Burritt’s Rapids Hydro Generation: Term Project Description · PDF fileBurritt’s...

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L.Meyer / SLALS / ccdp2100a,c summer 2014 term project

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Communication Skills for Engineering Students CCDP2100 A,C Summer 2014 Term Project Package

+ Burritt’s Rapids Hydro Generation: Term Project Description The CCDP2100 term project consists of a series of communication activities/tasks that provide you with an opportunity to familiarize yourself with some of the writing and oral challenges faced by both engineering students and practicing engineers. The project spans the duration of the term. Projects will be done in teams of three to four students.

The goal of CCDP2100 is to give you the abilities to be able to articulate clearly (in writing and orally), to a non-technical audience, your engineering knowledge and how it applies to system or product design and use. For the CCDP2100 project, you will be helping to meet the goals of the Burritt’s Rapids Renewable Energy Association (BRREA). See the BRREA fact sheet on cuLearn. The BRREA wishes to install a hydro power energy production facility in their community. Listed below in Table 1 are the features of the Burritt’s Rapids community. Table 1: Features of Burritt’s Rapids COMMUNITY CHARACTERISTICS: • Hydro site and waterway is within the village of Burritts Rapids where residents can hear waterway,

some can see it from their house, there are paths to dam site on both sides of river used for boating, fishing, hiking, contemplation, swimming and river flow up and downstream impacts living conditions.

• Hydro power project is being initiated by incorporated community association, run by volunteer Board of local residents, with the 5 objectives related to community vision to create locally based energy which is community and environmentally friendly and where long-‐term profits are returned to community projects and well-‐being.

• Dam site has historical meaning to residents -‐ revisiting their roots of producing hydro energy from the water flowing through their community.

• Decision-‐making and partnership model for developing and operating this Project is important to residents who are prepared to play an active role along with experts and investors and government bodies.

TECHNICAL DATA: • Annual average flow 25m3/sec (Range approx. 10 – 70 m/s2) • Mean head (drop): 2.3 m (Range: 1.36m – 2.43m) • Energy production estimate: 1,900 MWh; 222kW/month (MJ2 VLH-‐5000 or Kaplan AD4) • Estimated construction costs: $5,300,000 before taxes • Estimated revenue: $258,000/year • Major maintenance & replacement costs: Civil works rehabilitation at 37y and 75y

CCDP2100 A,C TERM PROJECT ASSIGNMENT PACKAGE Burritt’s Rapids Hydro Generation Project

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CCDP2100A: Case Studies of Similar Villages Your team’s task will be to research a village with characteristics similar to those of Burritt’s Rapids, which already has a hydro power production facility, so that the BRREA can learn from the experience of the village you are researching. Listed below in Table 2 are the three villages that will be researched by your class, and the teams that will be working on each village. Table 2: Villages to be researched by CCDP2100A VILLAGE TEAM # French River, Ontario(Okikendawt Hydroelectric Project) 1A, 1B Settle,England 2A, 2B China Creek, B.C. 3A, 3B For each village, the aspects listed in Table 3 below will be researched. Your peer mentor (Eric Labrecque) will work with your team to decide which aspects each team member will be responsible for researching, in order to complete your Project Outline form (cuLearn > Forms). Table 3: Research aspects for each village COMMUNITY CHARACTERISTICS (non-‐technical – background information) • Size of community (geographically, population) • Location of hydro site and waterway (in relation to village) • Group(s) that initiated the hydro project • Group(s) that make decisions regarding the hydro project • Historical significance of waterway to the village • Nature of waterway (non-‐technical aspects) • Environmental setting

• Other types of renewable energy sources being used in the community PROJECT MANAGEMENT ASPECTS (non-‐technical) • How the hydro project was developed • Funding and budget at each operational phase • Total cost of hydro project • Annual revenue (selling of power, if applicable)

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TECHNICAL ASPECTS

• Nature of waterway (technical aspects) • Head and flow • Environmental impact • Type of hydro turbine • How the turbine works • How the hydro turbine project was constructed • Total cost of hydro project • Amount of power being produced • Storage of power • Providing power to the grid? • Maintenance: requirements & costs

