CABOT DISTRICT SCOUT COUNCIL

MINUTES OF ANNUAL GENERAL MEETING

5 JULy 2013

1. Chairman's Welcome.

Graham Cooper welcomed everyone (especially Dan Wood from County and George

Peszyneski) and thanked them for turning out and thanked 26th Northcote for their

hospitality. Lists of those present are attached to the Minutes.

2. Apologies

Alison Parsons, Laurence Parsons, Tony Burgess - Parker, John Gilliard, Dorothy

North, Owen North, Margaret Postlethwaite, Terry Bower, Rob Laurence, Marion

Collis, Paul Brummit, Margaret Harvey, Andy Hobbs, Angela Davies, Matthew

Poole, Hannah Ingamells, Linzi James, Mary Lushdink, Brian Payne, Paul Shanahan,

Martin Jones, Sue Nichols, Mike Nichel, Simon Evans, Hillary Jones, Maddie

Jenkins, Phil Meard, Claire Garlick, Andy Goddard, Pam Goddard, Christine

Colihoun (Many of the apologies were from Scouters at various Cub Camps)

3. Minutes of the AGM 2012

Minutes of 20 12 were approved by the meeting. Proposed by Keith Dawes and

seconded by Mike Caines and approved by a show of hands.

4. Receive and Adopt Accounts

Graham Cooper presented the 2012/13 accounts. Graham emphasised his wish that

more applications would be made for use of the Adventure Fund. Adoption of the

accounts was proposed by James Leyland and seconded by Helen Hobbs then

approved by a show of hands.

5. Appointment of Independent Financial Examiner

Suzanne Bishop (certified accountant) agreed to be scrutiniser for the Accounts of the

commg year. She was proposed by Graham Cooper and seconded by Richard

Harvey.

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6. Re-election of District Vice Presidents

The following Vice presidents were re-elected by a show of hands: Roy Watts, Doe

Grimaldi, Terry Bower, David Nicholls, Keith Dawes, Tony Burgess-Parker, Peter

Shore, Roy Jones and Mike Long.

7. DC Nomination of the District Chairman

DC, Isabelle Mills asked Graham Cooper to stand again as District Chairman. This

was seconded by Emma Barton and approved by a show of hands.

8. Nomination and Election of District Treasurer

Graham Cooper proposed James Leyland to serve again as District Treasurer and

Claire Waggett seconded the proposal followed by a show of hands.

9. Nomination and Election of District Secretary

Sue Norman was proposed to serve again as District Secretary by Graham Cooper and

this was seconded by Keith Dawes and approved by a show of hands.

10. Elect members to District Executive

Nominations: John Gilliard, Ron Higgs, Helen Hobbs, Terry Wright, Chris Gavriel,

Tracey Judge, Emma Barton and James Hawkins were proposed by Graham Cooper

and seconded by Emma Barton and approved by a show of hands.

11. District Commissioner

Isabelle Mills thanked everyone for turning out to the meeting and her Report is

attached along with Rich Tilley's ADC Scout Report, Chris Gavriel' s ADC Beaver

Scout Report and Cub Scout Report and Cabot Ten Tors report. Her main message

was thanks to everyone who had put so much effort into making it such a successful

year. She had particular thanks to Chris Gavriel, Helen Hobbs, Tracey Judge, Graham

Cooper, the District Executive, all the GSL's and Leaders generally for all the help

they had given her during the year.

Isabelle reiterated Graham's plea for more Groups to apply for money from the

Adventure Fund for activities that could add a new dimension to the Group. She also

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reminded everyone that she has flags advertising Cabot available for all to borrow for

any event.

12. County Commissioner's representative

Dan Wood spoke at length to praise Cabot District and all the people involved. He

gave special tribute to Isabelle and all the work and support she gave to the whole of

Cabot District.

He pointed out that Scouting was the biggest co-ed youth organisation in Avon thanks

to the thousands of volunteers working to make it possible. Their contribution is

invaluable. He had estimated that the time given by volunteers if paid at the

minimum wage level would amount to over £2 million.

