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Western Australian School Library Association IncMinutes of Meeting

HELD: Wednesday 17 Aug 2016, Val Baird, Warden Street, Claremont, 5pm

ATTENDANCE:

Barb C Rebecca Val Phyllis Barb L Natasha George

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Sarah Wendy Alison Helen Hanneke Mike

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Open: 5.10pmNo Item ActionAcceptance of the minutes from the previous meeting: 13 July 2016 Accepted: Val B

Seconded: Nat G

Business arising:

1

LIFT Group Discussion see item 12LO information (Appendix 3)

FutureNow – (Appendix 2) Libraries Museums and Galleries Industry Advisory Group George – contact – ongoing See link above George to attended last meeting Friday 12 August 2016

ARL Awards

BC contacted the University Librarian at Curtin – awaiting response from research librarian

Curtin, ECU, TAFE & to include CSU Ongoing -

QSLA – strategy after the conference - MOU Item below

Reports :

2

President

IFLA – Literacy Matters! (Appendix 6) IFLA conference currently on now – Daddy Bear reading to 2 little baby bears! –

Literacy Matters! campaign logo

School Library Alliance (Appendix 5) 15 August Research group meeting – reports and research

3

Vice President – PD Committee

Report – Associations Conference – brief article for ic3 Issue 3? Birds of a Feather – date: 10th September Location: Helena College Catering by WASLA RM discussed setup of rooms for the morning 1 x 10 minute session still to be filled. RM to ask Christine Steel, Leeming SHS to

present her Digital Literacy program Set up events at WASLA email Investigate online booking system – buying to have set up

VP- RM, ET, HV & AF – Nat and Val

4

Vice President - Awards Committee

Consider blurb for each award to send to school Principals who wish to advertise their staff achievement – TBA after BOF PD

Timelines for next award. Award end of term 1 – beginning of term 4 for nominations. Ic3 issue 3.

ic3 issue 3, p 13 2014 – why apply for the awards – BC to do

VP- RM, ET, HV & AF

5

Social Media Committee (Appendix 4)

2 passwords for the SLCWA and WASLA Twitter accounts. They have been set up through the WASLA email addresses that Val set up for Social Media:

[email protected]@wasla.asn.au

The above 2 email addresses are currently linked to SBs gmail address: [email protected]

Social media information went into IC3 issue 2 Facebook page actively used – 98 members

SB , MS & NG

6

ic3 Committee

Issue 2 – delivered – Congratulations to Nat a fantastic edition. Need to add Jeff to special list for life members Issue 3 – send digital literacy article, IFLA article, LO column/section. VB mentioned her copy IC3 had blurry photos– print problem. NG to speak to

printer Hanneke and VB do a article together for Issue 3

NG

7

Incorporation and Officers

BC & VB attended incorporation meeting – Report BC, VB, BL – investigate further. No audit required – on agenda for AGM for 2017, VB

PDF copy available online Special meeting required regarding re changes of constitution- propose do this

before AGM 9/11/2016 & have on the AGM agenda and include auditing process

BC, BL & VB

mailto:[email protected]



8

Exec Officer

2015 members 199 2016 members 213 paid members as of 15 August Relief register up-to-dated 10 August On Friday, 29 July posted out 233 IC3s at new postage cost of $694 BOF Flyer is on the front page of the website. So far only have 9 attendees. Have

created an invoice and receipt templates. Will send Flyer to Mike for Facebook page.

9

Treasurer $9207.75 in operational account Payments out : IC3 postage/printing, EO, RB – PD & Insilico webhosting. SuperStream – govt obligation – have to use now, for superannuation. Need to

change functionality. Has to be in place by Oct 2016. Electronic banking – difficult. Motion - Recommendation – set up electronic system to run in tandem with system

we currently have. First signatory, Valma Baird, second signatories – Barbara Lippiatt and Phyllis Paioff. Cost $40 for second signatories.

