Bylaws of the Arizona Knights of Columbus State Nov 2011

7/28/2019 Bylaws of the Arizona Knights of Columbus State Nov 2011

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Amendments approved by Supreme on August 16, 2011

BYLAWS OF THE ARIZONA STATECOUNCIL

PREAMBLE

To t he ext ent t hat t he f ol l owi ng provi si ons ar e consi st ent wi t ht he Const i t ut i on and Laws of t he Or der of t he Kni ght s ofCol umbus, t hey shal l const i t ut e t he Byl aws of t he Ar i zona St at eCounci l . Such Byl aws are sever abl e; and t hey are i nt ended t osuppl ement t he Const i t ut i on and Laws of t he Or der .

ARTICLE I

CONSTRUCTION

SEC: 1. The words empl oyed herei n shal l be gi ven thei r commonmeani ngs. Whi l e i t i s i nt ended t hat t hese Byl aws shal l be f i r ml yadher ed t o, no const r uct i on shal l be adopt ed whi ch pr oducesi nj ust i ce or an end r esul t , whi ch conf l i ct s wi t h t he goal s andpr i nci pl es of t he Or der .

SEC: 2. The f i nal aut hor i t y i n t he mat t er of const r ui ng t heseByl aws shal l be t he Supr eme Boar d of Di r ect ors; however , al lquest i ons, r el at i ng t o const r uct i on her eof

shal l be f i r st submi t t ed t o the St at e Advocat e f or opi ni on.Appeal s may be t aken f r om an opi ni on of t he St ate Advocate t ot he St at e Deput y and, t hereaf t er , t he Supr eme Boar d.

SEC: 3. To t he extent t hat t hey ar e consi st ent wi t h t heseByl aws, Rober t ' s Rul es of Or der shal l gover n; however , t heyshal l be subj ect t o t he same r ul es of const r uct i on.

ARTICLE II

ANNUAL MEETINGS

SEC: 1. Annual meet i ngs of t he St at e Counci l , t he members ofwhi ch are desi gnated i n Sect i on 12 of t he Supr eme Const i t ut i on,shal l be conduct ed on the weekend i n May whi ch commences wi t ht he t hi r d Fr i day and ends i n t he af t er noon of t he f ol l owi ngSunday. However , such dat e may be changed by resol ut i on passedat any dul y and r egul ar l y cal l ed meet i ng of t he St at e Counci lwi t hout t he amendment of t hi s Ar t i cl e. Fur t her , shoul d emer gency


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condi t i ons mi l i t at e agai nst , hol di ng t he annual meet i ng at t het i me or pl ace desi gnat ed by t hi s Ar t i cl e or by t he St at eCounci l , t he St at e Deput y i s aut hor i zed t o sel ect anot her t i meor pl ace. However , i n t hat event ual i t y t he St at e Deput y shal li dent i f y t he emer gency i n wr i t i ng, mai l i ng a copy t her eof t o al lCounci l s.

SEC: 2. I n keepi ng wi t h t he past pr act i ce, at each annualmeet i ng t he St at e Counci l shal l sel ect by bal l ot t he pl ace oft he annual meet i ng t o be hel d t wo ( 2) years hence.

SEC: 3. I n exer ci si ng any aut hor i t y gr ant ed under t hi s Ar t i cl e,t he St ate Deput y shal l seek t he advi ce of t he ot her st at eof f i cers .

SEC: 4. The order of busi ness at Annual St ate Counci l meet i ngsshal l be:

1. The cal l t o or der ;2. The Warden' s r epor t on member shi p car ds i n t hepossessi on of per sons i n at t endance;

3. Openi ng pr ayer l ed by the St ate Chapl ai n or by the St ateDeput y i n the Chapl ai n' s absence;

4. Pl edge of al l egi ance;

5. Rol l cal l of of f i cer s, del egat es, Di st r i ct Deput i es andchai r men; and t he r ol l shal l be cal l ed each t i me t hesessi on i s r econvened;

6. Appoi ntment of commi t t ees;

7. Recess;

8. Reconveni ng, r eport of War den and r ol l cal l ;

9. Report of Commi t t ee on Cr edent i al s and adj ust i ng

commi t t ee appoi nt ment s t o t he ext ent necessary;

10. Cal l f or cor r ect i ons t o t he mi nut es of t he annualmeet i ng f or t he year i mmedi at el y pr ecedi ng ( Such mi nut esshal l be kept avai l abl e t o t he of f i cer s and del egat es atal l t i mes dur i ng any annual meet i ng. ) ;


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11. Repor t s of st at e of f i cer s, st at e chai r men, Di st r i ctDeput i es and Gr and Kni ght s, accor di ng t o t he order pr ovi dedby t he St at e Deput y. Such r epor t s shal l be submi t t ed i nwr i t i ng; however , an oral r esume t her eof may be del i ver edon t he f l oor . The St at e Deput y shal l pr escr i be a t i mel i mi t at i on on such oral r esume;

12. Repor t s of commi t t ees, subj ect t o t he condi t i ons andr equi r ement s of paragr aph 11, supr a;

13. Gener al busi ness ( Annual budget , et c. ) ;

14. El ect i on of of f i cer s and del egat es;

15. Sel ect i on of annual meet i ng pl ace;

16. Recess f or annual meet i ng of t he members of t he St .

J oseph' s Youth Camp ( t i me t o be l i mi t ed by t he St at eDeputy) ;

17. Reconveni ng;

18. Assessment of annual per capi t a t ax;

19. Good of t he Or der ( Di st r i ct Mast er s, Past St at eDeput i es, et c. ) ;

20. Cl osi ng pr ayer by t he St at e Chapl ai n or St at e Deput y i n

t he Chapl ai n' s absence; and

21. Adj our nment .

I n t he exer ci se of hi s sound di scr et i on, t he St at e Deput y mayvar y t he or der of busi ness as t he need appears.

SEC: 5. The St ate Deput y shal l , at t he annual meet i ng, appoi ntsuch commi t t ees as may be necessary t o be aut hor i zed, i ncl udi ng:

1. Commi t t ee on Cr edent i al s, f i ve ( 5) members.

2. Commi t t ee on Resol ut i ons, f i ve ( 5) members.

3. Commi t t ee t o audi t annual r epor t s of St at e Secr et ar y andSt ate Tr easur er , t hr ee ( 3) member s.

4. Commi t t ee on del egat e expense, t hree ( 3) member s.


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SEC: 6. The St at e Secr et ary shal l pr epar e and f ur ni sh cr edent i albl anks t o t he Gr and Kni ght s of each counci l on or bef or eFebr uary 15t h of each year .

SEC: 7. The Recor der of each counci l shal l pr epar e and cer t i f yt wo (2) copi es of cr edent i al s on t he bl anks so f ur ni shed andshal l f or war d one (1) copy t her eof t o t he St at e Secr et ar y atl east si x ( 6) weeks bef or e t he annual meet i ng of t he St at eCounci l , and r et ai n one ( 1) copy f or t he counci l r ecor ds.

SEC: 8. I NTENTI ONALLY LEFT BLANK

Repeal ed 1989

SEC: 9. The St at e Deput y shal l pr esi de at al l meet i ngsper f or mi ng t he usual dut i es of chai r man, and t he St at e Secr et ar yshal l r ecor d al l pr oceedi ngs of t he annual meet i ng. I n t he

absence or i nabi l i t y of t he St at e Deput y, t he St at e Secr et ar yshal l execut e t he dut i es of t he St at e Deput y. I n t he absence ori nabi l i t y of t he St at e Deput y and t he St at e Secr et ar y, t heobl i gat i on of execut i ng t he dut i es of t he St at e Deput y shal ldevol ve on t he ot her st at e of f i cer s i n t he or der i n whi ch t heyare named i n Sect i on 12c of t he Const i t ut i on of t he Supr emeCounci l .

SEC: 10. Unl ess ot her wi se det er mi ned by the St ate Counci l al lcommi t t ees shal l be appoi nt ed by t he St ate Deput y or pr esi di ngof f i cer , and he shal l be ex- of f i ci o a member of al l commi t t ees.

I n t he i nt erval between t he annual meet i ngs, when t he exi gencyof ci r cumst ances demand i t , t he St at e Deputy i s empowered t oappoi nt speci al commi t t ees who shal l r epor t at t he next st atedmeet i ng. The St at e Counci l shal l af t er appr oval t her eof by t heSt at e Deput y, pay al l pr oper expenses of any such commi t t ee.

SEC: 11. Al l sessi ons of t he St at e Counci l shal l be conduct ed i nt he t hi r d sect i on. The St ate Warden shal l check member shi p car dsat t he openi ng of meet i ngs and shal l admi t none but dul yqual i f i ed member s, except by per mi ssi on of t he of f i cer s of t heSt at e Counci l .

SEC: 12. Al l r esol ut i ons f or changes and amendment s of t heByl aws shal l be submi t t ed i n wr i t i ng by any counci l wi t hi n t hej ur i sdi ct i on or by any commi t t ee dul y appoi nt ed by t he Ar i zonaSt at e Counci l or t he St at e Deput y t o t he St at e Advocat e at l eastt hi r t y ( 30) days bef or e t he annual meet i ng. Resol ut i onssubmi t t ed af t er t hi s dat e may be consi dered at t he annualmeet i ng upon appr oval of t he of f i cer s of t he St at e Counci l .


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SEC: 13. When a member i s about t o speak he shal l r i se andaddr ess t he chai r gi vi ng hi s name and t he name of hi s counci l .The presi di ng of f i cer shal l announce t he name of t he memberent i t l ed t o t he f l oor , and t he member shal l t hen conf i ne hi sr emarks t o the subj ect under consi derat i on. No member shal lspeak l onger t han f i ve ( 5) mi nut es wi t hout per mi ssi on of t hechai r , or mor e than once upon any quest i on unt i l al l ot her s whodesi r e t o speak have spoken.

SEC: 14. The r ol l cal l shal l not be cal l ed upon a demand f or t heyeas and t he nays unl ess r equest ed by a maj or i t y of t he member spr esent .

ARTICLE III

SPECIAL MEETINGS

SEC: 1. Speci al meet i ngs of t he St ate Counci l may be hel d f r omt i me t o t i me; however , f or such pur poses t he St at e Counci l shal lconst i t ut e al l of t he st at e of f i cer s and t he Gr and Kni ght ofever y subor di nat e counci l .

SEC: 2. To t he ext ent t hat i t i s consi st ent wi t h t he pur poses oft he speci al meet i ng, t he or der of busi ness f or annual meet i ngsshal l cont r ol .

SEC: 3. No assessment s may be l evi ed at a speci al meet i ng.

ARTICLE IV

NOTICE

SEC: 1. Wr i t t en not i ce of t he t i me and pl ace of annual meet i ngsshal l be mai l ed to t he Gr and Kni ght of ever y subor di nat e counci lat l east si xty (60) days bef or e t he dat e of each meet i ng;however , a f ai l ur e t o compl y st r i ct l y wi t h t hi s r equi r ementshal l not i nval i dat e t he meet i ng. For t he pur pose ofest abl i shi ng t he val i di t y of any annual meet i ng, t hese Byl aws

and any amendment t her eof shal l const i t ut e adequate not i ce t ot he member s of t he St at e Counci l .

SEC: 2. Wr i t t en not i ce of t he dat e, pl ace and pur poses of anyspeci al meet i ng of t he St at e Counci l shal l be sent t o t he Gr andKni ght of ever y subor di nat e counci l no l ess t han f i f t een ( 15)days bef or e t he dat e of t he speci al meet i ng. Such not i ce i sdeposi t ed i n t he Uni t ed St at es Post Of f i ce, post age pr epai d,


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addr essed t o the Gr and Kni ght at hi s l ast known mai l i ng addr ess,pr oof of r ecei pt of t he not i ce need not be made.

SEC: 3. St at e of f i cer s shal l keep al l t he ot her st at e of f i cer scur r ent l y appr i sed of t he busi ness of t he or der .

