BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal...

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CATHERINE D. ROBINSON MAYOR JOHN ROGERS VICE-MAYOR DR. ALVIN B. JACKSON, JR. CITY MANAGER Crossroads of Flagler County COMMISSIONERS: BILL BAXLEY DONNIE NOBLES JAN REEGER BUNNELL CITY COMMISSION WORKSHOP General Fund Monday, July 29, 2019 6:00 PM 201 West Moody Boulevard, City Commission Chamber - Building 3 Bunnell, FL 32110 A. Call Meeting to Order and Pledge Allegiance to the Flag B. Roll Call C. Presentation C.1. Fiscal Year 2019/2020 Budget- General Fund D. Call for Adjournment This agenda is subject to change without notice. Please see posted copy at City Hall, and our website www.BunnellCity.us. Any person requiring a special accommodation at this meeting because of a disability or physical impairment should contact the City Clerk at (386) 437-7500. THE CITY OF BUNNELL IS AN EQUAL OPPORTUNITY SERVICE PROVIDER. Posted by City Clerk's office on July 24, 2019 AMENDED July 24, 2019 at 6:10 PM

Transcript of BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal...

Page 1: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

CATHERINE D. ROBINSONMAYOR

JOHN ROGERS

VICE-MAYOR

DR. ALVIN B. JACKSON, JR.CITY MANAGER

Crossroads of Flagler County

COMMISSIONERS:

BILL BAXLEY

DONNIE NOBLES

JAN REEGER

BUNNELL CITY COMMISSION WORKSHOPGeneral Fund

Monday, July 29, 20196:00 PM

201 West Moody Boulevard,City Commission Chamber - Building 3

Bunnell, FL 32110

A. Call Meeting to Order and Pledge Allegiance to the Flag

B. Roll Call

C. Presentation

C.1. Fiscal Year 2019/2020 Budget- General Fund

D. Call for Adjournment

This agenda is subject to change without notice. Please see posted copy at City Hall, andour website www.BunnellCity.us. Any person requiring a special accommodation at this meeting because of a disability orphysical impairment should contact the City Clerk at (386) 437-7500. THE CITY OF BUNNELL IS AN EQUAL OPPORTUNITY SERVICE PROVIDER.

Posted by City Clerk's office on July 24, 2019 AMENDED July 24, 2019 at 6:10 PM

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City of Bunnell, Florida

Agenda Item No. C.1.Document Date: 7/19/2019 Amount: $4,568,078.00Department: Finance Account #: Subject: Fiscal Year 2019/2020 Budget- General FundAgenda Section: Presentation

ATTACHMENTS:Description TypeBudget Introduction Letter ExhibitStrategic Plan ExhibitGeneral Fund PowerPoint ExhibitBudget Methodology ExhibitAnticipated Revenue FY19/20 ExhibitProposed Budget FY 19/20 Detail Sheets Exhibit

Summary/Highlights:

This City is required to establish an annual budget each fiscal year. This workshop will review the proposed budget for departments supported by the General Fund.

Background:

Directors prepared proposed budgets based on programs within their departments and which align with theCity's guiding documents and principals such as- Vision Statement, Mission Statements, Core Values, 2030Comprehensive Plan, Strategic Plan (still in draft) and the Master Utility Plan (still in draft). Directors then met with the City Manager and Finance Director to review the proposed budgets anddepartmental programs. This semi-programmatic budget is the result of on-going meetings, discussions and adjustments made toensure a balanced budget is prepared which still addresses the City's needs and continues to meet the levels ofservice the City provides to residents, businesses and visitors to our community.

Staff Recommendation:

For the Commission to provide any further direction on the proposed budget and which program elements toremove from the budget, if needed.

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City Attorney Review:

Finance Department Review/Recommendation:

The City is presenting a balanced budget.

City Manager Review/Recommendation:

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The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756· 386-437-7500· Fax 386-437-7503

www.bunnellcity.us

CATHERINE D. ROBINSON

MAYOR

JOHN ROGERS

VICE-MAYOR

DR. ALVIN B. JACKSON, JR.

CITY MANAGER

Crossroads of Flagler County

COMMISSIONERS:

BILL BAXLEY

DONNIE NOBLES

JAN REEGER

July 15, 2019 This year, as we prepare the City of Bunnell’s annual budget, we look ahead to how we want to grow and change to meet the evolving needs and concerns of our citizens. Status quo is no longer an option for us. Bunnell is primed to move forward in a well-planned and strategic manner. That’s why we are initiating performance measure reporting, continuous improvement efforts, and launching projects to improve our efficiencies and effectiveness. Football coach Lou Holtz put it this way: “In this world you're either growing or you're dying, so get in motion and grow.” For 2019/20, our semi programmatic budget lays out a strong statement of priorities and growth opportunities. It supports our strategic goals to reduce crime, to address our infrastructure deficiencies, to design a program to replace our aging vehicles and equipment, to evaluate the failing conditions of our City facilities and to address ADA compliance. While addressing all these goals/initiatives/priorities, we plan to deliver smarter services while maintaining affordability for citizens and businesses. And yes, our budget also supports economic development and growth for our community to allow us to continue to lift median household incomes and create jobs. Our 2019/20 investments are propelled by the Strategic Plan, developed jointly by the Administration and City Commission. The plan lays out high-level goals:

• Increase Economic Base which includes economic development, the need for an official development incentive program and how to promote sustainable residential and commercial growth.

• Financial Stability/Sustainability which focuses on maintaining a long-term view of the City finances and expenditures while emphasizing transparency.

• Quality of Life which includes providing safe communities, enhancing and improving City facilities and providing more City events to increase tourism to the City.

• Organization Excellence which includes finding ways improve workforce talent, provide staff development opportunities, rebranding of the City and providing ease of access to City Staff.

• Technology which focuses on expanding the City’s use of ever-changing technology to enhance customer service and transparency.

• Infrastructure which involves the evaluation of the condition of City infrastructure and the development of plans to prioritize projects to increase the City’s level of services to its citizens and businesses.

Here are some key investments supported by the proposed budget and the Strategic Plan:

• Public Safety. The 2019 programmatic budget anticipates the addition of new Police officers to continue progress on the reduction of property crimes including vehicle theft.

Page 5: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756· 386-437-7500· Fax 386-437-7503

www.bunnellcity.us

• Infrastructure. 2019 will mark the beginning of our major infrastructure investment to implement the Master Utility Plan.

• Economic Development. Work will continue to seek out funding for our catalyst project the Flagler County Commerce Parkway and its great potential for industrial and commercial development within our CRA. We will maintain our pro-business permitting processes while reaching out to businesses who could benefit from our quality of life advantages.

• Facilities. In 2019, we plan to address deficiencies in City parks and buildings to ensure that citizens and visitors can easily access staff and enjoy all that the City has to offer.

• Technology. Whenever possible, the City will seek to utilize technology to work “smarter, not harder” for our citizens and businesses and ensure that the use of technology keeps open lines of communication and ease of access to share information with citizens, allows the reporting of problems or allows easy of access for the submittal of information to the City.

In order to have a successful budget process, at a minimum, the following budget practices should be met to ensure the City’s budget is a policy document, financial plan, operations guide, and a communications device.

• Incorporate a long-term perspective. A successful budget document should not just focus on one year. Impact on future years, such as ongoing operational costs associated with completed capital projects/improvements should be considered. Thus, the need for biannual budgeting.

• Establish linkages to broad organizational goals. The City does not have unlimited funds; therefore, limited resources must be carefully scrutinized in order to allocate them properly and efficiently. For instance, five-year capital improvement and capital equipment replacement plans are requisite.

• Focus budget decisions on results and outcomes, not on the line items. Because most budgeting processes take information from prior years and the current year into consideration, when preparing future year budgets, the City must have a clear set of goals that can be linked to performance indicators and the City’s plans and guiding principles, including but not limited to the Strategic Plan, Master Utility Plan, Comprehensive Plan, the Vision Statement, the Mission Statement and the City’s Core Values.

• Involve and promote effective communication. This is communication between stakeholders such as citizens, businesses, developers, visitors to the community, as well as employees and the governing body to ensure that all involved know how tax dollars are being spent and what goals are being met.

• Provide incentives to government management and employees. If the City’s Strategic Plan is aligned and incorporated into the budget preparation process, the City should see a buy-in to the budget process as taxpayers will clearly be able to see what is being done on a day-to-day basis.

The budget should not just be thought of as an operational necessity but also as a leveraging tool to ensure taxpayers the City’s plans and guiding principles are being accomplished by tying them directly into the budget process. These elements should be symbiotic. We look forward to working with the City Commission through the fall to finalize the budget and address the remaining gap between anticipated expenses and revenues. With this budget, we will continue to make government more affordable to the people we serve, accountable to their expectations and aligned to their priorities. At the City of Bunnell, we are in motion. We are using the plans crafted by Bunnell, specific to our needs and goals to make Bunnell “The Best ‘Little’ City in the Nation.”

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CITY OF BUNNELL

STRATEGIC PLAN

2019

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MISSION

AND

VISION

CITY OF BUNNELL MISSION STATEMENT

The City of Bunnell will provide its residents, businesses, visitors, partners and staff with value centric leadership to

create a safe, sustainable, attractive, strong and vibrant community while building on our rich heritage as the

foundation to improve the City’s economic future and to achieve the highest possible quality of life for the overall community through the exemplary service we provide.

CITY OF BUNNELL VISION

The City of Bunnell commits to building on its heritage, while enhancing a high quality of life for all its citizens. We

pledge to work in collaboration with our residents and business community to foster pride in the City, develop a vibrant and diverse economy and a thoughtful plan for the

future.

CITY COMMISSION MISSION STATEMENT

The City Commission of the City of Bunnell is dedicated

to providing its citizens, businesses and visitors with

quality services that ensure Life, Liberty and the Pursuit

of Happiness!

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Loyalty to the team, the objectives and the mission.

Teamwork. Cultivate a “we environment.” Be a passionate team player.

Communication. Share information freely, maintain an on-going dialog.

Respect individual strengths; Embrace diversity.

Empathy. Care about people.

Always determine what is important to team members.

Honor everyone. Demonstrate respect for all persons.

Say “thank you.” Show appreciation in every way possible.

Self-Control. Stay open, ask questions and maintain calm demeanor in the

face of every challenge.

Have a forgiving spirit.

Professionalism always. Maintain a positive attitude and a pleasing

personality.

Cultivate creativity.

Seek great personal satisfactions in helping other succeed.

Be an active listener – quick to hear, slow to speak.

Be a person of fairness and justice to all.

Have an action plan, including results-oriented goals with measurable

outcomes.

Create a culture of warmth and belonging where everyone is welcome.

Have fun; create an environment where employees can think big and

excel.

Integrity: to be honest, open,

ethical and fair.

Fiscal accountability: to be good

stewards of agency funds.

CITY OF BUNNELL CORE VALUES

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BUNNELL CITY COMMISSION

Mayor Catherine D. Robinson

Vice Mayor John Rogers

Commissioner Bill Baxley

Commissioner Jan Reeger

Commissioner Donnie Nobles

City Manger

Dr. Alvin B. Jackson, Jr. City Attorney

Wade Vose

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CITY ORGANIZATIONAL

CHART

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PURPOSE On December 5, 2018, the Bunnell City Commission attended a Commission Advance. During this informational meeting, the Commission received overviews on the Florida Scorecard, financial trends, economic development, and the City’s Utility System.

The Commission conducted a SWOT (Strength, Weaknesses, Opportunities and Threat) analysis. They also provided staff with general direction on City priorities.

When reflecting on where the City is now, changing expectations of society and our citizens, a growing population, demographic shifts, changing technology, our commitment to improving and enhancing the level of services provided by the City, it became clear that City was in need of and ready for a true Strategic Plan.

The Strategic Plan will be a tool utilized by the City for budgeting and project prioritization to ensure the City lives by its Mission and Vision. It will also assist in setting goals and achievements to be benchmarked by the City. The desired result of this plan is enhanced quality of life and services for our residents, businesses, visitors, partners and staff.

IMPLEMENTATION

The City is committed to the on-going responsibility of

implementing this Strategic Plan in a fiscally responsible

manner. Each project and action will be carefully reviewed

for viability and financial impact. Implementation of this plan

requires an understanding of cost, funding, collaborative

partnerships and the resources

to complete the project.

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SWOT ANALYSIS

STRENGTHS WEAKNESSES

Embracing City Core Values Perceived reputation

Leadership and Team work of City staff Need for competitive wages

Easier processes than larger cities; Indi-

vidually tailored customer service

Lack of financial resources to support

desired level of services

Livable Community Perceived higher utility rates

Pursuit of Police Department accredita- Aging City infrastructure

Employee benefit package and access to SW revenues are not stable

Dedicated to advancing our technology Property values vs. Exemptions applied

Availability of developable land

Municipal Relationships

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SWOT ANALYSIS

OPPORTUNITIES THREATS

Development of a Customer Portal Going back to roll back rates for millage

affecting City revenues

Creation of a Resource guide for city,

county and regional area

Natural disasters

Develop an employee agreement for

years of service for education, licensing,

and training provided by the City

Property tax exemptions lowing the

revenues available to the City for the

services it provides and ability meet

citizen requests

Expand the employee orientation

process to given them a handbook or

information about department duties

and responsibilities

Need to advance technology as quickly

as trends and maintain integrity and

security of City networks

Master Plans to be done and followed Legislative threats to Home Rule

Authority

Development of a Capital Improvement

Schedule (different than the Comp Plan

requirement)

Growth to Employee Ration– growth

may be faster than the City’s ability to

hire enough staff to meet citizen needs

Creation of a “Welcome to Bunnell”

brochure for residents and businesses

Unfunded mandates

Establish levels of service ratios for all

City services

Lack of a diverse economy

Increase Tax Base through incentive

programs, streamlined permitting

Rising fuel costs

Develop a leasing plan to replacing

aging equipment

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City’s Strategic Objectives

Increase Economic Base- focuses on economic development, the need for an official development incentive program and how to promote sustainable residential and commercial growth.

Financial Stability/Sustainability- focuses on maintaining a long-term view of the City finances and expenditures while emphasizing transparency.

Quality of Life– focuses on providing safe communities, enhancing and improving City facilities and providing more City events to increase tourism to the City.

Organizational Excellence– focuses on finding ways improve workforce talent, provide staff development opportunities, rebranding of the City and providing ease of access to City Staff

Technology- focuses on expanding the City’s use of ever-changing technology to enhance customer service and transparency.

Infrastructure– focuses on the evaluation of the condition of City infrastructure and the development of plans to prioritize projects to increase the City’s level of services to its citizens and businesses.

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Objective A: Increase Economic Base The City of Bunnell plans to seek ways to increase our economic base. This could include the development of an economic development incentive program, support for residential, commercial and industrial development projects, and other feasible ways to invest in our Community and City to reach this goal.

GOAL

I. Complete construction of Flagler Central Commerce Parkway. Current Measures: • Obtain funding by July 2020. • Start construction by December 2020.

II. Develop a performance-based incentive policy and program. Current Measures: • Draft Program Guidelines by December 2019 and adopt Program by January 2020. • Begin Program advertising by February 2020.

III. Develop a set of initiatives with businesses, residents and media to create a brand that communicates to the world Bunnell is the best place to live, work, recreate and locate a business.

Current Measures: • Create new web brand and marketing by Spring 2020.

IV. Work with community partners to develop an affordable housing program.

Current Measures: • Create program and adopt polices and procedures by December 2019. • Acquire properties to be utilized by the program by May 2010. • Accept application for program participants starting in June 2020.

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Objective A.I

Actions Responsibility Target Date

I. Complete construction of Flagler Central

Commerce Parkway.

1. Obtain funding for the construction of the

remaining portion of the road way. City July 2020

2. Contract with construction company for the

building/construction of the roadway. City TBD

3. Complete construction of the road way.

City December 2021

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Objective A.II

Actions Responsibility Target Date

II. Develop a performance-based incentive

policy and program.

1. Research examples of and develop incentive

policy and program Community

Development December 2019

2. Adopt incentive policy and program

City Commission January 2020

3. Accept and process applications per the

adopted program Community

Development On-Going

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Objective A.III

Actions Responsibility Target Date

III. To develop a set of initiatives with businesses, residents and media to create a brand that communicates to the world that is the best place to live, work, recreate and lo-cate a business.

1. Through various methods (media, publications, community-dialog) increase public awareness of positive aspects of the

community.

All City

Departments On-going

2. Develop a positive City of Bunnell “brand” to enhance the area’s image.

City Staff and City

Commission April 2020

3. Hold periodic public forums to provide citizen information, receive feedback, and

gain buy-in on major community programs and projects.

City Manager Quarterly

4. Publicize the positive economic impact of the community’s existing industries. Utilize

Industry Appreciation Week as an opportunity to inform citizens, the media,

businesses, and local governments and employees of the importance of business

retention and expansion to the community.

Community

Development/

Economic

Development

Department

On-going

5. Develop a coordinated, well-funded promotion strategy. City Commission Annually

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Objective A.IV

Actions Responsibility Target Date

IV. Work with community partners to develop an affordable housing program.

1. Present conceptional plan of pilot project to increase homeownership, to include the policies and procedures need to operate and run a workforce affordable housing

program that utilizes public/private partnership and acquires all necessary

funding to operate the program.

Community

Development December 2019

2. Establish the bank of properties to be utilized by the project, focusing first on

infill properties.

Community

Development May 2020

3. Accept applications from potential applicants

until all slots within the pilot program are filled. Community

Development

June 2020 to

August 2020

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Objective B: Financial Stability/Sustainability The City of Bunnell plans to maintain a long-term view of all City finances and expenditures with a strong emphasis on transparency. The City will hold itself to the highest fiscal accountability standards and ensure its business practices are efficient, business and developer friendly and provides exceptional customer service to all citizens and stakeholders.

GOAL

I. Creation of a capital equipment and capital improvements plan which includes a replacement/maintenance program and explores possible funding sources.

Current Measures: • By April 2020, the Capital Equipment and a Capital Improvements Plan will be

drafted. • By end of FY 19/20, the Plan will be adopted and put into action.

II. Explore and utilize alternative funding sources, fees and assessments for City initiatives, program and projects, including but not limited to seeking grant funding, imposing impact fees and other possible assessments.

Current Measures: • By October 2019, execute contract for leasing of City fleet vehicles. • By January 2020, hold workshop on impact fees and by April 2020, the City

Commission will make a decision on imposing impact fees.

III. Reduce the City’s bad debt write-offs. Current Measures: • By end of FY 19/20, the City’s bad debt write off will be reduced by 12% from the

previous fiscal year.

IV. Provide training regarding City purchasing policy as it s relates to budgeting and explore contracts for services with City vendors.

Current Measures: • By November 2019,the procurement cross functional team will complete the

evaluation of the purchasing policy and finish the standard operating procedure for purchasing.

• By the end of January 2020, all City staff will be trained on the purchasing policy.

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Objective B.I

Actions Responsibility Target Date

I. Creation of a capital equipment and capital

improvements plan which includes a

replacement/maintenance program and

explores possible funding sources.

1. Provide each department a listing of their

capital equipment consistent with a fixed asset

schedule. Finance April 2020

2. Explore alternative programs and options for

leasing City vehicles and equipment. Finance October 2019

3. Each department will provide an annual five-

year equipment replacement schedule each budget

year. All Departments Annually– May

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Objective B.II

Actions Responsibility Target Date

II. Explore and utilize alternative funding

sources, fees and assessments for City

initiatives, program and projects, including

but not limited to seeking grant funding,

imposing impact fees and other possible

assessments.

1. Complete Impact Fee Study and determine what

impact fees the City should charge to assist with

projects to expand infrastructure and help

economic development.

City January 2020

2. Establish Stormwater Management Fee. City Commission July 2020

3. Provide training on potential grant sources and

other funding opportunities via the Florida

League of Cities and/or The Florida Government

Finance Officers Association

Finance On-going

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Objective B.III

Actions Responsibility Target Date

III. Reduce the City’s bad debt write-offs.

1. Retain outside firm to collect bad debts.

City Commission December 2019

2. Increase amount of initial deposits based on

credit score. City Commission January 2020

3. Adopt ordinance allowing for increase of

existing deposits based on payment history. City Commission January 2020

4. Reduce the City’s utility billing cycle to shorten

the time between when services are provided,

provision of the utility bill and due date for the

utility bill.

Finance

Department December 2019

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Objective B.IV

Actions Responsibility Target Date

IV. Provide training regarding City

purchasing policy as it s relates to budgeting

and explore contracts for services with City

vendors.

1. Provide all departments with updated

Purchasing/Procurement Manual. Finance November 2019

2. Provide training to all departments with respect

to authority to obligate, purchasing ethics,

procurement process, solicitation methods,

payment terms, freight options, etc. Finance Annually

3. Provide training to all departments with respect

to the Florida Prompt Payment Act (Florida Stat-

ute 218.735). Finance Annually

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Objective C: Quality of Life The City of Bunnell desires to make the City the “Best Little City in the Nation.” To achieve this goal, the City will plan projects and events which make Bunnell a place to live, work and play in a safe and well-maintained manner. It will provide diverse facilities, amenities and programs that promote the safety, health, wellness and enjoyment of our City.

GOAL

I. Development of ADA complaint facilities at community City Parks and conversion of all City buildings for ADA Compliance. MANDATE]

Current Measures: • By end of FY 19/20, the Administration Complex will be ADA Compliant. • Edward Johnson Park will be ADA compliant by end of FY 20/21.

II. Creation and implementation of a renewed Beautify Bunnell Initiative and heighten City response to code compliance.

Current Measures: • Adopt the Beautify Bunnell Initiative Program by March 2020 • Implement and advertise program starting April 2020 • First Quarterly Award to be issued July 2020 for April 2020 to June 2020

III. Develop public-private partnerships to develop and expand cultural events and community activities.

Current Measures: • Hosting an expanded Christmas in Bunnell 2019 • Co-hosting of Bunnell Bonanza May 2020

IV. Provide safer communities and neighborhoods.

Current Measures: • By the 2nd quarter of FY 19/20, there will be a 25% reduction in the number of non-

emergency calls holding to the Bunnell Police Department.