His vision for the next year was more outstanding scouting with significant growth in

the numbers. He wants to empower the young people, ensure the volunteers are

valued and enable scouting to be more inclusive - encouraging diversity. He wants the

excellence to be continued to be delivered with sustainable management.

13. Award Presentations

Awards cited by Chris Gavriel and presented by Dan Woods,

Matthew Bufton: Chief Scout Commendation for Good Service to Scouting

Steven Waggett: Chief Scout Commendation for Good Service to Scouting

Grant Watkins: Award for merit

Shaun Holmwood: Award for Merit

This Award cited by Isabelle Mills who also thanked Chris for being her deputy.

Chris Gavriel: Award for Merit

14. Any other business

Barry Seward of the 16ih explained to us how Sue Dobinson, who had died last year,

had set up a link with a scout group in Jinja, Uganda and befriended and provided

funds for educating 'Bob Mike' in the 1990's. Bob Mike then set up the El Shadai

family foster home. The house has recently been taken away from them and 167th are

raising money to help buy the house for the foster scheme to continue in memory of

Sue Dobinson. Barry invited us all to buy a fund raising raffle ticket.

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The meeting closed at 8.35pm and everyone was invited to take part in the American

Supper with food provided by all the Groups and drinks provided by the District

Executive. Clive Grant gave us a superb power point presentation of a selection of all

of the Scouting Events of the year during the supper break. It was informative, funny,

moving and again an excellent way of giving everyone a flavour ofthe year.

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CABOT DISTRICT SCOUT COUNCIL ANNUAL GENERAL

MEETING FRIDAY 5th JULY 20137.30pm AT 26th SCOUT HQ GREAT BROCKERlDGE

1. Chairman's Welcome

2. Opening Remarks

3. Apologies

4. Minutes of2012 AGM

5. Receive and Adopt Accounts

6. Appointment of Independent Financial Examiner

7. Re-election of District Vice Presidents

8. Nomination and election of District Chairman

9. Nomination and election of District Treasurer

10. Nomination and election of District Secretary

11. Receive DC's nominations to the District Executive

12. Receive nominations and elect other members to the District Executive

13. Review of2012/2013

14. Any other business

Cabot District Scout CouncilReceipts and Payments Account

For the year

from OMp,·12 11 To 31-Mar-13

Receipts and payments2012/13 2011/12

Unrestrictedfunds

£

Restricted

funds£

Endowment

funds

£

Total funds

£

Total funds

£Receipts

Donations, legacies and similar income

Membership subscriptions from Groups 54,865 54,865 43,635Membership subscriptions from Explorers 9,930 - 9,930 9,839Less: Explorer subscriptions paid on (to District) -Less: Ten Tors subscriptions paid on (to District) - -Less: Membership subscriptions paid on (to ccuntyrrcm orcup)

(46,729) (46,729) (43,914)

Net membership subscriptions retained 18,066 18,066 9,560District Donations -Explorer Donations - - -Legacies - -Gift Aid - Cabot

Gift Aid - Ten Tors 1,527 1,527 1,719

Sub total 19,593 19,593 11,279Grants

Maintenenace grant - - -Other grants - - -

Sub total

Fundraising (gross)

District Activity Receipts 331 331 835Bear Hunt receipts 3,590Cubs activity receipts 6,125 - 6,125 859Ten Tors Receipts 8,488 8,488 6,913Badge Receipts 40 40 560Jubillee Day 4,390 4,390District Camp Receipts - - - 979World Jamboree Receipts - 6,964Other 3,290 3,290 832

Sub total 22,664 22,664 21,532

Investment income

Bank interest 27 27 27Building Society interest -CAF-REMAD (Charities Aid)

The Scout Association Short Term Investment Service -Property Rent income -Other investment income -

Sub total 27 - - 27 27

Total Gross Income I 42,28411 -11 -11 42,28411 32,8381

Asset and investment sales, etc. -11 -11 -11 -11 -ITotal receipts I 42,2841 I -11 -11 42,28411 32,8381