2017 fees – send invoices out via MYOB to membership. Keep fees the same, invoices by post, then by email as a follow-up 2 weeks later.

Look at Try Booking trial for AGM - RM

VB

10

Secretary

Nothing to report

PP

11

Web Manager Val to look into new ISP and costs – web host – Touchline TBA Has been

stable but some missing a few emails Phyl – moderator – need more than one person working on this - general email

once a term MS, BL and VB meet and to work on flow diagram

BL & VB & MS

12

LOs

BC proposed to write to Principals of schools that have LOs what WASLA has to offer in regards to PD or provided consult – not completed, BC still to attend to this

Write a LO Guide for best practice – FAQs – based on old guide based on Union advice – approach union with issues.

Meeting with LIFT group – on hold

13 Listserv etiquette - Might be something for ic3 – Val Baird – 3rd issue

14.

Collective PD arrangement – combined conference

BC – prepare vision with Sandra Naude Respond LIFT Group

15

Term 3 and 4 Calendar Dates

Meeting datesSeptember – 15 Sept, BLOctober – 12/10/2016, VBAGM – 9 November @ Shenton - RM – happy to have it – speakers – St George’s – Angela Tanim what she is doing with the students – outreach programs – VBVB enquire about sending legal deposits - ACERAudit – do we need to do this?Constitution changes?Committee elections 2017-2018: Treasurer (VB), Vice President (RM), Members - Wendy Chapman, Hanneke, Retired – Lisa Crofts, Kate Flowers. 8 members – spaces for 2 more, 3 if WC doesn’t come back on board (non-attendance at meetings)

Send BL and VB minutes for AGM

4 exec and 10 membersCommittee: 4 exec (BC, RM, VB, PP),Members WC, SB, AF, HVN, GD, ET, MS (Web Manager), NG (ic3 Editor)EO - BLJo-Anne Urquart, Brenda Clover, ???

16 PD – Education Leaders Sundowner – Check diary for Bec

17

Sponsorship – prizes – Lib Tech weekend in OctoberMove we sponsor Lib Techs to the turn of $100 + 16 enviro bagsBC email Pat G.

Moved : BC2nd : BL

18 Reservation made by RM for High tea at Mad hatters, Sunday 4 Dec 2016 and

email drafted – Lisa Crofts and Kate and Jeff.

Close – 7.15pm

Next meeting – Barb Lippiatt, 16 Harrowshill Street, Morley, Thursday 15 Sep, 2016 at 5pm.

Summary of Motions:1. Previous minutes – Accepted: Val Baird / Seconded: Natasha Georgiou2. Sponsor Lib tech weekend for $100.00 + 16 enviro bags – Moved : Barbara Combes / Seconded : Barb Lippiatt