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Objective C.I

Actions Responsibility Target Date

I. Development of ADA complaint facilities at

community City Parks and conversion of all

City buildings for ADA Compliance.

1. Identify and evaluate all facilities within the

City. Parks &

Recreation

Division

September 2019

2. Explore ways to design park upgrades such as

partnership or project for local school and

colleges. Administration December 2019

3. Explore and utilize alternative funding sources,

such as grants for the identified park designs. Administration March 2020

4. Approve budgets for projects which address

and correct ADA compliance. City Commission Annually

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Objective C.II

Actions Responsibility Target Date

II. Creation and implementation of a

renewed Beautify Bunnell Initiative and

heighten City response to code compliance.

1. Approve budget that would include funding the

Beautify Bunnell Initiative. City Commission September 2019

2. Create an “Adopt a Park” program and advertise

the program through all City outlets. Parks and

Recreation

Division

December 2019

3. Create “Adopt a Road” Program and advertise

the program through all City outlets. Roads Division December 2019

4. Create criteria and nomination form for

quarterly award from the City for residential and

commercial properties. Administration December 2019

5. Advertise new programs, accept applications

and institute all subprograms of the “Beautify

Bunnell Initiative.”

Various

Departments January 2020

6. Nominate residential and commercial

properties for Beautification Recognition

each quarter.

Citizens of

Bunnell On-Going

Page 28: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective C.III

Actions Responsibility Target Date

III. Develop public-private partnerships to

develop and expand cultural events and

community activities.

1. Approve annual budgets that include funding to

engage in expansion of City sponsored and co-

sponsored community/cultural events. City Commission Annually

2.Continue to partner with the Flagler County

Chamber of Commerce on the Bunnell Bonanza

event, to include new activities and a possible

educational component.

City Staff Annually

3. Expand and grown the annual Christmas in

Bunnell event. City Staff Annually

4. Explore creation of another City sponsored

annual event at a season/time separate from the

Bunnell Bonanza and Christmas in Bunnell events

to continue to bring visitors, new vendors and

new businesses to the City year round.

City Staff Annually

Page 29: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective C.IV

Actions Responsibility Target Date

IV. Provide safer communities and

neighborhoods.

1. Improve customer service and safety by

assessing current staffing levels, utilizing

the International Association of Chiefs of

Police (IACP) staffing formula based on

calls for service and adding staff each

Police

Department On-Going

2. Creation of an investigative component with

the ability to support patrol and develop

strategies to improve customer service,

measurable by the overall reduction crime

and increased clearance rates.

Police

Department September 2020

3. Participate on local community and public

safety related boards, groups, and

initiatives.

Police

Department September 2020

4. Explore options to expand our community

policing efforts by establishing crime

prevention programs, such as, Active

Assailant (Killer) and work place violence

training for local businesses and

communities.

Police

Department September 2021

Page 30: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective D: Organizational Excellence The City of Bunnell wants to provide the citizens of Bunnell with the highest level of services possible. To achieve this, the City is dedicated to enhancing the skills, knowledge and training of City staff and the ease of access of citizens and stake-holders to City staff. Additionally, the City will look into rebranding efforts to at-tract new work force talent and to enhance the promotion of the City.

GOAL

I. Development of Levels of Service and Benchmarks for all City programs and services.

Current Measures: • By March 2020, adopt benchmarks and level of service goals for City programs.

II. Explore programs, technological resources and other options to improve customer service and access to City staff and information from the City.

Current Measures: • By December 2019, implement a new development software platform. • By July 2020, launch a new ADA compliant website.

III. Provide professional development training to City staff using internal and external resources.

Current Measures: • Expanded onboarding programs will be created by December 2019 and

implemented starting January 2020. • Formal Leadership Institute will be created by December 2019 and implemented in

calendar year 2020. • Training library will be started by February 2020.

Page 31: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective D.I

Actions Responsibility Target Date

I. Development of Levels of Service and

Benchmarks for all City programs and

services.

1. Research levels of service and benchmarks for

services provided by the City with similar

jurisdiction s with regulating agencies. Various

Departments December 2019

2. Analyze the services provided by the City.

Compare to the research and determine if the

City is below, meeting or exceeding accepted

benchmark standards.

Various

Departments March 2020

3. Determine if the City wants to remain at

current levels of service, increase the level of

service or eliminate the service. Adopt

benchmark standards and fiscal year budgets to

meet the standards adopted by the City.

City Commission April 2020

Page 32: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective D.II

Actions Responsibility Target Date

II. Explore programs, technological resources

and other options to improve customer

service and access to City staff and

information from the City.

1. Select an upgrade path for Community

Development with web portals. Community

Development October 2019

2. Approve funding in FY 2019/2020 Budget for

programs to enhance access to City staff through

the City website. City Commission

September 30,

2019

3.Launch an ADA Compliant website.

City Commission April 2020

Page 33: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective D.III

Actions Responsibility Target Date

III. Provide professional development train-

ing to City staff using internal and external

resources.

1. Expand the current new employee onboarding

experience to include designated time with all

directors or other specific subject matter experts

for training and exposure to City functions.

Human Resources December 2019

2. Create and implement a supervisor specific

onboarding program to be utilized by existing and

new supervisory staff. Human Resources December 2019

3. Create formalized Leadership Institute to be

available to all employees. Human Resources January 2020

4. Create human resources library, to be expanded

and updated annually, which includes a variety of

staff development and training opportunities and

information.

Human Resources February 2020

5. Continually explore additional training

opportunities and resources, offered through a

variety of mediums– webinars, on-line,

consultants, hosting training academies, etc.

Human Resources On-Going

Page 34: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective E: Technology The City of Bunnell plans to continue to make strides in staying current in the world’s changing technologies. The City will make continual efforts to maintain, improve and expand our use of technology to enhance our level of services, customer service and transparency. We will utilize our social media in an appropriate manner to reach our citizens and stakeholders.

GOAL

I. Have an ADA compliant website. [ADA Compliance– MANDATE] Current Measures: • By July 2020, launch a new ADA compliant website.

II. Enhance and ease the ability to conduct business with the City through technology.

Current Measures: • By December 2019, launch a new development software platform.

III. Develop new and cost-effective technologies for utilities services for the benefit of both residents and commercial establishments in our community.

Current Measures: • Complete test run of 50 remote shut off meters by December 2019. • Install 200 more meters, as needed, December 2020.

Page 35: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective E.I

Actions Responsibility Target Date

I. Have an ADA compliant website .

1. Fund an ADA Compliant website in FY

2019/2020 budget. City Commission September 30,

2019

2.Selection of a vendor for the design and hosting

of an ADA compliant website. IT January 2020

3. Send staff responsible for agenda input or who

contribute to the website to ADA compliance and

documentation training.

Department

Heads December 2019

4. Implement ADA Compliant website.

IT April 2020

Page 36: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective E.II

Actions Responsibility Target Date

II. Enhance and ease the ability to conduct

business with the City through technology.

1. Select software to efficiently support

departments outside of Finance (i.e. Community

Development, Code Enforcement, Economic

Development, Business Tax Receipts, Police

Department, Mapping and Records

Staff

(various

departments)

2. Approve FY 2019/2020 budget which allows for

the acquisition of needed software. Commission

September 30,

2019

3. Schedule installation and implementation of

software. IT November 2019

4. Provide training to all staff who will utilize the

software. Selected Vendor December 2019

Page 37: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective E.III

Actions Responsibility Target Date

III. Develop new and cost-effective technolo-

gies for utilities services for the benefit of

both residents and commercial establish-

ments in our community.

1. Utilize the benefits of the smart meter

conversion program to shorten the billing cycle

for City provided services. Finance December 2019

2. Utilize the installation of remote cut off meters

for properties with hard to access water meters or

for “troublesome” properties who historically

reconnect their own water after a disconnect for

non-payment

Utilities December 2020

Page 38: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective F: Infrastructure The City of Bunnell plans to maintain and expand its infrastructure- the physical facilities and systems which provide service to its citizens, businesses and other stakeholders. We will evaluate the condition of our current systems and level of services. We will develop a plan which prioritizes the service needs of the City and design projects to address the identified needs of the City without decreasing current service levels.

GOAL

I. Provide an efficient transportation system with safe complete streets which includes a comprehensive Road Maintenance Program and identify funding for local roads.

Current Measures: • Resurface approximately 1.6 to 2 miles of road way by January 2020. • Replace 45 STOP signs by end of Fiscal Year 19/20.

II. Provide safe, sufficient and reliable water, wastewater discharge and stormwater drainage utilities in a cost efficient system.

Current Measures: • Present draft Storm Water Assessment Program by August 2019 • Adopt Formalized Storm Water Program and Assessments by October 2019.

III. Work with various City and regional groups to develop cost effective infrastructure that will lead to high return on investment business investments.

Current Measures: • Compile database of possible funding and grant opportunities by January 2020. • Identify proposed projects every budget year (annually in May).

Page 39: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective F.I

Actions Responsibility Target Date

I. Provide an efficient transportation system

with safe complete streets which includes a

comprehensive Road Maintenance Program

and identify funding for local roads.

1. Continue implementing the Bunnell Street

Resurfacing Program. Micro-surface qualifying

City roads, and seek funding sources for streets in

need of Mil and Pave resurfacing

Infrastructure January 2020

2. Develop and implement a pot-hole mainte-

nance program, tracked with work maintenance

software. Infrastructure On-Going

3. Develop and implement a street sign inspection

and replacement program, tracked with work

maintenance software. Infrastructure On-Going

4. Investigate possible funding opportunities

grant or private partnerships to aid in future road

building/maintenance. Infrastructure On-Going

Page 40: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective F.II

Actions Responsibility Target Date

II. Provide safe, sufficient and reliable water,

wastewater discharge and stormwater drain-

age utilities in a cost efficient system.

1, Completion of the Master Utility Plan.

Infrastructure December 2019

2. Begin implementing Mast Plan items with a

strategic approach to ensure best possible

upgrades with the least impact upon consumers. Infrastructure December 2020

3. Create a Storm Water Utility. Develop a fee that

will allow the City to meet and maintain the

FLDEP MS4 requirements. Infrastructure September 2019

4. Implement staff training programs. Continue

to seek out schoolings that will build upon staffs’

current knowledge Infrastructure On-Going

Page 41: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Objective F.III

Actions Responsibility Target Date

III. Work with various City and regional

groups to develop cost effective infrastructure

that will lead to high return on investment

business investments.

1. Research grant opportunities from all

sources– local, regional and federal. Compile a

database of possible opportunities.

Infrastructure January 2020

2. Work with current and possible future

developers towards shared funding or partnership

programs to increase utility and road

development.

Infrastructure On-Going

3. Identify department financial needs per

proposed project and implement identified grant

and/or developer partnership resources.

Infrastructure On-Going

Page 42: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

PERFORMANCE MANAGEMENT

The City of Bunnell will utilize various planning, prioritization, measurement and improvement efforts to achieve the priorities identified in this plan and ensure delivery of high quality services.

Using the plan-implement-review-improve model, each stage of the process builds on and utilizes information from the previous stage. To continue to meet needs and grow, each cycle begins with and ends with improving. This allows the City to increase efficiency, be more responsive to citizens and stakeholders, seek innovative solutions, build on its successes and change things that didn’t work.

Page 43: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

July 29, 2019

Page 44: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

General Fund

◦ Overall Budget Increased - $524,729 or 12.98%

Attributable to additional personnel requests, otherpersonnel adjustments, and capital outlay requests.

General Fund budget predicated on a millage rate of 6.4300mills that is equivalent to the prior year millage rate and5.17% above the rolled-back rate of 6.114 as certified by theFlagler County Property Appraiser’s office. As proposed themillage rate will generate $146,013 above prior year taxreceipts and $62,893 above roll-back receipts.

Page 45: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

2013 2014 2015 2016 2017 2018 2019

General Fund

Revenue

Expense

Page 46: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

$1,284,564.00 , 28%

$339,495.00 , 7%

$2,944,018.00 , 65%

Ad Valorem Tax State limited Revenue Other Revenues

Page 47: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

-

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

Ad Valorem Tax

Local Option Tax

Utility Service Tax

Communications Services Taxes

Local Business Tax

Building Permits

Franchise Fees

Other Permits & Fees

State Shared Revenues

Payment in Lieu of Tax

Administrative Fees

Public Safety

Transportation

Culture/Recreation

Charge for Service

Fines & Judgement

Misc. Revenue

Transfer from Other Funds

Page 48: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Description FY 2018-2019 Approved

FY 2019-2020 Proposed

Ad Valorem $ 1,145,291 $ 1,284,564

Other Taxes $ 675,625 $ 666,932

Permits & Fees $ 294,667 $ 460,407

State Share Revenues $ 353,555 $ 351,939

Charge for Services $ 523,366 $ 638,331

Other $ 144,776 $ 139,176

Appropriated Equity $ 217,742 $ 223,772

Total $ 4,043,348 $ 4,568,077

Page 49: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

GENERAL FUND SUMMARY

REVENUE 4,568,077

LEGISLATIVE 240,060

EXECUTIVE 340,428

FINANCE AND ADMINISTRATION 460,031

LEGAL 84,099

INFORMATION SYSTEMS 240,638

DEBT SERVICE -

POLICE 1,448,382

COMMUNITY DEVELOPMENT 439,810

PUBLIC WORKS 926,173

PARKS 328,572

NON-DEPARTMENTAL 59,884

TOTAL EXPENSE 4,568,077

NET -

LEGISLATIVE,

240,060 EXECUTIVE,

340,428

FINANCE AND

ADMINISTRATION,

460,031 LEGAL, 84,099

INFORMATION

SYSTEMS, 240,638

POLICE, 1,448,382

COMMUNITY

DEVELOPMENT,

439,810

PUBLIC WORKS,

926,173

PARKS,

328,572

NON-

DEPARTMENTAL,

59,884

Page 50: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Description FY 2018-2019 Approved

FY 2019-2020 Proposed

Legislative $ 185,069 $ 240,060

Executive $ 127,265 $ 340,428

Finance/Admin $ 262,336 $ 460,031

Legal $ 84,204 $ 84,099

Information Systems $ 233,942 $ 240,638

Debt Service $ 118,777 $ 0

Police $ 1,286,023 $1,448,382

Fire $ 0 $ 0

Community Development

$ 319,134 $ 439,810

Public Works $ 950,544 $ 926,173

Parks & Recreation $ 311,821 $ 328,572

Non-Departmental $ 164,233 $ 59,884

Total $ 4,043,348 $ 4,568,077

Page 51: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·
Page 52: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

FY 2018-2019 Millage Rate: 6.43 FY 2019-2020 Proposed Roll-back Rate: 6.43

Typical Homestead Properties:

With $50,000 exemption With $50,000 exemption

Just Value: Monthly Amount Just Value: Monthly Amount Difference

50,000 - 51,500 -

75,000 160.75 13.40 77,250 175.22 14.60 1.21

100,000 321.50 26.79 103,000 340.79 28.40 1.61

150,000 643.00 53.58 154,500 671.94 55.99 2.41

200,000 964.50 80.38 206,000 1,003.08 83.59 3.21

250,000 1,286.00 107.17 257,500 1,334.23 111.19 4.02

300,000 1,607.50 133.96 309,000 1,665.37 138.78 4.82

Typical Non-Homestead/Commerical Properties:

Just Value: Tax Amount Monthly Amount Tax Amount Monthly Amount Difference

100,000 643.00 53.58 110,000 707.30 58.94 5.36

150,000 964.50 80.38 165,000 1,060.95 88.41 8.04

200,000 1,286.00 107.17 220,000 1,414.60 117.88 10.72

250,000 1,607.50 133.96 275,000 1,768.25 147.35 13.40

300,000 1,929.00 160.75 330,000 2,121.90 176.83 16.08

350,000 2,250.50 187.54 385,000 2,475.55 206.30 18.75

400,000 2,572.00 214.33 440,000 2,829.20 235.77 21.43

500,000 3,215.00 267.92 550,000 3,536.50 294.71 26.79

City of Bunnell

Page 53: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Benefit cost continue to rise◦ Health care by 6%◦ Retirement by 3%◦ Workers’ Compensation 3%

Other contracts◦ Property & liability relatively flat◦ Financial Software maintenance 5%◦ Audit contract 3%◦ Elm Street Railroad Crossing Improvements - $115,000◦ Fleet Maintenance Agreement – Amount not yet known

Capital Needs◦ Need for updated fleet, equipment, paving, drainage, etc.

are greater than the capacity of the General Fund budget.

Page 54: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Pay Plan update

◦ 2% COLA and 2% merit (on employee anniversary date)

New Personnel - $333,278

◦ 3 Police Officers - $60,378 each x 3 = $181,134◦ 1 Detective - $57,772◦ GIS Mapping Technician - $50,666◦ Office Administrative Assistant - $43,706

(includes wages and benefits)

Page 55: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Other Personnel request - $18,064

◦ City Manager - $5,000 plus benefits = $6,782◦ Police Chief - $8,000 plus benefits = $11,282

Capital Request - $237,500

◦ Replacement Furniture – Finance Department - $3,500◦ Information Systems Department Capital Requests - $50,000◦ Citywide Surveillance System – Police Department - $20,000◦ Street Resurfacing – Public Works Department - $85,000◦ MS4 Culvert Repair- Public Works Department - $25,000◦ Speed Reduction Devices – Public Works Department - $5,000◦ Gator Replacement – Public Works Department – 2 @ $7,500 each = $15,000◦ EX-Mark Mowers – Public Works Department – 2 @ $9,500 each = $19,000◦ VLM Roof Repair - $15,000

Page 56: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Description FY 2018-2019 Approved

FY 2019-2020 Proposed

General Debt Service Fund (201)

Revenue $ 67,596 $ 67,596

Debt Svc Expense $ 67,596 $ 67,596

Capital Projects Fund (301)

Revenue $ 121,291 $ 121,291

Transfer Expense $ 121,291 $ 121,291

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Description FY 2018-2019 Approved

FY 2019-2020 Proposed

Fleet Maintenance Fund (501)

Revenue $ 0 $ 121,565

Expenses

Operating Expense $ 0 $ 121,565

Total Expenses $ 0 $ 121,565

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Description FY 2018-2019 Approved

FY 2019-2020 Proposed

Municipal Complex Fund (502)

Revenue $ 110,302 $ 130,292

Expenses

Operating Expense $ 42,706 $ 62,696

Transfer Expense 67,596 67,596

Total Expenses $ 110,302 $ 130,292

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September 9th 1st Public Hearing at 6:30pm (must be after 5pm)

◦ Set Tentative Millage Rate◦ First Reading of Budget Ordinance

September 23rd Final Public Hearing at 6:30pm (must be after 5pm)

◦ Set Final Millage Rate◦ Second Reading of Budget Ordinance

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7/24/2019 9:20:28 AM Page 1 of 10

Budget WorksheetCity of Bunnell, FL Account Summary

For Fiscal: 2019-2020 Period Ending: 07/31/2020

2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Category: 311 - Ad Valorem Taxes

Ad Valorem Taxes - Current 1,241,364.00001-3111000 1,101,036.00 1,056,177.671,145,291.00 1,142,419.80 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Rollback Rollback rate is 6.114 mills

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Taxable value $199,028,992/1000 x6.43mills x 97% 1.00 -1,241,364.00 -1,241,364.00

Ad Valorem Taxes - Delinquent 42,000.00001-3112000 0.00 30,711.1810,058.00 10,058.38 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Estimated delinquent taxes 1.00 -42,000.00 -42,000.00

Ad Valorem Tax - Interest on Coll… 1,200.00001-3113000 0.00 0.000.00 0.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Estimated interest on collections 1.00 -1,200.00 -1,200.00

1,284,564.00 0.001,101,036.001,152,478.181,155,349.00 1,086,888.85Category: 311 - Ad Valorem Taxes Total:

Category: 312 - Local Option Taxes

Local Option Gas Tax Rev - Gen 86,547.00001-3124100 86,527.00 56,249.3080,707.00 71,727.97 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 FY 2019 Per state estimates

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Florida Department of Revenue Esimate 1.00 -86,547.00 -86,547.00

Firefighters Pension Ins Prem Tax 0.00001-3125100 0.00 0.0010,900.00 9,570.38 0.00

86,547.00 0.0086,527.0081,298.3591,607.00 56,249.30Category: 312 - Local Option Taxes Total:

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Category: 314 - Utility Service Tax

Utility Tax Rev - Electric - Gen 280,599.96001-3141000 282,105.00 183,373.19255,420.00 280,615.95 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -23,383.33 -280,599.96

Utility Tax Rev - Water - Gen 96,000.00001-3143000 97,000.00 70,124.6895,000.00 96,604.01 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -8,000.00 -96,000.00

Utility Tax - Gas 7,019.04001-3144000 5,800.00 4,281.505,800.00 5,269.06 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -584.92 -7,019.04

Utility Tax Rev - Propane 8,292.60001-3148000 7,200.00 6,206.566,700.00 9,009.93 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -691.05 -8,292.60

391,911.60 0.00392,105.00391,498.95362,920.00 263,985.93Category: 314 - Utility Service Tax Total:

Category: 315 - Communications Services Taxes

Communication Service Tax 126,019.00001-3151000 126,019.00 71,286.88124,098.00 128,116.77 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 FY2019 Per state estimates

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Initial Estimate 0.00 0.00 -125,500.00

Dept FY2020 Updaet based on state estimate 0.00 0.00 -519.00

126,019.00 0.00126,019.00128,116.77124,098.00 71,286.88Category: 315 - Communications Services Taxes Total:

