REPORTSBusiness records providing people

with information/examining a particular subject

TYPES OF REPORTS(report on)

Annual report Auditor’s report Director’s report Market/Sales /Training report Financial /Earnings/Expense report Feasibility report Progress report Confidential report

make/dopreparepresentdraftwriteissue broadcast/print/publishuse/download

a report on

to report a demand/ a damage/a profit/a loss/figures

to report to

STRUCTURE1. Title – the subject

2. Introduction – the aim/purpose Who asked for the report What is to be investigated When it should be submitted by

(3). Procedure (if necessary) method or steps taken to make an investigation, listing sources consulted, telephone calls or visits made

3. Findings facts, areas under consideration, headings, subheadings, bullets, numbers

4. Conclusions summary of the main findings

6. Recommendations (if required) – suggesting the solutions to the problem investigated

(Companies use different formats and do not completely follow the structure presented above).

RULES Reports are impersonal – you should only

give personal opnions in the

conclusion

Access to information - should be quick and easy

(headings, sub-headings numbers, bullets)

Clear structure - introduction/procedure, findings, conclusions/recommendations

LANGUAGE FOR REPORTS

INTRODUCTORY COMMENTS The following report relates to my recent visit to…. Further to the request by the MB this report aims to… The report was made in order to assess…. The purpose/aim of this report is

GENERAL COMMENTS It is a fact that … Although…., it should be pointed out that… On the whole, it was found that The following points summarize the key findings

CONCLUDING COMMENTS It is clear that… All things considered, we believe that… Taking all these points into consideration, ….

Task : Study sample report: Reader, p.16Exercises: Reader, p.17, 18