BY ORDER OF THE COMMANDER

8TH FIGHTER WING

8TH FIGHTER WING INSTRUCTION

36-2801

7 OCTOBER 2019

Personnel

ENLISTED, OFFICER, AND CIVILIAN

AWARDS PROGRAM (PA)

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at

www.e-Publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: 8 FW/CCCE

Supersedes: 8 FWI 36-2801,

27 September 2012

Certified by: 8 FW/CV

(Colonel Lawrence T. Sullivan)

Pages: 15

This instruction implements Air Force Policy Directive (AFPD) 36-28, Awards and Decorations

Programs. This instruction establishes the responsibilities and procedures for nominating and

selecting the 8th Fighter Wing (FW) Airman (Amn), Noncommissioned Officer (NCO), Senior

Noncommissioned Officer (SNCO), Company Grade Officer (CGO), Field Grade Officer

(FGO), Volunteer, Honor Guardsman, United States (US)/Korean National (KN) Civilian, and

Team quarterly and annual awards. In addition, this instruction establishes procedures for the 12

Outstanding Airman of the Year (OAY) and the First Sergeant of the Year Programs. It applies

to all personnel assigned, attached, or associate units to the 8th Fighter Wing, Kunsan Air Base

(AB), Republic of Korea. Refer recommended changes and questions about this publication to

the Office of Primary Responsibility (OPR) using the AF Form 847, Recommendation for

Change of Publication; route the AF Forms 847 from the field through the appropriate functional

chain of command. Ensure all records created as a result of processes prescribed in this

publication are maintained in accordance with Air Force Manual (AFMAN) 33-363,

Management of Records, and disposed of in accordance with Air Force Records Information

Management System (AFRIMS) Records Disposition Schedule (RDS). The use of the name or

mark of any specific manufacturer, commercial product, commodity, or service in this

publication does not imply endorsement by the Air Force.

This instruction requires maintaining information subject to the Privacy Act of 1974, authorized

by Title 10 U.S.C., Section 857. System of Records Notice F900 AFMP A, Awards and

Decorations, applies.

http://www.e-publishing.af.mil/

2 8FWI36-2801 7 OCTOBER 2019

SUMMARY OF CHANGES

This document has been substantially revised and must be completely reviewed. Numerous

changes were accomplished throughout to ensure most current office information and

responsibilities were identified. Changes include updates to AF Form 1206, Nomination for

Awards, line requirements, clarified lines per category, updated categories and eligibility, and

updated reference listing.

8FWI36-2801 7 OCTOBER 2019 3

1. Objective: Establish quarterly/annual award procedures and guidelines for 8 FW and

participating associate units. This program is to recognize superior performance and outstanding

achievement. These guidelines apply to officer, enlisted, and General Service/Korean General

Service (GS/KGS) civilian personnel.

2. Responsibilities/Authority:

2.1. The 8th Fighter Wing Commander (8 FW/CC):

2.1.1. Is the authority for 8 FW Awards Program; maintains final selection approval

authority or designates representatives as appropriate.

2.1.2. Provides management guidance and direction for wing formal and informal

recognition programs.

2.1.3. Provides the resources and funding to support formal wing recognition programs.

2.1.4. Reviews and approves all board recommendations for quarterly and annual award

winners.

2.1.5. Serves as the official host for all wing promotion and/or recognition ceremonies.

2.2. The 8th Fighter Wing Vice Commander (8 FW/CV):

2.2.1. Act as the Quarterly and Annual FGO Board President as described in section

8.1.5.

2.2.2. Provides all Flt/CC, CGO, FGO, Team, and Civilian board recommendations to 8

FW/CC.

2.3. The 8th Fighter Wing Director of Staff (8 FW/DS):

2.3.1. Ensures all Quarterly and Annual Award ceremonies are included on the wing

calendar.

2.3.2. Provides management oversight and acts as Board President for the civilian, team,

and CGO recognition processes.

2.3.3. Determines board composition for wing quarterly and annual officer, team, and

civilian categories and provide award packages to assigned board members.

2.3.4. Provides all Flt/CC, CGO, FGO, Team, and Civilian board recommendations to 8

FW/CV for review.