Category: 316 - Local Business Tax

Business/Occ License Fees 91,299.96001-3161000 85,000.00 89,281.0397,000.00 91,296.42 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -7,608.33 -91,299.96

91,299.96 0.0085,000.0091,296.4297,000.00 89,281.03Category: 316 - Local Business Tax Total:

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Category: 322 - Building Permits

Bldg Permit Fees Rev - Com Dev 159,408.96001-3221000 159,409.00 122,550.42149,353.00 162,548.82 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -13,284.08 -159,408.96

Bldg Tech Fee 1,449.96001-3225000 1,100.00 1,220.001,102.00 1,385.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -120.83 -1,449.96

160,858.92 0.00160,509.00163,933.82150,455.00 123,770.42Category: 322 - Building Permits Total:

Category: 323 - Franchise Fees

Franchise Fee - Electric 258,710.76001-3231000 266,773.00 169,797.35226,000.00 235,225.71 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -21,559.23 -258,710.76

258,710.76 0.00266,773.00235,225.71226,000.00 169,797.35Category: 323 - Franchise Fees Total:

Category: 329 - Other Permits and Fees

Other Development Fees Rev - C… 50,124.96001-3291000 50,125.00 32,269.3240,000.00 50,668.05 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -4,177.08 -50,124.96

Recording Fees 52.56001-3292000 0.00 105.000.00 726.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -4.38 -52.56

50,177.52 0.0050,125.0051,394.0540,000.00 32,374.32Category: 329 - Other Permits and Fees Total:

Category: 334 - State Grants

Stormwater grant 0.00001-3343600 324,171.00 336,644.530.00 0.00 0.00

RCMP Grant Revenue 0.00001-3345000 0.00 0.00140,723.00 133,584.08 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 FY2018 Restricted use revenue

State Grant-Culture/Recreation 0.00001-3347000 39,000.00 -50,000.0079,000.00 50,000.00 0.00

0.00 0.00363,171.00183,584.08219,723.00 286,644.53Category: 334 - State Grants Total:

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Category: 335 - State Shared Revenues

SRS - Sales Tax Rev - Gen 67,817.00001-3351200 64,349.00 43,186.9858,579.00 58,015.40 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 FY 2019 Based on State Revenue estimatessplit with acct 001-3351220

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Florida Department of Revenue Estimate 1.00 -67,817.00 -67,817.00

SRS - Municipal Gas Tax Rev - Gen 19,847.00001-3351220 19,286.00 16,978.7720,582.00 22,808.54 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 FY 2019 Based on State Revenue estimatesSplit with acct 001-335-1200

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Florida Department of Revenue Estimate 1.00 -19,847.00 -19,847.00

Mobile Home Licenses Rev - Gen 6,052.20001-3351400 6,000.00 6,437.206,000.00 6,058.22 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -504.35 -6,052.20

Alcoholic Bev License Rev - Gen 5,088.96001-3351500 5,089.00 2,758.353,500.00 5,089.77 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -424.08 -5,088.96

Local Gov 1/2 Cent Sales Tax Rev-… 114,671.00001-3351800 107,055.00 63,559.47102,926.00 113,145.94 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 FY 2019 Based on State Revenue estimates

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Original State Estimate 0.00 0.00 -114,671.00

Fuel Tax Refund 0.00001-3354900 0.00 0.000.00 -841.99 0.00

213,476.16 0.00201,779.00204,275.88191,587.00 132,920.77Category: 335 - State Shared Revenues Total:

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Category: 339 - Payment from Other Local Gov Units in Lieu of Tax

Payment in Lieu of Tax (PILOT) 175,422.00001-3390000 165,479.00 165,480.00159,332.00 159,733.92 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 FY 2019 Updated based on FY2018 financial statements

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Sewer Payment in Lieu of Tax (PILOT) 1.00 -69,642.00 -69,642.00

Dept FY2020 Solid Waste Payment in Lieu of Tax (PILOT) 0.00 0.00 -36,138.00

Dept FY2020 Water Payment in Lieu of Tax (PILOT) 1.00 -69,642.00 -69,642.00

175,422.00 0.00165,479.00159,733.92159,332.00 165,480.00Category: 339 - Payment from Other Local Gov Units in Lieu of Tax Total:

Category: 341 - General Government

Administrative Fees 1,039,017.00001-3413000 534,948.00 534,948.00424,489.00 424,493.04 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Admin Fees Water Sewer's Prorated fee (43.02%) and Solid Waste (13.87%) of prorated fee for administrative services (City Commission, City Manager, Admin Dept., LegalDept, IT Dept. & nondepartmental). Updated based on FY2018 financial statements

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Admin Service Fees Sewer 0.00 0.00 -193,902.00

Dept FY2020 Admin Service Fees Solid Waste 0.00 0.00 -125,013.00

Dept FY2020 Admin Services Fee Water 0.00 0.00 -193,902.00

Dept FY2020 Personal Services Transfer 12.00 -43,850.00 -526,200.00

Election Qualifying Fee 583.20001-3419000 0.00 583.200.00 0.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -48.60 -583.20

1,039,600.20 0.00534,948.00424,493.04424,489.00 535,531.20Category: 341 - General Government Total:

Category: 342 - Public Safety

Inspection Fees - Fire - Rev - Com… 21,030.00001-3425100 19,000.00 18,297.1119,000.00 16,550.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -1,752.50 -21,030.00

21,030.00 0.0019,000.0016,550.0019,000.00 18,297.11Category: 342 - Public Safety Total:

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Category: 344 - Transportation

Other Transportation Revenue 74,177.00001-3449000 74,177.00 28,352.0074,177.00 75,241.53 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 FDOT Maintenance Agreement AQ117 4.00 -14,176.00 -56,704.00

Dept FY2020 Lighting Agreement 1.00 -17,473.00 -17,473.00

74,177.00 0.0074,177.0075,241.5374,177.00 28,352.00Category: 344 - Transportation Total:

Category: 347 - Culture / Recreation

Facility Rental Service Fee 980.04001-3475300 970.00 395.00700.00 1,403.75 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -81.67 -980.04

980.04 0.00970.001,403.75700.00 395.00Category: 347 - Culture / Recreation Total:

Category: 349 - Other Charges for Services

School Impact 3% Admin Rev - G… 6,999.96001-3499001 9,236.00 6,156.007,344.00 8,964.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -583.33 -6,999.96

6,999.96 0.009,236.008,964.007,344.00 6,156.00Category: 349 - Other Charges for Services Total:

Category: 351 - Court - Ordered Judgments & Fines

Court Fines Rev - Gen 18,968.88001-3511400 11,500.00 18,823.1911,500.00 11,801.88 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -1,580.74 -18,968.88

Police Education Rev - Gen 1,806.72001-3513000 1,100.00 1,768.911,100.00 1,138.47 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -150.56 -1,806.72

Police Admin Fees Rev - Gen 314.52001-3516000 700.00 226.15700.00 659.66 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -26.21 -314.52

21,090.12 0.0013,300.0013,600.0113,300.00 20,818.25Category: 351 - Court - Ordered Judgments & Fines Total:

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7/24/2019 9:20:28 AM Page 7 of 10

2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Category: 354 - Fines - Local Ordinance Violations

Code Enforcement Fines Rev - C… 1,526.04001-3541000 1,526.00 1,471.501,200.00 3,100.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -127.17 -1,526.04

1,526.04 0.001,526.003,100.001,200.00 1,471.50Category: 354 - Fines - Local Ordinance Violations Total:

Category: 361 - Interest and Other Earnings

SBA & Gen Interest Income - Gen 1,942.20001-3611000 1,500.00 479.281,500.00 2,847.10 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -161.85 -1,942.20

1,942.20 0.001,500.002,847.101,500.00 479.28Category: 361 - Interest and Other Earnings Total:

Category: 362 - Rents and Royalites

Civic Center Rental 18,000.00001-3621000 13,100.00 15,966.2515,000.00 16,477.74 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -1,500.00 -18,000.00

Park Rental Fee 1,882.68001-3622000 1,560.00 1,768.601,560.00 2,352.50 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -156.89 -1,882.68

19,882.68 0.0014,660.0018,830.2416,560.00 17,734.85Category: 362 - Rents and Royalites Total:

Category: 364 - Disposition of Fixed Assets

Disposition of Fixed Assets 0.00001-3641000 31,475.00 31,475.300.00 0.00 0.00

0.00 0.0031,475.000.000.00 31,475.30Category: 364 - Disposition of Fixed Assets Total:

Category: 365 - Sale of Surplus Materials & Scrap

Scrap/Surplus Rev - Gen 0.00001-3659000 0.00 141.000.00 0.00 0.00

0.00 0.000.000.000.00 141.00Category: 365 - Sale of Surplus Materials & Scrap Total:

Category: 366 - Contributions & Donations from Private Sources

Donations from Other Sources - … 0.00001-3661000 0.00 428.00250.00 250.00 0.00

Donation to PD 0.00001-3664000 0.00 400.001,500.00 2,500.00 0.00

0.00 0.000.002,750.001,750.00 828.00Category: 366 - Contributions & Donations from Private Sources Total:

Category: 369 - Misc. Revenue

Insurance Proceeds Rev - Gen 0.00001-3691000 0.00 331.2612,531.00 12,849.01 0.00

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7/24/2019 9:20:28 AM Page 8 of 10

2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Other Misc Income - Gen 2,500.20001-3699000 5,000.00 21,605.695,000.00 4,764.66 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Based on FY2019 YTD projected to year end 12.00 -208.35 -2,500.20

Extra Duty Pay - PD 0.00001-3699100 0.00 1,536.001,774.00 2,158.00 0.00

2,500.20 0.005,000.0019,771.6719,305.00 23,472.95Category: 369 - Misc. Revenue Total:

Category: 380 - Other Sources

Fund Balance Transfer - Gen 223,771.49001-3801000 217,742.00 0.0040,732.00 0.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Cspitsl outlsy 1.00 -223,771.49 -223,771.49

Infrastructure Funds Transfer to … 121,291.00001-3803010 121,291.00 121,290.96107,216.00 107,216.04 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Original Estimate 0.00 0.00 -107,216.00

Dept FY2020 Updated Estimate 0.00 0.00 -14,075.00

345,062.49 0.00339,033.00107,216.04147,948.00 121,290.96Category: 380 - Other Sources Total:

Category: 381 - Non Operating

Solid Waste Admin Transfer 194,299.24001-3810350 0.00 0.000.00 0.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Solid Waste Admin Fee Trf 1.00 -194,299.24 -194,299.24

194,299.24 0.000.000.000.00 0.00Category: 381 - Non Operating Total:

4,568,077.094,043,348.003,537,603.513,545,344.00 0.003,285,122.78Report Total:

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7/24/2019 9:20:28 AM Page 9 of 10

Group Summary

Categor…2019-2020

YTD Activity2019-2020

Total Budget2018-2019

Total Budget2017-2018

Total Budget

Defined Budgets

2018-2019Total Activity

2017-2018Total Activity

311 - Ad Valorem Taxes 1,284,564.00 0.001,101,036.001,155,349.00 1,152,478.18 1,086,888.85

312 - Local Option Taxes 86,547.00 0.0086,527.0091,607.00 81,298.35 56,249.30

314 - Utility Service Tax 391,911.60 0.00392,105.00362,920.00 391,498.95 263,985.93

315 - Communications Services Taxes 126,019.00 0.00126,019.00124,098.00 128,116.77 71,286.88

316 - Local Business Tax 91,299.96 0.0085,000.0097,000.00 91,296.42 89,281.03

322 - Building Permits 160,858.92 0.00160,509.00150,455.00 163,933.82 123,770.42

323 - Franchise Fees 258,710.76 0.00266,773.00226,000.00 235,225.71 169,797.35

329 - Other Permits and Fees 50,177.52 0.0050,125.0040,000.00 51,394.05 32,374.32

334 - State Grants 0.00 0.00363,171.00219,723.00 183,584.08 286,644.53

335 - State Shared Revenues 213,476.16 0.00201,779.00191,587.00 204,275.88 132,920.77

339 - Payment from Other Local Gov Units in Lieu of Tax 175,422.00 0.00165,479.00159,332.00 159,733.92 165,480.00

341 - General Government 1,039,600.20 0.00534,948.00424,489.00 424,493.04 535,531.20

342 - Public Safety 21,030.00 0.0019,000.0019,000.00 16,550.00 18,297.11

344 - Transportation 74,177.00 0.0074,177.0074,177.00 75,241.53 28,352.00

347 - Culture / Recreation 980.04 0.00970.00700.00 1,403.75 395.00

349 - Other Charges for Services 6,999.96 0.009,236.007,344.00 8,964.00 6,156.00

351 - Court - Ordered Judgments & Fines 21,090.12 0.0013,300.0013,300.00 13,600.01 20,818.25

354 - Fines - Local Ordinance Violations 1,526.04 0.001,526.001,200.00 3,100.00 1,471.50

361 - Interest and Other Earnings 1,942.20 0.001,500.001,500.00 2,847.10 479.28

362 - Rents and Royalites 19,882.68 0.0014,660.0016,560.00 18,830.24 17,734.85

364 - Disposition of Fixed Assets 0.00 0.0031,475.000.00 0.00 31,475.30

365 - Sale of Surplus Materials & Scrap 0.00 0.000.000.00 0.00 141.00

366 - Contributions & Donations from Private Sources 0.00 0.000.001,750.00 2,750.00 828.00

369 - Misc. Revenue 2,500.20 0.005,000.0019,305.00 19,771.67 23,472.95

380 - Other Sources 345,062.49 0.00339,033.00147,948.00 107,216.04 121,290.96

381 - Non Operating 194,299.24 0.000.000.00 0.00 0.00

4,568,077.094,043,348.003,545,344.00 0.00Report Total: 3,537,603.51 3,285,122.78

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7/24/2019 9:20:28 AM Page 10 of 10

Fund Summary

Fund2019-2020

YTD Activity2019-2020

Total Budget2018-2019

Total Budget2017-2018

Total Budget

Defined Budgets

2018-2019Total Activity

2017-2018Total Activity

001 - GENERAL FUND 4,568,077.094,043,348.003,545,344.00 0.003,537,603.51 3,285,122.78

Report Total: 4,568,077.094,043,348.003,545,344.00 0.003,537,603.51 3,285,122.78

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City of Bunnell General Fund

Budget Detail Worksheets

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7/24/2019 6:03:09 PM Page 1 of 52

Budget WorksheetCity of Bunnell, FL Account Summary

For Fiscal: 2019-2020 Period Ending: 07/31/2020

2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Fund: 001 - GENERAL FUND

Expense

Salary / Wage - Reg - Legislative 46,268.00001-0511-511.1100 42,480.00 34,920.0045,360.00 45,360.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 COLA Includes 2% COLA

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Commissioner Salary 4.00 8,813.00 35,252.00

Dept FY2020 Mayor Salary 1.00 11,016.00 11,016.00

FICA Tax 3,543.00001-0511-511.2100 3,250.00 2,671.383,471.00 3,470.04 0.00

Retirement Contributions 21,816.00001-0511-511.2200 26,137.00 20,474.1627,534.00 27,517.98 0.00

Medical/Dental/Life Exp. 45,183.00001-0511-511.2300 0.00 0.000.00 0.00 0.00

Workers Comp 89.00001-0511-511.2400 89.00 59.22126.00 67.98 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Commissioners 4.00 17.00 68.00

Dept FY2020 Mayor 1.00 21.00 21.00

Professional Services Expense 0.00001-0511-511.3100 0.00 159.900.00 0.00 0.00

Other Contract Services 1,044.00001-0511-511.3400 1,999.00 1,999.004,820.00 1,949.20 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Coquina City Hall Conversion The estimated cost to rehab and relocate the Chambers to the Cocquina City Hall is $100,250.00.

Before budgeting for this expense. The Commission may want to consider a professional completing a building assessment to include a more accurate cost torenovate the building to a Chambers Room capable of being ADA compliant and broadcasting meetings as needed. The estimated cost for this type ofassessment is $20,000.00 which is not listed in the budget number at this time.

This is provided for informational purposes due to Commission inquires to move.

Dept FY2020 Microsoft Office 365 Each Commissioner has a license for use of Office 365. This is for e-mail accounts and ability to access e-mail via the web whenever needed.

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Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Microsoft Office 365 Accounts 5.00 208.80 1,044.00

Election Expenses 0.00001-0511-511.3700 5,278.00 5,277.780.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Elections 2020 Elections expenses in Executive Budget (512) with the City Clerk expenses.

Travel / Per Diem 6,760.00001-0511-511.4000 1,908.00 982.351,200.00 378.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Commissioner Hotels for Events/Meetings/Traiings There is the potential for elected officials to be required to stay in a hotel for trainings or meetings throughout the year. The average hotel stay is 3 to 4nights and the average per night hotel stay has been about $169.00/night.

Budgeting for 2 training/meeting trips per Commissioner in the fiscal year at 4 nights per event. (8 nights of hotel stay per Commissioner)

8 nights x 5 Commissioners = 40 nights x $169.00 = $6,760.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Commissioner Hotels- Meetings and Conferences 40.00 169.00 6,760.00

Communications Expense 0.00001-0511-511.4100 2,110.00 2,233.512,110.00 1,567.11 0.00

Rental / Lease Expense 21,523.00001-0511-511.4400 21,523.00 21,522.9621,784.00 21,672.96 0.00

Insurance Expense 55,182.00001-0511-511.4500 55,182.00 41,771.7260,000.00 56,577.73 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Commissioner Insurance This is the cost for the City to provide health insurance only to each Commissioner.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Public Officials Insurance 1.00 55,182.00 55,182.00

Printing / Binding Expense 300.00001-0511-511.4700 250.00 185.9650.00 47.95 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Business Cards for Commission 5.00 60.00 300.00

Advertising / Promo Expense 1,500.00001-0511-511.4800 450.00 100.841,500.00 1,007.34 0.00

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Subject DescriptionBudget Code

Dept FY2020 Legislative Advertising The City Commission may be required to run certain advertisments throughout the fiscal year. Items which could be advertised on behalf of the Commissionwould be special meetings, referendums, workshops, events, volunteer board vacancies, and all other required miscellaneous advertising.

Advertising in the News Tribune is cheaper (about $89.00 per display ad and averaging about $35.00 to $60.00 for line ads depending on length). Advertisingin the News Journal, which is sometimes legally required, is much more expense (display ads can run $800.00 or more and line ads can run from $225.00 ormore). However, the City always attempts to use the more affordable News Tribune whenever possible and permitted.

Other Current Chgs & Obligations 15,100.00001-0511-511.4900 9,050.00 8,571.327,850.00 7,284.34 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Beautify Bunnell Initiative The City has received several requests to revive the Beauty Bunnell Initiative. This program has been added to the Strategic Plan. The costs estimated in thisline are to cover advertisement of the program, printing of citizen nomination forms, printing of the quarterly award signs and other miscellaneous programoperating expenses.

Dept FY2020 Christmas in Bunnell 2019 In January 2018, the City Commision provided direction to grow the Christmas in Bunnell event each year.

In December 2018, the City returned to real snow which is more expensive, added a petting zoo, added games and increased the number of ChristmasCharacters that wander the event for photo opportunites. All of these were highly received and enjoyed by the attendees.

In the past, the costumes for the characters have not been bought by the City, but by staff who then donate them to the City after the event to be reused inyear that follow. Staff also cleans the costumes for the City rather than sending them out.

To continue the desire to change and freshen this event, funds will need to be allocated to cover expenses the City has not incurred in the past. 2016: Staff paid $450.00 using personal funds to support the event (This is the year characters started- Grinch, Elf, Christmas Tree, Snowman, Penquin, andScrooge) 2017: Staff paid $400.00 using personal funds to support the event 2018: Staff paid $600.00 using personal funds to support the event (Heat Miser, Snow Miser, Mother Nature, Ghosts of Christmas Past/Present/Future,Reindeer costumes & all the game materials)

The City will need to purchase a new Santa costume for 2019. To purchase a suit similar to what the City has used in the past is about $150.00-$200.00. Thisis just the suit, not the chair and background that Santa used. Those would be additional expenses.

The supplies of toys to be handed out by the characters and Santa were exhausted in 2018 and there are few reserves left to use in 2019. New toys and gifthandouts will be needed.

The budget for Christmas 2018 was $6,000.00. It is recommended that the budget increase $1,500.00 to cover the increasing amount of personal funds thatstaff have spent on the event over the past 3 years, to purchase the new Santa suit and to allow the ability add new attractions for 2019 (as directed inJanuary 2018).

Dept FY2020 Flagler League of Mayors The Flagler Municipal Mayors meet quarterly on a rotating basis. The hosting City is responsbile for the provision of lunch, staff support for creating andposting the agenda and taking minutes.

Dept FY2020 Logo Contest (Re-branding) As part of re-branding the City, a logo contest has been proposed by City staff. A one-time scholarship of $1000-$1500 would be offered to the winner. Thecontest would be opened to high school juniors and seniors and current college students. The City Commission would select the overall winner. Theremaining costs in the proposed budget would cover any currently unforeseen costs to advertise, printing expenses and other similar costs with this project.

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Dept FY2020 National Day of Prayer (May 2020) In 2019, the National Day of Prayer event moved from a morning event to a lunch time/afternoon event. It is less costly to provide refreshments for morningevents. Funds will also be needed to purchase the media package, print agendas/brouchures, purchase the card stock to print the agendas and materials andany other support items to host the event.

Dept FY2020 Trunk or Treat In October 2018 the City co-sponosred and participated in the Trunk or Treat event at Lake Lucille. To participate, the City had to provide 500 items- candy,fruit snacks, popcron, etc- per vehicle to be handed out to participants. The City distributed all items obtained for the event. Staff purchased from Sam'sClub to ensure the City was able to purpchase as much as possible at the best cost. This was done on staff personal time, using staff personal vehicle andstaff's gas to conintue to save the City's money and resources.

