Business computing

18 november 2003

Preparation for the mid-term exam

of next week

Prerequisites

• In a business school we have to learn to type with 10 (or 9) fingers– because we will have plenty of papers to

prepare– and typed papers give a much better image of

us than handwritten papers

Word : keyboard equivalents

• The keyboard equivalent to « copy » is Ctrl + C (you have to select a piece of text first)

• For paste : it is Ctrl + V

• Example : « Here is a text. »

• For cancel : Ctrl + Z

• Select All : Ctrl + A

Word : toolbars

• Names of 6 toolbars :– Menu bar– Standard bar– Formatting bar– Etc.

Word :

• How to transform the pointer into a question mark ? Ans : Shift + F1

• What is it for ? Ans : to get a short explanation about an icon

Sample examination questions

• On word : what is the function of the shown icon ?

Sample examination questions

• On word : – What is the function of the icon shown ?– How to transform the pointer into a question mark ?– How to use it ?

• Which toolbar these icons belong to ?– And what are they for ?

The location of Karakorum

Sample examination questions

• We are shown an excel cell : – what’s its address, what’s its content, what’s its

name ?

• When we want to know the content of a cell how to proceed ? – Ans : select it and click F2

• Some questions on « copying » without and with the $ sign

• Who invented the spreadsheet ?

Excel cells

• A cell has three characteristics :– An address (eg « D5 »)– A content (eg « =A1*B3 »)– A name (eg « product »)

• When there is no specific name, a cell has a default name : its address

• Copying with the $ sign

Conditional formatting

• Within Excel let’s display a cell with a format (for instance a color) that depends upon the result of the formula inside :– Use conditional formatting (in the format item

of the menu bar)

Dynamic links

• When we paste dynamically a table from Excel into Word, then Word displays numbers extracted from Excel (they are not typed within Word)

• The same is true with the online catalog of Camif : – the prices are not typed within the Web

pages, they are extracted from a database at the time of our request.