2.4. The 8th Fighter Wing Executive Officer (8 FW/CCE):

2.4.1. Coordinates with 8th Fighter Wing Command Chief Master Sergeant’s Executive

Assistant (8 FW/CCCE) and 8 FW/DS to have award plaques created after 8 FW/CC

approval.

2.4.2. Maintains awareness of program to discuss program status with FW/CC, as

required.

2.4.3. Assumes 8 FW/DS responsibilities, as appropriate, in their absence and/or as

requested.

4 8FWI36-2801 7 OCTOBER 2019

2.5. The 8th Fighter Wing Command Chief Master Sergeant (8 FW/CCC):

2.5.1. Provides management oversight and act as advisor for wing recognition programs.

2.5.2. Determines board composition for wing quarterly and annual Airman, NCO,

SNCO, First Sergeant, and Volunteer categories and provide award packages to assigned

board members.

2.5.3. Provides all enlisted and volunteer board results with recommendations to 8

FW/CC.

2.5.4. Coordinates with 8 FW/CCCE to arrange ceremony or banquet.

2.6. The 8th Fighter Wing Command Chief Master Sergeant’s Executive Assistant

(8 FW/CCCE):

2.6.1. Establishes all quarterly and annual awards suspense dates for the 8th Fighter

Wing. Specific dates are to be publicized by the 8 FW/CCC on an annual basis.

2.6.2. Coordinates with the 8th Fighter Wing Public Affairs (8 FW/PA) to have

individual photos made of each winner for posting at the 8 FW building and the Loring

Club.

2.6.3. Coordinates with 8th Fighter Wing Executive Officer (8 FW/CCE) to procure

award plaques using Special Morale and Welfare (SM+W) funds.

2.6.4. Coordinates with 8 FW/DS and Kunsan First Sergeants to arrange the

quarterly/annual ceremony or banquet.

2.6.5. Coordinates with base and local businesses as authorized concerning sponsorship.

2.7. The 8th Fighter Wing Public Affairs (8 FW/PA):

2.7.1. Publicizes the quarterly awards ceremony and the annual awards banquet.

2.7.2. Ensure awards program and the winners of each category receive the widest

publicity coverage through all media available, i.e. Base Newspaper, Commanders

Access Channel, and the Armed Forces Network (AFN).

2.8. The 8th Fighter Wing Protocol (8 FW/CCP):

2.8.1. Prepares and send invitations and receive RSVPs for all general officers, colonels,

command chiefs, group superintendents and distinguished visitors for each award event.

2.8.2. Coordinates reservations and seating for all general officers, colonels, command

chiefs, group superintendents and distinguished visitors for all award events.

2.8.3. Reviews scripts for wing award ceremonies for conformity with proper customs,

courtesies, and protocol.

2.9. Group/Commanders/Superintendents/Executives:

2.9.1. Manage their Group/Wing Staff Agencies (WSA) level quarterly and annual

awards programs for enlisted, officers, and civilians.

2.9.2. Email Group winners’ AF Form 1206s to the designated email or upload to Share

Point website determined by the 8 FW/CCCE and notify the 8FW/CCCE of completion.

8FWI36-2801 7 OCTOBER 2019 5

2.9.3. Notify 8 FW/CCCE via electronic mail the names of the chosen board

representatives.

3. Eligibility- Nominees must meet the following criteria:

3.1. Must be assigned or attached to the 8 FW for administrative purposes and be selected by

their respective group commanders. To be eligible for annual awards, individuals must have

a minimum of 120 days assigned to Kunsan AB. To be eligible for a quarterly award,

individuals must have a minimum of 45 days assigned to Kunsan AB. Specific achievements

and accomplishments must have occurred during the quarter/year in which the nomination is

submitted.

3.2. Nominate individuals in a category by the rank they held for the majority of the period

of award (≥45 days for quarterly awards, ≥120 days for annual awards).

3.3. Military members must not have had any quality force issues that would bring discredit

to the award.

3.4. Military members must meet fitness standards per AFI 36-2905, Fitness Program, at the

time of submission and must not have had a failure at any time during the award period.

3.5. Enlisted members must possess an Air Force Specialty Code (AFSC) skill level

commensurate with grade, or have demonstrated outstanding performance in an approved

retraining program during the award period.