The City intends to continue this event participation and have at least 4 vehicles participating again. Would need at least 2,000 give aways total. This couldbe accomplished through Sam's Club again to be the most affordable option to get this many items.

This does not include the decorating of the vehicles. Each department that participates would need to decorate the City vehicle in the event.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Beautify Bunnell Initiative 1.00 2,000.00 2,000.00

Dept FY2020 Bunnell Logo Contest 1.00 2,000.00 2,000.00

Dept FY2020 Flagler County Mayors Luncheon 1.00 250.00 250.00

Dept FY2020 National Day of Prayer May 2020 1.00 200.00 200.00

Dept FY2020 Special Event - Christmas in Bunnell 2019 0.00 0.00 7,500.00

Dept FY2020 Special Event - Halloween in Bunnell 0.00 0.00 2,500.00

Dept FY2020 Special Event- Tunk or Treat (Co-Sponsor) 1.00 650.00 650.00

Office Supplies Expenses 100.00001-0511-511.5100 50.00 13.1850.00 7.50 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Commission Supplies There is an election in 2020. Need to budget for the possibility of ordering new name plates. Also need to budget for Commission name badges for all Boardmembers for when they attend public events.

Operating Supplies 4,277.00001-0511-511.5200 0.00 8.00252.00 478.11 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Event Canopy The City is participating in more events. It needs a canopy to use at the events. While there are less expensive canopies, a slighlty higher quality one shouldbe purchased so that it will last longer before replacement is needed.

Dept FY2020 National Register Plaques The Bunnell Coquina City Hall and Water Tower were designated historical buildings and placed on the National Register. The standard 12" x 15" plaqueidentifying the building as a historic place is $351.00 each.

It is more expensive if customization or larger sizes are requested.

Dept FY2020 New Chamber Table The Commission has expressed the need to better see each other and still see the audience/public. To change the set up with a new u-shaped or angled tableis estimated to cost about $3000.00 (this is a sale price for the pieces needed to achieve this shape; regular price is $4,500.00) for the table plus applicableshipping and handling. Additional funds included to anticipate any changes in unit price costs.

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Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Chamber Meeting Room- U Shaped/Angled table 1.00 3,500.00 3,500.00

Dept FY2020 Event Canopy (10'x10') 1.00 75.00 75.00

Dept FY2020 National Register Plaque- Coquina City Hall 1.00 351.00 351.00

Dept FY2020 National Register Plaque- Water Tower 1.00 351.00 351.00

Small Equipment 0.00001-0511-511.5264 0.00 0.000.00 459.98 0.00

Memberships, Publications, Book… 1,950.00001-0511-511.5400 4,181.00 5,317.831,140.00 1,129.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Florida Economic Development Council- Agency This is a new membeship proposed for FY 19/20. As the City Commission has expessed that Economic Development is a priority, membership as an agency inthis group opens up conferences Statewide to explore ways to help the City with Economic Development.

Dept FY2020 Florida League of Mayors This membership was not renewed for FY 18/19; however, the City missed out on at least 2 grant possibilites by not belonging to this group any more. It isrecommended the City rejoin this organization to have more grant opprotunities for projects.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Flagler County Chamber of Commerce 1.00 375.00 375.00

Dept FY2020 Flagler County League of Cities 1.00 25.00 25.00

Dept FY2020 Florida Economic Development Council- Agency 1.00 600.00 600.00

Dept FY2020 Florida League of Mayors 1.00 350.00 350.00

Dept FY2020 Florida Leaques of Cities Annual Membership 1.00 500.00 500.00

Dept FY2020 Northest Florida Leaque of Cities 1.00 100.00 100.00

Training 5,125.00001-0511-511.5500 1,132.00 845.00660.00 635.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Chamber Installation Dinner The Chamber of Commerce Installtion dinner occurs in January. The cost is usually $85.00 per person. Budgeting for all Commissioners to attend. City staffwill register all Commissioners who wish to attend.

Dept FY2020 Common Ground Events The Flagler County Chamber of Commerce holds Common Ground Events monthly. The cost is $25.00 for Chamber members to attend. Budgeting for eachCommissioner to attend 3 of these events during the fiscal year.

3 events x 5 Commissioners = 15 events

Dept FY2020 FL League of Cities Legislative Conference The City has one voting delegate at the annual Legislative Conference. The City needs to budget for the identified Commission to register to attend thisconference

Dept FY2020 Florida League of Cities IEMO Registration 2019 In 2019, 2 new Commissionsers were elected. The next available IEMO training for them to attend is October 4 to October 6 inTampa. Need to have thefunds for these new Commissioners to attend this training.

Dept FY2020 IEMO- Institute for Elected Municipal Officials There is an election on 2020 for 2 seats. Budgeting for 2 Commissioners to attend this training following the election.

Dept FY2020 League of Cities Annual Conference The Annual Florida League of Cities Conference is the Commissions opportunity to attend training and meetings relative to their roles as elected officials. TheCity is budgeting for the 4 Commissioners not serving as the voting delgate for the City to attend this event too. The cost is $550.00 per person.

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Dept FY2020 NE FLorida League of Cities The City belons to this organization for municipalities. Each month an event is held in one of the numerous municipalites that belong. Training topics andmeet topics vary. Some events are day time and some are in the evening. The cost to attend is $25.00 per person for member cities. Budgting for eachCommissioner to attend 3 events for fiscal year 19/20.

3 events x 5 Commissioners = 15 events

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Chamber Installation Dinner 5.00 85.00 425.00

Dept FY2020 Flagler County Chamber Common Ground Events 15.00 25.00 375.00

Dept FY2020 Florida League of Cities Annual Conference 4.00 550.00 2,200.00

Dept FY2020 Florida League of Cities IEMO Registration 2019 2.00 300.00 600.00

Dept FY2020 Florida League of Cities IEMO Registration 2020 2.00 300.00 600.00

Dept FY2020 Florida League of Cities Legislative Conference 1.00 550.00 550.00

Dept FY2020 NE Florida League of Cities Events 15.00 25.00 375.00

Contributions - Legislative 10,300.00001-0511-511.8200 10,000.00 10,000.0010,000.00 10,000.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Carver Gym Contribution In the past, the City has budgeted a donation of $10,000.00 to the Carve Gym Complex. In 2018, the City Commission expressed a desire to increase thecontribution each year.

It is currently recommended the contribution remain at $10,000.00 until the City's other needs such as ADA compliance, repair to City buildings and otherpriorites can be addressed first.

Dept FY2020 Non-profit Donations/Contributions During FY 18/19, several groups and orangizations approached the City for donations for events they were hosting. These expenses have never beenbudgeted in the past. However, the Commission can choose to budget a set amount (example: $100.00) to be awarded to organizations (proposed at 3, butup to the Commission). It is recommended that those groups make written requests to the Commision to be decided on by all of the Commission.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Contribution for GWC Center 1.00 10,000.00 10,000.00

Dept FY2020 Non-profit Donations/Contributions 3.00 100.00 300.00

Salary & Wage - Regular 200,451.20001-0512-512.1200 84,400.00 69,949.60104,131.00 97,568.90 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Assistant to City Manager The City Manager is very active in the community and with driving change within the City. With this enhanced engagement comes increase work load,meetings and other responsibilities that need to be covered. The City Manager requires to have an assistant/second in command that can assist with andhandle some day to day operations when his in not available or is engaged in other City business and not immediately available.

Dept FY2020 Salary Salary includes 2% merit on anniversary date & 2% COLA on 10/1/2019.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Assistant to the City Manager/City Clerk 1.00 68,067.20 68,067.20

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Dept FY2020 Car allowance 12.00 200.00 2,400.00

Dept FY2020 City Manager Salary 1.00 90,238.00 90,238.00

Dept FY2020 Deputy City Clerk 1.00 39,746.00 39,746.00

Overtime Pay 2,000.00001-0512-512.1400 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Deputy Clerk Overtime From 2016 to December 2018, the Deputy Clerk role was filled by a person who was considered an exempt employee who is not able to earn overtime. Overtime was worked by that staff person, but since they filled multiple roles and were classified as exempt the City never paid overtime for the hours worked inexcess of 40 hours each week.

In December 2018 because of the extra duties and responsibilities being added to the City Clerk office, the Deputy Clerk again became a standalone positionand not one being covered by a staff member with other duties and titles. The City still requires a Deputy City Clerk who is able to be the Acting Clerk whenthe City Clerk is on leave, ill or not in the office.

The City's meeting needs and expectations are increasing as are the duties for the City Clerk and Deputy Clerk with the addition of other divisions- Parks andRec, Solid Waste and Fleet- being added to the Department. The City needs to budget for at least 5 hours of overtime per week for the Deputy Clerk (10 perpay period) to meet the demands of the office and the work load being covered by just 2 people.

The City Clerk currently averages 50-55 hours per week, but is classified as an exempt employee and would not be eligible for overtime. However, if a State ofEmergency is declared the City is required to pay the City Clerk straight time for the hours worked in excess of 40 hours per week for the length of thedeclared State of Emergency and the Deputy Clerk would earn overtime for the hours worked in excess of 40 hours per week.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Overtime (Clerk Office) 0.00 0.00 2,000.00

FICA Tax 14,684.00001-0512-512.2100 6,457.00 5,284.467,115.00 7,189.13 0.00

Retirement Contributions 30,508.00001-0512-512.2200 19,729.00 16,121.2018,203.00 18,518.16 0.00

Medical / Life Ins Exp - Exec 27,110.00001-0512-512.2300 8,657.00 5,787.088,153.00 7,506.82 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Insurance Contracts for medical and life insurance to be let in FY20. Anticipate a 10% increase.

Workers Comp 349.00001-0512-512.2400 153.00 705.84974.00 858.75 0.00

Recording Fees 1,200.00001-0512-512.3300 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Recording Fees The City Clerk is the keeper of City records. Certain City documents are required to be filed in the official records of Flagler County with the Clerk of the CircuitCourt. Most documents cost $10.00 per page to record while others may be increased due to page size or number of parties listed in the document. Unlessan unforseen number of documents are adopted by or agreed to by the City, it is estimated that $1200.00 will cover these expenses.

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Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Recording Fees 1.00 1,200.00 1,200.00

Other Contracted Services 14,436.40001-0512-512.3400 204.00 232.80805.00 804.63 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Business Information System The Business Information System (BIS) is the software used by the City to record meeting audio. The City will need to renew this license to continue to recordmeeting audio.

Dept FY2020 Codification- Code of Ordinance The City codifies it's regulations adopted or amended in the previous calendar year in January. To date the City has adopted the following Code of OrdinanceAmendments: Chapter 2 (Filming and Special Events). In 2019, the City will be working on the following Code of Ordiance Amendments: Chapter 66 Utilities(Stormwater Discharge and Silt Fencing); Chapter 66 Inspection for MS4 requirements and Chapter 2 (Purchasing Policy).

The cost to codify is $18.00 per page plus any additional fees. This fee can be as low as $35.00 or higher depending on the numberof pages requiringcodification.

Dept FY2020 Codification- Land Development Code The City codifies it's regulations adopted or amended in the previous calendar year in January. In 2019, the City will be working on the following LandDevelopment Code Amendments: Chapter 26 Signs (full chapter amendment expected); Chapter 30 Subdivision Regulations;

The Commission has also requested that Historical Districts and Preservation regulations be explored again. This would require regulations be added to theLand Development Code.

The cost to codify is $18.00 per page with other fees added as needed. Sometimes this fee is as low as $35.00 and other times it is higher.

Dept FY2020 Document Destruction In accordance with the Florida Department of State, the City destroys records annually that have reached their retention period. There is a cost associatedwith the destuction of all City records that are elegilbe for destruction each fiscal year.

Dept FY2020 Microsoft Office 365 This costs covers the e-maill access and Microsoft Suite programs for the City Manager, City Clerk and Deputy City Clerk.

Dept FY2020 Municode Adminstration Fee The City pays this flat fee during codification.

Dept FY2020 Municode Web Hosting The City uses Municode to host City regulations. This fee is paid per book of regulations.

Dept FY2020 Novus Agenda Program The City utilizes Nivus Agenda for the preparation and publication of all City agendas. The annual fee will need to be renewed to continue this service.

Dept FY2020 Tyler Business Tax Sys Mnt The City Clerk Office processes all City Business Tax Receipts. This portion of the license renewal for Tyler Incode 9 will need to be paid by the City Clerk'sOffice.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Business Information System 1.00 900.00 900.00

Dept FY2020 Document Destruction 0.00 0.00 225.00

Dept FY2020 Microsoft Office 365 3.00 208.80 626.40

Dept FY2020 Municode Annual Adminstation Fee 2.00 250.00 500.00

Dept FY2020 Municode Codification- Code of Ordinance 0.00 0.00 3,500.00

Dept FY2020 Municode Codification- Land Development Code 0.00 0.00 2,000.00

Dept FY2020 Municode Web hosting 2.00 700.00 1,400.00

Dept FY2020 Novus Agenda Program 1.00 3,640.00 3,640.00

Dept FY2020 Tyler Business Tax Sys Mnt 1.00 1,645.00 1,645.00

Fire Inspection Exp. 15,000.00001-0512-512.3401 0.00 0.000.00 0.00 0.00

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Subject DescriptionBudget Code

Dept FY2020 Fire Inspector Fees The City employs a Fire Inspector through contract to conduct all annual fire inspections of all existing and new businesses within the City of Bunnell. Theamount paid is determined within the contract and varies depending on the square footage of the business operations. As of June 2019, there wereapproximately 700 businesses opeating within the City that would require an annual fire inspection. This does not include any of the new businesses that mayopen in FY 19/20 and require not only their initial fire inspcetion, but another inspection if their annual also falls later in the fiscal year depending on the routethe Fire Inspector follows. This amount is reduced $2,000.00 from last year's budget.

Election Expenses 7,777.78001-0512-512.3700 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 2020 Elections The City of Bunnell has an election scheduled for March 2020. Two Commissioner seats will be voted on in this election. The last election of just Commissionseats cost the City just over $3,000.00. This election is occuring during a Presidential Primary race.

The Commission has expressed an interest in holding another Charter Review to propsed voting districts. The cost for a regular municipal election and aCharter Amendment Referendum can cost up to $7,777.78 using the costs of the 2019 Election.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 2020 Elections 0.00 0.00 7,777.78

Travel / Per Diem 2,257.00001-0512-512.4000 750.00 894.74750.00 166.10 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 2020 FACC Summer Conference Clerk's Certification requires attendance at IIMC approved training and conferences. This means that the Deputy Clerk (or City Clerk) would attend the FACCConferences for their required educational credits for certification. Every effort is taken to send only one member of the Clerk Office when the trainingrequires a hotel stay to save the City money. This would be the case of the 2020 FACC Summer Conference- only 1 member of the Clerk Office would attendthis training as a hotel stay would be required.

Dept FY2020 2020 IIMC Regional Conference To avoid under staffing of the Clerk Office during available Clerk's training and to continue the education of the City Clerk as required and in accordance withIIMC rules on educational credits, the City Clerk will attend a conference and training other than the FACC Conference if the Deputy Clerk attends the 2020Summer FACC Conference.

Dept FY2020 Legislative Actions Days Hotel stay needed for 3 days. This event is to attend conferences and meet with government officials.

Dept FY2020 Mileage Reimbursment The City Manager takes his personal vehicle for travel to Tallahassee for meetings.

Dept FY2020 Tallahasse Trip This is for meeting Government Officials for meetings regarding City of Bunnell projects.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 2020 FACC Summer Conf 4.00 159.00 636.00

Dept FY2020 2020 IIMC Regional Conf 3.00 135.00 405.00

Dept FY2020 Legislative Action Days Hotel 3.00 179.00 537.00

Dept FY2020 Meeting Tallahasse Officals Hotel 1.00 179.00 179.00

Dept FY2020 Mileage Reimbursment - CM 0.00 0.00 500.00

Communications Expense 4,440.00001-0512-512.4100 1,680.00 1,124.881,680.00 1,538.72 0.00

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2019-2020Total Budget

2018-2019Total Activity

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2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Cell Phones The City Manager and City Clerk are issued City Cell phones.

Dept FY2020 Hosted Voice Service The City Manager, City Clerk and Deputy Clerk must have desk phones and voice mail to conduct City business.

Dept FY2020 Language Line The City utilizes services from Langauge Line when communication with a customer who does not speak English is required. The City must provide this serviceto better serve it's customers who do not understand or speak English. The City is only billed when the service is utilized and the cost varies depending on thelength of the call/translation required. Historically, the City has not spent over $120.00 a year for this service. The will vary depending on the number ofcustomers workign iwth the City who require translation services.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Cell phones 2.00 720.00 1,440.00

Dept FY2020 Hosted voice Service 3.00 960.00 2,880.00

Dept FY2020 Language Line 0.00 0.00 120.00

Postage 900.00001-0512-512.4200 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 City Clerk Mailings The City Clerk is the official records keeper for the City. This office mails out reports, documents, letters, business tax receipts and other city information.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 City Clerk mailings 0.00 0.00 900.00

Mun. Complex Lease 2,868.00001-0512-512.4400 2,868.00 2,867.043,255.00 3,255.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Municipal Complex: 1.00 2,868.00 2,868.00

Insurance Expense 1,692.00001-0512-512.4500 1,692.00 1,269.061,825.00 1,721.35 0.00

Printing / Binding Expense 2,035.00001-0512-512.4700 175.00 47.50100.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Business Cards The City Manager, City Clerk and Deputy Clerk require business cards. Budgeting 2 boxes for the City Clerk and Deputy Clerk and 3 for the City Manager.

Dept FY2020 Copier Overages The Clerk's Office has been charges an average of $105.00 per month for copier overages over the last 3 fiscal years. No changes in this overage amount areforeseen for the upcoming fiscal year.

Dept FY2020 Fire Inspection Forms The Fire Inspector uses a special 3 carbon copy inspection form at all fire inspection. These forms cost $195.00 for 500. The City places 2 orders each fiscalyear.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Business Cards 7.00 55.00 385.00

Dept FY2020 Copier Overages 12.00 105.00 1,260.00

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Dept FY2020 Fire Inspection Forms 2.00 195.00 390.00

Advertising 1,700.00001-0512-512.4800 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Advertising (City Clerk) The Office of the City Clerk is responsible for advertising agenda items, board vacancies, hearings, pubilc notices and other items as required by either Federal,State or local regulations. While the Clerk's Office makes every effort to utilize the News Tribune for advertising, there are certain advertisements (such asthose dealing with land planning and land use changes) that must appear in the more expensive News Journal. The City must budget to advertise any and allitems that must be published in a newspaper.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Advertising (City Clerk) 0.00 0.00 1,700.00

Other Current Chgs & Obligations 4,935.00001-0512-512.4900 100.00 1,342.00100.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Commission Advance The City Manager plans to continue holding an all day Commision Advance each fiscal year. As the event is all day and covers a wide variety of topics,refreshments are provided from breakfast to lunch with snacks too. Lunch is also provided to those invited guests and staff present a the Advance during thelunch hour.

Dept FY2020 Commissioner Ethics Training Lunch (May 2020) The City Clerk plans and hosts the Ethics training lunch. The City Attorney provides therequired training that has historically been held during lunch.

Dept FY2020 Commissioner Swearing-In (April 2020) The City Clerk plans and hosts the swearing in of the Commissioners elected in March 2020 at the first Commission Meeting in April.

Dept FY2020 Common Ground Events (Clerk Office) A representative from the Clerk's office may need to attend one of the monthly Chamber of Commerce Common Ground Events. Budgeting for Clerk toattend 3 and Deputy Clerk to attend 3 in the fiscal year.

Dept FY2020 Historical Designation Celebration In FY 18/19, the Bunnell Water Tower and Coquinia City Hall were placed on the Historic Places Registry. The City is including the pruchase of the plaques forthis buildings in this budget. Once purchased (and if approved by the Commission), the City needs to plan a large community event to mark this achievement.

Dept FY2020 Municipal Government Week Celebration Municipal Government Week is October 21-Octboer 27, 2019. All municipalities are encouraged to host and celebrate events to promote their cities duringthis week. Funds are being budgeted for the City to host an event with refreshments during this week.

Dept FY2020 Quarterly Leadership Trainings The City Manager is hosting a quarterly leadership training. This is part of the steps included to improve organizational excellence. As these trainings last 3 to4 hours, light refreshments are provided.

Dept FY2020 State of the City (April 2020) Per the Charter, the State of the City is held at the second meeting in April. In order to celebrate the City with its citizens, the media and to share its story, theCity started to provide refreshments/a meal in 2019. This is an estimated cost to repeat this effort in the upcoming fiscal year. This is planned by the CityClerk.

Dept FY2020 Town Halls The City Manage would like to start hosting Town Halls every other month. As the Town Halls would occur in the evenings and to draw more interest fromcitizens and interested parties, light refreshments will be served.

Dept FY2020 Utility Master Plan Launch The Utility Master plan is estimated to be completed at the start of Fiscal Year 2019/2020. The City needs to plan a launch party for the plan, share the planwith all citizens and interested parties and celebrate the completion of this momentous accomplishment for the City.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Chamber Install Dinner 1.00 85.00 85.00

Dept FY2020 Commission Advance (TBD) 1.00 350.00 350.00

Dept FY2020 Commissioner Ethics Training Lunch (May 2020) 1.00 200.00 200.00

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2018-2019Total Activity

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Defined Budgets

Dept FY2020 Commissioner Swearing-In (April 2020) 1.00 250.00 250.00

Dept FY2020 Common Ground Breakfast CM 6.00 25.00 150.00

Dept FY2020 Common Ground Events (Clerk Office) 6.00 25.00 150.00

Dept FY2020 Historical Designation Celebration 1.00 1,000.00 1,000.00

Dept FY2020 Municipal Government Week Celebration 1.00 300.00 300.00

Dept FY2020 Quarterly Leadership Trainings 4.00 125.00 500.00

Dept FY2020 State of the City (April 2020) 1.00 600.00 600.00

Dept FY2020 Town Halls 6.00 125.00 750.00

Dept FY2020 Utility Master Plan Launch 1.00 600.00 600.00

Office Supplies Expenses 1,700.00001-0512-512.5100 254.00 206.391,298.00 808.74 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 City Clerk Supplies The City Clerk office requires general office supplies for day to day operations- envelops, pens, file tabs, post-it notes, mailing lables, file folders (both letterand legal), binders, staples, paper clips, rubber bands and other similar office supplies. Specific supplies are also needed as the keeper of official records suchas bankers boxes rated for long term storage and certain weight loads for the storage of City records, City seals for proclamations, proclamation holders andother agenda specific or records specific office supplies.