Appendix 1: WASLA Calendar

TERM 3 Monday Tuesday Wednesday Thursday Friday Saturday Sunday

18 Jul 19 Jul 20 Jul 21 Jul 22 Jul 23 Jul 24 Jul

1IC3 Issue 2 – to printer


2IC3 Issue 2 – Mail out

1 Aug 2 Aug 3 Aug 4 Aug 5 Aug 6 Aug 7 Aug

3


4


5WASLA MeetingVB, 5pm


6Book Week Book Week Book Week Book Week Book Week

29 Aug 30 Auf 31 Au 1 Sep 2 Sep 3 Sep 4 Sep

7

5 Sep 6 Sep 7 Sep 8 Sep 9 Sep 10 Sep 11 Sep

8Birds of a feather PDLocation Helena College


9WASLABL, 5pmSch Lib Alliance Mtg


10IC3 Issue 3 – Copy deadline

26 Sep 27 Sep 28 Sep 29 Sep 30 Sep 1 Oct 2 Oct

Hols

3 Oct 4 Oct 5 Oct 6 Oct 7 Oct 8 Oct 9 Oct

HolsLib Tech Donnybrook

TERM 2 Monday Tuesday Wednesday Thursday Friday Saturday Sunday

25 Apr 26 Apr 27 Apr 28 Apr 29 Apr 30 Apr 1 May

1ANZAC public holiday IC3 issue 1 – Proofread

and final check deadline

2 May 3 May 4 May 5 May 6 May 7 May 8 May

2IC3 Issue 1 – to printer


3

Committee Meeting – 5pm Val Baird’s house

IC3 Issue 1 – Printing mail out


4


5

30 May 31 May 1 Jun 2 Jun 3 Jun 4 Jun 5 Jun

6SLCWA Conference SLCWA Conference –

Wesley College (Award recipients announced)

6 Jun 7 Jun 8 Jun 9 Jun 10 Jun 11 Jun 12 Jun

7

WA Day Public Holiday ALLA – Photo shoot State Library 5pm


8


9

27 Jun 28 Jun 29 Jun 30 Jun 1 Jul 2 Jul 3 Jul

10IC3 Issue 2 – Copy Deadline


Hols

11 Jul 12 Jul 13 Jul 14 Jul 15 Jul 16 Jul 17 JulCommittee Meeting – IC3 Issue 2 – proofread

Hols 11.30 am Barb L’s house

and final check deadline

Term 1Week Monday Tuesday Wednesday Thursday Friday Saturday Sunday

18 Jan 19 Jan 20 Jan 21 Jan 22 Jan 23 Jan 24 Jan

HolsCommittee planning Meeting- Phyllis’ house

25 Jan 26 Jan 27 Jan 28 Jan 29 Jan 30 Jan 31 Jan

HolsAustralia Day Membership email WASLAnet

SLCWA Conference Meeting

1 Feb 2 Feb 3 Feb 4 Feb 5 Feb 6 Feb 7 Feb

1TERM 1 commences Membership email

WASLAnet


2Membership email WASLAnet

Award nomination forms are released


3Membership email WASLAnet

Committee Meeting –Shenton College

22 Feb 23 Feb 24 Feb 25 Feb 26 Feb 27 Mar 28 Feb

4

29 Feb 1 Mar 2 Mar 3 Mar 4 Mar 5 Mar 6 Mar

5Scholarship nominations due

7 Mar 8 Mar 9 Mar 10 Mar 11 Mar 12 Mar 13 Mar

6Labour Day Membership email

WASLAnetBirds of a Feather PD – Perth Modern?


7Committee Meeting – Shenton College


8Good Friday

28 Mar 29 Mar 30 Mar 31 Mar 1 Apr 2 Apr 3 Apr

9Easter Monday

4 Apr 5 Apr 6 Apr 7 Apr 8 Apr 9 Apr 10 Apr

10Award nominations are due to the Award sub-committee

IC3 Issue 1 – Copy deadline

Term 1 ends11 Apr 12 Apr 13 Apr 14 Apr 15 Apr 16 Apr 17 Apr

HolsCommittee Meeting – Phyllis’ House 10am – 12.30pmAward nominations are decided and reported to the committee

18 Apr 19 Apr 20 Apr 21 Apr 22 Apr 23 Apr 24 Apr

Hols

Appendix 2 – Future nowYou will see below a table of existing available traineeships, linked to current qualifications. However the Training Package review of 2015/16 (which we discussed at our last Industry Advisory Group meeting) means that these traineeships will be associated with the new replacement qualifications listed going forward. All new qualifications have been deemed equivalent to those they replace, meaning they result in the same job outcomes, are of the same duration and at the same level:

Apprenticeship/Traineeship Name

Title on Contract

Nominal Term

(months) Full

Time

Part Time

School Based

Superseded Qualification Code

and Title

New/Revised Qualification Code

and TitleEquivalent

ARTS ADMINISTRATOR(LEVEL 3)

