Cabinet Member for Regeneration and Investment - Newport · Cabinet Member for Regeneration and...
Transcript of Cabinet Member for Regeneration and Investment - Newport · Cabinet Member for Regeneration and...
Report Cabinet Member for Regeneration and Investment Part 1 Date: 14 July 2015 Item No: 1
Subject Regeneration, Investment and Housing - Fees and Charges
Purpose To seek Cabinet Member approval for the revision of charges within the Regeneration,
Investment and Housing service for the 2015/16 financial year.
Author Head of Regeneration, Investment and Housing
Ward General
Summary The report reviews the fees and charges for the Regeneration, Investment and Housing
services and includes:-
Building control fees
Market rents
Room hire
The fees and charges for the Regeneration, Investment and Housing service are reviewed on an annual basis. The proposed fees and charges for 2015/16 are given in detail in Appendix 1.
Proposal To agree the fees and charges as proposed in the report with immediate effect.
Action by Head of Regeneration, Investment and Housing
Timetable Immediate
This report was prepared after consultation with:
Head of Finance Interim Group Accountant for RIH Service Managers Head of Law and Regulations Head of People and Business Change
Signed
1. Background 1.1 RIH provide a range of services that require a fee payment to cover costs for administration,
implementation and management. Many of these functions are governed by legislation as are the fee parameters.
1.2 With the exception of community centre fees the proposal is to maintain the existing 2014/15
fee charging structure for the following reasons:
There is no proposed increase for building control fees due to significant increases last year and competition with private sector;
Development management fees are determined by Welsh Government and to date these have not yet been announced for 2015/16. Current consultation on fee increase but outcome not yet known;
Pre application charges are currently under review;
A review of charging policy for market rents is currently being undertaken by property consultants. New charging policy (where applicable) will then be implemented for 2015/16. Reviewing rents for existing stall holders has been hampered by refurbishment works.
2. Financial Summary 2.1 With the exception of the areas set out above the proposed increases are in line with the
Council’s budget for 2015/16. The requirement is to achieve a 4% increase of general income across the service area.
2.2 The proposed fees and charges are set out in appendix 1.
3. Risks 3.1 If the proposal is not accepted, the services will be undertaken at a loss, which will impact on
the budget.
Risk Impact of Risk if it occurs* (H/M/L)
Probability of risk occurring (H/M/L)
What is the Council doing or what has it done to avoid the risk or reduce its effect
Who is responsible for dealing with the risk?
Keep charges at their current rate
H L This will not cover the costs of delivering the function, which will reduce the available budget.
Service Managers
Increase costs over and above what is acceptable.
H M If costs are increased unreasonably, organisations and individuals will try to avoid paying or notifying the council. This could put the public at danger and will reduce income to the authority.
Service managers.
4. Links to Council Policies and Priorities
4.1
5. Options Available 5.1 To agree the proposals for the fees and charges for 2015-16.
5.2 To not agree the proposals to set out for implementation from April 2015
6. Preferred Option and Why 6.1 Preferred option is to agree the fees and charges proposed in order to meet the required
income target for the service.
7. Comments of Chief Financial Officer 7.1 The service area is constrained in respect of the charges that are imposed by Welsh
Government for the provision of development management fees. As the service area is also subject to competition from the private sector for the services that they offer a decision has been taken to maintain existing fee structure. 2014/15 fee income projections suggest that these will meet the requirement for the general increase of general income across the service area for 15/16.
7.2 There are also further reviews currently being undertaken by property consultants - the results
of which are currently unknown. 7.3 The remainder of the proposed increases in charges are in line with the Council’s budget for
2015/16. These take into account the requirement to achieve a 4% increase of general income across the service area.
8. Comments of Monitoring Officer 8.1 The proposed fees and charges are in accordance with the Council’s legal powers to fix
reasonable charges for the provision of these services. Development management fees are statutory and set by Welsh Government. Under the Building Control Charging Regulations, councils have a discretion to fix their own building control fees at a level which is sufficient to cover the costs of providing the service. However, in setting these discretionary fees, the Council has to be mindful of the market rates and competition from approved inspectors. The Council has a discretion when setting rentals for market lettings, in accordance with market rates, but implementation of any increases will depend upon the terms of any tenancy agreements and whether there is any business security of tenure. Therefore, it is reasonable to maintain these fess at current levels pending a further review. The Council can impose such fees and charges as it thinks fit for the use and hire of community centres in accordance with Section 19 of the Local Government (Miscellaneous Provisions) Act 1976. It would be reasonable to increase these charges by an inflationary allowance of 4% in line with the Council’s budget policy, subject to the existing concessions and exemptions policy.
