee: $75.00

11 Payments Extended 11 monthly payments from 5/5/2011 to 3/5/2012Enrollment fee: $75.00

10 Payments 10 monthly payments from 6/5/2011 to 3/5/2012Enrollment fee: $75.00


Payment Plan Options (cont’d) Spring/Summer Co-op Plan: mainly for juniors & seniors; coded as “TMSCOOP” 12 Payments Extended

12 monthly payments from 9/5/2011 to 8/5/2012Enrollment fee: $75.00

11 Payments Extended 11 monthly payments from 10/5/2011 to 8/5/2012Enrollment fee: $75.00



Fall 2011 Term Plan: coded as “TMSTERM” on SGAUSDF 5 Fall Payments

5 monthly payments from 6/5/2011 to 10/5/2011

Enrollment fee: $60.00

4 Fall Payments



Payment Plan Options (cont’d)

Spring 2012 Term Plan: coded as “TMSTERM” on SGAUSDF 5 Spring Payments



4 Spring Payments



Payment Plan Options (cont’d)

Payment Plan Options (Tidbits)

• Reactivation fee of $25

• Does not allow Visa cards for monthly payments

• No fee for auto-debit accounts or mail-in payments

• Interest-free payment plan

Calculating a TMS budget

• Check TSAAREV for all charges. Be sure to check if student has previously unpaid balance that needs to be included in the budget. If the family wants an annual plan, be sure to double tuition, room, and board.

• Once all charges are added, deduct any payments student has made towards balance. i.e. tuition deposit, housing deposit, check or card payments, etc.

• Check SPACMNT for notes indicating whether the student will receive UPLAN or third party funds and deduct this amount from the total charges.

Deductions

Deductions (cont’d)

• Check RPAARSC for any scholarships the student might have.

• Before checking RPAAWRD for aid, check RRAAREQ to make sure student has completed outstanding requirements. For example, if the student has a missing MPN for Stafford loans, those loans cannot be counted as aid, because the student has not completed the process to have them disburse.


• Go to RPAAWRD to check for aid. If plan is for a semester then deduct only one semester worth of aid, if it is an annual plan, deduct all aid student is receiving. Be sure to deduct amounts that already have fees taken out. i.e. a $1,750.00 Stafford loan, will actually pay out at $1,742.00. Be careful not to deduct aid such as Stafford Loans, if the student has not completed all requirements to have them disburse.


After you have made all the deductions, the amount left is your TMS budget. You can now divide that amount by the number of payments in the plan the family chooses.


How to Read TMS Screens

Bounced

• Any student who bounces a payment will be charged a $25 convenience fee.

Checks

Payment Schedule• Payments are due on the 5th of the month. Any late payments that are made before TMS

sends the payment file for the month will be included in that months posting. Payments aren’t posted to TSAAREV until the very end of the month/very beginning of the following month. The dates TMS send us the file containing all payments made for the month vary.

AccountsDelinquent• On the 15th and 25th of every month the delinquent report is run. Any account that is

delinquent, regardless of the amount, gets a hold on it.

• Once a student has missed more than 2 consecutive payments their account will be cancelled. Once an account has been cancelled a letter is sent to the TMS payer, all coding is removed from the account, a hold is placed on the account and the student has 2 weeks to respond or else a $100 late fee is added to their account.

AccountsDelinquentCancelled

• Once a student has missed more than 2 consecutive payments their account will be cancelled. Once an account has been cancelled a letter is sent to the TMS payer, all coding is removed from the account, a hold is placed on the account and the student has 2 weeks to respond or else a $100 late fee is added to their account.

AccountsCancelled

Budget Adjustment Request

• There are two ways a student can request to adjust their budget. They can call TMS directly and provide them with a new budget. When this happens a budget adjustment request is sent to the school for approval. TMS tells the student that this could take up to two weeks. Once the request has been approved or denied a note will be placed in SPACMNT containing all the details. The second way a budget adjustment can be approved is through the individual student’s billing counselor.

Do you feel excited about TMS?super

Questions…

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Calculating Balances in Banner

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