CCDP2100C: Turbine Analysis for Burritt’s Rapids Your class will investigate one or two possible turbines for the Burritt’s Rapids site. The focus of each team is listed in Table 4 below. Your peer mentor (Arthur Dabrowski) will assist your team in completing your Project Outline form (cuLearn > Forms). Table 4: Research focus of CCDP2100C teams TEAM # # of TEAM

MEMBERS RESEARCH FOCUS

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3 Predictions for extreme weather conditions along Rideau corridor and the future impacts on hydro : Amin, Mohamed, Aya, Sajeda

2 4 Design and mechanical considerations of turbine(s): Amirul, Khairul, Bashar 3 4 River flow and turbulence reduction : Yasser, Abdulaziz, Mishaal, Ibrahim 4 4 Material consideration of turbine(s) (structure and resistance): Dev, Arul,

Thishani, Sakib, Usama 5 4 Power output of turbine(s): Raheel, Abdul, Rami 6 4 Power storage and grid linkages: Paul, Giuliana, Bradley, Joseph 7 4 Environmental considerations (environmental impact): Antonio, Omar, ,

Zhaokun

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CCDP2100A & C The key steps in your CCDP2100 project are listed in Table 5 below. Table 5: Key project tasks STEP # TASK DUE 1 Select a team. Class 1 2 Work with your peer mentor to develop your team’s project outline (see

Project Outline Form on cuLearn > Forms). Class 2

3 Present your team’s project plans to the class. Class 3 4

• Submit your Project Outline Peer Mentor Approval form. • Team leader: Post a copy of your team’s Project Outline Presentation

Handout (once approved by Peer Mentor) on Class Forum on cuLearn. • Class leader: Email all team handouts to BRREA (Mary Hegan:

[email protected]) by May 15.

Class 4

5 Each team member submits a project proposal. Class 5 6

• Present preliminary findings to the class. • Class leader: Email all team handouts to BRREA (Mary Hegan:

[email protected]) by May 26. • Write draft #1 of answer to your 1st research question.

Class 6 or 7

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Write the answer to your 1st research question (final version). Class 6

8 Present your team’s findings to BRREA. Class 10 9 Write a research findings report. Class 12 10 Congratulate yourselves for contributing to the development of a local

community and the improvement of our region’s environment.

11 Add your project experience to your resume.

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PROJECT ASSIGNMENTS & DELIVERABLES The course assignments and project deliverables are summarized in Table 6 below. Details for each are provided below Table 6. Note: Deliverable descriptions will be updated during the term, so it’s better to work from the soft copy of this document on cuLearn, rather than print it out at the beginning of term. Table 6: Course assignments and project deliverables Assignment Due in

class # Value (%) Comments

Introduction email 2 2 Email to Instructor

Project logbook

ongoing 4 Project research work (4 postings -‐ 4 marks)

Contribution to team and class

ongoing 6 • Contribute to your team effort by posting meeting minutes: Post at least one set of team meeting minutes. (1 mark)

• Contribute to your classmates’ success by posting o Assignment Tips (1 mark: 2 tips worth 0.5 mark

each) o reports on in-‐class research exchange sessions (3

marks: 3 reports X 1 mark each) o one set of Class Minutes (1 mark) (see schedule in

Class Minutes folder on cuLearn) Project Deliverables

Team project outline presentation (team)

3 8 3: team 5: indiv.

Handout (1 team mark; 4 individual marks): Include in one team handout the following information: 1. An overview of your team’s topic, including an image and an

indication of what each team member’s sub-‐topic is (1 team mark)

2. From each team member (4 individual marks): • your sub-‐topic (provide images if helpful) • your two research questions • relevant engineering principles for each research question • list of potential research sources (must be RELIABLE sources),

in IEEE format, with a brief indication of what information you'll use from each source

Presentation (2 team marks): Present the content of your handout. TIME LIMIT: 5 MINUTES FOR THE TEAM SLIDE # LIMIT: 4 SLIDES FOR THE TEAM

Project proposal 4: 1st draft 5: final version

15 Convince your instructor and community partner (BRREA) that your team is going to contribute the required content for the final project deliverables, and indicate how each team member will contribute.

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Presentation of preliminary findings

6 and 7 7 2: team 5: individual

Handout (2 individual marks): Each team member to contribute a 1-‐paragraph informative summary of his or her presentation content + references Presentation (3 individual marks + 2 team marks) Each team member: present the highlights of your research findings to date.