9. Staffing Implications: Comments of Head of People and Business Change 9.1 There are no direct human resources implications within this report.
10. Comments of Cabinet Member 10.1 The Cabinet Member has approved the report for circulation.
11. Scrutiny Committees 11.1 N/A
12. Equalities Impact Assessment
12.1 N/A
13. Children and Families (Wales) Measure 13.1 N/A
14. Comments from Non Executive Members None received Date : 14 July 2015
Appendix A
SERVICE AREA REGENERATION, INVESTMENT & HOUSING
SERVICE DESCRIPTION
CURRENT CHARGE
PROPOSED
CHARGE
% INCREASE NOTE
CURRENT BUDGET
CURRENT FORECAST
Planning and Development
Building Control Fees
242,305 230,000
Various Fees based on size and type of building. Examples of typical charges (excluding VAT).
No increase proposed 15/16 due to significant increases last year and competition with private sector
Single storey extension floor area not exceeding 10m2
i) Plan charge 125.00
125.00
0%
ii) Inspection charge 200.00
200.00
0%
iii) building notice charge 325.00
325.00
0%
Two storey Extension exceeding 40m2 but not exceeding 100m2
i) Plan charge 125.00
125.00
0%
ii) Inspection charge 341.67
341.67
0%
iii) building notice charge 466.67
466.67
0%
Creation of New Dwelling
i) Plan charge 203.13
203.13
0%
ii) Inspection charge 0%
406.87 406.87
iii) building notice charge 610.00
610.00
0%
Internal alterations
i) cost of works <£2000 125.00
125.00
0%
ii) cost of works £2001 to £5000 204.17
204.17
0%
iii) cost of works > £5000 245.83
245.83
0%
Safety at Sports Grounds Certificate
1,300.00
1,300.00
0%
Safety at Sports Grounds renewal
500.00
500.00
0%
Letter of acceptance to AIs 20.00
20.00
0% Discretionary service
Preliminary enquiries 50% of plan fee
50% of plan fee
0% This will be deducted from the full application fee if they use our Building Control service
Dangerous Structures 70.00 per hour
70.00 per hour
0% Charge applies after second visit.
Demolition Notice 130.00
130.00
0% Cost based on two visits
Development Management Fees
various based on scale of
development
various based on scale of
development
0% Fees determind by Welsh Government not announced yet for 2015/16. Current consultation on fee increase but outcome not yet known.
539,368 742,317
Pre-application advice Currently under review
Currently under review
tbc Pre - Application charges are currently under review
15,600 15,600
PROPERTY SERVICES
Market Rents various based on
size of stall and
facilities
various based on
size of stall and facilities
0% Review of charging policy being undertaken by property consultants. New charging policy (where applicable) will then be implemented for 2015/16. Reviewing rents for existing stall holders has been hampered by refurbishment works.
339,228 324,000
Civic Centre Room Hire
2,065 3,132
Council Chamber £68 per session
£213 per day
£68 per session
£213 per day
0%
Committee Room 1 £36 per session
£109 per day
£36 per session
£109 per day
0%
Committee Room 2 £26 per session £78 per
day
£26 per session £78
per day
0%
Committee Room 3 £26 per session £78 per
day
£26 per session £78
per day
0%
Committee Room 4 £26 per session £78 per
day
£26 per session £78
per day
0%
Committee Room 5 £21 per
session £62 per
day
£21 per session £62
per day
0%
Committee Room 7 £62 per session
£187 per day
£62 per session
£187 per day
0%
Equipment Hire 13.00
13.00
0%
Digital Projector 9.40
9.40
0%
Television 9.40
9.40
0%
Video 5.20
5.20
0%
OHP 5.20
5.20
0%
Screen 4.20
4.20
0%
Flipchart Stand 4.20
4.20
0%
Slide Projector
5.40
5.40 0%
Full facilities in Commiittee Room 7 Including staff assistance
57.20
57.20
0%
Council Chamber Microphones 28.60
28.60
0%
Council Chamber 1 Microphone 12.50
12.50
0%
Civic Centre Charging Eligibility
Full Charge
1 Industrial or Business Organisations
2 Organisations whose members are are engaged in trade, business or professional practice (other than student associations)
3 Statutory official or Government Bodies including Local Government except where reciprocal arrangements apply
Half Price
Political, Social or Trade Union Groups not included under full price or Free
Free (this only applies to evening sessions)
1 Organisations devoted exclusively to charitable causes
2 Societies for the handicapped
3 Organisations for promotion of recreational activities for young people.
4 Trade Union Branches whose members are employed by Newport City Council
5 Any political group meetings of Councillors and invited guests are free of charge (provided that not more than 25 % of the people attending the political group meetings are non Councillors).