Trainee 12 Yes Yes CUV30411 - Certificate III in Arts Administration

CUA30615 - Certificate III in Arts Administration

Yes

LIBRARY AND INFORMATION SERVICES (LEVEL 3)

Trainee 24 Yes No CUL30111 - Certificate III in Information and Cultural Services

BSB31215 - Certificate III in Library and Information Services

Yes


Trainee 36 Yes No CUL40111 - Certificate IV in Library, Information and Cultural Services

BSB42115 - Certificate IV in Library and Information Services

Yes


Trainee 12 Yes Yes CUL20111 - Certificate II in Information and Cultural Services

CUA20515 - Certificate II in Information and Cultural Services

Yes

I include the Arts Administrator (Level 3) traineeship as we have discussed the possibility that this qualification will be reviewed in the future and could be useful in a number of applications.When a qualification associated with a traineeship is significantly updated, the traineeship must be rigorously reviewed including with extensive industry consultation. So bear in mind that this abbreviated process reflects the position of the Training Package developers that changes to these qualifications do not substantially alter the outcome of associated traineeships.FutureNow are seeking your position on the proposal to update the existing traineeships listed above to be associated with the new qualifications listed. Could I please request all feedback by COB Tuesday 19th July 2016. I will be on annual leave next week but will keep an eye out for responses so please continue to send any requests to me.

Kind Regards, Ann-Marie Ryan Project Manager - Creative Industries

Subject: Nominal Duration of Traineeship in Library and Information Services Traineeship (Level 4)Hi Ann, In response to your query about Nominal Duration of Traineeship in Library and Information Services Traineeship (Level 4). Could we please have some additional information about this course:

Who is running it? Level of achievement? Job prospects – ie. what qualifications will students exit with? Where does it fit with the National courses?

BACK

Appendix 3 – LOWe have recently been contacted by numerous Members asking for advice in relation to the level of Duty Of Care they are directed to take on in Schools. As a result of this, we have written to Cliff Gillam at the Education Department, asking him to communicate your rights to each School Principal.

It is important for all our Members to understand their rights. As a Level 1 or 2 School Officer and a Library Officer Level 1, you have only a general level of duty of care for students. This means you should not be supervising Students alone. A Level 2 Library Officer can supervise small groups of students, however this does not mean you should be taking a full class.

We have attached the letter we sent to Cliff Gillam, please read over it and keep a copy for your records.

If you find yourself in a situation in which you are being directed to take on an elevated duty of care, we request you do the following.

1. Email your Principal advising you do not accept supervision of Students- we have included a temptate for you to use

Dear XXXXX,

I am emailing you in relation to the current level of duty of care I am expected to accept.

I have recently been advised I am under no obligation to supervise Students, and am concerned a continuation of this practice may indicate an acceptance which is not intended to be given.

As a result I am formally advising you I will no longer be able to continue the practice of (XXXXXXXXXXX- Indicate the practice you are undertaking).

I am more than happy to consult with you in order to ensure a new process is implemented, and am of course happy to continue to assist Senior Staff with supervision of Students, however I cannot be solely responsible for this in the future.

Please let me know if you would like to discuss this matter further.

Kind Regards,

2. A copy of the Union letter can be attached if you choose

3. If your Prinicipal does not agree with your email, or does not respond, please forward your email and any response to UnionLink at [email protected] and we can assist each individual Member.

This is an issue which has been discussed with the Education Department on numerous occasions in the past. Unfortunately School Principals continue to utilise the role of our Members incorrectly. The best start to dealing with an issue like this is to be aware of your rights, and what you can do to address the issues.

For assistance with this matter, or any other, please do not hesitate to contact UnionLink.

In Unity,

Your UnionLink Team


BACK

Appendix 4 Social Media CommitteeSocial Media Report

In January 2016 the WASLA Committee discussed the establishment of a social media presence for WASLA and made the decision to adopt the use of Social Media tools for the promotion of WASLA events, other library and education events and the development and delivery of services to the WASLA members.