Preliminary report 6: 1st draft 7: final version

10 Write up your findings to date. Report will be written, by hand, in class.

Final Deliverables Presentation of team findings Target audience: BRREA

10 13 3: team 10: indiv.

Present your team's findings

Letter of transmittal (individual)

Class 12 2 marks Submit soft copy on cuLearn > Assignment Dropbox. Submit hard copy in class, in a folder, along with draft(s). Team to select best one to send, in the form of an email, to BRRREA.

Report of Findings (1 report per team) Target audience: BRREA

June 17 33 marks

REPORT: (33 marks total) • 28 individual marks for write-‐up of individual research

findings • 5 team marks for front matter, conclusion and team report

compilation

Before you start work on the 1st draft of any of your assignments, you should complete a copy of the Audience/ Purpose Analysis form in Table 7 below to ensure that your document or presentation has the appropriate content, and exhibits language, style, and tone appropriate to the audience. Table 7: Audience/purpose profile Audience

Purpose: Why does your reader / audience want your information? What do you, the writer / presenter, want to achieve?

Reader’s / Audience’s existing level of knowledge about the content of your document

Level of technicality

Tone

Length

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INTRODUCTION EMAIL (Readings: “A Guide to Writing as an Engineer” – Ch. 1 & p.85-‐86 regarding emails; Course Outline; Term Project Package; “Email Tone + Style” handout; BRREA Fact Sheet) Introduction email Due Class 2 2 marks Email to Instructor

Assignment Objectives: The goals of this assignment are to

1. introduce relevant information about yourself 2. give the Instructor an early indication of your written communication skills 3. make sure that you have read and understood all the material in the Course Outline and the Term

Project Package 4. make sure that you understand the nature of the course project 5. make sure that you know how to write an appropriate email to your instructor.

Assignment Instructions:

1. Read the Course Outline and this Term Project Package thoroughly. 2. Read Ch. 1 and p.85-86 in course textbook 3. Check the Email Tone + Style handout on cuLearn. 4. Check the BRREA fact sheet on cuLearn. 5. Write an email to your instructor.

Email content Part A:

Ø Your name Ø What year you are in Ø Your engineering stream Ø What courses you’ve taken so far Ø What courses you’re taking this term Ø Your schedule this term (classes + work) Ø Work / study / research experience related to your chosen CCDP2100 term project Ø Other work experience (of any kind) Ø Communication experience you’ve had (could be written documents, oral presentations, team work,

etc.) Ø What you expect to get out of CCDP2100 Ø Your experience with and ideas about working in a team Ø Your feelings about your engineering program so far Ø Did you enter Engineering straight from high school? If not, what did you do in between? Ø Extra-curricular activities Ø Your personal interests / passions

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Email content Part B:

Ø Confirm that you have read the Course Outline, the Term Project Package and Ch. 1 of course

textbook. Ø Include one question or comment about the content of the Course Outline AND one question or

comment about the Term Project Package. Your instructor will post the answers to all questions from students on cuLearn. If you have other questions which remain unanswered, you can email your instructor at any time.

Ø Include one comment or note about the content of Ch. 1 of the course textbook. Ø Complete this sentence: “The goals of the BRREA are _________________________.”

Email content Part C: Explanation of one engineering principle

The purpose of Part C is to give you initial practice in communicating technical information to a non-technical audience (in this case, a typical homeowner).

Choose one concept you learned in one of the engineering courses you’ve taken so far, for example “phase change” from CHEM 1101, or “conservation of energy” and explain it to your instructor (keeping in mind that she is not an engineer), in your own words. Try to choose a principle or concept that you think might be related to the CCDP2100 term project.

This explanation should be less than 250 words, in a Word document. Use 12 pt. Times New Roman. It can be single spaced. Provide, at the top of the document: your name, CCDP2100 section, name of principle you’re describing. Include as an attachment to your email.

Refer to the attachment in the body of your email.

DUE DATE: E-mail to instructor by Class 2.