3.6. First Sergeants must have held the 8F000 AFSC for a minimum of 6 months during the

award period for annual awards.

3.7. Civilians must be assigned to the 8 FW and employed for a period of at least 45 days to

be nominated for a quarterly award and have been employed for at least 6 months to be

nominated for an annual award in the appropriate for the nomination Category (≥45 days for

quarterly awards, ≥120 days for annual awards).

3.8. Civilians must have no disciplinary action, unsatisfactory performance appraisals, or

incidents of discreditable nature during the award period.

4. Award Categories and Applicability

4.1. Military:

4.1.1. AMN of the Quarter and AMN of the Year; Enlisted in the grades of E-1 through

E-4.

4.1.2. NCO of the Quarter and NCO of the Year; Enlisted in the grades of E-5 and E-6.

4.1.3. SNCO of the Quarter and SNCO of the Year; Enlisted in the grades of E-7 and E-

9.

4.1.4. Honor Guardsman of the Quarter and Honor Guardsman of the Year.

4.1.5. First Sergeant of the Year; Enlisted in the grades of E-7 through E-9 who

possesses the 8F000 AFSC.

4.1.6. CGO of the Quarter and CGO of the Year; officers in the grades of O-1 through

O-3.

6 8FWI36-2801 7 OCTOBER 2019

4.1.7. FGO of the Quarter and FGO of the Year; officers in the grades of O-4 and O-5

(excluding squadron commanders and above).

4.1.8. Flt/CC of the Quarter and Flt/CC of the Year; officers in the grades of O-1 through

O-4.

4.1.9. Instructor Pilot of the Quarter and Instructor Pilot of the Year; IAW 8 OG Letter

of X

4.1.10. Flight Lead of the Quarter and Flight Lead of the Year; IAW 8 OG Letter of X

4.1.11. Wingman of the Quarter and Wingman of the Year; IAW 8 OG Letter of X

4.1.12. Additional categories, such as Cross Functional Team, as deemed by the 8

FW/CCC or 8 FW/CC may be added.

4.2. Civilian:

4.2.1. Category I of the Quarter and Category I of the Year: GS 1- 8, KGS 1-8, NF-I up

to NF-III, WG, WL, WS, KWB, NA, NL, NS (blue-collar), or equivalent

4.2.2. Category II of the Quarter and Category II of the Year: GS 9-12, KGS 9-12, NF-

IIII.

4.2.3. Category III of the Quarter and Category III of the Year: GS 13-15 / KGS 13-15.

4.3. Military or Civilian:

4.3.1. Volunteer of the Quarter and Volunteer of the Year

4.3.2. Team of the Quarter and Team of the Year: Military or DoD civilian. Teams must

consist of a minimum of three eligible candidates in any rank and status (military or

civilian). Route exception to policy requests through group or WSA chain of command

to the 8 FW/CCC and 8 FW/DS for consideration.

4.3.3. Additional categories, such as Cross Functional Team, as deemed by the 8 FW/CC

may be added. (Nominations are submitted on a case by case to the 8 FW/CCCE. The

1206 will be in a narrative format)

5. Recognition Periods

5.1. Recognition Period: 1 January through 31 March (1st Quarter)

5.2. Recognition Period: 1 April through 30 June (2nd Quarter)

5.3. Recognition Period: 1 July through 30 September (3rd Quarter)

5.4. Recognition Period: 1 October through 31 December (4th Quarter)

5.5. Recognition Period: 1 January through 31 December (Annual)

6. Award Nominations

6.1. For quarterly and annual awards, each group and wing staff may submit no more than

one nominee for each category.

6.2. Format for nominations:

8FWI36-2801 7 OCTOBER 2019 7

6.2.1. Document nominations on the most current version of AF Form 1206. Write

nominations in bullet format using 12-point font on the front side of the form only.

Nominations are limited to the headers and number of lines outlined in Table 1 A sample

AF Form 1206 is located in Attachment 3. Additionally, First Sergeant of the Year

nominations are written IAW AFMAN 36-2806, Awards and Memorialization Program.

