Business Accounts - Financial Docs

7/28/2019 Business Accounts - Financial Docs

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BUSINESS

ACCOUNTS

sample documents

sourced from www.osbornebooks.co.uk


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Sample documents

document page

invoice 3

statement 4

double-entry accounts 5

cash book 6

petty cash book 7extended trial balance 8

sole trader financial statements 9-10

limited company financial statements 11-12

statement of cash flows 13

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this document was sourced from the Osborne Books website: www.osbornebooks.co.uk

3

invoice to

invoice no

account

your reference

date/tax point

product description quantity price unit total discount net

code %

terms

Net 30 days

Carriage paid

E & OE

INVOICE

GOODS TOTAL

VAT

TOTAL

deliver to


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4

STATEMENT OF ACCOUNT

account

date

TO

AMOUNT NOW DUE

date details debit credit balance


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5

Dr Cr

Date Details Date Details

Dr Cr


Dr CrDate Details Date Details

Dr Cr



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6

Dr

CashBook

Cr

Date

Details

Folio

Discount

VAT

Cash

B

ank

a

llowed

Date

Details

Folio

Discount

VAT

Cash

Bank

received


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7

Pet

tyCashBook

Receipts

Date

Details

Voucher

Total

number

payment

AnalysisColumns

VAT


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8

E

XTENDEDTRIALBALANCE

name....................................................................

date...............................................

D

escription

Ledgerbalances

Adjustments

Profitandloss

Balancesheet

C

losingstock:Profitandloss

C

losingstock:Balancesheet

A

ccruals

P

repayments

D

epreciation

B

addebts

P

rovisionforbaddebts:adjustmen

t

N

etprofit/loss

Dr

Cr

Dr

Cr

Dr

Cr

D

r

Cr


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9

TRADING AND PROFIT AND LOSS ACCOUNT OF

FOR THE YEAR/PERIOD ENDED

Sales

Less Sales returns

Net sales

Opening stock

Purchases

Carriage in

Less Purchases returns

Net purchases

Less Closing stock

Cost of Goods Sold

Gross profit

Add other income, eg

Discount received

Reduction in provision for bad debts

Profit on sale of fixed assets

Other income

Less expenses, eg

Vehicle running expenses

Rent

Rates

Heating and lighting

Telephone

Salaries and wages*

Discount allowed

Carriage out

Other items, eg

Provision for depreciation

Loss on sale of fixed assets

Bad debts written off

Increase in provision for bad debts

Net profit

* Wages are sometimes listed as an expense in the trading account section

TRADINGA

CCOUNT

PROFITA

ND

LOSSACCOUNT

sole trader financial statements


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10

BALANCE SHEET OF AS AT

Fixed Assets Cost Dep'n to date Net

Intangible: Goodwill

Tangible: Premises

Equipment

Vehicles

etc

Current Assets

Stock (closing)

Debtors

Less Provision for bad debts

Prepayments

Bank

Cash

Less Current Liabilities

Creditors

Accruals

Bank overdraft

Working Capital

Less Long-term Liabilities

Loans

NET ASSETS

FINANCED BY

Capital

Opening capital

Add Net profit (from profit and loss account)

Less Drawings

Practical point: when preparing handwritten financial statements it is usual practice to underline

all the headings and sub-headings shown in bold print in the example layout.


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11


limited company financial statements

INCOME STATEMENT FOR THE YEAR ENDED

Revenue

Opening inventories

Purchases

LessClosing inventories

Cost of Goods Sold

Gross profit

Less Overheads:

Distribution costs

Administration expenses

Profit from operations

Less Finance costs

Profit before tax

LessTax

Profit for the year

Statement of changes in equity

Retained earningsBalance at start of year

Profit for the year

Less Dividends paid

Balance at end of year


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STATEMENT OF FINANCIAL POSITION AT

Impairment/Non-current Assets Cost Dep'n to date Net

IntangibleGoodwill

Property, plant and equipmentFreehold land and buildings

MachineryFixtures and fittings

Current Assets

InventoriesTrade and other receivables

Cash and cash equivalents

LessCurrent Liabilities

Trade and other payables

Tax liability

Net Current Assets

LessNon-current Liabilities10% debentures

NET ASSETS

EQUITY

Authorised Share Capital

Ordinary shares of each

Issued Share CapitalOrdinary shares of each, fully paid

Capital Reserve

Share premium

Revenue Reserve

Retained earnings

TOTAL EQUITY

Note: Net Current Assets is an alternative term for Working Capital and is commonly used in limited

company statements of financial position.


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13


STATEMENT OF CASH FLOWS

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED

Net cash (used in)/from operating activities

Cash flows from investing activities

Purchase of non-current assets

Proceeds from sale of non-current assets

Interest received

Dividends received

Net cash (used in)/from investing activities

Cash flows from financing activities

Proceeds from issue of share capital

Repayment of share capital ( )

Proceeds from long-term borrowings

Repayment of long-term borrowings ( )

Dividends paid (note: amount paid during year) ( )

Net cash (used in)/from financing activities

Net increase/(decrease) in cash and cash equivalents

Cash and cash equivalents at beginning of year

Cash and cash equivalents at end of year

Reconciliation of profit from operations to net cash flow from operating activities

Profit from operations (note: before tax and interest)

Adjustments for:Depreciation for year

(Gain) / loss on sale of non-current assets

(Increase) / decrease in inventories

Increase / (decrease) in trade and other receivables

Increase / (decrease) in trade and other payables

Cash (used in)/from operations

Interest paid (note: amount paid during year) ( )

Income taxes paid (note: amount paid during year) ( )

Net cash (used in)/from operating activities

Business Accounts - Financial Docs

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