ARTICLE V

BUSINESS BY WRITTEN RESOLUTION

SEC: 1. As t o such busi ness whi ch may be conduct ed by speci almeet i ng of t he St at e Counci l , wr i t t en r esol ut i ons may bedi st r i but ed t o al l t he St at e Of f i cer s and Gr and Kni ght s wi t hi nst r uct i ons t o ret ur n t he same t o the St at e Secr et ar y,i ndi cat i ng a yes" or "no" vot e and si gned by t he per sonent i t l ed t o vot e. Such r esol ut i ons shal l cont ai n an i nst r uct i on,not i f yi ng t he member of t he St at e Counci l t hat a f ai l ur e t or et ur n the wr i t t en r esol ut i on, mar ked and si gned as i nst r uct ed,no l at er t han a dat e cer t ai n shal l const i t ut e an abst ent i on. Thedat e cer t ai n shal l be t went y- f i ve ( 25) days af t er t he dat e onwhi ch t he r esol ut i on was mai l ed. A maj or i t y of t he bal l ot s castshal l gover n, and t he wr i t t en r esol ut i ons, whi ch ar e r et ur ned t ot he St at e Secret ar y, shal l be pr eser ved by hi m unt i l t hesucceedi ng annual meet i ng when t hey shal l be made avai l abl e f ori nspect i on by t he member s of t he St ate Counci l .

SEC: 2. Fai l ur e t o pr eser ve such wr i t t en r esol ut i ons shal lconst i t ut e a gr ound f or i nval i dat i ng t he same by maj or i t y vot e

of t he St at e Counci l at t he annual meet i ng.

ARTICLE VI

STATE OFFICERS' MEETING

SEC: 1. The st at e of f i cer s shal l meet as of t en as i s necessaryt o per f or m t he busi ness of t he Or der ef f i ci ent l y, but i n noevent shal l t her e be l ess t han si x ( 6) such meet i ngs schedul edt hr oughout t he f r at er nal year . Mi nut es of t hese meet i ngs shal lbe recorded and secur ed i n ar chi ve by wr i t t en copy and/ or

magnet i c medi a f or hi st or i cal pur poses.

ARTICLE VII

DUTIES OF OFFICERS

SEC: 1. Stat e Deputy: I n addi t i on t o t he dut i es ot her wi sepr escr i bed, t he St at e Deput y shal l appoi nt al l commi t t ees and


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chai r men ther eof . He may cal l speci al meet i ngs of t he St at eCounci l . He shal l cal l speci al meet i ngs of t he St at e Counci lwhen r equest ed t o do so by a maj or i t y of t he st at e of f i cer s.Wi t h t he ai d of t he st at e of f i cer s, he shal l pr epar e and submi tt o t he St ate Counci l a pr oposed annual budget . He shal lcount er si gn wi t h t he St at e Secr et ar y al l voucher s addr essed t ot he St ate Tr easur er di r ect i ng t he di sbur sement of St at e Counci lf unds, and he shal l super vi se al l per sons subor di nat e t o hi m i nt he exer ci se of t hei r dut i es.

SEC: 2. St at e Secr et ar y: The St at e Secr et ar y shal l col l ect andr ecei ve al l moneys due t he St at e Counci l and al l f unds obt ai nedf r om any sour ce by or t hr ough any per son or per sons act i ng f oror i n t he name of t he St at e Counci l or under i t s di r ect i ons oraut hor i t y. He shal l keep an account of t he i ndebt edness of eachsubor di nat e counci l t o t he St at e Counci l . He shal l pay over t ot he St ate Tr easur er al l moneys r ecei ved by hi m pr ompt l y. He

shal l keep a f i nanci al r ecor d of al l St at e Counci l f unds,desi gnat i ng t he speci f i c cl ass t her eof , accor di ng t o t he speci alpur pose t o whi ch such f unds have been appr opr i at ed. He shal lpr epar e al l voucher s addr essed t o t he St at e Tr easur er di r ect i ngdi sbur sement of St ate Counci l Funds. He shal l si gn such voucher sand pr esent t hem t o t he St at e Deput y f or hi s si gnat ur e. He shal lpr epar e and mai l , or have ser ved, al l not i ces, r equi r ed by t heseByl aws. He shal l keep hi s f i nanci al r ecor ds cur r ent and open f ori nspect i on at al l t i mes. He shal l pr epar e i n wr i t i ng a cur r entr epor t and account and submi t t he same to t he St at e Counci l att he annual meet i ng. He shal l pr epar e f i nanci al r epor t s at l east

quar t er l y and submi t t he same t o the St at e Deput y. He shal laccur at el y r ecor d t he mi nut es of St at e Of f i cer and St at e Counci lmeet i ngs and pr eser ve t he same. He shal l dupl i cat e anddi st r i but e the mi nut es of t he meet i ngs. He shal l keep sampl ecopi es of al l st at e f or ms. He shal l compi l e a l i st of al ldel egat es and al t er nates t o Annual St ate Counci l meet i ngs andpr ovi de copi es t o t he ot her St at e Of f i cer s. I n col l abor at i onwi t h t he St at e Tr easur er , he shal l pr epar e annual l y theappr opr i at e I nt ernal Revenue Servi ce f orms f or Tax ExemptOr gani zat i ons. He shal l per f or m such ot her dut i es as di r ect ed byt hese Byl aws, as ar e t r adi t i onal l y wi t hi n t he pr ovi nce of a

Secr et ary and as di r ect ed by t he St ate Deput y.

SEC: 3. St at e Tr easur er : The St at e Tr easur er shal l be t hecust odi an of t he f unds of t he St at e Counci l and shal l keep anaccur at e account of t he same. He shal l pay out al l moneysaut hor i zed i n wr i t t en voucher s i ssued by t he St at e Secr et ar y andcount er si gned by t he St at e Deput y. He shal l r epor t quar t er l y i nwr i t i ng t o t he St at e Counci l t he year ' s t ot al r ecei pt s and t ot al


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di sbur sement s and t he i nt er est earned on St ate f unds on deposi t .He shal l r epor t t he cur r ent f und bal ances t o t he St at e Counci lat i t s annual meet i ng. He shal l cooper at e wi t h t he St at eSecr et ar y i n t he pr epar at i on of f i nanci al r epor t s and announceany di scr epanci es bet ween t he r ecor ds of t he t wo of f i cer s. Heshal l keep hi s r ecor ds avai l abl e f or i nspect i on. He shal l keephi s f i nanci al r ecor ds cur r ent . He shal l gi ve r ecei pt s f or moneysr ecei ved and shal l per f or m such ot her dut i es as di r ect ed by theStat e Deputy.

SEC: 4. St at e Advocat e: The St at e Advocat e shal l be t he l egaladvi sor of t he St at e Counci l . Upon r equest , he shal l r enderopi ni ons, i nt er pr et i ng t he Const i t ut i on and Laws of t he Or derand t hese Byl aws. Upon r ecei pt of r esol ut i ons f r om del egat es t ot he St at e Counci l , he shal l dupl i cate t he same and send a copyt o al l St at e Of f i cer s and Gr and Kni ght s at l east t went y- one ( 21)days bef ore t he St at e Counci l convenes i t s meet i ng ( However ,

when t he r esol ut i on has not been del i ver ed t o hi m at l eastt hi r t y ( 30) days bef or e t he St at e Counci l convenes i t s meet i ng,he shal l be under no dut y t o make such gener al di st r i but i on) .I r r espect i ve of when he r ecei ves r esol ut i ons, he shal l br i ngt hem t o t he at t ent i on of al l St at e Of f i cer s. He shal l del i vercopi es t her eof t o t he St ate Deput y and the St at e Secr et ar y. Heshal l be chai r man of t he Commi t t ee on Resol ut i ons. He shal lr epor t annual l y i n wr i t i ng t o t he St at e Counci l t he conduct ofhi s of f i ce f or t he f r at er nal year up t o t he dat e of t he St at eConvent i on. At t he concl usi on of t he Annual Supr eme Counci lmeet i ng, he shal l submi t a wr i t t en r eport t o the member shi p

per t ai ni ng t o t he st at us of Ar i zona St at e Counci l r esol ut i onsand those resol ut i ons t hat pr oposed changes t o Supr eme Counci lByl aws and/ or Supr eme Counci l Pol i cy.

SEC: 5. St at e War den: The St at e War den shal l exami ne al lmembershi p cards at meet i ngs of t he St at e Counci l , maki ngcer t ai n of t he r i ght of al l per sons i n at t endance t o be pr esent .He shal l see t hat pr oper decor um i s obser ved at al l suchmeet i ngs, obeyi ng t he di r ect i ons of t he St at e Deput y or dul ydesi gnat ed pr esi di ng of f i cer . He shal l pr oper l y ar r ange t hecounci l chamber f or such meet i ngs and see t hat al l ent r ances ar e

pr oper l y cl osed and guarded, al l owi ng onl y t hose who arequal i f i ed t o ent er and shal l per f or m such ot her dut i es asdi r ect ed by t he St ate Deput y.

SEC: 6. St at e Chapl ai n: The St at e Chapl ai n shal l conduct al lr el i gi ous exer ci ses of t he St at e Counci l . He shal l be t her el i gi ous advi sor t o the St at e Counci l at t he annual meet i ng oft he St at e Counci l . He shal l submi t hi s wr i t t en r epor t ,


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di scl osi ng hi s obser vat i ons and concl usi ons r egar di ng t hespi r i t ual condi t i on of t he Kni ght s of Col umbus wi t hi n t he St at eof Ar i zona. As a f r at er nal cour t esy, a sui t abl e st i pend shoul dbe of f er ed f or hi s r ever ent ser vi ces.

SEC: 7. Di st r i ct Deput i es: Di st r i ct Deput i es shal l submi twr i t t en r epor t s t o t he St at e Counci l at t he annual meet i ng,usi ng t he f or m pr escr i bed by t he St at e Deput y and shal l per f or msuch ot her dut i es as t he St at e Deput y di r ect s.

SEC: 8. Bonds of St at e Of f i cer s: Bef ore assumi ng t he dut i es oft hei r of f i ces, t he St at e Secret ar y and St at e Tr easur er shal l bebonded to i ndemni f y t he St at e Counci l agai nst any l oss sust ai nedby reason of negl ect or mi sconduct i n t he amount of $5, 000. 00 orsuch ot her sum as t he St ateCounci l di r ect s. Such shal l be pr ocur ed t hr ough t he Supr emeCounci l , wher e possi bl e, and t he St at e Counci l shal l pay the

pr emi ums.

SEC: 9. Supreme Counci l Del egat es:Del egat es f r om t he St at e Counci l t o the Supr eme Counci l shal lur ge t he adopt i on of al l r esol ut i ons adopt ed by the St at eCounci l f or pr esent at i on t o the Supr eme Counci l .

ARTICLE VIII

PER CAPITA

SEC: 1. For t he pur pose of def r ayi ng the expenses of t he Ar i zonaSt at e Counci l , t her e shal l be a per capi t a tax and ot herassessment s l evi ed agai nst and col l ect ed annual l y, t wi ce a year ,bi l l ed by August 15t h and Febr uary 15t h f or si x ( 6) mont hs eachbi l l i ng.

SEC: 2. The amount of t he per capi t a t ax as wel l as ot herassessment s shal l be appr oved annual l y by t wo- t hi r d ( 2/ 3)maj or i t y of vot i ng del egates i n at t endance at t he Annual St at eConvent i on.

SEC: 3. I n cal cul at i ng t he per capi t a t ax and ot her assessment sdue f r om subor di nat e counci l s, honor ar y l i f e member s and t hosewho have been gr ant ed "di sabl ed st at us" by the Supreme Counci lof sai d subor di nat e counci l s shal l not be i ncl uded. And, ar educt i on of $2. 05 i n per capi t a f ees char ged t o subor di nat ecounci l s f or each I nact i ve Member .