Dept FY2020 Office Supplies (City Manager) The City Manager may need to order office supplies for the completion of day to day tasks. This could include folders, file folders, envelops, pens, post-its andother supplies need for daily functions.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 City Clerk Supplies 0.00 0.00 1,200.00

Dept FY2020 Office Supplies (City Manger) 0.00 0.00 500.00

Operating Supplies 0.00001-0512-512.5200 0.00 33.740.00 0.00 0.00

Small Equipment 0.00001-0512-512.5264 0.00 65.830.00 329.15 0.00

Memberships, Publications, Book… 2,084.90001-0512-512.5400 146.00 260.00606.00 384.88 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Bunnell Rotary Club The Rotary Club is attempting to create a Bunnell Branch. This Club works with neighbors friends, leaders and other to take action and change the communityit serves. The group has requested the City Manager and City Clerk become members to provide insight and knowledge about the needs of the City ofBunnell.

Dept FY2020 FACC- Deputy and City Clerk Both the Deputy and City Clerk belong to the Florida Association of City Clerks. This organization provides the majority of the training required to achievecertification as a City Clerk. This is the amount to renew both memberships.

Dept FY2020 Florida Trend Magazine Both the City Manager and City Clerk receive this publication. This publication provides information pertinent to things happening in Florida and allows staffto reserach opprotunites for the City. They still need to continue to receive these publications.

Dept FY2020 IIMC- Deputy and City Clerk Dues to the International Institute of Municipal Clerks are charges based on population. The City Clerk is a full member while per the rules of theorganization, the Deputy is an Additional Member. This is the cost for both to belong to the organization.

Dept FY2020 Notary- Deputy Clerk The Deput Clerk needs to become a notary. This is the estimated cost for an intial appointment as a notary in Florida through any of the available bondingagencies.

Dept FY2020 Notary Renewal- City Clerk The City Clerk's notary expires in March 2020. It will be renewed through the initial bonding agency prior to expiration to get the lowest rate.

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Bunnell Rotary Club 2.00 250.00 500.00

Dept FY2020 FACC- Deputy and City Clerk 0.00 0.00 300.00

Dept FY2020 FCCMA - CM 0.00 0.00 250.00

Dept FY2020 Florida Trend Magazine 2.00 29.95 59.90

Dept FY2020 GFOA Elected Guide Budget 1.00 30.00 30.00

Dept FY2020 GFOA Elected Guide Series 1.00 230.00 230.00

Dept FY2020 ICMA - CM 1.00 200.00 200.00

Dept FY2020 IIMC- Deputy and City Clerk 0.00 0.00 300.00

Dept FY2020 Notary- Deputy Clerk 1.00 120.00 120.00

Dept FY2020 Notary Renewal- City Clerk 1.00 95.00 95.00

Training 2,300.00001-0512-512.5500 0.00 0.00750.00 439.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ADA Document Training The City Clerk and Deputy Clerk need to be able to convert and create ADA Compliant documents for the City agendas and website. This 1 day class is offeredthroughout the year at Daytona State College and covers at a minimum HTML, Word, Excel, PowerPoint and Adobe. All of these are documents created,utilized and posted by the City.

Dept FY2020 FACC Training June 2020 The FACC Conference June 21-24, 2019 is scheduled for Palm Beach Gardens. One member of the City Clerk Office will attend this training to continue theirjob specific training and education.

Dept FY2020 FACC Training October 2019 The 2019 Fall Academy is being held in Daytona. As a hotel is not needed to accomdate attendance at this training event. Both the City Clerk and Deputy CityClerk are being budgeted to attend this job specific training.

Dept FY2020 FACC Training- October 2020 The FACC Fall Academy is scheduled in Orlando from October 18-22, 2020. The registration for this conference is due PRIOR to the start of FY 20/21 to receivethe reduced rates. One member of the City Clerk Office (either Clerk or Deputy) will attend this training to continue required job specific training andeducation.

Dept FY2020 IIMC Conference- January 2020 A member of the City Clek Office (either Clerk or Deputy) will attend the IIMC Conference in Orlando January 22-224, 2020. This allows for the requiredongoing job related training and education.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 CMC Certification Deposit- Deputy Clerk 1.00 50.00 50.00

Dept FY2020 Creating ADA Compliant Documents 2.00 150.00 300.00

Dept FY2020 FACC Training- June 2020 1.00 400.00 400.00

Dept FY2020 FACC Training- October 2019 2.00 400.00 800.00

Dept FY2020 FACC Training- October 2020 1.00 400.00 400.00

Dept FY2020 IIMC Conference- January 2020 1.00 300.00 300.00

Dept FY2020 MMC Certification Deposit- Clerk 1.00 50.00 50.00

Salary & Wage - Regular 273,147.84001-0513-513.1200 126,907.00 109,804.96112,972.18 101,894.56 0.00

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2017-2018Total Activity

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Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Human Resource Manager Human Resources is an integral function within the City. Not only does it handle issues related to hiring and benefits, but it almust handle day to daypersonnel matters. Human Resources supports every department with personnel issues, ensures all employees are getting the most of their benefits. A mustneeded project that needs to be tackled is a complete rewrite of the personnel manual. The function has also been asked with many staff developmentgrowth tasks to enhance the City's level of sercices and customer service.

Dept FY2020 Office/Administrative Assistant It is recommended that the Administrative Department hire an administrative assistant for FY 19/20 who would report to the City Clerk. This staff personwould also assist with the City Manager with scheduling appointments and responding to correspondence.

With the City Manager increasing his appointments and community outreach, the duties, meetings needs and extra duties added to the Clerk, Deputy Clerkand HR Administrator have increased threefold.

With the need for ADA compliance on documents, an ADA website, a rise in records requests, the additional/new duties assigned to the City Clerk, HumanResources Administrator and Deputy City Clerk, and the additional meetings and events being scheduled with the Master Utility Plan and other City functions,there is a need for an entry level staff person to assist with completing daily office tasks like order supplies, copying, mailing, printing agendas for the public,completing payroll for up 5 departments (City Manager, Administration, Parks and Rec, Solid Waste and Fleet), following through with the processing ofpurchase orders, filing and other routine office tasks.

It should be noted that converting graphs, PDFs, Word Documents, Excel documents, PowerPoints and other documents to an ADA compliant format can takeup to an hour or more per document. When an agenda is made up of 3 or more supporting documents per item it is extremely time consuming. Additionally,the publishing of agendas must be done timely to allow items proper notice.

If this position is not included in the budget, additional overtime will be needed for both the HR Administrator and the Deputy Clerk in this department and indepartement 512. The City Clerks already averages 50-55 huors per week, but is a salaary employee and having to work over that average to get all taskscompleted would not increase the budget.

Dept FY2020 Salary Salary includes 2% merit on anniversary date & 2% COLA on 10/1/2019.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Assistant Finance Director 1.00 50,056.00 50,056.00

Dept FY2020 Finance Director 0.00 0.00 72,740.61

Dept FY2020 Finance Specialist 1.00 36,515.00 36,515.00

Dept FY2020 Finance Specialist 1.00 39,590.00 39,590.00

Dept FY2020 Human Resourses Manager 1.00 44,367.23 44,367.23

Dept FY2020 Office Admin Assistant (reports to Clerk) 1.00 29,879.00 29,879.00

Overtime Pay 2,000.00001-0513-513.1400 3,200.00 676.293,200.00 921.55 0.00

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Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Overtime (Admin) Under the November 2018 re-organization, the Human Resources Administrator was an exempt employee and all hours over 40 each week were not paid asovertime. When the changes were rescinded in April 2019, this position became an hourly employee again. On average, this position was working an extra 5hours a week (10 hours a pay period) to ensure that tasks were being completed as needed.

With the on-going efforts to grown and change the City for the better, the duties of the Human Resources Administrator are growing and increasing.Especially, since this position also provides a great deal of support to the City Manager. As a result, with all the added duties and rsponsiblities, at least 10hours of overtime per week need to be budgeted for this position.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Overtime (Admin) 1.00 2,000.00 2,000.00

FICA Tax 24,176.00001-0513-513.2100 9,955.00 7,989.128,822.00 7,642.32 0.00

Retirement Contributions 22,908.00001-0513-513.2200 10,748.00 9,533.179,224.00 8,228.40 0.00

Medical / Life Ins Exp - Exec 50,412.00001-0513-513.2300 20,780.00 17,446.3927,306.00 15,621.35 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Insurance Contracts for medical and life insurance to be let in FY20. Anticipate a 10% increase.

Workers Comp 500.00001-0513-513.2400 244.00 184.36312.00 152.29 0.00

Accounting & Auditing Expense 15,787.00001-0513-513.3200 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Audit Fee 3% Renewal fee

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Audit Fees 1.00 10,787.00 10,787.00

Dept FY2020 Other Accounting Services 1.00 5,000.00 5,000.00

Recording Fees 0.00001-0513-513.3300 1,200.00 356.501,200.00 611.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Recording Fees The City Clerk operating costs were moved to 512 this fiscal year. The fees associated with recording City documents have been moved to the correctdeparment budget.

Other Contract Services 15,642.60001-0513-513.3400 15,826.00 9,641.7512,337.00 10,660.97 0.00

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2018-2019Total Activity

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2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Business Information System The Business Information System (BIS) is the software used by the City to record meeting audio. The City will need to renew this license to continue to recordmeeting audio.

Dept FY2020 Codification- Code of Ordinance The City codifies it's regulations adopted or amended in the previous calendar year in January. To date the City has adopted the following Code of OrdinanceAmendments: Chapter 2 (Filming and Special Events). In 2019, the City will be working on the following Code of Ordiance Amendments: Chapter 66 Utilities(Stormwater Discharge and Silt Fencing) and Chapter 2 (Purchasing Policy).

The cost to codify is $18.00 per page plus any additional fees. This fee can be as low as $35.00 or higher depending on the numberof pages requiringcodification.

Dept FY2020 Codification- Land Development Code The City codifies it's regulations adopted or amended in the previous calendar year in January. In 2019, the City will be working on the following LandDevelopment Code Amendments: Chapter 26 Signs (full chapter amendment expected); Chapter 30 Subdivision Regulations;

The Commission has also requested that Historical Districts and Preservation regulations be explored again. This would require regulations be added to theLand Development Code.

The cost to codify is $18.00 per page with other fees added as needed. Sometimes this fee is as low as $35.00 and other times it is higher.

Dept FY2020 Personnell Expenses (Admin) This is the antcipated cost for background screening and drug testing relating to any possible personnel changes in the Administration Department. This is for1 employee only.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Microsoft Office 365 (Admin) 2.00 208.80 417.60

Dept FY2020 OPEB Update 1.00 2,000.00 2,000.00

Dept FY2020 Personell Expenses (Admin) 2.00 185.00 370.00

Dept FY2020 Tyler Financial Sys Mnt 1.00 8,013.00 8,013.00

Dept FY2020 Tyler Payroll Sys. Mnt 1.00 2,327.00 2,327.00

Dept FY2020 Tyler Personnel Sys Mnt. 1.00 1,631.00 1,631.00

Dept FY2020 Tyler Software Maintenance 1.00 884.00 884.00

Fire Inspection Exp. 0.00001-0513-513.3401 17,000.00 7,524.0017,000.00 10,619.00 0.00

Election Expenses 0.00001-0513-513.3700 17,275.00 2,666.870.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Elections 2020 The Election Expenses were moved to 512 with all other City Clerk expenses.

Travel / Per Diem 1,000.00001-0513-513.4000 596.00 0.001,208.00 1,055.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 FGFOA Conferene 2.00 500.00 1,000.00

Communications Expense 2,736.00001-0513-513.4100 5,424.00 4,302.434,000.00 4,841.75 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Hosted Voice Service (Admin) The Administraton Department staff need desk phones and voice mail to conduct dailiy business.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Cellphone Finance Director 12.00 50.00 600.00

Dept FY2020 Fax Line for HR. 12.00 18.00 216.00

Dept FY2020 Hosted Voice Service (Admin) 2.00 960.00 1,920.00

Postage 300.00001-0513-513.4200 800.00 251.92700.00 179.47 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Mailings and letters (HR) 0.00 0.00 300.00

Utility - Public Services 0.00001-0513-513.4300 0.00 11.120.00 0.00 0.00

Rental / Lease Expense 15,276.00001-0513-513.4400 14,676.00 11,585.9118,594.00 14,129.23 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Lease Agreements Copier 12.00 350.00 4,200.00

Dept FY2020 Municipal Complex 1.00 10,476.00 10,476.00

Dept FY2020 Postage Machine Lease 1.00 600.00 600.00

Insurance Expense 4,061.00001-0513-513.4500 4,061.00 3,045.753,124.00 2,946.19 0.00

Printing / Binding Expense 120.00001-0513-513.4700 1,900.00 1,936.431,790.00 1,597.32 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Business Cards (Admin) The Human Resource Administrator requires business cards. It is expected that 1 box of 500 will last for the entire year.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Business Cards (Admin) 1.00 60.00 60.00

Dept FY2020 Business Cards Finance 1.00 60.00 60.00

Advertising / Promo - Admin 3,500.00001-0513-513.4800 1,700.00 1,383.751,400.00 1,555.75 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Advertising (HR) The HR Administrator may need to advertise various jobs throughout the year. Sometimes job/skill specific places will need to be utilized which often requirecosts to utilize.

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Advertising (Human Resources) 0.00 0.00 500.00

Dept FY2020 Budget Ad 1.00 2,200.00 2,200.00

Dept FY2020 Purchasing RFP Ads 1.00 800.00 800.00

Other Current Chgs - Admin 7,010.00001-0513-513.4900 5,780.00 5,390.265,329.00 4,096.34 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Employee Christmas The City hosts only 1 employee celebration during the fiscal year. It ocurrs around Christmas time. A catered meal is provided and employees are given a$25.00 gift card to a selected retail place such as Target, Publix, or Wal-Mart. There is no cash given and no Christmas bonus provided to employees.

Dept FY2020 Employee Recognition Program The City Manager wishes to be able to recogize employees who go above and beyond in their daily duties. These funds would be used to purchase theemployee lunch, gift card or some other small item to appreciate and recognize them.

Dept FY2020 Healthy Eating Program The HR Administrator created the healthy eating program to encourage employees to eat healthy. A healthy food item is identified each month, employeesare provided education on the benefits of that food item and a small sample is provided to them to encourage healthy habits.

Dept FY2020 Open Enrollment Open Enrollment is held in April. The HR Administrator organizes vendors to come to the City to explain benefit options to all City employees. There are costsassociated with the event such as light refreshments for attendees, lunch for vendors and door prizes.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Employee Christmas Party & Gift cards 0.00 0.00 2,500.00

Dept FY2020 Employee Recognition Program 0.00 0.00 2,000.00

Dept FY2020 Miscellaneous 1.00 1,500.00 1,500.00

Dept FY2020 Open Enrollment & Vendor Lunch 0.00 0.00 650.00

Dept FY2020 Promote Health Eating Employee Snacks 12.00 30.00 360.00

Office Supplies Expense 1,900.00001-0513-513.5100 1,300.00 989.631,500.00 693.97 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Admin Department Supplies The Admin Department staff need basic office supplies to perform day to day operations during the fiscal year. These supplies include pens, paper, envelops,file folders, staples, paper clips, post-it notes and similar supplies. Additionally, the Human Resource Administrator needs specific file folders for EmployeePersonnell files. These are more expensive than standard 3 tab file folders used for storing day to day and project documents.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Admin Department Supplies 0.00 0.00 900.00

Dept FY2020 Finance Office Supplies 0.00 0.00 1,000.00

Operating Expenses 0.00001-0513-513.5200 0.00 28.50237.82 86.82 0.00

Fuel 0.00001-0513-513.5210 80.00 0.0050.00 47.04 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Fuel The vehicles parked at the Munipal Complex are pool vehicles. Any department housed at this City office can utilze them. It is anticipated that fuel for thesepool vehicles will come out of a budget other than that of the Administration Office.

Software 250.00001-0513-513.5230 0.00 0.000.00 0.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Monarch License Fee 1.00 250.00 250.00

Small Equipment Purchase 0.00001-0513-513.5264 0.00 0.0040.00 37.50 0.00

Memberships, Publications, Book… 2,025.00001-0513-513.5400 1,269.00 587.201,129.00 1,069.90 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Essencials of Employment Law Book This is needed for updates to employment law, updated every year.

Dept FY2020 SHRM Membership Human Resources is SHRM certified one of the requirements is to maintain an active membership.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 CPR Training All Employees 50.00 6.00 300.00

Dept FY2020 Essential of Employment Law Book 0.00 0.00 269.00

Dept FY2020 Florida Government Finance Officers Association 4.00 35.00 140.00

Dept FY2020 Government Finance Officer Association 4.00 160.00 640.00

Dept FY2020 NIGP 1.00 356.00 356.00

Dept FY2020 North FL Procurement Assc. 3.00 25.00 75.00

Dept FY2020 SHRM Membership - HR 0.00 0.00 200.00

Dept FY2020 Volusia Flagler County FGFOA 3.00 15.00 45.00

Training 13,780.00001-0513-513.5500 1,615.00 1,241.003,800.00 2,675.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 CPR & First Aide Training In 2016, the City ensured that all City employees went through CPR and First Aide Training. That certification was good for 3 years. It is time to have the Cityhost this training for all City employees again.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 ADA ComplianceTraining 0.00 0.00 150.00

Dept FY2020 City Wide- First Aide and CPR Training 55.00 6.00 330.00

Dept FY2020 FGFOA Annual Conference 2.00 1,500.00 3,000.00

Dept FY2020 FGFOA School of Government 2.00 800.00 1,600.00

Dept FY2020 GFOA National Conference 2.00 2,250.00 4,500.00

Dept FY2020 HR Law Training - HR 0.00 0.00 200.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 Tyler User Conference 2.00 2,000.00 4,000.00

Machinery/Equipment Expense 3,500.00001-0513-513.6400 0.00 0.000.00 0.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Finance Director Replacement Furniture 1.00 3,500.00 3,500.00

Legal Services - Administrative E… 84,000.00001-0514-514.3103 84,000.00 63,085.0084,000.00 84,000.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Legal Fees for 2019/2020 This account remains the same. Budgeted at $7,000 per month for legal fees for the servised of the City Attorney

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 City Attorney Legal Fees 12.00 7,000.00 84,000.00

Other Contract Services - Legal 99.00001-0514-514.3409 204.00 98.40204.00 187.68 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Microsoft Office 365 Email hosting, Office productivity suit, cloud storage, etc.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Microsoft Office 365 1.00 99.00 99.00

Salary & Wage 97,885.00001-0516-516.1200 132,730.00 103,304.74121,692.00 114,495.98 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Salary Salary includes 2% merit on anniversary date & 2% COLA on 10/1/2019.

Staff member no longer split between IT and Admin Services.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Chief Technology Officer 1.00 62,093.00 62,093.00

Dept FY2020 GIS Mapping Tech 1.00 35,792.00 35,792.00

Overtime Pay 0.00001-0516-516.1400 3,200.00 340.953,200.00 557.73 0.00

FICA Tax 7,490.00001-0516-516.2100 9,732.00 7,853.669,095.00 8,670.34 0.00

Retirement Contributions 8,292.00001-0516-516.2200 10,507.00 8,154.029,510.00 9,220.64 0.00

Medical/Life Ins Exp 18,074.00001-0516-516.2300 21,641.00 15,306.1622,854.00 18,306.62 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Insurance Contracts for medical and life insurance to be let in FY20. Anticipate a 10% increase.

Worker's Comp 180.00001-0516-516.2400 238.00 164.34321.00 171.06 0.00

Accounting & Auditing Expense 0.00001-0516-516.3200 15,787.00 9,674.0021,600.00 15,678.54 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 10/01/2018 3% increase for contract renewal

Other Contract Services 38,161.60001-0516-516.3400 16,989.00 5,349.0014,860.00 12,039.10 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Aruba Networks Provides firmware updates and parts availability for network switches, and wireless equipment utilized by the City.

Dept FY2020 Microsoft Office 365 Email hosting, Office Productivity Suite, Cloud Storage, etc. Extra licenses in case of employee turnover.