6.2.2. Acronyms and Abbreviations: Common acronyms and abbreviations may be used

as long as the meaning is clear (TDY, AF, USAFE, SFS, etc.), otherwise acronyms must

be listed on an appropriate approved acronym listing (e.g. AF, 7 AF, PACAF). If an

acronym is not on an approved acronym listing, the use of an acronym list is permitted

for quarterly awards only. The acronym list will be titled “ACRONYMS” starting on the

third line under the last bullet. If required, acronym list may proceed onto the second

page. NOTE: For enlisted annual awards, the 8 FW will follow formatting guidance

provided by HQ PACAF.

Table 1. Required Nomination Headings and Bullets (Quarterly and Annual).

HEADINGS Quarterly Annual

AMN, NCO, SNCO, CGO, Flt/CC and FGO

Leadership and Job Performance in Primary Duty 4 12

Whole Airman Concept 2 4

Honor Guardsman

Leadership and Job Performance in Honor Guard Duties 6 12

Significant Self-Improvement to Military Funeral

Honors & Ops

N/A 5

Civilian

Leadership and Job Performance in Primary Duty 4 12

Whole Airman Concept 2 4

Volunteer

Significant Volunteer Accomplishments 6 15

Team

Significant Accomplishments 6 15

First Sergeant

Leadership and Job Performance in Primary Duty N/A 12

Whole Airman Concept N/A 4

7. Package Submission

7.1. All packages will be submitted to the 8 FW/CCCE according to the wing suspense. Any

packages not submitted by suspense will not be considered.

7.1.1. Honor Guard packages will be nominated within the Honor Guard and submitted

to the 8 FW/CCCE by the Honor Guard Program Manager or Force Support Squadron

Superintendent.

7.1.2. Instructor Pilot, Flight Lead, and Wingman packages will be nominated within the

8th Operations Group and submitted to the 8 FW/CCCE by the Operations Group.

7.2. The nomination package will contain the following:

8 8FWI36-2801 7 OCTOBER 2019

7.2.1. Completed AF Form 1206.

7.2.1.1. First Sergeants will annotate completion of a review of the nominee’s

personnel information file on the AF Form 1206 (military only).

7.3. Group and WSA Superintendents will notify 8 FW/DS, 8 FW CCE, and 8 FW/CCCE

via electronic mail the names of the chosen board representatives

8. Evaluation Boards

8.1. Board members will be coordinated through the 8 FW/CCCE for Enlisted and Volunteer

boards, the 8 FW/DS for Civilian, Officer, Flt/CC, and Team boards. Board membership

will be comprised of:

8.1.1. AMN: SNCO as board president and one E-6/7 from each group and wing staff

agency.

8.1.2. NCO: Group CCC, or designated Chief representative, as board president and one

SNCO from each group and wing staff agency.

8.1.3. SNCO: 8 FW/CCC as board president and Group/CCCs, as well as the Wing Staff

Agency Superintendent (see Note).

8.1.4. CGO: 8 FW/CV as board president and one FGO from each group and wing staff

agency.

8.1.5. FGO: 8 FW/CV as board president and four group commanders.

8.1.6. Flt/CC: 8 FW/DS as board president and four group commanders.

8.1.7. Civilian: 8 FW/DS as board president and one FGO from each group and wing

staff agency. 8 FSS/FSMC representative that will serve as a facilitator and not voting

member.

8.1.8. Volunteer: SNCO as board president and one first sergeant (8F000) from each

group.

8.1.9. Team: 8 FW/DS as board president and either one SNCO or GS-09 or above

civilian employee from each group and wing staff agency.

8.1.10. First Sergeant (annual only): 8 FW/CCC board president, Group/CCCs and the

Wing Staff Agency Superintendent. NOTE: In the event a group chief is filling in as the

acting 8 FW/CCC, that chief will no longer be a voting member and a chief from that

group will sit in as a voting member.

9. Procedures for Selecting a Board Recommendation

9.1. Board members will review each package and score each section based solely on the

information in Attachment 2 of this instruction. Each nominee’s total score will be

calculated to determine relative ranking with the other nominees. Board members will

annotate their rankings on their score sheet, sign and return it to the board president. Board

members are encouraged to discuss the points/rankings and attempt to resolve any ties. Board

members will not score their own group. If a tie cannot be broken by the voting members,

the board president will break the tie.