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SEC: 4. The Ar i zona St at e Counci l shal l make a rebat e t o col l egecounci l s i n i t s j ur i sdi ct i on of f i f t y per cent ( 50%) of t heannual per capi t a tax assessed agai nst and pai d by t hemember shi p of sai d col l ege counci l s, and sai d counci l s shal l usesai d r ebat e f or Cat hol i c and f r at er nal pr ogr ams.

SEC: 5. Al l subor di nat e counci l s i n Ar i zona shal l be ent i t l ed t oa di scount of t en ( 10) cent s per t axabl e member on t he amount oft he St ate Counci l per capi t a assessment f or t he cur r ent per i odi f pai d wi t hi n t hi r t y ( 30) days of bi l l i ng, and i f not pai dwi t hi n t hi r t y ( 30) days no di scount shal l be al l owed.

ARTICLE IX

COMPENSATION AND FINANCE

SEC: 1. No member of t he Or der shal l be compensat ed f orper f or mi ng hi s dut i es, as pr escr i bed by t he Const i t ut i on, Lawsof t he Or der and t hese Byl aws, except where expr essl y pr ovi dedby the St at e Counci l .

SEC: 2. No one, r epr esent i ng t he St at e Counci l , shal l obl i gat et he St at e Counci l f or any amount i n excess of t he f unds on hand.

SEC: 3. Among ot her t hi ngs, annual budgets shal l maker ecommendat i ons f or : per capi t a assessment s, vol unt arycont r i but i ons, per di em payment s f or at t endi ng meet i ngs, t r avelr ei mbur sement on a mi l eage basi s, over ni ght l odgi ng

r ei mbur sement , f ood al l owances, publ i cat i on cost s, publ i ci t y,of f i ce expense, host counci l compensat i on, St at e Deput ydi scret i onar y f und, char i t abl e cont r i but i ons, and of f i cercompensat i on. Adequat e l i abi l i t y i nsur ance, i ncl udi ng medi calcover age, must be provi ded.

SEC: 4. The f und al l ocat i ons i n t he budget may be expr essed asdol l ar amount , as a per cent age of f unds avai l abl e or expect ed t obe avai l abl e, or a mi xt ur e of bot h.

SEC: 5. Del egat es, Di st r i ct Deput i es, and St at e Counci l

Di r ect or s and Chai r man, cal l ed upon t o at t end and make an annualr epor t at t he annual meet i ng of t he Ar i zona St at eCounci l , shal l be rei mbur sed by t he St at e Counci l at t he samer ate at whi ch t he St ate Deput y i s r ei mbur sed f r om Supr eme f orhi s t r avel s, whi ch wi l l be announced by t heSt at e Secr et ar y as par t of t he per capi t a and budget r epor t andappr oved year l y by the del egat es t o t he annual meet i ng, f i f t y( 50) mi l es or mor e one way, and $25. 00 a day per di em.


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ARTICLE X

PROFESSIONAL ADVERTISERS

SEC: 1. The empl oyment of pr of essi onal adver t i si ng sol i ci t or s byt he subor di nat e counci l s i s pr ohi bi t ed. I t bei ng under st ood,however , t hat not hi ng i n t hi s Byl aw shal l be const r ued t opr ohi bi t any counci l f r om t he sal e of adver t i si ng, wher esol i ci t at i on i s made by member s of t he counci l .

ARTICLE XI

ST. JOSEPH'S YOUTH CAMP FUND

SEC: 1. The f unct i on of t he St . J oseph' s Yout h Camp Fund shal lbe char i t abl e ent i r el y, and t he f und shal l be used sol el y t opr omot e, f ost er and suppor t t he pr ogr ams and f aci l i t i es of St .J oseph' s Youth Camp and r el at ed yout h programs.

SEC: 2. Such f und shal l be der i ved f r om a vol unt ary assessmentl evi ed by t he Ar i zona St at e Counci l agai nst subor di nat ecounci l s, ot her vol unt ar y donat i ons by member s, subor di nat ecounci l s, ot her i nt er est ed i ndi vi dual s or gr oups, and f r om f undr ai si ng ef f or t s est abl i shed by the Ar i zona St at e Counci lspeci f i cal l y f or t he benef i t of t he f und.

SEC: 3. Di sbur sement s f r om t he f und, and use of t he embl em or

name of t he Ar i zona St ate Counci l or t he Kni ght s of Col umbus i nconj unct i on wi t h St . J oseph' s Yout h Camp, shal l be cont r ol l ed byt he of f i cer s of t he Ar i zona St at e Counci l .

ARTICLE XII

STATE COUNCIL CHARITABLE FUND

SEC: 1. The f unct i on of t he St at e Counci l Char i t abl e Fund shal lbe char i t abl e ent i r el y. Bef or e char i t abl e donat i ons ar e madet her e f r om, i t shal l accumul at e a pr i nci pal amount of at l east

$100, 000. 00.

SEC: 2. Such Fund shal l be cont r ol l ed by a commi t t ee, consi st i ngof Past St at e Deput i es who shal l pass r ul es f or gover ni ngt hemsel ves, consi st ent wi t h t he Const i t ut i on, Laws of t he Or derand t hese Byl aws, and who shal l desi gnate and sel ect t hei r ownof f i cer s. The St at e Counci l Char i t abl e Fund commi t t ee shal l becomposed of t hr ee ( 3) Past St ate Deput i es who shal l serve f or a


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t wo- year t erm, one ( 1) commi t t ee member bei ng appoi nted by t heSt at e Deput y ever y other year begi nni ng i n 1984. The commi t t eemember t o be repl aced shal l be chosen by agr eement f r om amongstt he exi st i ng member s. Ser vi ce on sai d commi t t ee shal l notpr ecl ude r eappoi nt ment t o anot her t erm. Vacanci es caused byr esi gnat i on, deat h or ot her val i d cause shal l be f i l l ed byappoi nt ment by t he St at e Deput y f or t he r emai nder of t heunserved t erm.

SEC: 3. When t he St at e Counci l Char i t abl e Fund r eaches apr i nci pal amount of $100, 000. 00, t he commi t t ee shal l sel ect anappr opr i at e f i duci ar y t r ust ee; and t he f unds shal l be conveyedt her et o. The t r ust ee may be changed at t he di scr et i on of t hecommi t t ee, and such t r ust ee shal l be subj ect t o t he di r ect i onsof t he commi t t ee.

SEC: 4. The commi t t ee may empl oy t he ser vi ces of i nvest ment

anal yst s; however , such shal l be sel ect ed f r om among t he membersof t he Or der whenever f easi bl e.

SEC: 5. The commi t t ee must keep permanent r ecords of i t sact i vi t i es, f i nanci al and ot her wi se, and i t must r epor t annual l yi n det ai l t o t he St at e Counci l .

SEC: 6. I t shal l compl y st r i ct l y wi t h al l r equi r ement s of t hel aw, t ax and other wi se.

SEC: 7. The commi t t ee member s shal l not be compensat ed f or t hei r

per sonal servi ces i n t he absence of expr ess provi si on by t heSt at e Counci l .

SEC: 8. I n sel ect i ng who shal l benef i t f r om t he char i t i es of t heSt at e Counci l Char i t abl e Fund, t he commi t t ee shal l conf er wi t ht he cur r ent St ate Deput y.

SEC: 9. Fi nal appr oval f or di sbur sement f r om t he f und shal l becont r ol l ed by t he of f i cer s of t he Ar i zona St at e Counci l . Onl yi nt er est accrued f r om t he pr i nci pal amount of $100, 000 shal l beused f or char i t abl e donat i ons.

ARTICLE XIII

INSURANCE

The St at e Of f i cer s may ent er i nt o an agreement wi t h any out si deagency t o pr ovi de l i abi l i t y i nsur ance t o subor di nat e counci l s.The cost f or t hi s i nsur ance may be passed on t o t he counci l s as


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an ext r a assessment as necessi t at ed by t he pol i cy bi l l i ng. Theamount of t he assessment and the dat es due are t o be appr ovedeach year by resol ut i on at t he Annual Meet i ng of t he St at eCounci l .

ARTICLE XIV

PEOPLE WITH INTELLECTUAL DISABILITIES FUND

SEC: 1. The f unct i on of t he Peopl e wi t h I nt el l ect ualdi sabi l i t i es Fund shal l be char i t abl e ent i r el y, and t he f undshal l be used sol el y f or t he benef i t of peopl e wi t h i nt el l ect ualdi sabi l i t i es.

SEC: 2. Such f und shal l be der i ved f r om t he pr oceeds of anannual f und- r ai si ng event and f r om vol unt ar y donat i ons bymember s, subor di nat e counci l s, and ot her i nt er est ed i ndi vi dual sor gr oups speci f i cal l y f or t he benef i t of t he f und. Thest at ewi de publ i c annual f und r ai si ng event shal l nor mal l y beconduct ed on the f i r st weekend i n Oct ober , whi ch al so i ncl udest he Fr i day of t hat weekend. Thi s does not , however , pr ecl udesubor di nat e counci l s f r om i ni t i at i ng ot her f und r ai si ng acti vi t ypr i or or subsequent t o t hat dat e.

SEC: 3. The annual f und r ai si ng event shal l be di r ect ed by, andt he ef f or t s of t he subor di nat e counci l s coor di nat ed by, t hePeopl e wi t h I nt el l ectual Di sabi l i t i es Di r ector , who shal l beappoi nt ed by t he St ate Deput y. Sai d Di r ect or may, wi t h appr oval

of t he St at e Deput y, est abl i sh and pr escr i be r ul es, r egul at i ons,and r epor t i ng f or mat s f or conduct of t he f und- r ai si ng ef f or t .Subor di nat e counci l s unabl e t o par t i ci pat e on t he est abl i sheddat e f or t he annual f und r ai si ng event , or who desi r e t o conductt he event on a di f f er ent date, may r equest per mi ssi on t o do soby submi t t i ng a wr i t t en r equest t hr ough t he Peopl e wi t hI nt el l ect ual Di sabi l i t i es Di r ect or t o t he St at e Deput y. I f ,because of l i mi t ed manpower , a subor di nat e counci l desi r es t oext end t hei r dr i ve, t hey shal l si mi l ar l y r equest per mi ssi on oft he St at e Deput y. I n t he event of i ncl ement weather on t heest abl i shed weekend, subordi nat e counci l s ar e aut hor i zed wi t hout

pr i or wr i t t en appr oval of t he St at e Deput y t o conduct t he dr i veon t he f ol l owi ng weekend.

SEC: 4. Di sbur sement s f r om t he f und shal l be at t he di scr et i onof , and cont r ol l ed by t he of f i cer s of t he Ar i zona St at e Counci l .However , sevent y- f i ve per cent ( 75%) of t he f unds r ai sed by eachsubor di nat e counci l shal l be r et ur ned t o sai d counci l f ordi sbur sement t o an or gani zat i on, sel ect ed by sai d counci l t hat


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i s assi st i ng peopl e wi t h i nt el l ect ual di sabi l i t i es. Fordi sbur sement of t he r emai ni ng f unds, t he of f i cer s of t he Ar i zonaSt at e Counci l shal l gi ve f i r st consi der at i on t o ar eas i n Ar i zonat hat do not have act i ve subor di nat e counci l s. However , suchf unds may be i nvest ed f or a per i od not t o exceed si x ( 6) mont hspr i or t o di sbur sement t o i ncr ease the amount avai l abl e f ordi sbur sement . I mmedi atel y f ol l owi ng aut hor i zed di sbur sement ofsai d f unds, al l subor di nat e counci l s wi l l be not i f i ed i nwr i t i ng, det ai l i ng t he di sposi t i on of sai d f unds.