It was decided that initially WASLA would set up a Twitter account and a Facebook Closed Group account to establish a digital presence for WASLA.

A Social Media Subcommittee was established with Sarah Betteridge, Mike Spanier and Natasha Georgiou as its members. The subcommittee was responsible for setting up the WASLA Twitter account and Facebook closed group.

WASLA Twitter Account

The decision was made to use @WASLApln as WASLA’s Twitter user name and the hashtag #WASLApln was selected for future WASLA professional development. WASLA’s Twitter account went live on 13th April 2016 and currently has 137 local, national and international followers. Follow WASLA on Twitter at the following link: https://twitter.com/WASLApln

WASLA Facebook Group

The decision was made by the WASLA Social Media Subcommittee to establish a closed Facebook group, the Western Australian School Library Association (WASLA) Closed Group which can be found at the following link: https://www.facebook.com/groups/812877622171734/Anyone wanting to join the group needs to send in a request to join and a group admin (one of the subcommittee) can then approve that request.The WASLA Facebook Group currently has 93 members.

Sarah BetteridgeSocial Media Subcommittee

Passwords for Twitter accounts:SLCWA password: slcwa2016?WASLA password: wasla2016?

BACK

Appendix 5 – School Library Alliance Research Group

Meeting 15 Aug 2016

Previous meeting: Research – do an expression of interest. Workshop to work on research Qs and scope. How a TL can add value to your school? IB - guidelines for libraries and expectations to support school programs. Explore these. Add Pru to the research group. What we are going to do with it? – website for reference - marketing Meeting – next meeting report. Set up meeting in Adobe Connect.

How to add value to your school community?Adding value to your school – different states take a different QSub sections:

1. Reports and research in the last 10 years in reading – international and national – identify gaps, themes, types of reading (print vs digital)

2. Safe haven, safety and building resilience in schools – physical and virtual, cybersafety, security, privacy, resilience in schools – strategic directions from state and Govt Depts

3. Inquiry learning and the Austn curriculum – UN 2030 Agenda – generic skills and lifelong learning – different to science inquiry

4. Literacy and NAPLAN – UN 2030 Agenda – English = mechanics of reading vs reading for meaning

5. Management – why have a library – cost factors – classroom libraries vs classroom libraries, literacy – socioeconomic areas – staffing and relief – assistance for teachers – schools that have disbanded their libraries – parents’ perceptions and using the library as a marketing tool.

ALIA Alliance Meeting 21 July 2016

Present: Pru Mitchell, B Combes, Sandra Ryan, Sue Johnston, Sue McKerracher, Sandy Amoore, Rebecca Murray, Kerry Laidmore, Ann Plowman, Isobel Williams, Michelle Jenkins, Shirley Roser

Research – do an expression of interest. Workshop to work on research Qs and scope.How a TL can add value to your school?IB - guidelines for libraries and expectations to support school programs. Explore these.Add Pru to the research group.What we are going to do with it?Meeting – next meeting report. Set up meeting in Adobe Connect.

Lobbying and advocacyNeed research to push advocacy.Other gains from FAIR Campaign.Isobel – Tasmanian Schools, strategies up on wiki.Everyone bring something to the table for advocacy from the research. Build on what we have already done – using the previous research.

Other businessNext meeting: 14 Sept.BACK

Appendix 6 – Literacy Matters!

Literacy matters!I can read, therefore I am.I can: be smart and become smarter; communicate with others in many different ways; solve problems, understand and connect with new challenges; participate fully in family, workplace and community life; use a range of technologies; think for myself and with others; keep my culture alive; share with others on a global stage; be creative and understand the complexities of our changing world.

I have the world and beyond at my feet.I can read, therefore I am empowered and can learn lifelong.I can read, therefore I am part of the present and the future.I can read, therefore I am,Because …….. LITERACY MATTERS!

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