Evaluation Criteria:

• Meeting audience expectations (content, tone, style, format) • Demonstrating language proficiency • Meeting submission deadline

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PROJECT LOGBOOK (Reading: “Note-‐taking Guidelines” handout on cuLearn; “A Guide to Writing as an Engineer” Ch. 8, Ch. 11; “Reliable Sources exercise”, cuLearn)

Project logbook

ongoing 4 marks Project research work (4 postings -‐ 4 marks)

Note: All postings to be done on cuLearn in your Team Forum so that all classmates, peer mentor, TA, instructor can view your project progress. Project Research Work: Goals:

• to keep your teammates up to date on your project research • to make sure that you are doing your research and not procrastinating • to ensure that you have research notes ready to write your preliminary report, and your

final report Instructions: In order to keep you and your team members, peer mentor, instructor, and general classmates informed about your ongoing research, and to help you to prevent procrastination, post your research notes periodically throughout the term (see schedule below). Follow the “Note-taking Guidelines” handout. For each post:

• Add a clear title: “Research notes #...” • Indicate the research question the notes are related to. • Include point form notes which will help you to answer your research questions. • Include your own notes about how you’ll use this information. • Provide a RELIABLE source in IEEE format.

Due dates: Research notes post #1: Due Class 3 Research notes post #2: Due Class 5 Research notes post #3: Due Class 7 Research notes post #4: Due Class 9

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CONTRIBUTION TO TEAM AND CLASS Contribution to team and class

ongoing 6 marks • Contribute to your team effort by posting Meeting Minutes: Post at least one set of team meeting minutes. (1 mark)

• Contribute to your classmates’ success by posting o Assignment Tips (1 mark: 2 tips worth 0.5 mark each) o reports on in-‐class Research Exchange Sessions (3 marks: 3

reports X 1 mark each) o one set of Class Minutes (1 mark) (see schedule in Class

Minutes folder on cuLearn) Meeting Minutes: 1 mark Your team should be meeting throughout the term. Take turns taking meeting minutes. Each team member must take minutes at least once. Post these minutes in your team forum on cuLearn within 24 hours of your meeting. Must include the author of the minutes, date of the meeting, who attended, what was discussed, and action points. Assignment Tips: 2 tips worth 0.5 mark each – total 1 mark After you meet with your Instructor to review an assignment draft, post what you learned in the Assignment Tips folder on cuLearn. These tips must be posted at least 24 hours before the assignment is due so that your classmates can make use of them when completing their assignment. Class Minutes: 1 mark Student teams will be assigned to post class minutes (class notes) on cuLearn after each class. See Class Minutes Schedule on cuLearn. Purpose: • To ensure that everyone in the class has a thorough record of what was covered in each class and what

was presented in outside reference material • To reflect on how material covered in class has helped students to better complete course assignments

and move towards achievement of course objectives • To practice effective note-taking skills Instructions: 1. Include in your class minutes: • a detailed record of what was covered in class • a discussion of how class material has helped students to better complete course assignments and

move towards achievement of course objectives • point form notes from readings assigned for that class (see assigned readings related to the assignment

due in that week (highlighted in green after name of assignment in Term Project Package)

2. Post your minutes in the Class Minutes folder on cuLearn. Your post title should follow this format: "Class minutes for Class # __, date ___, written by _______”

Evaluation: You will receive a mark of 1/1 for your class minutes if

a) they are posted within 24 hours of the class b) they are useful to your classmates (detailed) c) the information is accessible (clearly organized and formatted) d) they are co-written by each student responsible for taking minutes for that class e) they are clearly labeled (Course code + section, Class #, date of class, names of authors) f) there is a complete posting title (see Point 2. above)

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PROJECT OUTLINE PRESENTATION (Reading: “A Guide to Writing as an Engineer” Ch.9) Team project outline presentation (team)

Due Class 3

8 marks 3: team 5: indiv.

Handout (1 team mark; 4 individual marks)1,2 Include in one team handout the following information: 1. An overview of your team’s topic, including an image and an

indication of what each team member’s sub-‐topic is (1 team mark) 2. From each team member (4 individual marks): • your sub-‐topic (provide images if helpful) • your two research questions • relevant engineering principles for each research question • relevance (role) of each engineering principle • list of potential research sources (must be RELIABLE sources), in IEEE

format, with a brief indication of what information you'll use from each source

Presentation (2 team marks): Present the content of your handout. TIME LIMIT: 5 MINUTES FOR THE TEAM SLIDE # LIMIT: # of team members + 1 SLIDES FOR THE TEAM

Submission: • Before Class 3: Team leader -

o Submit soft copy of presentation slides + handout to cuLearn Assignment Submissions.

o Email a copy of your handout to your peer mentor. • Class 3: Submit in a labelled folder -

a) the hard copy of your slides (printed 4 per page) b) two hard copies of your team’s handout, (one for Instructor, one for peer mentor)

along with Peer Mentor Approval Form: Project Outline (cuLearn > Forms) • Class 4:

o Submit your Project Outline Peer Mentor Approval form. o Team leader: Post a copy of your team’s Project Outline Presentation Handout (once

approved by Peer Mentor) on Class Forum on cuLearn. o Class leader: Email all team handouts to BRREA (Mary Hegan:

[email protected]) by May 15.