8FWI36-2801 7 OCTOBER 2019 9

9.2. The board president’s rankings will only be used in the event of a tie. The board

president will review each package and score each section IAW Attachment 2 of this

instruction. The board president will use the Board President Score Sheet. The board

president may only use the ranking the board members have assigned to the nominees. The

rankings will be totaled and the recommendations forwarded to the 8 FW/CC for final

selection. NOTE: 8 FW/CC is the authority for 8 FW Awards Program; maintains final

selection approval authority or designates a representative as appropriate.

10. Recognition

10.1. All group and wing staff winners will be recognized at a quarterly/annual recognition

ceremony. Winners will be announced and honored at this time.

10.2. Employees who are selected as 8 FW Civilian Employees of the Quarter will receive

an 8-hour Time-Off Award. The employees selected as 8 FW Civilian Employees of the Year

will receive a 16-hour Time-Off Award.

10.3. The 8 FW military annual winners will automatically represent the wing as our

nominees for the 12 OAY Award Program and will compete at the next level.

10.4. Military annual award winners will be offered a familiarization flight IAW AFI 11-

401_PACAFSUP1_8 FW Supplement, Aviation Management.

10.5. Recognition Program Funding. The purchase of awards, coins and medallions may be

purchased using operations and maintenance funds IAW AFI 65-601V1, Budget Guidance

and Procedures.

11. Ceremonial Venues

11.1. All 8 FW quarterly and annual award ceremonies are official functions and are hosted

by the 8 FW/CC.

TAD D. CLARK, Colonel, USAF

Commander

10 8FWI36-2801 7 OCTOBER 2019

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORT INFORMATION

References

AFPD 36-10, Civilian Performance and Recognition, 23 September 2015

AFPD 36-28, Awards and Decorations Programs, 7 June 2018

AFI36-2905, Fitness Program, 21 October 2013

AFMAN 36-2806 , Awards and Memorialization Program, 10 June 2019

AFI11-401_PACAFSUP1_8 FW Supplement, Aviation Management, 31 Aug 2010

AFI65-601V1, Budget Guidance and Procedures, 16 Aug 2012

Adopted Forms

AF Form 1206, Nomination for Award

AF Form 847, Recommendation for Change of Publication

Abbreviations and Acronyms

AB—Air Base

AFI—Air Force Instruction

AFM—Air Force Manual

AFN—Armed Forces Network

AFPD—Air Force Policy Directive

AFRIMS—Air Force Records Information Management System

AFSC—Air Force Specialty Code

AMN—Airman

CDC—Career Development Course

CGO—Company Grade Officer

CV—Vice Commander

DOD—Department of Defense

DS—Director of Staff

EPR—Enlisted Performance Report

FGO—Field Grade Officer

Flt/CC—Flight Commander

FW—Fighter Wing

GS—General Service

8FWI36-2801 7 OCTOBER 2019 11

HQ—Headquarters

IAW—In Accordance With

ID—Identification

KGS—Korean General Service

KN—Korean National

KWB—Korean Wage Board

NCO—Noncommissioned Officer

OAY—Outstanding Airman of the Year

OIC—Officer In Charge

OPR—Office of Primary Responsibility/Officer Performance Report

POW/MIA—Prisoner of War/Missing in Action

RDS—Records Disposition Schedule

RSVP—Répondez s’il—vous-plaît (Please Respond)

SM+W—Special Morale and Welfare

SNCO—Senior Noncommissioned Officer

UCMJ—Uniformed Code of Military Justice

UIF—Unfavorable Information File

US—United States

USAF—United States Air Force

USFK—United States Forces Korea

WG—Wing

WSA—Wing Staff Agencies

12 8FWI36-2801 7 OCTOBER 2019

Attachment 2

GUIDE FOR BOARD EVALUATIONS

Figure A2.1. Guide for Board Evaluations

A2.1. Evaluation:

Recommendation will be based on a rank order of merit, determined by each board members

scoring of nominee’s AF Form 1206 submission. When required, the board president will

facilitate open discussion to resolve any disparities that could skew the scoring process.

Resolution is required when the ranking order is inconsistent with a winner based on total

points (i.e. Sgt Jones has the least total points but three of the five board members have

another nominee ranked as their number 1).

A2.1.1. AF Form 1206, Nomination for Award:

Effective evaluation of the AF Form 1206 requires a detailed thought process; it is

challenging to review nomination packages and determine who are the “Best of the Best.”