1 LT700003

Cabot District Scout CouncilReceipts and Payments Account

For the yearfrom 01-Apr-12 11 To 31-Mar-13

Receipts and payments2012/13 2011/12

Unrestrictedfunds

£

Restrictedfunds

£

Endowmentfunds

£

Total funds

£

Total funds

£

PaymentsCharitable Payments

Youth programme and activities (District) 2,298St George's Day

1,258 1,258Cubs activities

5,730 5,730 -Recruitment

140 140 72Adventure Fund

2,145 2,145 2,616Bear Hunt 4,276Adult support and training 240 240 1,198Explorer Rent

2,250 2,250 2,200Water and Sewerage - -Electricity and Gas

District Insurance

Explorer Insurance

Repairs and Renewals -Materials and equipment (District) -Materials and equipment (Explorer)

Materials and equipment (Ten Tors)-

Printing and photocopying -District Camp

Uniforms & Badges180 - 180 1,734

AGM and trustee expenses6 - 6 128

Loach Fund donations800 800 142

Jubilee Day4,881 4,881

World Jamboree 1,998-Ten Tors 12,029 12,029 7,641Explorer Expenses

2,331 2,331 6,194Other costs

1,761 1,761 1,299Other Donations - - 600

Sub total 32,951 800 33,751 32,396Fundraising expenses

Other fundraising costs -Sub total -

Asset and investment purchases, etc.

Total Gross Expenditure 1.1 3•••2••,95••••11 8001 •••1 ••••-11

~I =1 =1 1--1 _I r ---'-11,--------'-I8001 •••1 __ •••••••-11

33,75111.1__ .....;3.;,;2,_39•••••61

Total payments I 32,95111 33,75111 loo ..;3.;2,;,;,3.;.9.;,j61

Net of receipts/(payments) 9,333I----..;;.:.;;.;;~

Transfers between funds

Cash funds last year end 70,778

Cash funds this year end 80,111'---""";;';':"';';";'!

442(800) 8,533

5,653 76,431 75,989

4,853 84,964 76,431

2 LT700003

Statement of assets and liabilities at the end of the year

Unrestrictedfunds

£

Cabot Bank current account 38,082

Cash funds

Explorers current account

Cabot Bank deposit account 38,739

Loach Fund

Nepal 3,290The Scout Association Short Term Investment Service

Total cash funds 80,111

Cash/Floats

Other monetary assets

Tax claim

Debts due from the County/Area/DistrictlGroup

Sub total

Insurance claim

Investment assets

Investment property - detail

Quoted investments

Sub total

Other investments - detail

Non monetary assets for charity's own use

Badge stock 1,005Shop stock

Land and buildings

Other stock

Motor vehicles

Scouting equipment, furniture etc

Sub total 1,005

Cabot Cup

LiabilitiesAccounts not yet paid

Expenses incurred but not invoiced

Subscriptions not yet paid

Loan - detail

Sub total

Other liabilities

1st April 2013

Restrictedfunds

£

4,853

4,853

Endowmentfunds

£

Total funds

£

38,082 32,066

2011/12

Total funds

£

38,739 38,712

4,853 5,653

3,290

84,964 76,431

1,005 865

1,005 865

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on(the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature .- ----'P_r...:.in...:.t...:.N_a""m..;.;.;;e --,

Graham Cooper, Chair

3 LT700003

James Leyland, Treasurer

Cub Scouts Sectional Report2012/2013

Another year has flown by since the last District AGM, and once again there are lots ofsuccess stories to report on from last time:

Back in September the District Cub camp took part at Wood house Park Activity Centre withan impressive 150 Cubs taking part. The theme of the camp was 'Space' - and the Cubseven had a visit from Darth Vader himself - not really - it was 'Crazy Chris' dressed up!!!The Cubs did a variety of activities from abseiling to archery and go-carting to the very wetand muddy assault course, and the camp wouldn't have been complete without a spacethemed campfire which I'm certainly sure could have been heard from outer space! On thefinal day, a man even came to talk to the Cubs about launching his homemade rockets.

Later in September, both the Beavers and Cubs were invited to take part in a sponsoredfootball competition at St Bede's School where they raised money for a variety of charities.This was a brilliant event played in a really friendly atmosphere, and the young peoplemanaged to raise just under £1000 pounds with the sponsor money they collected!Congratulations and well done to all who took part and the ih Bristol Pack for winning themain trophy at the competition.