Dept FY2020 Symantec This is Antivirus / Anti Malware software that has an annual subscription for software updates and signature updates.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Annual Maintenance - Aruba Networks 1.00 1,700.00 1,700.00

Dept FY2020 Annual Maintenance - Quest Software - AppAssure 1.00 3,300.00 3,300.00

Dept FY2020 Annual Maintenance - Sonicwall Firewall 1.00 3,100.00 3,100.00

Dept FY2020 Annual Maintenance - Symantec Endpoint Protection 1.00 1,600.00 1,600.00

Dept FY2020 Archive Social - Social Media Backup Services 1.00 2,400.00 2,400.00

Dept FY2020 Common Look Remediation Suite Annual Subscription 8.00 1,000.00 8,000.00

Dept FY2020 Document Remediation Services 1.00 1,000.00 1,000.00

Dept FY2020 Falcon - Closed Captioning Encoder 1.00 1,200.00 1,200.00

Dept FY2020 Implement Tyler Content Management 1.00 10,800.00 10,800.00

Dept FY2020 Lexi - Automated Closed Captioning Service 1.00 3,600.00 3,600.00

Dept FY2020 Microsoft Office - Extra Licenses 5.00 208.80 1,044.00

Dept FY2020 Microsoft Office 365 2.00 208.80 417.60

Travel/Per Diem 1,000.00001-0516-516.4000 1,000.00 1,426.711,550.00 1,578.30 0.00

Communications Expense 1,800.00001-0516-516.4100 2,300.00 214.692,300.00 0.04 0.00

Postage 0.00001-0516-516.4200 1,500.00 501.011,200.00 1,178.25 0.00

Rental / Lease Expense 8,840.00001-0516-516.4400 5,934.00 4,703.644,271.00 3,113.52 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Municipal Complex Prorated lease space, alarm monitoring, pest control, debt service, utilities, insurance and reserves.

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Municipal Complex 1.00 8,840.00 8,840.00

Insurance 1,015.00001-0516-516.4500 4,230.00 3,172.652,500.00 2,357.68 0.00

Repair/Maint Serv 1,000.00001-0516-516.4600 0.00 65.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Repair and Maintenance This would be used to repair out of warranty equipment. The large uninterruptable power supplies (UPS) purchased for the networking equipment will startneeding replacement batteries.

Printing/Binding Expense 0.00001-0516-516.4700 500.00 452.94750.00 827.02 0.00

Advertising 0.00001-0516-516.4800 3,000.00 0.003,000.00 2,079.75 0.00

Other Current Charges 0.00001-0516-516.4900 500.00 619.17500.00 308.12 0.00

Office Supplies 0.00001-0516-516.5100 1,563.00 1,033.431,600.00 1,694.11 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Office Supplies Office supplies for 1 employee.

Operating Supplies 150.00001-0516-516.5200 0.00 47.9994.00 88.86 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Office Supplies Office supplies for 1 employee

Uniforms 0.00001-0516-516.5220 0.00 0.00250.00 212.71 0.00

Software 0.00001-0516-516.5230 250.00 0.00250.00 250.00 0.00

Small Equipment 500.00001-0516-516.5264 0.00 46.68635.00 632.60 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Small Equipment THis would be used to purchase IT related tools and small network switches, etc.

Memberships, Publications, Books 250.00001-0516-516.5400 741.00 928.00925.00 1,000.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Florida Local Government Information Systems Assoc 1.00 250.00 250.00

Training 6,000.00001-0516-516.5500 1,600.00 3,466.382,765.00 2,764.76 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Common Look Training Trainer from Common Look to come on site to train up to 10 employees on the use of the software for document ADA remediation.

Capital Machinery/Equipment 50,000.00001-0516-516.6400 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Computer Replacement Schedule For the last several years $30,000 has been programmed into the IT budget for computer systems refresh. IT performs an evaluation of the existing hardwareand replaces older equipment. On top of the regular rotation, this years replacement program will look to replace the backup server as this device hasreached 5 years and the vendor will no longer support the device. Because of the amount of storage on this server (7TB), it will be an expensive piece ofequipment to replace. The existing server will be reconfigured and placed in service as a video storage device for our security cameras.

Dept FY2020 Firewall Replacement Cybersecurity is an ever changing endeavor. Most fo the firewalls that are utilized for network security to separate the City network from the internet werepurchased with the admin complex. These devices are approaching 5 years old, Sonicwall has a new generation of firewalls.

Dept FY2020 Website Redesign The City's existing website is not mobile friendly. With more and more of the general public looking to access information from mobile devicesthis hasbecome an important feature in todays web services.

Also the navigation of the site is dated. Most governmental websites have interactive menus such as "I want to" with a drop down of "Apply for a job".... "Pulla Building Permit".

These are but a couple of the features we will be looking for in a new design for our site.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Computer Replacement Schedule 1.00 30,000.00 30,000.00

Dept FY2020 Firewall Refresh 1.00 10,000.00 10,000.00

Dept FY2020 Website Redesign 1.00 10,000.00 10,000.00

Salary & Wage-Regular 0.00001-0517-517.1200 36,825.00 45,735.3055,798.00 38,282.93 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Budget Reduction Requested IT/GIS Technician was not approved.

Dept FY2020 Salary Salary includes 2% merit on anniversary date & 2% COLA on 10/1/2019.

Staff member no longer split between IT and Admin Services.

FICA Tax 0.00001-0517-517.2100 2,818.00 3,498.644,269.00 2,928.44 0.00

Retirement Contributions 0.00001-0517-517.2200 3,042.00 3,777.704,464.00 3,065.61 0.00

Medical/Life Ins Exp 0.00001-0517-517.2300 5,194.00 6,338.169,488.00 4,996.27 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Insurance Contracts for medical and life insurance to be let in FY20. Anticipate a 10% increase.

Staff member no longer split between IT and Admin Services.

Workers comp 0.00001-0517-517.2400 69.00 77.73151.00 56.47 0.00

Other Contract Services 0.00001-0517-517.3400 10,628.00 13,560.0510,108.00 5,438.47 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Aruba Networks Aruba networks provides the network switches and wireless networking within the Admin complex. This subscription provides firmware upgrades, andtechnical support for this hardware. Increase due to additional hardware being added. We purchased and installed a 48 port network switch, and severalAruba additional wireless access points.

Dept FY2020 Microsoft Office 365 Email hosting, Office productivity suit, cloud storage, etc. Extra licenses in case of employee turnover.

Dept FY2020 Quest Software Formerly Dell AppAssure Server backup system deployed in FY 16.

Dept FY2020 Sonicwall Firewall Sonicwall network firewall annual maintenance. Increase due to the initial maintenance which was purchased with the hardware coming to term. Updatedamount based on budgetary quote provided by Sonicwall.

Dept FY2020 Symantec This is Antivirus / Anti Malware software that has an annual subscription for software updates and signature updates.

Travel Per Diem 0.00001-0517-517.4000 1,000.00 403.590.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Travel Per Diem Would be used for the IT Director to attend one of the 2 Florida Local Government Information Systems Association conference. Also to attend training inOrlando.

Communications Expense 0.00001-0517-517.4100 1,700.00 705.201,600.00 1,018.38 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Communications Portion of Bright House Hosted Voice, and smart phone service.

Rental/Lease 0.00001-0517-517.4400 8,840.00 8,839.329,805.00 9,801.60 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Municipal Complex Prorated lease space, alarm monitoring, pest control, debt service, utilities, insurance, and reserves.

Insurance 0.00001-0517-517.4500 1,015.00 761.432,099.00 1,979.72 0.00

Repair & Maint Supplies 0.00001-0517-517.4600 1,000.00 0.001,000.00 236.98 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Repair and Maint This would be used to repair out of warranty equipment. The large Uninterruptable Power Supplies (UPS) purchased for the networking equipment whenmoving into the Admin Complex are approaching 3 years old. Typically 3 years is when batteries will start needing to be replaced.

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Other Charges 0.00001-0517-517.4900 0.00 0.0013.48 33.60 0.00

Office Supplies Expense 0.00001-0517-517.5100 1,350.00 0.00375.00 427.40 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Office Supplies Office supplies for 1 employee.

Operating Supplies 0.00001-0517-517.5200 396.00 1,602.081,448.33 1,448.33 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Office Supplies Office supplies, pens, paper, CDs, DVDs, etc.

Software 0.00001-0517-517.5230 146.00 2,877.861,634.88 1,634.88 0.00

Small Equipment 0.00001-0517-517.5264 20,500.00 12,945.8719,043.76 19,722.96 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Small Equipment This would be used to purchase IT related tools and small network switches, etc.

Training 0.00001-0517-517.5500 2,063.00 2,597.590.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Common Look Training Trainer from Common Look to come on site to train up to 10 employees on the use of the software.

Capital Machinery/Equipment 0.00001-0517-517.6400 22,191.00 12,564.3918,840.55 17,855.52 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Computer Replacement Program IT Performed an evaluation of the existing hardware and setup an annual rotation of computer equipment including servers.

Salary & Wage - Regular 775,592.00001-0521-521.1200 636,323.00 434,319.29462,098.00 432,825.27 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Salary Salary includes 2% merit on anniversary date & 2% COLA on 10/1/2019.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 ADMIN. ASST. 1.00 37,676.00 37,676.00

Dept FY2020 FT DETECTIVE (NEW) (HIRE DATE 10/1/2019) 1.00 43,953.00 43,953.00

Dept FY2020 POLICE CHIEF 1.00 69,436.00 69,436.00

Dept FY2020 POLICE CORPORAL 1.00 46,313.00 46,313.00

Dept FY2020 POLICE CORPORAL 1.00 44,088.00 44,088.00

Dept FY2020 POLICE OFFICER 1.00 38,948.00 38,948.00

Dept FY2020 POLICE OFFICER 1.00 39,082.00 39,082.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 POLICE OFFICER 1.00 39,885.00 39,885.00

Dept FY2020 POLICE OFFICER 1.00 43,814.00 43,814.00

Dept FY2020 POLICE OFFICER 1.00 41,589.00 41,589.00

Dept FY2020 POLICE OFFICER 1.00 39,097.00 39,097.00

Dept FY2020 POLICE OFFICER 1.00 40,590.00 40,590.00

Dept FY2020 POLICE OFFICER 1.00 39,885.00 39,885.00

Dept FY2020 POLICE OFFICER (NEW) (HIRE DATE 10/01/2019) 1.00 37,626.00 37,626.00

Dept FY2020 POLICE OFFICER (NEW) (HIRE DATE 10/01/2019) 1.00 37,626.00 37,626.00

Dept FY2020 POLICE OFFICER (NEW) (HIRE DATE 10/1/2019) 1.00 37,626.00 37,626.00

Dept FY2020 POLICE SERGEANT 1.00 64,025.00 64,025.00

Dept FY2020 RECORDS EVIDENCE CUSTODIAN 1.00 34,333.00 34,333.00

Overtime Pay 22,000.00001-0521-521.1400 20,000.00 19,072.8220,000.00 16,978.65 0.00

Court - OT- PD/Law 700.00001-0521-521.1401 1,200.00 997.721,200.00 480.97 0.00

Special Operations - OT - PD/Law 100.00001-0521-521.1402 1,000.00 0.00900.00 0.00 0.00

Incentive Spec Pay - PD/Law 4,920.00001-0521-521.1500 5,160.00 4,140.004,780.00 4,750.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Police Chief 1.00 1,560.00 1,560.00

Dept FY2020 Police Corporal 1.00 480.00 480.00

Dept FY2020 Police Corporal 1.00 480.00 480.00

Dept FY2020 Police Officer 0.00 0.00 960.00

Dept FY2020 Police Officer 1.00 960.00 960.00

Dept FY2020 Police Sergeant 1.00 480.00 480.00

Extra Duty / Off Hours Worked 0.00001-0521-521.1600 0.00 904.501,774.00 1,701.00 0.00

FICA Tax 61,494.00001-0521-521.2100 50,783.00 33,988.2940,620.00 34,333.16 0.00

Retirement Contributions 179,134.00001-0521-521.2200 151,703.00 105,219.53111,301.00 98,722.42 0.00

Medical / Life Ins Exp - Exec 162,555.00001-0521-521.2300 134,971.00 78,539.8578,894.00 76,835.68 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Insurance Contracts for medical and life insurance to be let in FY20. Anticipate a 10% increase.

Workers Comp 24,435.00001-0521-521.2400 20,237.00 12,607.9721,628.00 11,571.97 0.00

Professional Services Expense 0.00001-0521-521.3100 0.00 0.004,834.00 4,834.00 0.00

Other Contract Services 21,036.00001-0521-521.3400 20,589.00 15,124.3117,555.00 14,805.49 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 New World System Maintenance This amount is per an inerlocal agreement with Flagler County signed 10-19-2015.

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 O365 Migration This is an effort to increase security on the PD's email. We will be migrating their users to their own domain. Will need to purchase software licenses for 1month to accomplish the migration.

Dept FY2020 Office 365 Slight increase adding Advanced Threat Protection to the email services.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Alarm Monitoring 12.00 30.00 360.00

Dept FY2020 Evidence .com Year 2 License 1.00 2,245.00 2,245.00

Dept FY2020 Flagler County Radio - Subscription and Maintenanc 1.00 3,120.00 3,120.00

Dept FY2020 Maintenance and support for firewall 1.00 100.00 100.00

Dept FY2020 Microsoft Office 365 15.00 208.80 3,132.00

Dept FY2020 Net Motion Software Maintenance 1.00 1,200.00 1,200.00

Dept FY2020 New Employee Background Check 2.00 55.00 110.00

Dept FY2020 New World Systems Maintenance 1.00 8,335.00 8,335.00

Dept FY2020 O365 Migration 1.00 1,000.00 1,000.00

Dept FY2020 Polygraphs 2.00 100.00 200.00

Dept FY2020 Pre-Employment Physicals 2.00 317.00 634.00

Dept FY2020 Psychological Testing 2.00 300.00 600.00

Other Contract-Dry Cleaning 960.00001-0521-521.3410 800.00 378.001,200.00 324.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Dry Cleaning Increased by 20% due to additional officers

Dept FY2020 Uniform Dry Cleaning 200.00 per quarter

Travel / Per Diem 920.00001-0521-521.4000 620.00 594.20320.00 104.79 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Travel Chief's Annual Conf. in Tampa = $320.00

Dept FY2020 Travel Increased due to added Accreditation meetings and Chief's seminars

Communications Expense 11,592.00001-0521-521.4100 11,592.00 6,999.298,792.00 9,204.72 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Chief's Cell phone 12.00 112.00 1,344.00

Dept FY2020 Copier Fax line service 12.00 42.00 504.00

Dept FY2020 Hosted Voice Service 12.00 327.00 3,924.00

Dept FY2020 Internet Service 12.00 124.00 1,488.00

Dept FY2020 Wireless Cards 12.00 361.00 4,332.00

Postage 420.00001-0521-521.4200 420.00 192.07480.00 376.17 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Postage 12.00 35.00 420.00

Utility - Public Services 845.00001-0521-521.4300 624.00 641.90835.00 829.08 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 FPL Monthly Charge For use of their poles on South side for cameras

Dept FY2020 Security Cameras On FPL poles - avg charge per month is 70.35

Rental / Lease Expense 42,106.00001-0521-521.4400 42,106.00 32,276.8824,835.00 24,813.72 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Flagler County Radio System New radio system purchased by the County. This will in essence be a lease of the hardware. Projections are for this to hit mid-year.

Dept FY2020 Municipal Complex Prorated lease space, alarm monitoring, pest control, debt service, utilities, insurance, and reserves.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 2018 Ford Interceptor Annual Lease (4 Years) 1.00 11,791.00 11,791.00

Dept FY2020 Flagler County Radio System 1.00 9,829.00 9,829.00

Dept FY2020 Municipal Complex 1.00 32,277.00 32,277.00

Dept FY2020 Remove car lease 0.00 0.00 -11,791.00

Insurance Expense 33,833.00001-0521-521.4500 33,833.00 25,374.6419,411.00 18,303.56 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 General Liability/Property/Auto 1.00 24,897.00 24,897.00

Dept FY2020 Law Enf Liability 1.00 8,936.00 8,936.00

Repair / Maint - Bldgs 0.00001-0521-521.4610 0.00 0.0010.00 8.91 0.00

Repair / Maint - Vehicles 19,080.00001-0521-521.4620 15,900.00 12,542.0914,500.00 12,468.11 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Vehicle Maintenance Increase from $1325.00 per month to $1500.00 per month due to number of aged police vehicles

Dept FY2020 Vehicle Repair Increase by 20% = $3180.00

Dept FY2020 Vehicle Repair/Maintenance Monthly average of 1325.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Vehicle Repair - Increased by 20% 0.00 0.00 19,080.00

Equipment Repair 500.00001-0521-521.4640 500.00 107.2120.00 20.00 0.00

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2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Radio Repairs Misc. Radio repairs

Printing / Binding Expense 1,000.00001-0521-521.4700 1,000.00 562.001,000.00 154.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Various Printed Forms Trespass forms, Business Check forms, Victim Notification forms

Advertising / Promo Expense 300.00001-0521-521.4800 100.00 200.00100.00 200.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Advertising Advertising on Florida Police Chief's Assoc. website for officers is $100.00 per month

Other Current Chgs & Obligations 0.00001-0521-521.4900 0.00 538.0011.00 10.11 0.00

Office Supplies Expenses 1,200.00001-0521-521.5100 1,200.00 634.191,500.00 1,814.54 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Misc. Office Supplies Average of 100.00 per month

Dept FY2020 Miscellaneous Office Supplies Pens, copy paper, sticky notes, file folders, etc

Operating Supplies 8,814.00001-0521-521.5200 7,056.00 4,886.875,288.00 5,338.53 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Operating Supplies Ammunition and evidence supplies

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Drug Testing Supplies 1.00 790.00 790.00

Dept FY2020 Duty 9 mm Ammo - 500 rds 1.00 300.00 300.00

Dept FY2020 Fire Extingisher Certifications 1.00 200.00 200.00

Dept FY2020 Gas Mask 1.00 370.00 370.00

Dept FY2020 Gas Mask Filters (pack of 4) 6.00 70.00 420.00

Dept FY2020 Gas Mask Filters (pack of 4)-Delete 6.00 -70.00 -420.00

Dept FY2020 Miscellaneous Evidence Supplies 1.00 300.00 300.00

Dept FY2020 Practice 5.56 - 2000 rds - in-service training 1.00 1,252.00 1,252.00

Dept FY2020 Practice 9 mm - 1000 rds 1.00 369.00 369.00

Dept FY2020 Practice 9 mm 1000 rds 1.00 369.00 369.00

Dept FY2020 Practice 9 mm Ammo - 500 rds 0.00 0.00 300.00

Dept FY2020 Single Point Slings 4.00 30.00 120.00

Dept FY2020 Taser Cartridges for Duty Use 16.00 34.00 544.00

Dept FY2020 Tasers 3.00 1,200.00 3,600.00

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2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 Weapon Lights 3.00 100.00 300.00

Grant - JAG Grant 0.00001-0521-521.5201 0.00 1,676.000.00 0.00 0.00

Fuel 25,000.00001-0521-521.5210 25,000.00 14,296.0925,000.00 24,088.88 0.00

Uniforms Exp 9,300.00001-0521-521.5220 6,600.00 5,777.034,450.00 3,225.99 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 2 Shirts - 2 Pants Uniform Replacement 8.80 225.00 1,980.00

Dept FY2020 Class C Uniforms for 4 Officer 0.00 0.00 900.00

Dept FY2020 Class C uniforms for Proposed New Dectective 1.00 1,500.00 1,500.00

Dept FY2020 Miscellaneous Uniform Items per Officer 12.00 250.00 3,000.00

Dept FY2020 Two Vests 2.00 960.00 1,920.00

Small Equipment Purchase 1,800.00001-0521-521.5264 1,500.00 753.036,151.00 14,510.33 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Small Equipment Portable radios, mics, glock parts, filters for vault air purifier

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Increase by 20% 0.00 0.00 300.00

Dept FY2020 Small Equipment - miscellaneous 1.00 1,500.00 1,500.00

Memberships, Publications, Book… 1,035.00001-0521-521.5400 1,035.00 1,335.001,486.00 1,485.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Florida Police Chief Assc. 1.00 210.00 210.00

Dept FY2020 ICAP Net membership 1.00 525.00 525.00

Dept FY2020 International Assc. ofPolice Chiefs 1.00 150.00 150.00

Dept FY2020 Volusia/Flagler Police Chief Assc. 1.00 150.00 150.00

Training 3,070.00001-0521-521.5500 2,530.00 1,170.002,530.00 997.70 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Accreditation Seminars 3.00 180.00 540.00

Dept FY2020 Arrmorer's Course 1.00 500.00 500.00

Dept FY2020 Chief of Police seminars 3.00 300.00 900.00

Dept FY2020 Miscellaneous Courses 1.00 266.00 266.00

Dept FY2020 Police One Academy 12.00 72.00 864.00

Machinery/Equipment Expense 20,000.00001-0521-521.6400 77,000.00 77,000.0084,000.00 0.00 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 City Surveilance System The existing surveilance system has been in place many years, and is operating with dated analog cameras. The officers are currently unable to view thecameras as the software necessary to do so will not run in a Windows 10 environment. Proposed upgrade to replace all of the cameras (14), remove theindividual DVRs and combine to 1 server.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Upgrade City Surveilance System 1.00 20,000.00 20,000.00

Debt Service Principal Expense 13,815.00001-0521-521.7100 13,815.00 0.0013,815.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Loan from 401 for Police Cars Repay interfund loan from water sewer fund for police cars

Debt Service Interest Expense 826.00001-0521-521.7200 826.00 0.00826.00 825.12 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Interfund Loan from 401 for Police Cars Water Sewer fund loaned funds in FY2017 to purchase police cars

Salary & Wage - Regular 190,727.00001-0524-524.1200 149,662.00 86,413.8378,840.00 74,455.10 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Building Official dennis Fischer, who has been the contact Building Officia for 15+ years, is retiring by year end.