NB Any registered charities chaired by the Mayor of Newport can use the meeting rooms free of charge at any time
Community Centres Room Hire
12,691 42,426
CAERLEON TOWN HALL
Non Profit Making/ Voluntary Organisations (per Hour)
Town Hall
9.60
10.00 4%
Memorial Hall
7.50
7.80 4%
Council Chamber
7.50
7.80 4%
Hire of Kitchen
5.80
6.00 4%
First Floor
9.60
10.00 4%
Small Group Organisations (per hour)
Town Hall
12.20
12.70 4%
Memorial Hall
9.60
10.00 4%
Council Chamber
9.60
10.00 4%
Hire of Kitchen
6.70
7.00 4%
First Floor
12.20
12.70 4%
Commercial/ Business (per hour)
Town Hall
15.00
15.60 4%
Memorial Hall
12.20
12.70 4%
Council Chamber
12.20
12.70 4%
Hire of Kitchen
7.80
8.10 4%
First Floor
13.20
13.75 4%
Ringland Community Centre
Non Profit Making/ Voluntary Organisations (per Hour)
Main Hall
9.60
10.00 4%
Meeting Rooms
7.50
7.80 4%
Hire of Kitchen
5.80
6.00 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Changing Rooms
12.30
12.80 4%
Small Group Organisations (per hour)
Main Hall
12.20
12.70 4%
Meeting Rooms
9.60
10.00 4%
Hire of Kitchen
6.70
7.00 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Changing Rooms
12.30
12.80 4%
Commercial/ Business (per hour)
Main Hall
15.00
15.60 4%
Meeting Rooms
12.20
12.70 4%
Hire of Kitchen
7.80
8.10 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Changing Rooms
12.30
12.80 4%
Alway Community Centre
Non Profit Making/ Voluntary Organisations (per Hour)
Main Hall
9.60
10.00 4%
Meeting Rooms
7.50
7.80 4%
Hire of Kitchen
5.80
6.00 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Changing Rooms
12.30
12.80 4%
Small Group Organisations (per hour)
Main Hall
12.20
12.70 4%
Meeting Rooms
9.60
10.00 4%
Hire of Kitchen
6.70
7.00 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Changing Rooms
12.30
12.80 4%
Commercial/ Business (per hour)
Main Hall
15.00
15.60 4%
Meeting Rooms
12.20
12.70 4%
Hire of Kitchen
7.80
8.10 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Changing Rooms
12.30
12.80 4%
Bettws Day Centre
Non Profit Making/ Voluntary Organisations (per Hour)
Main Hall
9.60
10.00 4%
Day Club
7.50
7.80 4%
Hire of Kitchen
5.80
6.00 4%
Special Events
( all weekend and large
event charges to be set by
( all weekend and large
event charges to be set by
Malpas Court)
Malpas Court)
Small Group Organisations (per hour)
Main Hall
12.20
12.70 4%
Day Club
9.60
10.00 4%
Hire of Kitchen
6.70
7.00 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Commercial/ Business (per hour)
Main Hall
15.00
15.60 4%
Day Club
12.20
12.70 4%
Hire of Kitchen
7.80
8.10 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Mary Dunn
Non Profit Making/ Voluntary Organisations (per Hour)
Main Hall
11.10
11.60 4%
Training Room 4%
8.80 9.20
Hire of Kitchen
5.80
6.00 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Small Group Organisations (per hour)
Main Hall
13.80
14.40 4%
Training Room
11.10
11.60 4%
Hire of Kitchen
6.70
7.00 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)
Commercial/ Business (per hour)
Main Hall
15.00
15.60 4%
Training Room
12.20
12.70 4%
Hire of Kitchen
7.80
8.10 4%
Special Events
( all weekend and large
event charges to be set by Malpas Court)
( all weekend and large
event charges to be set by Malpas Court)