SEC: 5 The Peopl e wi t h I nt el l ect ual Di sabi l i t i es Fund wasest abl i shed t o ai d t hose i ndi vi dual s t hat have i nt el l ect ualdi sabi l i t i es as def i ned by t he Wor l d Heal t h Or gani zat i on ( WHO) ,t he Uni t ed Nat i ons speci al i zed agency f or heal t h. The Supr emeCounci l Of f i ce of t he Kni ght s of Col umbus adopt ed t he ter mi nt el l ectual di sabi l i t i es as a synonym f or ment al r et ar dat i onf ol l owi ng Speci al Ol ympi cs l ead. Handi capped i ndi vi dual s can be

ei t her physi cal l y or ment al l y i mpai r ed. I nt el l ectual di sabi l i t ycan occur wi t h or wi t hout any ot her physi cal or ment al di sorder .Ther ef or e, proceeds f r om t hi s f und shal l onl y be used f ori ndi vi dual s handi capped wi t h i nt el l ectual di sabi l i t i es.

ARTICLE XV

I NTENTI ONALLY LEFT BLANK

ARTICLE XVI

RAUL G. NAVARRETE VOCATIONS FUND

SEC: 1. The f unct i on of t he Raul G. Navarr et e Vocat i ons Fundshal l be char i t abl e ent i r el y, and t he f und shal l he used sol el yt o pr omot e and f ost er vocat i ons, and f or t he devel opment ofpr ogr ams of educat i on, i nf ormat i on and counsel i ng aboutvocat i ons.

SEC: 2. Such f und shal l be der i ved f r om vol unt ar y donat i ons bymember s, subor di nat e counci l s, ot her i nt er est ed i ndi vi dual s orgr oups, and f r om f und r ai si ng ef f or t s est abl i shed by t he Ar i zona

St at e Counci l speci f i cal l y f or t he benef i t of t he f und. Eachl ocal counci l may, on a vol unt ar y basi s, make a donat i on of one( 1) cent per day per member t o t he Raul G. Navar r et e Fund, ormake any ot her donat i on, or t ake any ot her act i on a counci l seesf i t t o suppor t t he f und. Such donat i ons are t o be del i ver ed andpr esent ed at t he Annual Stat e Meet i ng at a t i me desi gnat ed byt he St at e Deput y.


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SEC: 3. Di sbur sement s f r om t he f und shal l be at t he di scr et i onof , and cont r ol l ed by t he of f i cer s of t he Ar i zona St at e Counci l .

SEC: 4. A gui del i ne f or di sbur sement f r om t he f und shal l bedesi gnat ed as sevent y- f i ve per cent ( 75%) f or act i vi t i es f ort hose seeki ng t he pr i est hood or anot her r el i gi ous l i f e, andt went y- f i ve per cent ( 25%) f or act i vi t i es f or t hose par t i ci pat i ngi n t he di aconat e pr ogr am.

ARTICLE XVII

BOARD OF TRUSTEES

SEC: 1. The Boar d of Tr ust ees, compr i sed of f i ve ( 5) Past St at eDeput i es appoi nt ed by the St at e Deput y, shal l annual l y revi ewal l f i nanci al oper at i ons and make r ecommendat i ons t o theof f i cer s of t he Ar i zona St at e Counci l f or t he subsequent year sbudget .

SEC: 2.

( a) The Boar d of Tr ust ees shal l annual l y, wi t hi n t hi r t y( 30) days pr i or t o t he Annual Meet i ng, make a thoroughexami nat i on of t he account s and f i nanci al expendi t ur es ofever y ki nd and nat ure, by whomever made, and pr epar ed ar epor t on t he f i nanci al condi t i on of t he St at e Counci l f ort he Of f i cer s of t he Ar i zona St at e Counci l and f orpr esent at i on at t he St at e Convent i on.

( b) The Boar d of Tr ust ees shal l , wi t hi n ni net y ( 90) daysf ol l owi ng t he end of t he f r at er nal year , conduct asuppl ement ary exami nat i on of t he account s and f i nanci alexpendi t ures of ever y ki nd and nat ure, by whomever made,whi ch wer e not i ncl uded i n t he pr evi ous exami nat i on, andpr epar e a suppl ement ar y r epor t cover i ng the l ast quar t er oft he f r at er nal year t o be i ncl uded as an addendum t o theRepor t of t he Annual Meet i ng. I n so f ar as possi bl e, t hesuppl ement al exami nat i on of t he f i nanci al account s shoul dbe conduct ed by t he same Tr ust ees per f ormi ng the i ni t i al

exami nat i on.

SEC: 3. The Boar d of Trust ees shal l make r ecommendat i ons t o t heof f i cer s of t he Ar i zona St at e Counci l f or di sbur sement s f r om t heSt at e Char i t abl e Fund. The Boar d of Tr ust ees shal l al so ensur et hat al l f unds of t he Ar i zona St at e Counci l ar e ei t her f eder al l yi nsur ed or col l at er al i zed by f eder al , st at e or muni ci palobl i gat i ons.


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SEC: 4. The Boar d of Tr ust ees shal l pr epar e a repor t t o bepr esent ed at t he annual meet i ng of t he Ar i zona St ate Counci ldet ai l i ng t he amount of deposi t s i n each f i nanci al i nst i t ut i onand whet her such f unds ar e f eder al l y i nsur ed or ot her wi secol l at er al i zed as r equi r ed by Ar t i cl e XVI I , Sect i on 3. Fundshel d by t he Ar i zona St at e Counci l i n a f und desi gnat ed f orevangel i zat i on may be i nvest ed i n f unds t hat may not have suchi nsur ance or col l at er al i zat i on.

ARTICLE XVIII

Del eted and repl aced by Appendi x VI I

ARTICLE XIX

AMENDMENTS

SEC: 1. These Byl aws, or any par t t her eof , may be amended orr epeal ed by a maj or i t y vote of t he Ar i zona St at e Counci l pr esentand vot i ng at t he meet i ng when t he amendment or r epeal ed measur ei s present ed, and t he appr oval of t he same by a t wo- t hi r ds ( 2/ 3)vot e of t he members of t he St at e Counci l present and vot i ng att he next succeedi ng annual meet i ng of t he Ar i zona St ate Counci l .

SEC: 2. Nei t her amendment of t hese Byl aws nor any par t t her eofshal l t ake ef f ect unt i l appr oved by the Supr eme Boar d ofDi r ect or s.

GENERAL OPERATING GUIDELINES OR PROCEDURES FOR ARIZONA KNIGHTSOF COLUMBUS

PROCEDURE I

Resol ut i ons adopt ed, but not made part of t hese Byl aws,per t ai ni ng t o oper at i on of t he Ar i zona St at e Counci l .

1966

Al l subor di nat e counci l s ur ged t o i ncor por at e pr ogr am ofr el i gi ous i nst r uct i on i n agenda of t hei r meet i ngs.

1967

Ar i zona St at e Deput y aut hor i zed t o di sbur se $300. 00 f r om St at eCounci l f unds f or ent er t ai nment at Supr eme Convent i ons.


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1969

Thi r d Degree Memor i al Servi ces aut hor i zed f or any Kni ght i n goodst andi ng at t he t i me of hi s deat h. ( Thi s servi ce was notappr oved by Supreme. )

1972

Stat e Deputy aut hor i zed t o di sburse t he same amounts of moneysf or expenses t o t he Pr esi dent of t he Yout h Camp Boar d ofdi r ect ors, as woul d be any del egate to t he annual meet i ng.

1985

Local counci l s shal l hol d at l east one ( 1) f unct i on per year f ort he benef i t of t he Raul G. Navar r et e Fund.

1990

Assessment of $2. 00 per member per annum t o be pai d on avol unt ary basi s t o St . J oseph' s Yout h Camp.

PROCEDURE II

ANNUAL STATE CONVENTION ORGANIZATIONAL GUIDELINES

1. Pur pose: The pur pose of t hi s document i s t o i ssue speci f i cgui del i nes per t ai ni ng t o act i vi t i es t hat ar e per mi t t ed at t he

Annual St at e Meet i ng, her eaf t er i dent i f i ed as Convent i on, andhost counci l act i ons r equi r ed i n suppor t t her eof .

2. Gener al Gui del i nes:a. Al l t he act i vi t i es concer ni ng t he or gani zat i on of t heConvent i on ar e t he r esponsi bi l i t y of t he St at e Deput y ast he chi ef execut i ve of f i cer of t he St at e Counci l i ncoor di nat i on wi t h t he host counci l .

b. The onl y raf f l es per mi t t ed at t he Convent i on ar e t he

St at e Counci l r af f l e and door pr i ze( s) r af f l e sponsor ed byt he host counci l . The dr awi ngs f or t hese t wo r af f l es wi l lbe hel d as speci f i ed by t he St ate Deput y.

c. Pr esent at i on of awar ds, gi f t s, and r ecogni t i ons at t hebanquet on Sat ur day i s l i mi t ed t o those pr escr i bed by t heStat e Deputy.


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d. Awar ds, gi f t s, and r ecogni t i on f r om subor di nat e counci l sand/ or pr i vat e i ndi vi dual s or commi t t ees may be pr esent ed,i f t i me per mi t s, at t he concl usi on of t he meet i ngs onFr i day, Sat ur day, and Sunday. These pr esent at i ons ar epr ohi bi t ed at t he banquet on Satur day.

e. The host counci l wi l l pr ovi de t he St at e Of f i cer s wi t ht he necessary suppor t f or t he successf ul oper at i on of t heConvent i on.

f . The St at e Deput y has t he r i ght t o vet o any deci si ont aken by t he host counci l i n t he pr epar at i on f or t heConvent i on.

g. The St at e Deput y wi l l pr ovi de t o t he host counci l a cashadvance t owards st at e of f i cer convent i on expenses.

h. The St at e Deput y i s r esponsi bl e f or t he payment of t hef ol l owi ng expenses:

1. Hot el / mot el accommodat i ons and convent i on packagesf or St at e Of f i cer s, Bi shops, Mast er of Cer emoni es, andot her speci al guest s.

2. Sat ur day banquet t i cket s f or t he r eci pi ent of t heChapl ai n of t he Year and Fami l y of t he Year .

3. Sat ur day banquet t i ckets and hot el accommodat i onsf or t he r eci pi ent of t he Kni ght of t he Year and hi ssi gni f i cant ot her .

i . The host counci l wi l l publ i sh i n t he convent i on pr ogr amwi t hout cost t o t he St at e Deput y, pi ct ur es of t he St at eOf f i cer s on a si ngl e page, l et t er f r om t he Supr eme Kni ght ,l et t er s and/ or pi ct ur es of t he Supr eme Repr esent at i ve,St ate Deput y, Bi shops, Gover nor , and Mayor of t he hostcounci l ci t y.

j . Al l r equi r ements concer ni ng t he Four t h Degree HonorGuar d and Col or Guard wi l l be submi t t ed by t he host counci lt o t he Di st r i ct Mast er .

k. Seat i ng and ot her ar r angement s of t he chamber of t heconvent i on meet i ngs wi l l be t he r esponsi bi l i t y of and undert he super vi si on of t he St ate Warden.


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3. Speci f i c Responsi bi l i t i es and Dut i es:

a. St ate Deput y

( 1) Appoi nt a commi t t ee of not l ess t han thr ee( 3)members t o seek out and negot i at e mul t i - year r oom andmeal r at es wi t h hot el s capabl e of accommodat i ng t heannual meet i ng i n the maj or met r opol i t an areas.

( 2) Make t he l ocat i ons of f ut ur e annual meet i ngs beknown so t hat l ocal counci l s may bi d on host i ng t heannual meet i ng.

( 3) Advi se the host counci l as t o t he dat e and t i mef or t he Memor i al Mass/ Sunday obl i gat i on and t he f ami l yr osar y on Fri day, i f schedul ed.

( 4) Sel ect i on of t he Mast er of Cer emoni es f or t hebanquet on Sat urday.

( 5) I ssuance of i nvi t at i ons t o di gni t ar i es and speci alguest s t o t he Convent i on.

( 6) Est abl i sh head t abl e seat i ng r equi r ement s f or t heSat urday banquet .

( 7) Advi se t he host counci l of seat i ng ar r angement sf or St at e of f i cer s, di gni t ar i es, and guest s at t he

r osary on Fr i day, and t he Memor i al Mass/ Sundayobl i gat i on.