1 Each team member’s individual contribution in this handout must be approved by your peer mentor. See Project Outline Peer Mentor Approval form on cuLearn. 2A copy of this handout, once approved by your peer mentor, will be emailed to BRREA by Class Leader.

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Evaluation criteria: Handout: 1 team mark, 4 individual marks

• topic overview (1 team mark): effective image, clearly labelled, with an indication of the sub-topics of each team member

• individual contributions (4 individual marks): o complete content (3 marks): Have you included all the required content? o format (0.5 mark): Can the reader easily locate your content? o clarity (0.5 mark): Is it easy for your reader to understand your content?

Presentation: 2 team marks

• Did you cover the expected content? • Did you stick to the time limit? • Was your content presented in an organized manner? • Was your content presented clearly?

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PROJECT PROPOSAL (Reading: “A Guide to Writing as an Engineer”, Ch. 2, Ch. 3, Ch. 7, pp. 102-‐105) Project proposal

Draft #1 due Class 4 Final version due Class 5

15 marks Convince your instructor that your team (and each team member) are going to contribute the required content for the final report, and indicate how each team member will contribute.

This is a call for proposals for CCDP2100 team projects. Each project team member must submit a complete and clear explanation of the team's proposed project to the course instructor for her approval. Proposal approval is required to continue with the team and the project. Content and Organization:

The Project Proposal must include the following content (listed in Table 8 below): Table 8: Proposal content guidelines Section #

Section Content

Title page • Title of proposal (make sure it’s specific) • Names of recipients (+ their affiliations) • Name of author + affiliation (course code, team #, team topic) • Date

1 Introduction (1 paragraph)

Provide:

• proposal context / reference to Call for Proposals • purpose of the proposal • brief summary (2 sentences maximum) of your team's proposed

project • preview of the content of your proposal • reference to glossary terms (Indicate that they appear in italics

throughout the proposal)

2 Background (1-2 paragraphs)

• Explain the project your class is working on. • Show evidence of background research by including at least two

references in IEEE format.

3 Project Description Note: Create sub-sections

• Describe your team's project idea. • State what each team member will be in charge of, including

research questions, engineering principles, roles of principles, and research sources.

• Provide references in IEEE format for the research sources.

4 Project Timeline

Timeline for your team: • Show the major project deliverables and the stages in completing

those deliverables. • Include a team meeting schedule + name of team member

assigned to record meeting minutes in team forum on cuLearn. • Place timeline in an appendix. Refer to appendix in body of

proposal.

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5 Team Contract • a team-written contract, signed by each team member. See

Appendix A of Term Project Package for instructions. • Include your team contract in an appendix of your proposal.

Refer to appendix in body of proposal.

6 Conclusion • expressing your hope that the Project Proposal is accepted

• inviting questions / feedback • providing contact information

No sec. #

References Provide a reference for each citation in your proposal (in IEEE format). Note: Make sure each hard copy source is available as a screenshot or photo or scan in your project team’s forum on cuLearn.

No sec. #

Glossary • Definitions of theoretical terms • Each definition must be written in your own words. NOTE: It’s

most effective if the definition is specific to / relates to your content.

• You must provide a reference for each definition. • Throughout your document, put terms to be defined in the

glossary in italics, each time you use the terms. • Present terms in alphabetical order.

Format Requirements: • Word limit: 500 words (Intro., Background, Section 3). The 500 words does not include

information in tables, figure/table captions, headings and sub-headings, conclusion, references, glossary, appendices.

• See format requirements in Course Outline for further details. NOTE: You should NOT double-space material in tables and within each reference and glossary definition.

Evaluation: See Evaluation section of Course Outline. Submission Guidelines: Draft #1:

• Submit soft copy of draft #1 in cuLearn before the beginning of Class 4. • Bring a hard copy of draft #1 to Class 4 for peer review.