In December, dozens of Cubs came together to play hockey with a fun swim afterwards atHorfield Leisure Centre, and in January just over 120 Cubs met up at Westbury BaptistChurch to take part in a craft and challenge afternoon, where they were able to do activitiesranging from making Plastercine models and decorating tiles to playing crazy golf withstraws and Malteasers or having a go at making their own bamboo bridges!

The Cub swimming gala, once again held at Horfield Leisure Centre in March was a greatsuccess with the 'fun races' continuing to be incorporated into the programme such asgetting a rubber duck from one side of the pool to the other on a float without it falling off,and a peg relay! Well done to all the Packs that took part! The Cubs that attended theJOTT walk in May at Blaise Castle certainly didn't lose their bearings and joined thousandsof Scouters across the world in taking part in a hiking activity over the course of theweekend.

It has, as always, been great fun visiting the Packs across the District or meeting them ontheir camps throughout the year. Margaret, Lee and I are always so impressed by thefriendliness and warm welcomes we have received wherever we have gone, and have lovedseeing the Packs in action.

All three of us would like to say a HUGE thank you to all the Cub Leaders, Assistants andSupporters for their excellent efforts and hard work over the past year. There have been alot of new faces joining the Cub leadership teams across the District which is great to see,and there have been changes in the leadership of some Packs too. We value the very realcommitment and dedication that everyone puts into making the Cub section in Cabot sodynamic and exciting all throughout the year.

We hope that 2013/14 is just as enjoyable for all the Cub Scouts and the many dedicatedleaders and helpers.

Chris Gavriel (DDC) Margaret Postlethwaite (District Cub Scout Leader) Lee White (District Cub Leader)

Beaver Scouts Sectional Report2012/2013

The Beaver section in Cabot has had a year to remember with the key District activitieslisted below:

Back in September a few Beaver Colonies came together with some Cub Packs to take partin a sponsored football competition raising money for charity. This was the first time theBeavers were involved, and they were a real credit to themselves. As well as this, theyoung people who attended managed to raise just under £1000 for the designated charities!Well done to the 44th Bristol Beavers for winning the Beaver competition.

In October, some Colonies took part in a Junk modelling competition, where they had tothink creatively to make models based on animals. The winning design was a very snappyand realistic looking crocodile made by Beavers from the 126th and 62nd Bristol.

Then in March came the highlight of the year, with biggest Beaver event ever put on byCabot District with a staggering 160 Beavers descending upon Bristol Docks for an actionpacked day which saw them visiting some of the key Bristol landmarks in the area. TheBeaver Scouts and their leaders, (from just about every Colony from the Districtrepresented) were able to:

• Relax on a ferry cruise as they explored the harbour by water. ..• Explore the SS Great Britain ship and the museum ...• Walk around the dark, spooky Recliffe caves ...• Look around the M-Shed Museum ...• Make pirate hats and telescopes at the Benjamin Perry Boathouse• AND they used their observation skills to complete an '1- spy' quiz of the local area

The day was a HUGE success, and it couldn't have happened without the extraordinaryvision and passion from Chloe Harvey from the 1st Bishopston as well as Lee & Margaret forall their hard work behind the scenes.

The annual JOTT hike held at Blaise Castle in May was once again well attended from theBeaver Colonies this year, and a special thanks must go to Ray Bamford from the 62nd andPhil John from the 91st for helping to organise this event - AND not losing any Beavers orleaders along the way!

As well as all the District activities put on this year, the Beavers have been kept extremelybusy in their own individual Colonies. The leadership teams of each Colony have ensuredthat a fantastic programme has been enjoyed by their youngsters on a weekly basis, andevery time the District team have come to visit there have been smiles and laughter allround ...

We would once again like to say a huge THANK YOU to all the adult volunteers who helpmake the Beaver section within our District such a fun and worthwhile activity for the YoungPeople to do. I am sure that they will all remember the fun and adventure that they take partin on a weekly basis for many years to come.

Chris Gavriel (DDC) Margaret Postlethwaite (District Cub Scout Leader) Lee White (District Cub Leader)

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