Dept FY2020 FT Code Enforcement Officer The City has new State regulations to begin regulating regarding Municipal Separate Storm Sewer Systems (MS4) to inspect and enforce compliance for newconstruction project for roads to prevent erosion, sediments and illegitimate discharges into the City’s storm water system.Anyone violating these regulations will need to be brought into compliance through the Code Enforcement

Dept FY2020 Part time CD Coordinator Increased demand from residential expansion at Grand Reserve, Increase in BTR collections and also administration of filing of permits, planning and zoningfiles

Dept FY2020 Salary Salary includes 2% merit on anniversary date & 2% COLA on 10/1/2019.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Building Official 0.60 53,825.00 32,295.00

Dept FY2020 Code Enforecment Officer 1.00 35,335.00 35,335.00

Dept FY2020 Community Development Coordinator 1.00 21,801.00 21,801.00

Dept FY2020 Community Development Coordinator 1.00 36,875.00 36,875.00

Dept FY2020 Community Development Director 1.00 64,421.00 64,421.00

Overtime Pay 300.00001-0524-524.1400 650.00 115.63682.00 0.00 0.00

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2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Overtime for Code & PZA Board Support 1.00 300.00 300.00

FICA Tax 14,601.00001-0524-524.2100 11,501.00 6,153.046,086.00 5,552.09 0.00

Retirement Contributions 16,023.00001-0524-524.2200 7,928.00 7,432.876,363.00 7,527.38 0.00

Medical / Life Ins Exp - Exec 27,119.00001-0524-524.2300 17,258.00 10,946.399,816.00 10,286.68 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Insurance Contracts for medical and life insurance to be let in FY20. Anticipate a 10% increase.

Workers Comp 1,285.00001-0524-524.2400 284.00 -77.772,216.00 3,007.12 0.00

Unemployment Comp Exp 0.00001-0524-524.2500 0.00 0.00730.00 728.64 0.00

Professional Services Expense 12,000.00001-0524-524.3100 8,000.00 5,376.005,000.00 1,800.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Grand Reserve Phase 1a and 1b and second phase plat reviews and City surveyor.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Grand Reserve Plat Reviews 0.00 0.00 12,000.00

Legal Services 8,000.00001-0524-524.3102 8,000.00 4,877.938,000.00 6,819.12 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 PZA and Code Board Legal Services Charlie Cino provides legal services for the PZA Board and Code Enforcement Board.

PZA Board meets monthly and the Code Board meets at least 6 times a year (more if needed).

City is invoiced for time spent reviewing agenda packets, travel time and all meeting times within a minimum of 2 hours charged. The average time invoicedin FY 18/19 was 3.5 hours per meeting at $125.00 per hour. This equals $437.50 in legal services for each of the meetings.

$437.50 x 18 meetings = $7875.00Rounding to $8,000.00 in the event a meeting runs longer than planned.

Recording Fees 600.00001-0524-524.3300 600.00 40.00300.00 91.00 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Code Enforcement Fines & Development Docs Community Development may have to record other Development documents such as PUD Agreements, development orders, easements, etc.

Some of these may be invoiced to an applicant, if applicable. However, in order to avoid going delinquent with the Clerk of the Circuit Court, CommunityDevelopment pays it's portion of this invoice first.If a lien is imposed by the Code Enforcement Board, the Lien must be recorded in the Flagler County records. Recording costs are $10/page with additionalcosts if more than 4 property owners are identifed on the order.

Code enforcement activity is picking up. It is expected that additinal liens and satisfactions will need to be recorded.

Other Contract Services 18,704.00001-0524-524.3400 14,903.00 6,155.202,826.00 2,788.32 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Background Check & Mediquick Visits HR charges expenses for hiring new employees back to the departments. Community Development may hire 3 new emplyees in FY 19/20.

Additionally, if a department employee is injured on the job, they are referred to Mediquik for a phyiscal. This expense is also charged to the department.Need to prepare for this possible expense.

Dept FY2020 New Software Tyler Tech Incode 10 This software is need to update the current permit, btr and inspections process. Tyler Tech Incode 10 is currently what the City uses for Financial Software.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Building Sys. Mnt. 1.00 1,161.00 1,161.00

Dept FY2020 Employee Background/Mediquik 3.00 250.00 750.00

Dept FY2020 Microsoft Office 365 5.00 208.80 1,044.00

Dept FY2020 New Developlemet Program/Software Tyler Tech 0.00 0.00 15,435.00

Dept FY2020 Tyler Gen. Mnt. 1.00 314.00 314.00

Bldg / Fire Inspection Exp - Com … 60,200.00001-0524-524.3401 51,800.00 38,205.0079,459.00 55,397.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Chris Hughes- Fire Inspector The fire inspector completes reviews of site plans and building permits for the Community Development Department at costs listed in his contract.

While these fees are collected either during the site plan review application process and/or with the building permit process, the expenses are still deductedfrom this budget line and need ti be budgeted.

The amount of proejcts is increasing which affects the reviews being completed by the Fire Inspector. The City did not budget enough for these types ofreviews in FY 17/18. An increase is needed. Requesting increase from $1,000.00 to $1,400.00.

The fees paid for all business tax receipt annual fire inspections are budgeted from the Administrative Services budget.

Dept FY2020 Dennis Fischer Per contract, the City pays Dennis $1,200.00 per month for all building official services. This amount does not change for any reason. Dennis is retiring inApril 2019. The City will need to pay him for October through April (7 months).

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2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 Michael Dove- Grand Reserve Building Official Micahel Dove is a contract Building Offical hired to complete the required permit insepctions for the Grand Reserve build out because he is available daily. Hecompletes 80-100 inpections a week.

This official is paid per inspection. Grand Reserve will continue to expand and build.

From October through May, the City paid this official an average of $4200.00 per month.

If a part-time Building Official is hired, the amount budget for Mike Dove can be reduced as he would be used only on days when the Part Time BuildingOfficial is not in the office.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Chris Hughes- Fire Inspector 1.00 1,400.00 1,400.00

Dept FY2020 Dennis Fischer- Building Official 7.00 1,200.00 8,400.00

Dept FY2020 Michael Dove- Grand Reserve Building Official 12.00 4,200.00 50,400.00

Humane Society Contract 18,750.00001-0524-524.3402 18,750.00 9,362.9818,750.00 17,274.96 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Humane Society Services The City does not have a contract with the Flagler County Humane Society.

The Humane Society Services are invoiced to the City at $833.00 per month and additional charges are added per animal ($85.00/animal) picked up in the Citylimits. To date, the cost per month has ranged from $833.00 to almost as high as $1600.00 per month.

Not requesting a change for FY 2019/2020.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Humane Society 12.00 1,562.50 18,750.00

Travel / Per Diem 500.00001-0524-524.4000 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Travel & Per Diem The Community Development Director will need to travel and possibly stay overnight for Economic Development confrences or Training, housing and CRAinitiatives.

Communications Expense 4,982.00001-0524-524.4100 2,004.00 1,651.202,018.00 1,983.66 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Case for Code Enforcement Cell Phone 1.00 37.00 37.00

Dept FY2020 Case for Technician/Coordinator Cell Phone 1.00 37.00 37.00

Dept FY2020 Cell Phone Plan for Technician/Coordinator 12.00 40.00 480.00

Dept FY2020 Cellphone Plans for Code Enforcement and Director 12.00 80.00 960.00

Dept FY2020 Data Plan for Tablets 12.00 72.00 864.00

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2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 Hosted Voice Services 12.00 167.00 2,004.00

Dept FY2020 Tablet for Building Inspectors 2.00 300.00 600.00

Postage 2,400.00001-0524-524.4200 1,700.00 747.491,220.00 930.20 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Mailings Community Development mails several different types of letters, packets, and notices including PZA hearing notification letters, applicant invoices, submissionpackets to the Department of Economic Opportunity and other required agencies, Notices of Violation, Notices to Appear, address changes/correction letters.Some of these mailings are required to be sent via certified mail return receipt notification.

There has been an increase in code enforcement activity which requires certified mailings.

Rental / Lease Expense 14,482.32001-0524-524.4400 12,768.00 12,767.8815,648.00 15,631.56 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Copier The department is in need of a new printer, the current one is approx 7 to 10 years old the lease price will stay the same for 5 years.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Copier 142.86 12.00 1,714.32

Dept FY2020 Municipal Complex 1.00 12,768.00 12,768.00

Insurance Expense 6,201.00001-0524-524.4500 6,201.00 4,650.503,974.00 3,746.92 0.00

Printing / Binding Expense 965.00001-0524-524.4700 424.00 313.18348.00 281.88 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Envelope These are need for mailings that need to go out regarding code enforcments, ordinances etc.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Business Cards 7.00 55.00 385.00

Dept FY2020 Copier Overage 12.00 20.00 240.00

Dept FY2020 Envelope 4.00 85.00 340.00

Advertising / Promo Expense 33,860.00001-0524-524.4800 1,800.00 2,572.231,800.00 1,154.85 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Commerce Pkwy Market, partner and finance completing 1.5 miles of 3-lane road of which .2 miles of the road already is in existence which could cost between $5 – 8 millionto build. Working with Flagler County, State of Florida, Charlie F. and others

Dept FY2020 Economic Development $12,500 ($2,500 x 5 businesses to target) to the budget to market economic development incentive program to recruit and expand new and existingbusinesses to Bunnell by using property equity or appreciated appraisal value to reduce impact fees and/or moving cost associated with the businesstransition

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 Pilot Project - Housing (Affordable Bunnell) In-Fill Housing – Create a First-time Home buyers Program based on workforce affordable housing plan - Set-a-side $12,500 ($2,500 x 5 in-fill housing projectsin 5 strategic locations through the City – East, West, North, South and Central) to the budget to market lenders, applicants, non-profits, developers andconduct home buyer classes

Dept FY2020 PZA Advertising Most issues heard by the Planning Board require advertising in the News Tribune. Applicant driven items are invoiced to the requestor; however, they comeout of the Community Development budget first.

This is a estimate based on current charges currently the department has spent approx $321.54 a month.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Commerce Pkwy 0.00 0.00 5,000.00

Dept FY2020 Economic Development 0.00 0.00 12,500.00

Dept FY2020 Pilot Project - Housing (Affordable Bunnell) 0.00 0.00 12,500.00

Dept FY2020 PZA Advertising 0.00 0.00 3,860.00

Other Current Chgs & Obligations 2,489.00001-0524-524.4900 2,489.00 175.001,215.00 -1,134.15 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 DBPR Quarterly Fees These fees are required to be sent to the State by the City.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 DBPR Quarterly Fees 0.00 0.00 2,289.00

Dept FY2020 DEO CRA Annual Fees 0.00 0.00 200.00

Office Supplies Expenses 1,220.00001-0524-524.5100 850.00 547.13422.00 421.22 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Office Supplies This account is for pens, paper, folders misc items. This amount is based on current usage needed for this department. Also desk chair, stakes and shelving.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Office Supplies 0.00 0.00 1,220.00

Operating Supplies 809.00001-0524-524.5200 728.00 645.8527.00 39.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Code Enforcement Stakes Code Enforcement is required to post properties. 3 foot stakes are bought by the bundle for this purpose. There are 15 stakes per bundle.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Adobe Acrobat - 1 new license and 2 upgrades 1.00 620.00 620.00

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2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 Code Enforcement Stakes 7.00 27.00 189.00

Fuel 0.00001-0524-524.5210 150.00 0.00200.00 71.90 0.00

Uniforms Exp 300.00001-0524-524.5220 100.00 89.2046.00 45.96 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 City Bunnell Polos Building Official, Code Enforcement Officer, Director and Coordinator may need City polo shirts in FY 19/20. To get 2 shirts per official is $60;.

Small Equipment Purchase 150.00001-0524-524.5264 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Digital Camera for Code Enforcement New camera is needed for pictures for Code Enforcement. Camera needs to show date and time.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Digital Camera for Code Enforcement 0.00 0.00 150.00

Memberships, Publications, Book… 1,250.00001-0524-524.5400 380.00 309.95784.00 329.95 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Building Official Association of Florida $100.00 for Annual membership of both Code Enforcement Officer and ICC Certified Permitting Technician

Dept FY2020 FCCMA Florida City County Manager Association Membership for Community Development Director.

Dept FY2020 ICMA International County Management Association Membership for Community Development Director

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Building Officials Association of Florida 1.00 100.00 100.00

Dept FY2020 FCCMA 0.00 0.00 246.00

Dept FY2020 Florida Association of Code Enforcement 0.00 0.00 35.00

Dept FY2020 ICMA 0.00 0.00 544.00

Dept FY2020 VCARD Membeship 1.00 300.00 300.00

Dept FY2020 Volusia/Flagler Code Enforcement Dues 0.00 0.00 25.00

Training 1,893.00001-0524-524.5500 204.00 0.00204.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Building Permit Certification This Certification will be taken by the current CD Coordinator.

Dept FY2020 Code Enforcement Certification This certification is for our current Code Enforcement officer.

Dept FY2020 Credential Manager Certification This certification will be taken by the Community Development Director.

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Building Permit Certification 0.00 0.00 721.00

Dept FY2020 Code Enforcement Certification 0.00 0.00 568.00

Dept FY2020 Code Enforcement Training 2.00 102.00 204.00

Dept FY2020 Crediential Manger Certification 0.00 0.00 400.00

Salary & Wage - Regular 274,823.00001-0541-541.1200 204,617.00 158,412.47228,779.00 228,388.31 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Salary Salary includes 2% merit on anniversary date & 2% COLA on 10/1/2019.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Admim Asst II 1.00 33,027.00 33,027.00

Dept FY2020 Crew Leader 1.00 34,247.00 34,247.00

Dept FY2020 Equipment Operator I 1.00 32,551.00 32,551.00

Dept FY2020 Equipment Operator II 1.00 38,629.00 38,629.00

Dept FY2020 Equipment Operator II 1.00 39,634.00 39,634.00

Dept FY2020 Infrastructure Director 1.00 63,030.00 63,030.00

Dept FY2020 Maintenance Tech II 1.00 33,705.00 33,705.00

Overtime Pay 3,000.00001-0541-541.1400 3,100.00 1,305.734,000.00 1,269.10 0.00

FICA Tax 21,380.00001-0541-541.2100 16,995.00 11,924.6818,411.00 17,050.69 0.00

Retirement Contributions 23,670.00001-0541-541.2200 18,350.00 13,138.8419,252.00 18,375.44 0.00

Medical / Life Ins Exp - Exec 63,256.00001-0541-541.2300 47,615.00 36,129.5557,394.00 50,461.42 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Insurance Contracts for medical and life insurance to be let in FY20. Anticipate a 10% increase.

Workers Comp 20,597.00001-0541-541.2400 13,905.00 12,566.2221,023.00 13,804.81 0.00

Professional Services Expense 137,000.00001-0541-541.3100 0.00 0.007,833.00 9,503.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Elm Street FEC Mandated Program

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Elm Street RR Crossing Maintenance Program 0.00 0.00 112,000.00

Dept FY2020 Engineering Services MS4 1.00 25,000.00 25,000.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Other Contract Services 21,665.20001-0541-541.3400 17,014.00 15,212.603,443.20 3,261.51 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Fire Extinguisher/Kitchen Surpression System 1.00 450.00 450.00

Dept FY2020 Microsoft Office 365 4.00 208.80 835.20

Dept FY2020 Pest Control 12.00 40.00 480.00

Dept FY2020 Railroad - Signal Maintenance 1.00 2,000.00 2,000.00

Dept FY2020 Street Sweeping (May move to MS4) 0.00 0.00 10,800.00

Dept FY2020 Tree Removal 1.00 2,000.00 2,000.00

Dept FY2020 Tyler Maintenance & Support 0.00 0.00 550.00

Dept FY2020 Waste Oil Pickup 0.00 0.00 300.00

Dept FY2020 Work Management App & Svcs (MS4) 0.00 0.00 1,750.00

Dept FY2020 Work Management Application and Services 0.00 0.00 2,500.00

Travel / Per Diem 800.00001-0541-541.4000 0.00 0.00800.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED EXPENSES MOT TRAININGCERTIFICATIONSSEMINARS

Communications Expense 3,564.88001-0541-541.4100 3,542.00 2,635.754,000.00 3,200.81 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 GPS 12.00 19.99 239.88

Dept FY2020 HOSTED VOICEMAIL 0.00 0.00 900.00

Dept FY2020 INTERNET 0.00 0.00 500.00

Dept FY2020 STATE PHONE SVC 0.00 0.00 250.00

Dept FY2020 WIRELESS SVC 0.00 0.00 1,675.00

Postage 75.00001-0541-541.4200 75.00 36.2675.00 32.29 0.00

Utility - Public Services 55,000.00001-0541-541.4300 55,000.00 40,741.2561,000.00 54,069.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Electric Charges 0.00 0.00 48,000.00

Dept FY2020 Water Charges 0.00 0.00 7,000.00

Rental / Lease Expense 8,960.00001-0541-541.4400 8,648.00 8,127.3212,256.80 10,542.51 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Municipal Complex Prorated lease space, alarm monitoring, pest control, debt service, utilities, insurance, and reserves.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Ice Machine Rental 12.00 130.00 1,560.00

Dept FY2020 Municipal Complex 12.00 100.00 1,200.00

Dept FY2020 RAILROAD - Ground Lease- 5%/yr increase 0.00 0.00 6,200.00

Insurance Expense 24,942.00001-0541-541.4500 24,942.00 18,889.9225,000.00 23,574.53 0.00

Repair / Maint - Service 0.00001-0541-541.4600 100.00 0.00200.00 185.00 0.00

Repair / Maint - Bldgs 4,400.00001-0541-541.4610 4,900.00 1,257.858,500.00 10,656.26 0.00

Repair / Maint - Vehicles 12,500.00001-0541-541.4620 10,700.00 3,782.9112,500.00 9,999.30 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Continued repair of aging Fleet Continued repair of aging Fleet

Equipment Repair & Maint - Roa… 30,000.00001-0541-541.4640 23,000.00 21,163.4023,000.00 18,553.04 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED EXPENSE Repairs for aging equipment, and continuous maintenance items. Oil, tires, filters, ect.

Printing / Binding Expense 300.00001-0541-541.4700 15.00 0.001,015.00 350.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 INCREASE DUE TO ANTICIPATED MS4 (STORMWATER) PRINTING EXPENSES

Other Current Chgs & Obligations 500.00001-0541-541.4900 200.00 173.47200.00 103.11 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED EXPENSE EMPLOYEE APPRECIATION- LUNCH, MEDALS ect. 300.00

Dept FY2020 ANTICIPATED EXPENSES VEHICLE TAGS / TAX

Office Supplies Expenses 750.00001-0541-541.5100 500.00 351.37500.00 551.60 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 INCREASE DUE TO ANTICIPATED MS4 (STORMWATER) SUPPLIES

Operating Supplies 17,500.00001-0541-541.5200 11,900.00 6,651.0114,568.00 13,573.82 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED EXPENSE MULCHPINE STRAWWEEK KILLERTRASH BAGSMARKING FLAGS/PAINTWATERSAFETY SUPPLIES (PIP)WEED EATER STRINGEDGER BLADESMOWER BLADESMISC. SUPPLIES

Fuel 12,500.00001-0541-541.5210 12,500.00 1,906.5212,500.00 11,687.52 0.00

Fuel - Off Road Diesel 5,500.00001-0541-541.5215 5,500.00 886.235,500.00 0.00 0.00

Uniforms Exp 3,500.00001-0541-541.5220 3,100.00 2,605.983,000.00 2,386.90 0.00

Software 0.00001-0541-541.5230 0.00 0.00164.00 164.00 0.00

Small Equipment Purchase 3,640.00001-0541-541.5264 1,850.00 981.654,250.00 4,232.29 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 BACKPACK BLOWERS 1.00 340.00 340.00

Dept FY2020 CHAINSAW 1.00 310.00 310.00

Dept FY2020 JUMPING JACK (CULVERT WORK) 1.00 1,500.00 1,500.00

Dept FY2020 POLE SAW 1.00 570.00 570.00

Dept FY2020 WEEDEATERS 2.00 310.00 620.00

Dept FY2020 WHEEL BARROWS 2.00 150.00 300.00

Tools 2,000.00001-0541-541.5265 2,000.00 729.222,000.00 1,868.86 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED EXPENSES RATCHET SETDRILL SETPROBING RODSTRASH PICKERSASPHALT RAKESCONCRETE TROWELSHAMMERSRAKESBROOMSHOES

Road Repair Local Option - Road… 15,000.00001-0541-541.5300 9,300.00 6,963.0111,450.00 10,777.63 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED EXPENSES SIDEWALK REPAIRPOTHOLE REPAIRASPHALTCRUSH & RUNCOLD PATCHRED SHELLROAD BASECONCRETE

Signage 4,500.00001-0541-541.5310 4,500.00 2,932.453,900.00 3,893.27 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED BARRICADESCONESTRAFFIC SIGNAGE

Dept FY2020 ANTICIPATED EXPENSE STREET SIGN UPGRADE / REPLACEMENT

Memberships, Publications, Book… 350.00001-0541-541.5400 350.00 0.00350.00 326.09 0.00

Training 500.00001-0541-541.5500 1,000.00 434.25550.00 509.25 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 expected expense MOT RENEWAL $150/PERSONCERTIFICATIONS/TESTS/BOOKS

Capital Outlay - Buildings 5,000.00001-0541-541.6200 0.00 0.000.00 0.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED EXPENSES REPAIRS TO STORAGE BUILDING $5,000

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 BLUE SHED REHAB 0.00 0.00 5,000.00

Improvements - Other Than Bldgs 115,000.00001-0541-541.6300 436,171.00 403,195.4469,400.00 45,618.70 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED Speed Reduction Devices $5,000

Dept FY2020 ANTICIPATED EXPENSE 3 STALL STORAGE FOR MULCH/SHELL/ETC ESTIMATED $17,000Moved to FY 2020-2021

Dept FY2020 ANTICIPATED EXPENSE MS4 CULVERT REPAIR $25.000

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 ANTICIPATED EXPENSE STREET RESURFACING CITY WIDE - 1.6MI RESURFACING ESTIMATED $85,000

Machinery/Equipment Expense 34,000.00001-0541-541.6400 9,155.00 6,296.006,300.00 6,296.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 ANTICIPATED GATOR 2 $7500/EAEX-MARK 2 $9500/EASLOPE MOWER 1 $75,000BATWING 3815 1 $19,000

Dept FY2020 ANTICIPATED STREET SWEEPER (MS4 REQUIREMENT) 150,000Per meeting with City Manager, contract for service at $900/month

Dept FY2020 Ex-Mark Mowers EX-MARK MOWERS 2 $9500 EACH

Salary & Wage - Regular 122,621.00001-0572-572.1200 124,420.00 89,692.9997,525.00 89,014.94 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Note removed Note cannot be deleted

Dept FY2020 Salary Salary includes 2% merit on anniversary date & 2% COLA on 10/1/2019.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Crew Leader 1.00 35,093.00 35,093.00

Dept FY2020 Maintenance Tech 1.00 29,172.00 29,172.00

Dept FY2020 Maintenance Tech 1.00 28,533.00 28,533.00

Dept FY2020 Maintenance Tech I 1.00 29,823.00 29,823.00

Overtime Pay 700.00001-0572-572.1400 2,000.00 1,809.30850.00 18.93 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Budget Note This account has increase due to events/projects.