Final version: • Submit soft copy of final version in cuLearn before the beginning of Class 5. • At the beginning of Class 5 submit a Proposal Assignment folder including a hard copy of

proposal final version & any reviewed preliminary drafts. See other submission guidelines in the Course Outline.

• NOTE: A student must submit a proposal in order to continue the project with his or her team. The absolute deadline to submit a proposal reflecting the plans of his or her project team is Class 6. (However, no grade will be awarded 48 hours after Class 5).

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PRESENTATION OF PRELIMINARY FINDINGS (Readings: “Writing Summaries” handout, “5 Magic Q’s” -‐ see article on p.5; “Effective Team Presentations”, “Effective engineering presentations”) Presentation of preliminary findings

Delivered in Classes 6 and 7

7 marks 2: team 5: individual

Each team member: present the highlights of your research findings to date • 3 individual marks for content, slide design + effectiveness

of delivery • 2 team marks for effective preparation, organization,

introduction, conclusion, consistent visuals Handout (one per team): 1-‐paragraph informative summary of each team member's presentation content + references (2 individual marks)

Purpose: To inform your instructor and classmates (and community members, if applicable) about your team's research findings to date Content & Structure: • Introduction (about 30 seconds): Include the 6 elements introduced in class.

Two slides: Slide 1: Presentation title, context, date, names of presenters

Slide 2: Presentation overview • Body (6 minutes maximum)

Key points regarding each team member’s findings to date: You can choose to cover whatever you feel would be useful/interesting to the class. Remember, you have only about 90 seconds each, so avoid trying to cover anything too theoretical, or you won’t be able to cover it in enough depth to make it clearly understandable. Maximum one slide per team member.

• Conclusion (about 30 seconds): What work does your team still need to do in order to complete your research?

• Additional time for Q&A • Finish with impact - address WIIFM - leave the audience with something useful to them! Submission: • Before Class 6: Submit soft copy of presentation slides + handout to cuLearn Assignment

Submissions. ALSO submit a copy to the Class Folder on cuLearn. 3 • Class 6 (or class 7): Submit

a. the hard copy of your slides (printed 4 per page) so that I can provide feedback to your team on those slides

b. a hard copy of your handout • In Class 7 (or 8), submit a team folder containing

o all the feedback you have received from your instructor, peers and other audience members (your slides with instructor feedback + a copy of Form 1 from each audience member)

o a completed Form 2 (cuLearn > Forms) for each team member

3 Class Leader to send all class handouts to BRREA by May 27.

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Providing feedback: • Bring four copies of Form 1 (cuLearn > Forms) You will complete this form during the

presentations, then give each team your comments after the presentations. Q&A Session: • Audience members: it is your responsibility to provide constructive feedback to classmates

and ask questions which need to be addressed at this stage of the project. • Audience members – out of respect for the presenters, and to others asking questions,

refrain from discussion and use of electronic devices during the Q&A session. • Presenters, make sure that everyone in the audience has heard / understood a question from

an audience member before you begin answering it. And make sure that everyone in the audience can hear your answer.

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PRELIMINARY REPORT (Reading: “A Guide to Writing as an Engineer” Ch. 7)

Preliminary report

Class 6: Write draft#1 Class 7: Write final version

10 marks Write up your findings to date. Bring your research findings (Logbook postings) to class -‐ report will be written in class.

Purpose:

• To begin drafting your final report • To give you practice in explaining engineering content to a non-technical audience

Step 1 (before Class 6)

Prepare

• your Logbook research notes (research findings) (in point form) • at least one figure (hand-drawn or copied from a source) • references, in IEEE format, for all your findings and figure(s)

Step 2 (Class 6)

Bring your Logbook research notes (hard copy) + any figures you may use + your sources, typed up in IEEE format. (NOTE: You cannot bring your original sources.)