Each board member must remember it is not the writer; it is the accomplishment of the

nominee which makes the difference. Strong emphasis must be on initiative, achievement and

impact, not writing style. When evaluating an AF Form 1206, the individual’s quarterly

write-up cannot exceed 8 lines (including the headings) or no more than 18 lines for annual

awards (including headings). The two approved categories listed below will be scored.

Each line will be evaluated on its own merit as it relates within the respective category.

Board members may award maximum points to each section using whole or half point

increments. Board presidents must break all ties. Board President Score Sheets will be

forwarded to 8 FW/CC for final review and approval of recommendation. 8 FW/CC holds

final approval and selection authority for all categories.

Heading Point Value

Leadership and Job Performance in Primary Duty 1 – 10 per bullet

Whole Airman Concept 1 – 10 per bullet

A2.1.1.1. LEADERSHIP AND JOB PERFORMANCE IN PRIMARY DUTY

Describe significant accomplishments and how well the member performed assigned

primary and additional duties. Include efforts to lead and produce timely, high

quality/quantity mission-oriented results. Define the scope and level of responsibilities and

the impact on the mission and unit. Include any new initiatives or techniques developed by

the member that positively impacted the unit and/or the mission. Show how the member

developed or improved skills related to primary duties; e.g., formal training, Career

Development Course enrollment or completion, On-the-Job Training, and so forth. Include

results of Air Force, MAJCOM, and Numbered Air Force-level inspections and/or

evaluations. Include awards received; e.g., NCO of the Quarter, Maintenance Professional of

the Year, and so forth.

8FWI36-2801 7 OCTOBER 2019 13

The individual’s primary duty accomplishments are the most important element of the

nomination package. This is the most difficult section to score because everyone does an

outstanding job in his or her area of expertise. Below are guidelines to assist board members

in differentiating the impact on the mission and leadership role:

Impact on the entire Wolf Pack team

Innovative methods/programs developed, designed, implemented and impact

Process Improvement – cost savings, percentage improved or reduced

Superior leadership or training skills

Quantification and qualification of results

Key additional duties with significant impact

Wing working group or committee chair/member

Higher Headquarter (HQ), service unique or DoD involvement

Unit/Wing/Group/command-level and higher awards (both individual and unit;

deployed or home station)

A2.1.1.2. WHOLE AIRMAN CONCEPT

The primary focus of this section is the individual’s professional and personal development

and how it benefits the United States Air Force (USAF). The key factors to this category are

individual commitment level and personal sacrifice. You can judge this by answering the

following questions. How much time was expended? How much effort was involved? Was

the achievement done on duty or during off-duty time?

Off-duty Education College (in-residence, on-line, correspondence classes, etc.)

Upgrade Training (5-level completion, Career Development Course (CDC) progress,

formal training courses, etc.)

Advanced career field or Military Occupational Specialty training

Readiness training

Conference or symposiums related to job or career field/specialty (how nominee used

information to improve process, mission impact, etc.)

Unit and base activities/support should be weighed more heavily on community involvement

because they directly impact the Wolf Pack and the surrounding community. Again, the

individual’s commitment level and personal sacrifice are key factors in evaluating this

section. How much time and effort was involved? What was the amount of time committed

to the achievement and the frequency? Did the member participate or lead the effort?

Involvement in professional organizations

Key leadership position on executive council coupled by the achievement or results

Color/Honor Guard and sustained participation

Leadership position or role in community

Special Olympics, Boy Scouts, Big Brother/Sister, etc. (Number of hours and

frequency)

Coaching sporting teams (squadron intramural teams, adult or youth programs, etc.)

Participating in major community ceremonies such as unit member retirement,

Prisoner of War/Missing in Action (POW/MIA) vigil, retreat, marched in community

14 8FWI36-2801 7 OCTOBER 2019

parade while in uniform (i.e., Veteran’s Day, Fourth of July, and Liberation Day)

Base Sponsored Programs

Quarterly/Annual Awards Committee

8FWI36-2801 7 OCTOBER 2019 15

Attachment 3

ANNUAL/QUARTERLY NOMINATION TEMPLATE

Figure A3.1. Annual/Quarterly Nomination Template.