( 8) Pr ovi de f or t he of f er t or y pr ocessi on at t heMemor i al Mass/ Sunday obl i gat i on.

( 9) Pr escri be f or t he di sposi t i on of f unds col l ect edat t he Memor i al Mass/ Sunday obl i gat i on.

( 10) Advi se t he host counci l of t he r equi r ement s f ort he St at e Deput y r ecogni t i on br eakf ast on Sat ur day

mor ni ng.

( 11) Rei mbur se the host counci l at cost f or St at eOf f i cer s and guest s expenses f or t he Fr i day eveni ngf unct i on and Sat ur day banquet .

( 12) Est abl i sh hospi t al i t y r oom hour s of oper at i on.


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( 13) Est abl i sh dr ess code r equi r ement s f or banquetand, i f schedul ed, bal l .

b. Host Counci l

( 1) Est abl i shment of var i ous commi t t ees and sub-commi t t ees necessar y t o adequat el y pr epare f or andsuppor t t he Convent i on.

( 2) Appoi nt ment of commi t t ee chai r persons.

( 3) Devel opment of pr e- convent i on act i vi t i es.

( 4) St af f i ng and oper at i on of t he convent i onr egi st r at i on desk.

( 5) Procur ement of convent i on souveni r s and mement os

f or i ssuance at t he r egi st r at i on desk to t hoseat t endi ng t he Convent i on.

( 6) I f schedul ed, cont r act f or musi cal suppor tf ol l owi ng t he Sat ur day ni ght banquet .

( 7) Room ar r angement s and seat i ng and Massr equi r ement s f or Memor i al Mass/ Sunday obl i gat i on aswel l as f ami l y rosar y on Fri day, i f schedul ed.

( 8) Est abl i sh cost f or convent i on pr ogr am or bookl et

ads.

( 9) Publ i sh convent i on pr ogr am or bookl et .

( 10) Pr ocur ement of wr i t i ng t abl et s f or St at eOf f i cer s, del egat es, Di st r i ct Deput i es, Past St at eDeput i es, Di st r i ct Mast er , St at e Di r ect or s andChai r men.

( 11) Pr i nt i ng of t i cket s f or t he var i ous convent i onf unct i ons.

( 12) Di r ect communi cat i on wi t h each counci l concerni ngpr e- r egi st r at i on and r egi st r at i on r equi r ement s ofdel egates and non- del egates.

( 13) Aut omat i c r oom r eser vat i on f or each St at e Of f i ceras desi gnat ed by t he St at e Secret ary and eachdel egate.


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( 14) Wi l l pr epar e i nvi t at i on t o t he di gni t ar i es f orSt ate Deput y si gnatur e.

c. St at e Deput y and Host Counci l Coor di nat i on

( 1) Sel ect i on of convent i on hot el / mot el ( s) .( 2) Al l mat t er s concer ni ng t he r egi st r at i on ofdel egates.

( 3) Devel opment and pr eparat i on of convent i onact i vi t i es except t hose speci f i cal l y i dent i f i ed i nparagraph 3 above.

( 4) Sel ect i on of t he menu f or t he banquet on Satur dayand t he awar ds l uncheon on Sunday.

( 5) Est abl i shi ng t he cost f or t he convent i on packageon a pr e- r egi st r at i on and r egi st r at i on basi s.

( 6) Hot el / mot el accommodat i ons of t he St at e Of f i cer s,di gni t ar i es, and speci al guest s wi l l be ar r anged i nt he manner r equest ed by t he St at e Of f i cer s.Hot el / mot el r eser vat i ons f or St at e of f i cer s,di gni t ar i es, and speci al guest s ar e t he r esponsi bi l i t yOf t he St at e Secr et ar y.

( 7) Det er mi nat i on as t o whet her a "bal l " wi l l beschedul ed f ol l owi ng t he banquet on Satur day ni ght .

PROCEDURE III

GUIDELINES FOR FINANCIAL CAMPAIGNS

1. St at ement of Pol i cy on t he Code of Et hi cs of t he Ar i zonaSt ate Counci l i n Connect i on wi t h Fund- Rai si ng Progr ams.

I t i s expect ed t hat t he of f i cer s and member s of subor di nat e

counci l s, Chapt er s, Squi r es Ci r cl es, Four t h Degr ee Assembl i es,and ot her gr oups, cor por at i ons, or gani zat i ons and associ at i onsaf f i l i at ed wi t h t he St at e Counci l , wi l l f ul l y obser ve r ul essi mi l ar t o t hose expect ed of pr of essi onal and busi ness peopl e ofhonor and pr obi t yWi t hout l i mi t i ng t he gener al i t y of t he f or egoi ng, such r ul esr equi r e t hat of f i cer s and member s:


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a. Wi l l compl y wi t h al l l ocal , st at e, and f eder al l aws.

b. Wi l l not knowi ngl y pr omot e, conduct , or or gani zef i nanci al campai gns i n any manner t hat mi ght be det r i ment alt o t he Or der .

c. Wi l l not accept gi f t s, ar t i cl es of val ues, or ser vi cesf r om per sons or compani es t hat pr ovi de mat er i al or ser vi cesi n connect i on wi t h f i nanci al campai gns.

2. Speci f i c I nstr uct i onsa. I n ever y pr omot i onal act i vi t y f or whi ch t he name and/ orembl em of t he or der ar e used, pr i or per mi ssi on f or i t s usemust be obt ai ned f r om t he St ate Deput y.

b. The request f or per mi ssi on must be i n wr i t i ng and shoul dcont ai n t he f ol l owi ng i nf or mat i on and encl osur es:

( 1) Br i ef descr i pt i on of t he pr ogr am.( 2) Dat e of appr oval f or est abl i shment andi mpl ement at i on of t he progr am:

( a) Sponsori ng Uni t ( Counci l , Assembl e, Ci r cl e orot her ent i t y) .

( b) Requi r ed Appr oval ( Mot i on at busi ness meet i ngor Record i n mi nut es) .

( 3) Li st of par t i ci pat i ng uni t s and speci f i cchar i t i es.

( 4) Copy of phot ocopy of si gned agr eement wi t h anyvendor or pr omot i onal or gani zat i on t hat f ur ni shesi t ems or ser vi ces on whi ch t he pr ogr am i s based. ( I fan agr eement i s not r equi r ed, i ncl ude a copy orphotocopy of cor r espondence f r om t he vendor . ) Bespeci f i c i n r egar ds t o t er ms, pr i ce, amount s, et c.

( 5) I ncompl et e r equest s wi l l not be consi der ed by theAr i zona St at e Counci l .

c. Par t i ci pat i ng uni t s must :

( 1) Ensur e t hat al l l ocal , st at e, and f eder al l awsr egul at i ons and ordi nances have been compl i ed wi t hbef ore the pr ogr am i s i mpl ement ed.


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( 2) Requi r e t hat al l r ecei pt s and di sbur sement s arecont r ol l ed by t he dul y el ect ed f i nanci al of f i cer s oft he uni t i n accor dance wi t h t hei r Byl aws.

( 3) Be sur e t hat al l cont r i but i ons and pr oceeds aredeposi t ed pr ompt l y and r ecor ded i n accor dance wi t hgood busi ness pr act i ces.

( 4) Make di sbur sement s by check ONLY f or al l cost s andexpenses. Tr ansf er of t he bal ance of f unds can onl y bemade t o the sponsor i ng uni t .

( 5) I nsur e onl y expenses t hat ar e necessar y,r easonabl e, and di r ect l y rel at ed to t he pr ogr am bei ngconduct ed.

( 6) Repor t t o t he sponsor i ng uni t on t he f or m pr ovi dedI MMEDI ATELY upon compl et i on of t he pr ogr am.

( 7) Di sbur se al l net pr oceeds by sponsor i ng uni t bycheck ONLY payabl e to t he char i t abl e or gani zat i ondesi gnat ed by t he sponsor i ng AND/ OR subordi nat e uni t .

MEMO FOR RECORD: The above gui del i nes were di st r i but ed at t he1983 mi dyear meet i ng, and were der i ved f r om gui del i nes adopt edby t he Supr eme Boar d of Di r ect ors at a meet i ng hel d Apr i l 16 -18, 1977.

PROCEDURE IV

ARIZONA STATE COUNCIL CEREMONIAL GUIDELINES

1. Pur pose: These gui del i nes and pol i cy have been pr epared t of ost er t he ef f or t s of degr ee wor k i n Ar i zona and t o i nsur eunderst andi ng and compl i ance by each subordi nat e counci l .

2. Background:

a. The r esponsi bi l i t y f or t he Exempl i f i cat i on of t he Fi r stDegr ee r est s wi t h t he Gr and Kni ght of each counci l . Eachcounci l must have a cer t i f i ed Fi r st Degr ee Team.Cer t i f i cat i on i s made by t he r esponsi bl e Di st r i ct Deput y.

b. The r esponsi bi l i t y f or t he Exempl i f i cat i on of t he SecondDegr ee i s t he Di st r i ct Deput y. Each Di st r i ct Deput y wi l lhave a cer t i f i ed Second Degr ee Team i n hi s di st r i ct . Teams


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composed of var i ous counci l member s i n pr oxi mi t y may bef or med t o assur e cover age f or each di st r i ct . Cer t i f i cat i oni s made by t he St ate Cer emoni al Di r ect or .

c. The Exempl i f i cat i on of t he maj or degr ee, t he Thi r dDegr ee, i s t he r esponsi bi l i t y of t he St at e Deput y t hr oughhi s Cer emoni al Di r ect or . Cer t i f i cat i on i s made by t heSupr eme Counci l Ceremoni al Di r ect or .

d. A Degr ee Team may be cer t i f i ed onl y i f al l par t s ar ememor i zed and t he t eam demonst r at es i t s abi l i t y t o pr oper l yconduct t he degree.

e. Cer t i f i cat i on of a Degr ee Team can be suspended orr esci nded by t he St at e Deput y or St at e Cer emoni al Di r ectori f i t ceases t o meet t he f or egoi ng cri t er i a.

f . Each Gr and Kni ght i s char ged wi t h t he r esponsi bi l i t y f ori nst i t ut i ng and mai nt ai ni ng a pr oper l y cer t i f i ed Fi r stDegr ee Team f or conduct of t hat degr ee i n hi s counci l . Thet eam wi l l oper at e under t he Gr and Kni ght ' s j ur i sdi ct i on.Encl osur e 1 pr escr i bes t he pr ocedur e f or st ar t i ng a Fi r stDegr ee Team.

g. Each Di st r i ct Deput y i s char ged wi t h t he r esponsi bi l i t yf or i nst i t ut i ng and mai nt ai ni ng a pr oper l y cer t i f i ed SecondDegr ee Team f or hi s Di st r i ct . The t eam oper at es under t heDi st r i ct Deput y' s j ur i sdi ct i on. Encl osur e 2 pr ovi des t he

procedure f or st ar t i ng a Second Degr ee Team.

h. The St at e Deput y i s char ged wi t h t he r esponsi bi l i t y f ori nst i t ut i ng and mai nt ai ni ng a suf f i ci ent number of pr oper l ycert i f i ed Thi r d Degr ee Teams f or t he St ate. The t eamsoper at e under t he St at e Deput y' s j ur i sdi ct i on i ncoor di nat i on wi t h t he St at e Cer emoni al Di r ect or . Encl osur e3 pr escr i bes t he pr ocedur e f or st ar t i ng a Thi r d Degr eeTeam.

i . Conf er r i ng of f i cer s conduct t he Exempl i f i cat i on of t he

Thi r d Degree and ar e i ndependent of t he Thi r d Degree Team.They ar e sel ect ed by t he St at e Deput y and can be cer t i f i edby t he St at e Deput y or t he St at e Cer emoni al Di r ect or . I t i spr ef er r ed t hat t hey be Past St at e Deput i es.