Write up a 1st draft of your findings - using both text and figure(s). This draft will be written in an exam booklet. (40 minutes)

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ANSWER ONE OF YOUR RESEARCH QUESTIONS, USING YOUR ENGINEERING PRINCIPLE(S)

1. Include a title which reflects your findings and their relation to your team's project focus area.

2. Divide your report into titled / numbered sections and sub-sections. 3. Start by providing context (class project > project team focus > your individual focus

(STATE what both your questions are, indicate which question you’ll be answering in this report, using which engineering principles). (report introduction – Section 1.0)

4. Present your findings. • Start with an overview sentence, to indicate how your findings are organized (a sub-

section preview). • Be sure to fully define / explain your engineering principle(s) and use them to answer

your research question. 5. Conclude with a "Work Remaining" section (1 paragraph). 6. Make sure you have a source for each fact in your report. 7. Be sure to include proper in-text citations throughout your draft and a corresponding list

of references. FORMAT REQUIREMENTS:

• less than 500 words • double-spaced • include text and graphics (drawn to the best of your ability or photocopied and pasted

in) • write as legibly as possible

Step 3 (between Classes 6 & 7)

a) Meet with peer mentor and/or instructor and/or resource people to discuss your draft #1. b) Prepare to make any necessary changes / additions to your draft by collecting additional

material, or figuring out a better way to present your information. c) Prepare any materials you may wish to have in Class 7. You may bring only figures you

wish to put in your report, point form research notes, references in IEEE format. Step 4 (Class 7)

Bring your notes, figure(s) and references in IEEE format. Write your final version in the same exam booklet in which you wrote your draft. (40 minutes)

Evaluation: See Course Outline

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PRESENTATION OF FINDINGS Presentation of team findings Target audience: BRREA

10 13 3: team 10: indiv.

Present your team's findings

Presentation purpose: To present your team's findings to BRREA Length: 15 min. maximum (1-minute introduction + 3 minutes per presenter + brief wrap-up) Submission details: Submit, before you present

1. Four hard copies (4 slides per page handout form) of your presentation slides (in a folder)

2. a soft copy of your presentation slides • Submit one copy to the cuLearn Assignments Folder. • Email one copy to Prof. Craig Merrett: [email protected] before Sunday June 8,

5pm.

In Class 11 submit, in your presentation folder: • All presentation feedback received from audience members + instructor • Completed Form 4 (one per team member)

Audience participation: Bring to Class 10: six copies of Form 3 (cuLearn).

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REPORT OF FINDINGS (Reading: “A Guide to Writing as an Engineer” pp.119-‐133) Letter of transmittal (individual)

Class 12 2 marks Submit soft copy on cuLearn > Assignment Dropbox. Submit hard copy in class, in a folder, along with draft(s). Team to select best one to send, in the form of an email, to BRREA.

Report of Findings (1 report per team) Target audience: BRREA

June 17 33 marks

REPORT: (33 marks total) • 28 individual marks for write-‐up of individual research

findings • 5 team marks for front matter, conclusion and team report

compilation

Report of Findings - Contents: Refer to Table 9 below for details about report content. Table 9: Report of Findings: content requirements

Component Description Letter of Transmittal See textbook pp.120-122

The letter of transmittal will be sent to Mary Hegan, BRREA, along with the team report of findings and presentation PP slides. Each team member will write a 1st draft of this letter in Class 10. Based on instructor and peer feedback, final versions will be written before Class 12, and submitted in Class 12. In Class 12, your team will select the best version of the letter, to be sent to BRREA.

FRONT MATTER Title page (p.i, though the page number does not appear on the page)

• title • type (purpose) of report • recipient • authors, your affiliation • date

Executive Summary (p.ii) Informative summary of each team member’s findings, one page maximum See example in textbook, p.124

Table of contents (p.iii) See example in textbook p.124 REPORT BODY

Sec. 1: Introduction (p.1)

• Document purpose / context: Statement of team project and the role of the team project in the whole class project

• Document overview/roadmap (Include: reference to research questions to be answered, in which sections; a reference to your glossary, and how terms defined in the glossary are denoted throughout your report.)

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Sec. 2: Findings for each team member

At the beginning of Section 2, you’ll need a roadmap indicating what material will be covered in each sub-section of Section 2. (One main sub-section per team member). Each team member: Present your findings (answer to your two research questions) in about 1,000 words

Sec. 3: Conclusion

• Tie together the findings of each team member. • Relate your team’s findings to the whole class project. • Offer to answer questions, provide clarification, make changes

(as applicable). • Provide your contact details.

BACK MATTER References (no section #)

Provide a reference for each citation in the document (in IEEE format).

Glossary (no section #)

• Define terms you feel your audience may not understand, in your own words.