FICA Tax 9,382.00001-0572-572.2100 9,908.00 6,809.858,252.00 6,707.96 0.00

Retirement Contributions 10,388.00001-0572-572.2200 10,698.00 7,553.908,627.00 8,339.87 0.00

Medical / Life Ins Exp - Exec 36,146.00001-0572-572.2300 32,628.00 24,219.6330,365.00 19,716.02 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Insurance Contracts for medical and life insurance to be let in FY20. Anticipate a 10% increase.

Workers Comp 12,155.00001-0572-572.2400 9,588.00 7,853.078,837.00 5,018.63 0.00

Professional Services Expense 0.00001-0572-572.3100 0.00 0.004,833.00 6,478.00 0.00

Other Contract Services 11,349.17001-0572-572.3400 7,340.00 3,828.106,000.00 5,379.00 0.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 A/C Unit Mainteance All Facilities Bi-Annual A/C Inspections needed for all facilities to help cut down on expensive major repairs and plan for future repairs as needed. 75 per a/c unit x 23 unitsx twice a year.

Dept FY2020 Electrical Contractor Services This is needed for ongoing electrical issues around Lake Lucille and light repairs at facilities.

Dept FY2020 Fire Extinguishers Annual Fire Extinguishers certificiations for the extinguishers at:City HallV.L.M.J.B. KingEJ ParkP&R Vehicles

Dept FY2020 Fire Suppression Annual Hood Inspection at Cocquina & V.L.M.Kitchen Facilities.

Dept FY2020 Lake Lucille Pond Maintenance Bi-Monthly Lake Lucille Pond Maintenance to prevent algae buildup and fountain maintenace.

Dept FY2020 Pest Control Monthly Pest Control at:J.B.King ParkE.J ParkCarver ParkCommissioner Louis L. Jackson ParkHeritage ParkCity HallVersie Lee MitchelThis is increasing due to 2 new parks

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 A/C Unit Maintenance at all Facilities 0.00 0.00 3,450.00

Dept FY2020 Electrical Contractor Contact 0.00 0.00 1,500.00

Dept FY2020 Fire Extinguisher Certification 0.00 0.00 127.00

Dept FY2020 Fire Suppression System Cocquina & V.L.M 0.00 0.00 237.00

Dept FY2020 Lake Lucille Maintenance 0.00 0.00 1,200.00

Dept FY2020 Microsoft Office 365 E2 1.00 98.37 98.37

Dept FY2020 Microsoft Office 365 G3 1.00 208.80 208.80

Dept FY2020 Pest Control all Facilities and Parks 0.00 0.00 4,528.00

Communications Expense 1,506.00001-0572-572.4100 1,478.00 322.59456.00 119.94 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Cellphones Currently, 3 Cellphones are assigned to the department. Need to purchase one additional cell phone as there is a crew of 4 and all employees fieldemployees should have at least a basic cell phone for safety and communication of information while in the field.

Dept FY2020 GPS This was installed prior to this fiscal year and assist in safety. Also aides in scheduling of tasks.

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 Ipad for Work Order System The City already purchased the ipad for another department using the work order system. This system is being transfered to this department for the sharingof information on facility rentals and to report unresolved issues with rentals and to document why deposits may be withheld. This will streamline facilityrental reporting as currently the technician takes pictues as needed, texts them to their supervisor who then tests them to the director who then e-mailsthem to the City and Finance Department for printing and attachment to the facility rental application. This will allow employee to take pics in field andupload directly into Financal system for documentation purposes. This is a step towards our SMART cities inititives.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Employee Cellphones (3) 0.00 0.00 800.00

Dept FY2020 GPS for 1 P&R Truck 0.00 0.00 250.00

Dept FY2020 Ipad for Work Orders 0.00 0.00 456.00

Utility - Public Services 31,382.40001-0572-572.4300 27,000.00 19,122.0235,000.00 24,326.15 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Electric and Water/Sewer for Facilities These are the estimated amounts for each facility based on the number of months bills previously divided by amount of bills recieved thus far times 12months. There is a slight increase due to the addition of LL Jackson Park.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Electric City Hall 0.00 0.00 5,139.05

Dept FY2020 Electric Community Center 0.00 0.00 601.09

Dept FY2020 Electric EJ Park 0.00 0.00 5,140.00

Dept FY2020 Electric JB King Park 0.00 0.00 1,001.00

Dept FY2020 Park Lights 0.00 0.00 6,535.33

Dept FY2020 Water Sewer LL Jackson Park 0.00 0.00 787.20

Dept FY2020 Water/Sewer City Hall 0.00 0.00 2,831.00

Dept FY2020 Water/Sewer Community Center 0.00 0.00 2,304.00

Dept FY2020 Water/Sewer EJ Park 0.00 0.00 3,468.00

Dept FY2020 Water/Sewer JB King Park 0.00 0.00 3,575.73

Rental / Lease Expense 1,715.00001-0572-572.4400 1,310.00 897.902,030.00 563.38 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Christmas Event This for the Christmas in Bunnell Event which occurs at the Old City Hall building. This includes rental of 4 light towers and a larger bathroom set up whichincludes 2 regular, 1 handicapp and a wash station.

Dept FY2020 Halloween Event This is for the Halloween in Bunnell Event which occurs in Colony Park in Sawmill Estates. The City has historically provided 3 light towers. 1 bathroom set thatincludes the handicapp stall, regualr and hand washing station.

Dept FY2020 Misc Speciality Tool Rental This is need for project that may need special tools/equipment that the City does not currently own. Examples could be pole saw for trimming trees on Cityproperty, speciality saws or equipment to fix play ground equipment.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 LIGHT TOWERS FOR CHRISTMAS EVENTS 4.00 150.00 600.00

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2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 LIGHT TOWERS FOR HALLOWEEN EVENTS 3.00 150.00 450.00

Dept FY2020 MISC SPECIALITY TOOL RENTALS 0.00 0.00 250.00

Dept FY2020 PORT-A-LETS FOR CHRISTMAS 0.00 0.00 245.00

Dept FY2020 PORT-A-LETS FOR HALLOWEEN EVENTS 0.00 0.00 170.00

Insurance Expense 7,554.00001-0572-572.4500 7,554.00 5,665.747,990.00 7,533.88 0.00

Repair / Maint - Service 2,800.00001-0572-572.4600 821.00 138.64250.00 129.00 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 A/C Repairs / Replacement Two vehicles are currently in need of A/C repairs or replacements in the Parks Department.

Dept FY2020 Park Repairs Use of City facilities sometimes leads to damage. It is not possible to anticiapte what kind of damage will occur with use or due to weather or otherunforeseem events. Budgeting to allow the abililt to conduct repairs to such things as paper towel holders, toliet paper holder, changing tables, picinic tables,etc. If the dmage is done during facility rental, a portion of the deposit may cover the repair, but sometimes it happens during park hours. Police Reports aredone to document damage in case charges can be filed and for insurance documentation, but the City still needs to make repairs as needed and have thefunds to do those repairs.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 A/C Repair Replacement on Vehicle #915 0.00 0.00 1,000.00

Dept FY2020 A/C Repair Replacement on Vehicle #924 0.00 0.00 1,000.00

Dept FY2020 Park Repairs 0.00 0.00 800.00

Repair / Maint - Bldgs 36,330.80001-0572-572.4610 10,300.00 9,784.126,500.00 6,792.75 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 EJ Park ADA Compliance The City has been informed the bathrooms at EJ Park are not ADA compliant. It is estimated to be to remodel both would cost about $10,000 dollars.

Dept FY2020 Inclusion Park at EJ Park Information has been provided to the City about and inclustion park which would be facilities for handicapped and special needs children. Examples in thingsincluded in this type of facility are ADA ride on toys, tatical toys, and special courts for game play. At this time EJ Park being central to the City is the best placeto start this type of project to adjust the add on toys that are handicapp accessible. We are starting with an addition of toys and not a full blown inclusionpark.

Dept FY2020 JB King Privacy Fence The total cost of privacy fence is $7,686.00 the additional money budgeted is for additional parts and supplies that will be needed to install the fence by staff.

Dept FY2020 Paint and Parking Wheel Stops The paint is needed for all facilities to restripe all parking spaces including handcapp this requires 3 different colors white, yellow and blue.Several parking wheel stops have been idenified as needing replacement. Either because they are missing or damaged.

5 gallon paint estimated to be $110.00 x 3 = $330.00Wheel stops 6 ft concrete estimated at 80.75 each x 10 = $807.50

Dept FY2020 Tables for Both Facilities The City needs to replace tables for the Old City Hall and Community Center. The current tables are deteriorating and many have been taken out of service.This is to replace the ones most in need and will be an ongoing expense.

Dept FY2020 Toliets & Urnial Replacement In the City we have several failing toliets and urnials. Replacement of stoppers and internal plumbing has not fixed the leaking problems. Many of these tolietsand urnials are over 20 years old. In order to reduce the Cities water and sewer usage toliets need to be replaced.

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Budget Worksheet For Fiscal: 2019-2020 Period Ending: 07/31/2020

7/24/2019 6:03:09 PM Page 47 of 52

2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 V.L.M Reroof For the past two years the City has done spot repairs to extend the life of the roof. The City has been told this roof is at the end of its life and now requires acomplete reroof. If not completely reroofed this year it is a must for FY 20/21. Please note if delayed, the cost could change (either up or down depending onconstruction costs) from the quote provided.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 ADA Compliant at Carver Park 0.00 0.00 2,000.00

Dept FY2020 EJ Park Bathrooms ADA Compliant 0.00 0.00 10,000.00

Dept FY2020 Inclusion Park at EJ Park 0.00 0.00 6,000.00

Dept FY2020 Paint & Parking Stops 0.00 0.00 1,137.50

Dept FY2020 Privacy Fence JB King Park - Moved to Fy 2020-2021 0.00 0.00 1.00

Dept FY2020 Tables for both Facilities 10.00 105.00 1,050.00

Dept FY2020 Toilets & Urnial Replacement 0.00 0.00 642.30

Dept FY2020 V.L.M Reroof 0.00 0.00 15,500.00

Repair / Maint - Vehicles 3,400.00001-0572-572.4620 3,400.00 2,271.181,400.00 1,144.24 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Vehicles Repairs This amount is based on actuals from 2018/2019. This is an estimated amount . Year to date expenses $3,306.96

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Vehicle Repairs 0.00 0.00 3,400.00

Repair/Maint - Equipment 3,000.00001-0572-572.4640 3,929.00 2,347.403,000.00 2,395.50 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Equipment Repairs This amount is base on actual expense from 2018/2019. The amount spent year to date is $2,985.37.

Dept FY2020 Equpiment Repair These costs are being moved to a newly created budget line for Fleet and Equipment Repair

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Equipment Repairs 0.00 0.00 3,000.00

Advertising / Promo Expense 0.00001-0572-572.4800 300.00 0.00300.00 297.52 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Budget Decrease Reduced. There are no foreseeable advertising costs for this department in this budget year

Dept FY2020 Previous FY note Could not be deleted

Dept FY2020 Previous FY note Could not be deleted

Other Current Chgs & Obligations 0.00001-0572-572.4900 0.00 0.0050.00 91.83 0.00

Page 131: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Budget Worksheet For Fiscal: 2019-2020 Period Ending: 07/31/2020

7/24/2019 6:03:09 PM Page 48 of 52

2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Office Supplies Expenses 75.00001-0572-572.5100 75.00 20.2975.00 57.15 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Office Supplies Items needed during course of year such as pens, paper etc.

Operating Supplies 22,003.00001-0572-572.5200 9,500.00 8,390.1611,000.00 10,549.70 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Changing Table This is needed in order to increase the level of service to our citizens. Some facilities have these other are lacking this is to add to the facilities amenities.

Dept FY2020 Cleaning Products This line encompasses all cleaning products needed for facilities and parks. such as bleach, hand soap, mopping solutions, disinfectants and other similar typeproducts.

Dept FY2020 Concrete This is needed to repair walkways and sideways around parks and City facilities.

Dept FY2020 Grass Seed Grass seed is needed for all parks within City of Bunnell. For the two football fields a higher quality of Bermuda grass seed is needed due to being used forsports. For the JB King park, Louis L Jackson, Municipal and Heritage pensacola bahia can be used. Each field requires 5 50lbs bags.Bermuda - 50lbs bag - $325.00 x 10 = 3,250.00Pensacola Bahia 50 lbs bag- $235.00 x 5 =1,175.00

Dept FY2020 Mix, Base, Sand, Clay Ne base ball fields needs infield mix base ball clay 40%, clay, 60% and sand 18 yards. Baseball fields are being used by the high school.

Dept FY2020 Paper Goods This is all paper towels and toliet paper for City facilities and Parks.

Dept FY2020 Personal Safety Equipment These items are needed for the employees safety and they are items such as vest, safety glasses and gloves.

Dept FY2020 Play Ground Mulch Per life safety codes parks are required to maintain a certain depth of mulch as well as a specific type of mulch. To maintain this safety standard throughoutthe year the city needs to schedule one large shipment to bring to all play equipment to standards and another shipment later in the year to maintain orreplace mullch that has disappeared due to use.

Dept FY2020 Trash Bags These bags are for all facilities and parks. This includes lawn and leaf bags and can liners at parks, as well as small receptical bags used in all City offices. Thisprojection is estimated based on current use.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Changing Tables for V.L.M Center 3.00 150.00 450.00

Dept FY2020 Cleaning Products 0.00 0.00 1,467.00

Dept FY2020 Concrete for Walkways 0.00 0.00 1,560.00

Dept FY2020 General Maintenance Material 0.00 0.00 1,000.00

Dept FY2020 Grass Seed 0.00 0.00 4,425.00

Dept FY2020 Herbicide 24.00 36.00 864.00

Dept FY2020 Mix Base, Sand, Clay 0.00 0.00 900.00

Dept FY2020 Paper Goods 0.00 0.00 3,659.00

Dept FY2020 Personal Safety Equipment 0.00 0.00 382.00

Dept FY2020 Play Ground Mulch 0.00 0.00 5,152.00

Dept FY2020 Trash Bags 24X32 4.00 56.00 224.00

Dept FY2020 Trash Bags 38X58 40.00 48.00 1,920.00

Fuel 3,000.00001-0572-572.5210 3,000.00 1,107.363,000.00 3,473.37 0.00

Uniforms Exp 2,800.00001-0572-572.5220 1,920.00 1,477.491,332.00 1,328.07 0.00

Page 132: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Budget Worksheet For Fiscal: 2019-2020 Period Ending: 07/31/2020

7/24/2019 6:03:09 PM Page 49 of 52

2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Boot Reimbursment This is being budged due to boot reimbursment is part of our policy and procedure policy to reimburse for safety foot wear in an amount up to 100 minustaxes.

Dept FY2020 Previous FY note could not be deleted

Dept FY2020 Uniforms The current budget has increased due to amount of each weekly uniform per employee is $33.84 x4 also budgeted a 5% increase.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Boot Reimbursment 0.00 0.00 400.00

Dept FY2020 Jackets 0.00 0.00 250.00

Dept FY2020 Rain Jackets 0.00 0.00 300.00

Dept FY2020 Uniforms 0.00 0.00 1,850.00

Small Equipment Purchase 9,660.00001-0572-572.5264 4,266.00 4,265.521,540.00 1,407.50 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Equipment Needed The items listed in detail section are new purchases the pole saw would be a new purchase needed by the City the other items are to replace equipment ratedas poor.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 12 Inch Double Miner Saw 0.00 0.00 369.00

Dept FY2020 2 Weedeaters 0.00 0.00 600.00

Dept FY2020 40 BH tow behind combination Aerator Spreader 0.00 0.00 200.00

Dept FY2020 Chainsaw 0.00 0.00 442.00

Dept FY2020 Edger 0.00 0.00 350.00

Dept FY2020 LL Jackson Park 3 Security Cameras 3.00 500.00 1,500.00

Dept FY2020 Pole Saw 0.00 0.00 600.00

Dept FY2020 Security Cameras EJ Park 1.00 5,000.00 5,000.00

Dept FY2020 Spot sprayer tow behind 41 gal 0.00 0.00 599.00

Tools 605.00001-0572-572.5265 700.00 50.99568.00 542.80 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Park Maintenance Tools These items need to be replaced yearly due to use out in the elements. This includes shovels, rakes, garden forks, purning shears, hand sprayers for chemicals,wheelbarrows, hoses, brooms and mops. Also light maintenance hand tools such as screwdrivers, hammers, putty knives, wrenches, vice grips and plyers.

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Park Maintenance Tools 0.00 0.00 500.00

Page 133: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Budget Worksheet For Fiscal: 2019-2020 Period Ending: 07/31/2020

7/24/2019 6:03:09 PM Page 50 of 52

2019-2020YTD Activity

2019-2020Total Budget

2018-2019Total Activity

2018-2019Total Budget

2017-2018Total Activity

2017-2018Total Budget

Defined Budgets

Dept FY2020 Trash Pickers 5.00 21.00 105.00

Signage 0.00001-0572-572.5310 600.00 0.00600.00 218.64 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Previous FY note Could not be deleted

Memberships, Publications, Book… 0.00001-0572-572.5400 86.00 85.250.00 0.00 0.00

Improvements - Other Than Bldgs 0.00001-0572-572.6300 39,000.00 13,342.4479,000.00 54,819.73 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 EJ Park Security Cameras Add 12 Security cameras to EJ Park to cover mostly the pavilion and concession stand building.

Dept FY2020 LL Jackson Park Security Cameras With the cooperation fo Florida Power and Light, place 3 security cameras on a pole at the edge of the park. Todate have not received a quote from FP&L foradding the electrical drop at this location.

Professional Services Expense 0.00001-0590-590.3100 0.00 1,386.031,000.00 1,065.31 0.00

Repair Mnt-City Hall 0.00001-0590-590.4612 1,125.00 1,125.900.00 0.00 0.00

Advertising 0.00001-0590-590.4800 0.00 0.00360.00 356.61 0.00

Other Current Charges 0.00001-0590-590.4900 0.00 0.000.00 20,824.43 0.00

Small equipment & furnishings 0.00001-0590-590.5264 0.00 0.00390.00 386.61 0.00

Machinery/Equipment Expense 0.00001-0590-590.6400 0.00 0.0028,250.00 16,595.26 0.00

Cap Imp-Debt Serv Prin-Admin 52,128.00001-0590-590.7113 52,128.00 0.0048,119.00 0.00 0.00

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Internal Loan from WS 1.00 52,128.00 52,128.00

Cap Imp - Debt Sev Int - Admin 7,755.00001-0590-590.7213 7,755.00 0.005,819.00 5,818.65 0.00

Budget Notes

Subject DescriptionBudget Code

Dept FY2020 Budget Note Ameris Line of Credit-Interst only

Budget Detail

Description Units Price AmountBudget Code

Dept FY2020 Internal Loan from WS 1.00 7,755.00 7,755.00

RCMP Other grants & aid 0.00001-0590-590.8300 0.00 0.00127,930.00 127,930.10 0.00

4,568,077.09 0.003,940,123.002,933,283.003,426,471.00 2,891,495.74Expense Total:

4,568,077.09 0.003,940,123.002,933,283.003,426,471.00 2,891,495.74Fund: 001 - GENERAL FUND Total:

4,568,077.093,940,123.002,933,283.003,426,471.00 0.002,891,495.74Report Total:

Page 134: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Budget Worksheet For Fiscal: 2019-2020 Period Ending: 07/31/2020

7/24/2019 6:03:09 PM Page 51 of 52

Group Summary

Account Typ…2019-2020

YTD Activity2019-2020

Total Budget2018-2019

Total Budget2017-2018

Total Budget

Defined Budgets

2018-2019Total Activity

2017-2018Total Activity

Fund: 001 - GENERAL FUND

Expense 4,568,077.09 0.003,940,123.003,426,471.00 2,933,283.00 2,891,495.74

4,568,077.09 0.003,940,123.003,426,471.00Fund: 001 - GENERAL FUND Total: 2,933,283.00 2,891,495.74

4,568,077.093,940,123.003,426,471.00 0.00Report Total: 2,933,283.00 2,891,495.74

Page 135: BUNNELL CITY COMMISSION WORKSHOP - FlaglerLive · 2019. 9. 16. · The City of Bunnell is an Equal Opportunity Service Provider. Post Office Box 756· Bunnell, Florida 32110-0756·

Budget Worksheet For Fiscal: 2019-2020 Period Ending: 07/31/2020

7/24/2019 6:03:09 PM Page 52 of 52

Fund Summary

Fund2019-2020

YTD Activity2019-2020

Total Budget2018-2019

Total Budget2017-2018

Total Budget

Defined Budgets

2018-2019Total Activity

2017-2018Total Activity

001 - GENERAL FUND 4,568,077.093,940,123.003,426,471.00 0.002,933,283.00 2,891,495.74

Report Total: 4,568,077.093,940,123.003,426,471.00 0.002,933,283.00 2,891,495.74