3. Host Counci l s:


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a. A Gr and Kni ght schedul i ng an Exempl i f i cat i on of t heFi r st Degr ee i s t he host counci l f or t he f unct i on. Ot hercounci l s may par t i ci pat e by sponsor i ng candi dat es, i f t heyso desi r e. A snack, at no cost t o candi dat es, woul d be i nor der .

b. A Gr and Kni ght r equest i ng an Exempl i f i cat i on of t heSecond Degr ee wi l l be desi gnated t he host counci l by t heappr opr i at e Di st r i ct Deput y wi t h not i f i cat i on of t he St at eCeremoni al Di r ect or . Ot her counci l s shoul d make maxi mumef f or t t o have t hei r qual i f i ed Fi r st Degr ee member spar t i ci pate and r ecei ve t he honors of t he Second Degr ee. Asnack, at no cost t o candi dat es, shoul d be pr ovi ded.

c. A Gr and Kni ght r equest i ng an Exempl i f i cat i on of t hemaj or or Thi r d Degr ee wi l l be desi gnated the host counci lby the St at e Cer emoni al Di r ect or . Request s f or t he

Exempl i f i cat i on of t he Thi r d Degr ee ar e di r ect ed t o t heSt ate Cer emoni al Di r ect or who wi l l schedul e t he degr eeaf t er coor di nat i on wi t h t he St at e Deput y. Di st r i ct Deput i esand Gr and Kni ght s shoul d make maxi mum ef f or t t o havequal i f i ed Second Degr ee members at t end. The host counci lhas t he opt i on as t o t he t ype soci al t hat wi l l be pr ovi ded.

4. Pol i cy f or Conduct i ng Degr ees:

a. Cl ass honorees shoul d be desi gnated f or eachExempl i f i cat i on.

b. The Fi r st Degr ee i s t o be conduct ed at a regul ar meet i ngof a counci l . A Fi r st Degr ee shoul d be schedul ed f r equent l yenough t o i ni t i at e new member s expedi t i ousl y af t er t hei rel ect i on t o member shi p i n t he counci l .

c. New member s shoul d be i ni t i ated i n t hei r own counci l .When ci r cumst ances do not make t hi s possi bl e, t hey may taket hei r degr ee at anot her counci l , but t he f ol l owi ngpr ocedur e i s pr escr i bed by Supr eme:

( 1) The counci l must vot e t o al l ow t he candi dat e t ot ake hi s degr ee at anot her counci l .

( 2) The Gr and Kni ght must cer t i f y t o t he Gr and Kni ghtof t he other counci l t hat such a vote was t aken andhas hi s appr oval t o be i ni t i at ed i n t he ot her counci l .


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d. A counci l not havi ng i t s own Fi r st Degr ee team mayi nvi t e a t eam f r om anot her counci l i n pr oxi mi t y t o conductt he degr ee at one of i t s r egul ar meet i ngs.

e. Second and Thi r d Degr ees shoul d be schedul ed atappr opr i at e l ocat i ons t hr oughout t he St at e f r equent l yenough t o expedi t e t he advancement of new member s t o f ul lkni ght hood.

f . I t i s not pr ohi bi t ed t o hol d a Fi r st Degr ee on t he sameday as a Second Degr ee.

g. No degr ee may be gi ven t o a pr i est except by obser vat i onon hi s par t . Pr i est s shal l t ake no par t i n t he degr ees ast hey ar e bei ng admi t t ed to same, wi t h t he except i on t hatt hey shal l t ake al l pl edges and par t i ci pat e i n t heconf er r i ng of kni ght hood.

h. Candi dat es and member shi p at t endi ng any degree shoul d beadvi sed t o wear pr oper at t i r e of t he ar ea i n whi ch t hedegr ee i s t o be conduct ed.

i . A Second Degr ee may be hel d i ndependent l y of a Thi r dDegr ee, but i n nor mal pr act i ce, because of t he di st ancesof t en i nvol ved f or r emot e candi dat es, a Second Degr ee mustal so be hel d i n conj unct i on wi t h t he Thi r d Degr ee.

j . Faci l i t i es f or t he conduct of degr ees must be secur abl e

dur i ng t he cer emoni al so t hose non- member s cannot obser veor overhear t hem. They shoul d consi st not onl y of a chamberf or t he conduct of t he degr ee, but al so a separ at eantechamber wher e candi dat es can be assembl ed and or i ent ed.Usual l y a counci l havi ng such f aci l i t i es host s t he degr ee,but i t i s not necessar y t hat a host counci l has or uses i t sown hal l . School s, chur ches or ot her f aci l i t i es may be usedas l ong as t hey meet t he requi r ement s out l i ned above.

k. Al cohol i c bever ages wi l l not be consumed by anyone att he degr ee l ocat i on unt i l af t er t he compl et i on of t he l ast

degr ee schedul ed f or t he day.

l . Onl y members i n good st andi ng of t he degr ee bei ngconduct ed, or hi gher , may be admi t t ed t o t he chamber .

m. Al l member s i n the chamber must conduct t hemsel ves i nt he manner i nst r uct ed by t he of f i cer conduct i ng t he degr ee.


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The War den and Guards ar e t o enf or ce t hi s r ul e, especi al l ydur i ng t he Kni ght i ng cer emony.

5. Cost :

a. Fi r st Degr ee - The host counci l wi l l not char ge any costt o ot her counci l s sponsor i ng candi dat es f orr ef r eshment s/ snacks ser ved f ol l owi ng t he degr ee.Par t i ci pat i ng counci l s may vol unt ar i l y cont r i but e t owar dst hese expenses.

b. Second Degr ee - The host counci l wi l l not charge anycost t o ot her counci l s sponsor i ng candi dat es f orr ef r eshment s/ snacks ser ved f ol l owi ng t he degr ee.Par t i ci pat i ng counci l s may vol unt ar i l y cont r i but e t owar dst hese expenses.

c. Thi r d Degr ee - The exempl i f i cat i on cost f or eachcandi dat e i s $10. 00 and wi l l be col l ect ed by the hostcounci l pr i or t o the Exempl i f i cat i on of t he Thi r d Degr ee.The exempl i f i cat i on cost of $10. 00 f or t he r el i gi ous i spai d by hi s counci l . Each Fi nanci al Secret ar y i s r equi r edt o pr ovi de t he host counci l a l i st of candi dat es aut hor i zedt o recei ve t he degr ee as wel l as a check cover i ng t hei rexempl i f i cat i on cost s. The Conf er r i ng Of f i cer of t he Thi r dDegr ee wi l l i ssue an i nvoi ce t o the host counci l showi ngt he dat e and l ocat i on of t he degr ee, t he number ofcandi dat es and t he t ot al of t hei r exempl i f i cat i on cost s t o

be f or war ded by the host counci l t o t he St at e Secr et ar y. Acopy of t he i nvoi ce i s sent t o t he St at e Secr et ar y. Thehost counci l wi l l f or war d t he t ot al exempl i f i cat i on cost st o t he St at e Secr et ary wi t h a copy of t he i nvoi ce.Col l ect i on of unpai d i ni t i at i on costs i s t he r esponsi bi l i t yof t he host counci l Fi nanci al Secr et ar y. These moni es wi l lbe deposi t ed by t he St at e Tr easur er i n the St at e Counci lDegr ee Team Fund. A host counci l may l evy an addi t i onalchar ge f or a meal f ol l owi ng t he Exempl i f i cat i on. Ever yef f or t shoul d be made t o keep t he cost at $5. 00 or l ess permember .

6. Degr ee Team Expenses:

a. Each Thi r d Degr ee Team Capt ai n i s provi ded wi t h aworki ng f und of $500. 00 t o cover expenses pendi ngr ei mbur sement by the St at e Treasur er i n accor dance wi t hsupr a b bel ow.


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b. As st at ed ear l i er , t her e ar e no St at e Counci l Degr eeTeam expenses f or t he Exempl i f i cat i on of t he Fi r st Degree.Thi r d Degree t eam expenses ar e pai d t o t he Degree TeamCapt ai n by t he St ate Tr easur er subsequent t o pr ocessi ng ofcl ai m by t he St ate Cer emoni al Di r ect or and appr oved by theSt at e Deput y. I n t he event t here ar e Second Degr eeexpenses, t hey wi l l be processed i n t he same manner asThi r d Degree expenses.

These expenses ar e:

( 1) The St at e Deput y s r ei mbur sement r at e f r om Supr emef or mi l eage f or each vehi cl e up t o thr ee ( 3) neededf or any t r i p exceedi ng f i f t y (50) mi l es one way. Nomi l eage wi l l be pai d f or t r i ps of f i f t y ( 50) mi l es oneway or l ess.

( 2) Expenses i ncur r ed f or t he mai nt enance of degr eeparapher nal i a, meal s, r ef r eshment s and over ni ghtl odgi ng when needed. A host counci l i s encour aged t opr ovi de sui t abl e hospi t al i t y t o t he degr ee t eam as amat t er of f r at er nal cour t esy.

c. Cl ai ms f or r ei mbur sement by t he Maj or Degr ee TeamCapt ai n are pr epared on a voucher f orm pr escr i bed by t heSt at e Counci l .

PROCEDURE FOR REQUISITIONING CEREMONIAL BOOKS

ANDCERTIFYING FIRST DEGREE TEAMS

Obtai ni ng Degr ee Ceremoni al Books:

For m No. 532

1. Gr and Kni ght r equest s books t hr ough t he St ateCer emoni al Di r ect or .

2. St ate Cer emoni al Di r ect or appr oves r equest and

mai l s i t t o t he Supr eme Secr et ary.

3. Supr eme Secr et ar y wi l l ser i al i ze, r egi st er andf or war d t he books t o t he Fi nanci al Secr et ar y.

Form Fi r st Degr ee Team:


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1. Team must r ehear se t he cer emoni al and memor i zet hei r par t s.

2. When r eady, t he Gr and Kni ght r equest scer t i f i cat i on f r om t he Di st r i ct Deput y.

Cer t i f i cat i on by Di st r i ct Deput y:

For m No. 543

1. Di st r i ct Deput y r evi ews t he t eam at a dr essr ehearsal . Memor i zat i on i s mandat ory.

2. I nspect and r epor t on condi t i on of par apher nal i aand equi pment .

3. Col l ect al l ol d degr ee books.

4. Compl et e cer t i f i cat i on f or m and f or war d t o Supr emeSecr et ar y al ong wi t h al l ol d degr ee books.

Af t er Cert i f i cat i on:

1. Supr eme Secretary wi l l credi t counci l f or al l ol dbooks r etur ned.

2. Team cer t i f i cat e and cer t i f i cat i on car ds f or t eammember s wi l l be recor ded and mai l ed by t he Supr eme

Secret ar y t o the Di st r i ct Deput y f or pr esent at i on.

PROCEDURE FOR REQUISITIONING CEREMONIAL BOOKSAND

CERTIFYING SECOND DEGREE TEAMS


For m No. 5331. Di st r i ct Deput y r equest s books t hr ough t he St ateCer emoni al Di r ect or .

2. St ate Cer emoni al Di r ect or appr oves t he r equest andmai l s i t t o t he Supr eme Secr et ary.

3. Supr eme Secretary wi l l ser i al i ze, r egi st er , andf or war d t he books t o t he Di st r i ct Deput y.


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NOTE: Al l di st r i ct s have been f ur ni shed cer emoni al books. Onl yaddi t i onal di st r i ct s added t o the St at e Counci l need appl y f orceremoni al books.

For m Second Degree Team:

1. Team must r ehear se t he cer emoni al and memor i ze t hei rparts.

2. When r eady, Di st r i ct Deput y r equest s cer t i f i cat i on f r omt he St at e Cer emoni al Di r ect or .

Cer t i f i cat i on by St at e Cer emoni al Di r ect or :

For m No. 544

1. St at e Cer emoni al Di r ect or or hi s r epr esent at i ve wi l lr evi ew t he t eam at a dr ess r ehear sal . Memor i zat i on i smandat or y.