• Provide a citation for each definition. • Place terms in alphabetical order. • Put defined terms in italics each time they are used in your

report.

Appendices (if needed)

• Number and title each appendix. • Refer to each appendix in body of report.

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SUBMISSION GUIDELINES: Due Class 12: individual Letter of Transmittal

• Hard copy: Submit one team folder containing each team member’s Letter of Transmittal final version + drafts

• Soft copy: Each team member - submit the final version of your Letter of Transmittal to cuLearn > Assignment Dropbox

Due June 17, 4pm: Team Report of Findings

• Soft Copy (submitted on cuLearn Assignment Dropbox):

a) Team leader to submit: 1. the final version of your team report

b) Each team member to submit:

1. any electronically reviewed report drafts 2. a soft copy of each of the non-website sources you have cited in your report (in your

team forum on cuLearn). Without being able to access your sources, your instructor cannot completely evaluate your work.

• Hard Copy (submitted to 236 Paterson Hall – must be submitted by 4pm when the

office closes):

Include in one team folder: 1. Team report final version 2. all team members’ reviewed preliminary drafts 3. completed " Report of Findings: Theoretical content accuracy " peer mentor approval

form for each team member ( cuLearn > Forms) Note: Without this completed form your instructor will not know if your content is accurate, so it will be very difficult to judge the success of your document.

• Material to BRREA:

Team leader to send an email to Mary Hegan submitting your team’s report (+ PP slides if requested). Use the text from the team-chosen letter of transmittal for the body of the email.

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Appendix A: TEAM CONTRACT

“Often engineers have a strong desire to work individually and will avoid working with others when they deem it unnecessary. This situation was clearly demonstrated by a large group of engineers involved in a management-development program in the United States. … the engineers involved were broken up into small clusters and given a geometric counting task. … the majority of engineers attempt the problem without any endeavours made to collaborate with those sitting in their groups despite the fact that challenge presented would have been greatly simplified if attempted as a group.”

“A Student’s Perspective on the Effectiveness of Personality and Learning Tools in Engineering Education” D. Whitman & D. Missingham, University of Adelaide, Australia Project teams can encounter problems. Some of these problems may include communication issues, different decision making approaches, different approaches to completing tasks, and issues about the quality and level of participation among members. Here are possible problematic scenarios in team projects such as your CCDP2100 term project. Team problem scenarios

1. A team member is not responding to your email messages 2. A team member is not doing his/her share of the work 3. A team member keeps missing team meetings 4. A team member is not sharing his research/work 5. The team can never find a convenient time to meet 6. One team member asks to look at a draft of one of your assignments 7. Team members have different project objectives 8. Team members have different personal objectives 9. One team member is dominating at team meetings 10. One team member is dominating the entire project 11. Team members have different ideas about how to interact in a professional way 12. Team members have difficulty resolving conflicts among team members 13. The team is procrastinating 14. One team member is procrastinating 15. One team member is not documenting his/her work and so that work is not accessible to team

members 16. One team member drops the course 17. One team member is really nervous about giving presentations

To help address some of the issues that may arise in your team, it is useful to have a pre-defined set of expectations about how the team should perform and behave. A contract is one way to establish a set of expectations IN ADVANCE that all team members agree to follow. By establishing expectations and procedures at the beginning of your project, it may reduce team-based conflicts and problems as all team members will be clear about what is expected of them.

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Task As a team, develop a team contract that includes

1. the expectations of your team, including o Team goal(s) o Role of team leader o Active participation & behaviours that encourage active participation o Attendance expectations o Roles and Responsibilities of each team member o How will you communicate (by email, facebook, phone, etc.)? o Back-up communication (alternative ways to reach team members) o How will you make decisions as a group? By majority? By concensus? o Use of log books/discussion groups for meeting agendas and minutes (action items/follow-up) o Guidelines for sharing research resources, and research notes o Problem solving approaches/ensuring equal opportunities for team participation e.g. distribute topics/discussion areas prior to meetings so all team members have adequate time to reflect on information. Some people may find it difficult to respond “on the spot” at a meeting and may need more time to consider their response/input o Conflict resolution

2. Consequences (realistic)

NOTE: Remember that the final consequence of not meeting the team expectations is being "fired" from the team. Each team member must sign the completed contract to signify their agreement of the terms of the contract.

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