2. I nspect and r epor t on condi t i on of par apher nal i a andequi pment .

3. Col l ect al l ol d degr ee books.

4. Compl et e cer t i f i cat i on f or m and f orwar d t o t he Supr emeSecr et ar y al ong wi t h al l ol d degr ee books.


1. Supr eme Secret ar y wi l l credi t di st r i ct f or al l ol d booksr et ur ned.

2. Team cer t i f i cat e and cer t i f i cat i on car ds f or t eammember s wi l l be recor ded and mai l ed by t he Supr emeSecr et ar y t o t he St ate Cer emoni al Di r ect or f orpr esent at i on.

PROCEDURE FOR REQUISITIONING CEREMONIAL BOOKS

ANDCERTIFYING THIRD DEGREE TEAMS


For m No. 534


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1. Request wi l l come f r om t he t eam capt ai n t o t he St at eDeput y or t he St ate Cer emoni al Di r ect or .

2. St ate Deput y or St ate Cer emoni al Di r ect or appr oves t her equest and mai l s i t t o t he Supr eme Secr et ary.

3. Supr eme Secret ar y wi l l ser i al i ze, r egi st er and f or war dt he books t o t he t eam capt ai n.

For m Thi r d Degr ee Team:

1. Team must r ehear se t he cer emoni al and memor i ze t hei rparts.

2. When r eady, t he St at e Deputy or t he Stat e Ceremoni alDi r ect or cont act s t he Supr eme Counci l ' s Di r ect or ofCer emoni al s t o cer t i f y t he t eam.

3. St at e Deput y assures hi msel f t he t eam i s r eady bef orer equest i ng cer t i f i cat i on.

Cer t i f i cat i on by Regi onal Coor di nat or :

For m No. 545

1. Supr eme Counci l of f i ce wi l l assi gn a r egi onalcoor di nat or t o obser ve t he t eam f or cer t i f i cat i onpur poses and col l ect al l ol d degr ee books.

Memor i zat i on i s mandat ory.

2. Regi onal coor di nat or wi l l mai l t he cer t i f i cat i onf or m t o t he Supr eme Secr et ar y al ong wi t h al l ol ddegree books.


1. Supr eme Secretary wi l l credi t t he st at e f or al l ol dbooks r etur ned.

2. Team cer t i f i cat e and cer t i f i cat i on car ds f or t eammembers wi l l be r ecor ded and mai l ed t o t he St at eDeput y f or pr esent at i on.

PROCEDURE V

USE OF KNIGHTS OF COLUMBUS CLUBHOUSES


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1. Pur pose: These gui del i nes are i ssued t o assur e that Kni ght sof Col umbus cl ubhouses or f aci l i t i es are not used t o conductact i vi t i es t hat woul d br i ng di scr edi t upon our Honor ed Or der ,Count r y, or bel oved Chur ch.

2. Background:

a. Subor di nat e counci l s ar e uni ncor por at ed associ at i onshol di ng char t er s f r om t he Supr eme Counci l and subj ect t obei ng di ssol ved or mer ged pur suant t o t he order ' s l aws.Theref or e, such counci l s cannot ef f ect i vel y acqui r e t i t l et o r eal est at e.

b. Counci l s desi r i ng t o obt ai n t hei r own cl ubhouses ar er equi r ed t o f or m a cor por at i on or associ at i on ( her eaf t eri dent i f i ed as cor por at i on) t o do so i n i t s behal f . Thesecorporat i ons ar e known as a Home Corporat i on. Ar t i cl es of

I ncor por at i on ar e pr epar ed and f i l ed wi t h t he Ar i zonaCorporat i on Commi ssi on by an at t orney sel ect ed by t hecounci l . Af t er appr oval , cor por at i on Byl aws based on t heAr t i cl es of I ncor por at i on i s pr epar ed. The or der ' s or t heCounci l ' s name cannot be used as part of t he cor poratename.

c. The cor por at i on i s an ai d t o t he counci l and Or der byf ost er i ng our f r at er nal , char i t abl e, and benevol ent ai ms.I t s Ar t i cl es of I ncor por at i on "st at ement of pur pose" mustcl ear l y expr ess t hi s pur pose. Onl y member s i n good st andi ng

of t he af f i l i at ed counci l shoul d be member s of t hecorporat i on. When a per son' s counci l member shi p i st er mi nat ed hi s member shi p and al l r i ght s i n t he cor por at i ont er mi nat es.

3. Use of Cl ubhouses:

a. Cl ubhouses ar e pr ovi ded by the cor por at i on f or t hespeci f i c benef i t of t he af f i l i at ed counci l .

b. Cl ubhouses not i n use f or a counci l act i vi t y may be

ut i l i zed f or ot her f unct i ons or act i vi t i es.

c. Cl ubhouses shal l not be used f or weddi ng ceremoni es event hough bot h par t i es i nvol ved ar e non- Cat hol i cs. However ,cl ubhouses are aut hor i zed t o be used f or weddi ngr ecept i ons.


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d. Cl ubhouses shal l not be used by or gani zat i ons espousi ngunpat r i ot i c act i vi t i es or f unct i ons.

e. Cl ubhouses shal l not be used by any or gani zat i onsponsor i ng or conduct i ng non- Chr i st i an act i vi t i es.

f . Cl ubhouses shal l be cl osed on Good Fr i day so t hat t heday can be spent on prayer s and medi t at i on.

4. Ar t i cl es of I ncor por at i on and Byl aws:

For i nf or mat i on pur poses, a copy of cor por at i on Ar t i cl es ofI ncor por at i on and Byl aws shal l be pr ovi ded t o t he St at eAdvocat e.

PROCEDURE VI

PRIVILEGE OF THE FLOOR

1. Pur pose: To pr omul gat e pol i cy per t ai ni ng t o "pr i vi l ege Of t hef l oor " appl i cabl e t o Past St at e Deput i es, Di st r i ct Deput i es andStat e Counci l Commi t t ee Chai r men.

2. Backgr ound: Chapt er I I Sect i on 12 ( b) of t he Char t er ,Const i t ut i on and Laws of t he Kni ght s of Col umbus speci f i es t hatPast St at e Deput i es, other t han t he I mmedi ate Past St ate Deput yor l ast l i vi ng Past St at e Deput y, and Di st r i ct Deput i es ar eper mi t t ed t he pr i vi l eges of member shi p i n t he St at e Counci l , but

wi t hout t he ri ght t o vot e t her ei n. St at e Counci l Commi t t eeChai r men, who are not ot her wi se member s of t he Stat e Counci l ,can onl y speak on quest i ons per t ai ni ng t o f unct i ons of t hei rpar t i cul ar commi t t ees, but wi t hout t he r i ght t o vot e t her ei n.

3. Pol i cy:

a. Past St at e Deput i es:

( 1) Have t he pr i vi l ege of t he f l oor t o speak on i ssuesbei ng di scussed or consi der ed.

( 2) Nomi nat i ng speeches or secondi ng speeches f or acandi date f or St ate Of f i ce or Supr eme Counci ldel egat e/ al t ernat e may be made by a Past Stat e Deputywi t hout f i r st obt ai ni ng t he pr i vi l ege of t he f l oorf r om a del egat e.


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( 3) I n or der t o pr esent a mot i on f or St at e Counci lconsi der at i on, a Past St at e Deput y must f i r st obt ai nt he pr i vi l ege of t he f l oor f or t hat pur pose f r om adel egate.

b. Di st r i ct Deput i es.

( 1) Have t he pr i vi l ege of t he f l oor t o speak on i ssuesbei ng di scussed or consi der ed.

( 2) Di st r i ct Deput i es, who ar e not el ect ed subor di nat ecounci l del egat es, must f i r st obt ai n t he pr i vi l ege oft he f l oor f r om a del egat e t o per mi t a nomi nat i ng orsecondi ng speech f or a candi dat e f or St at e Of f i ce orSupr eme Counci l del egat e/ al t er nate or f or t he pur poseof pr esent i ng a mot i on f or St at e Counci lconsi der at i on.

c. St at e Commi t t ee Chai r men.

( 1) Have t he pr i vi l ege of t he f l oor t o submi t an or alcommi t t ee repor t .

( 2) Respond t o quest i ons f r om t he f l oor per t ai ni ng t ot he f unct i on of t hei r r espect i ve commi t t ee.

( 3) Commi t t ee Chai r men, who are not el ect edsubor di nat e counci l del egat es, must f i r st obt ai n t he

pr i vi l ege of t he f l oor f r om a del egat e t o per mi t anomi nat i ng or secondi ng speech f or a candi date f orSt at e Of f i ce or Supr eme Counci l del egat e/ al t er nat e orf or t he pur pose of pr esent i ng a mot i on f or St at eCounci l consi der at i on.

PROCEDURE VII

CAMPAIGNING

1. Campai gni ng, i . e. , l et t er s seeki ng suppor t or endor sement s

and souveni r s i ssued f or t he sol e pur pose of gai ni ng suppor t f orcandi dates i s prohi bi t ed. However , di scussi ons t o det er mi ne whoi s wi l l i ng t o ser ve i n of f i ce, and what t hei r cont r i but i ons andqual i f i cat i ons mi ght be i s per mi t t ed i n or der t o make ani nt el l i gent deci si on at t he t i me of el ecti ons.

2. Adver t i sement s concer ni ng t he avai l abi l i t y of a compet entcounci l member who i s consi der ed t o be excel l ent st at e of f i cer


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mat er i al ar e per mi t t ed. These ads may i dent i f y the st at e of f i cebei ng sought by the candi date. A counci l may adopt a r esol ut i onwi t hi n t hei r own counci l set t i ng f or t h t he qual i f i cat i ons of t hebr ot her . Thi s r esol ut i on can t hen be mai l ed t o ot her counci l s bya cover l et t er advi si ng t hat t he resol ut i on was adopt ed by t hemember shi p. The cover l et t er cannot sol i ci t suppor t orendor sement s f or hi m.

3. Post er s and pi ct ur es of a f avor i t e son may be di spl ayed i nhospi t al i t y r ooms or pr i vat e rooms.

4. Ads and pi ct ur es of f avor i t e sons may be i ncl uded i n t heconvent i on pr ogr am pr ovi ded t hey do not sol i ci t suppor t orendor sements.

PROCEDURE VIII

ARIZONA STATE RAFFLE/LOTTERY PROCEDURES

1. Aut hor i zat i on: Per mi ssi on t o conduct a r af f l e/ l ot t er y and uset he name or embl em of t he order f or such purpose must beobt ai ned f r om t he St at e Deput y or Di st r i ct Mast er bef or e t her af f l e/ l ot t er y i s conduct ed. The r equest f or per mi ssi on must bei n wr i t i ng si gned by t he chi ef admi ni st r at i ve of f i cer of t heuni t and shoul d cont ai n t he f ol l owi ng i nf or mat i on:

a. A br i ef descr i pt i on of t he pr ogr am.b. The dat e t hat t he subor di nat e uni t appr oved theest abl i shment and i mpl ement at i on of t he pr ogr am.

c. I dent i f i cat i on of t he par t i ci pat i ng uni t or uni t s andt he char i t abl e pur pose of t he pr ogr am or t he char i t i esdesi gnat ed by t he sponsor i ng uni t t o shar e i n the pr oceeds.

NOTE: I t i s consi der ed pr oper f or sponsor i ng andpar t i ci pat i ng uni t s t o desi gnat e t hei r or gani zat i on ast he r eci pi ent of r af f l e/ l ot t er y pr oceeds f or t hei rschol ar shi p, vocat i ons, yout h, et c. pr ogr ams pr ovi ded

a separate account i s mai nt ai ned f or each pr ogr amdesi gnat ed as a reci pi ent of t he f unds der i ved f r omt he raf f l e/ l ot t ery.

d. Copy of t he pr oposed r af f l e/ l ot t er y pr ogr am showi ng i nf ul l det ai l t he pr oposed di st r i but i on of t i cket s, sal e oft i cket s, col l ecti on of moni es f r om sal es of t i cket s,deposi t of moni es i nt o desi gnat ed account s f or char i t abl e


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pur poses, any pr oposed di st r i but i on of net f unds wher et her e i s mor e t han one ( 1) par t i ci pat i ng uni t , est i mat edexpenses i n t he operat i on of t he pr ogr am, and such ot heri nf ormat i on as t he St ate Deput y or Di st r i ct Mast er may deemappr opr i at e.

2. Par t i ci pat i ng Uni t s

a. The uni t i ni t i at i ng t he pr ogr am must i nsur e t hat al ll ocal and st at e l aws, r egul at i ons, and or di nances have beencompl i ed wi t h bef or e submi t t i ng t he r equest f or per mi ssi ont o the St at e Deput y or Di st r i ct Mast er .

b. Al l r ecei pt s and di sbur sement s are to be cont r ol l ed byt he dul y el ected f i nanci al of f i cer s of t he counci l ,chapt er , assembl y, or af f i l i at ed or gani zat i on i n accor dancewi t h t he Or der ' s Byl aws.

c. Ti cket sal es and pr oceeds f r om t i cket sal es ar e t o bepr ompt l y deposi t ed and r ecor ded i n accord wi t h goodbusi ness pr act i ces and account i ng cont r ol s, f or exampl e:dupl i cat e deposi t sl i ps, separ at i on of r esponsi bi l i t i es f orr ecei pt s, di sbur sement s, and r ecor di ng. Di sbur sement s aret o be made by check onl y f or al l cost s and expenses. Cost sshoul d be necessary and di r ect l y r el at ed t o t he pr ogr am,such as cost ofpr i nt i ng, cost of di st r i but i ng t i cket s, cost of l i censes i f appl i cabl e, and cost of pr i zes.

d. A separate bank account must be est abl i shed f or eachpr omot i on t o i ncl ude separ at e r ecor ds of r ecei pt anddi sbur sement of al l f unds. Under no ci r cumst ances shoul dany pr ogr am f unds be commi ngl ed wi t h ot her f unds of t hesponsor i ng uni t .

e. Al l of t he net f unds shoul d be payabl e t o t he char i t abl eor gani zat i on( s) desi gnat ed by t he sponsor i ng uni t i n accor dwi t h t he r equest f or per mi ssi on f or t he pr ogr am. Al l t henet pr oceeds must be di st r i but ed wi t hi n t wel ve mont hs of

t he cl ose of t he r af f l e/ l ot t er y or bef or e r equest i s madeof t he St at e Deput y or Di st r i ct Mast er f or t he appr oval ofa subsequent pr ogr am of t hi s nat ur e. The di st r i but i on shal lbe made by check onl y.

3. Repor t i ng


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a. At t he concl usi on of t he pr ogr am, af t er t her af f l e/ l ot t er y i s compl et e and al l f unds di st r i but ed, ar eport shal l be pr epared and f orwarded t o the St ate Deput yor Di st r i ct Mast er . The r epor t shal l i ncl ude t he f ol l owi ng:

( 1) Dat es of t he begi nni ng and end of t he pr ogr am.

( 2) Tot al f unds col l ect ed, bef or e expenses.( 3) Expense i ncur r ed i n di r ect oper at i on of t hepr ogr am.

( 3) Reci pi ent s of net pr oceeds wi t h amount s r ecei ved.b. Al l r ecei pt s and di sbur sement s must be recor ded i n t hepr escr i bed audi t s of t he sponsor i ng and/ or par t i ci pat i nguni t s and shoul d be t he subj ect of car ef ul r evi ew by t he

t r ust ees of t hese uni t s. The t r ust ees shal l be par t i cul ar l ydi l i gent t o i nsur e t hat t her e i s no commi ngl i ng of f undsf r om an appr oved pr ogr am wi t h any ot her f unds of t hei runi t .

4. Poi nt s t o Remember

a. The r eason f or t he ver y det ai l ed pr ocedur es i s t oprot ect agai nst t he POTENTI AL LOSS OF TAX- EXEMPT STATUS i ff unds r ai sed t hr ough r af f l es/ l ot t er i es ar e not account edf or and di st r i but ed i n compl i ance wi t h Feder al and l ocal

t ax l aws.

b. Where t he name or embl em of t he Or der i s not used i n apr ogr am, no per mi ssi on i s r equi r ed.

c. Per mi ssi on i s not r equi r ed i f t he t i cket s or l ot t er ynumber s ar e not sol d t o t he gener al publ i c, or i f t he sal esare l i mi t ed t o i nt r a- Kni ght s of Col umbus member s onl y.

d. An af f i l i at ed or gani zat i on wi shi ng t o conduct ar af f l e/ l ot t er y usi ng t he name or embl em of t he Or der and

maki ng an of f er i ng t o t he gener al publ i c must pr epare andf orwar d t he r equest f or per mi ssi on, but must submi t i tt hr ough t he of f i ce of t he Gr and Kni ght who wi l l f or war d i tt o t he St ate Deput y.

PROCEDURE IX

ARIZONA STATE COUNCIL PROTOCOL


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1. Pur pose: To pr ovi de cl ear cut St at e Counci l pol i cy andgui dance per t ai ni ng t o pr ot ocol t o be exer ci sed by t hemembershi p i n t he St at e of Ar i zona.

2. Ref erences:

a. Pr ot ocol Bookl et - i t em #1612/ NCb. Gr and Kni ght ' s Handbook - i t em #915c. Four t h Degr ee Col or Cor ps Dr i l l Manual - i t em#808

3. Backgr ound: Pr ot ocol pol i cy and gui del i nes are i ssued by t heSupr eme Counci l i n var i ous publ i cat i ons. These document s ar equi t e good, but do l ack i n cer t ai n i mpor t ant ar eas. For exampl et he 1977 edi t i on of "Pr ot ocol Kni ght s of Col umbus" i t em #1912/ NCdi d pr ovi de head t abl e seat i ng ar r angement f or t hi r d and f our t h

degr ee f unct i ons; however , subsequent edi t i ons el i mi nat ed t heseval uabl e i nst r uct i ons. I n r ef er ence 2c, t he suggest ed Or der ofPr ocessi on of Kni ght s of Col umbus di gni t ar i es and t hei r spousesi s pr ovi ded.

4. Pol i cy:

a. I t i s i mpossi bl e t o st at e a r ul e f or ever y si t uat i on.Good j udgment shoul d be exer ci sed by t he Chi ef Execut i veOf f i cer present and common cour t esy extended.

b. At a Thi r d Degr ee f unct i on t he or der of pr ocessi ont hr ough t he Four t h Degr ee Honor Guard i s f r om t he l owestr anki ng of f i cer t o t he hi ghest - r anki ng of f i cer and t hei rspouses as f ol l ows:

( 1) Assembl y Of f i cer s( 2) Counci l Of f i cer s( 3) Fai t hf ul Navi gat or s( 4) Gr and Kni ght s( 5) Chapt er Pr esi dent ( s)( 6) St at e Di r ect or s

( 7) Di st r i ct Deput i es( 8) Former Mast ers( 9) Past St at e Deput i es( 10) General I nsur ance Agent( 11) Mast er of t he Four t h Degr ee*( 12) St at e Counci l Of f i cer s*( 13) Vi ce Supreme Mast er( 14) Supr eme Di r ect ors


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* At a Four t h Degr ee Funct i on, t he Mast er of t he Four t h Degr eeand St at e Counci l Of f i cer s wi l l exchange pl aces.

( 15) Supreme Mast er( 16) Supr eme Of f i cer s( 17) St ate Deput y( 18) Supreme Kni ght( 19) Members of t he Cl ergy ( At Mass Pr ocessi ons)( 20) Members of t he Hi erarchy

d. Thi s same pr otocol shoul d be obser ved f or Head Tabl eseat i ng.

5. Head Tabl e Seat i ng Ar r angement :

a. When the head t abl e has an uneven number of per sons, t he

Pr esi di ng Of f i cer or Mast er of Cer emoni es i s seat ed at t hecent er of t he t abl e or t o t he i mmedi at e r i ght of t her ost r um.

b. Seat i ng i s ar r anged by rank f r om t he mi ddl e out t oei t her end, wi t h t he hi ghest r anki ng of f i ci al seat ed i n t hemi ddl e of t he head t abl e t o t he i mmedi at e l ef t of t her ost r um wi t h t he ranki ng i n accor dance wi t h b above.

c. The f ol l owi ng l i st i s appl i cabl e f or speaki ng andseat i ng ar r angement s:

( 1) Bi shops, Pr i est s( 2) Kni ght s of Col umbus ( i n r anki ng or der )( 3) Heads of ot her Fr at er nal s ( Li ons, El ks, et c. )( 4) Ci vi c Di gni t ar i es( 5)

6. I nt r oduct i ons:

a. Head t abl e i s i nt r oduced f r om t he ri ght t owar d t hemi ddl e, t hen f r om t he l ef t t oward t he mi ddl e. Member s oft he head tabl e who wi l l be speaki ng ar e excl uded f r om t hese

i nt r oduct i ons.

b. For speaki ng pr ogr ams, of f i ci al s ar e i nt r oduced f r oml owest r ank up t o t he mai n speaker of t he occasi on. Anof f i ci al of j uni or r ank shoul d never speak af t er someonewi t h a hi gher of f i ce unl ess he has been sel ect edspeci f i cal l y as t he speaker f or t he acti vi t y.


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c. Per sons i nt r oduced f r om t he audi ence shoul d be rankedf r om t he top down usi ng t he ranki ng l i st i ng i n 4b above.

d. At cooper at i ve af f ai r s, of f i cer s of ot her or gani zat i onsshoul d be seat ed next t o Kni ght s of Col umbus ofcommensurat e r ank and i nt r oduced at t he same t i me.

7. Counci l Meet i ngs:

a. Counci l chamber s shoul d be ar r anged i n t he f or m of ananchor t her eby per mi t t i ng member s t o si t i n a bow f r om t heWarden t o t he Deput y Gr and Kni ght and t he Chancel l or t o t heDeputy Gr and Kni ght . The row of seat s can be doubl ed asneeded. Such an arr angement per mi t s greater part i ci pat i oni n t he meet i ng by al l t he at t endees. The cl assr oom st yl e ofseat i ng ar r angement behi nd t he Deputy Gr and Kni ghtr est r i ct s t he member s t o l ook at t he back of t he Deput y

Gr andKni ght ' s head or cause hi m t o have neck pr obl ems whenswi vel i ng back and f or t h t o see who i s speaki ng.

b. The anchor arr angement al so pr ovi des space t o t he r i ghtof t he Gr and Kni ght f or vi si t i ng di gni t ar i es as wel l aspr ovi di ng t he member shi p wi t h gr eat er vi si bi l i t y of al lof f i cer s and member s and encour ages part i ci pat i on i n t hemeet i ng.

c. When a vi si t i ng di gni t ar y f i r st appear s i n counci l

chamber , t he Gr and Kni ght r aps t he gavel t hr ee ( 3) t i mes sot hat t he member shi p wi l l r i se i n r ecogni t i on of t heent r ance of t he vi si t i ng di gni t ar y.

d. Fi el d I nsur ance Agent s are i nt r oduced at counci lmeet i ngs and i nvi t ed to addr ess t he member shi p. Fi el dAgent s ar e excel l ent r ecr ui t er s and shoul d be extendedever y cour t esy.

PROCEDURE X

STATE COUNCIL FUNDS TO RAUL G. NAVARRETE

1. Be i t r esol ved t hat at t he di r ect i on of t he St at e Counci lt hat t he annual donat i on of $1000 pr evi ousl y made t o t he St ateCounci l Char i t abl e Fund now be made t o t he Raul G. Navar r et eVocat i ons Fund.

Bylaws of the Arizona Knights of Columbus State Nov 2011

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Transcript of Bylaws of the Arizona Knights of Columbus State Nov 2011