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Building Magnificent Technical Presentations Presented by Howard Goldstein of Howard Goldstein Associates, Inc.
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  • Building Magnificent Technical Presentations

    Presented by Howard Goldstein of

    Howard Goldstein Associates, Inc.

  • Slide 2 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Why?

    • Building Magnificent Technical Presentations • This venue

    http://www.hgai.com/

  • Slide 3 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Why?

    • Systems need hardware & software

    http://www.hgai.com/

  • Slide 4 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Why?

    • People need skills

    http://www.hgai.com/

  • Slide 5 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Why?

    • People need basic skills

    Reading Writing “R’ithmatic”

    http://www.hgai.com/

  • Slide 6 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Hard & Soft Skills

    • Professional people need

    “Professional Skills”

    http://www.hgai.com/

  • Slide 7 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Hard & Soft Skills

    • Technical Professional people need

    Technical “Hard Skills”

    http://www.hgai.com/

  • Slide 8 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Hard & Soft Skills

    • Technical Professional people need

    Technical “Soft Skills”

    http://www.hgai.com/

  • Slide 9 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    The BMTP Pledge

    • I will look for 3 practical tips to take away from today’s session

    • I pledge to share one tip with a colleague

    • I promise to use at least one tip from today’s session in my next presentation!

    Tip: Always end with a “Call to Action!” Why not begin with one too

    http://www.hgai.com/

  • Slide 10 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Magnificent Technical Presentations

    • Are magnificent technical presenters born or made?

    • Why? • Can you think of any you have

    seen lately? • Do you think he can give one? • What makes a technical

    presentation magnificent?

    Tip: Opening Questions, Conversational Style

    http://www.hgai.com/

  • Slide 11 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Why Me? About the Author / Presenter

    • Network, Systems guy • Workaholic • Chocoholic • Verboseaholic

    • Come to Storage • I have been accused • More of a Chipoholic • Chronic!

    Tip: Use sound – sparingly

    http://www.hgai.com/

  • Slide 12 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    BMTP Outline

    http://www.hgai.com/

  • Slide 13 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    BMTP Outline

    Tip: Use a Mind Map

    Traditional Outline

    http://www.hgai.com/

  • Slide 14 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    HGAI Contact Information

    For Storage, Networking & Professional Development Courses, Consulting &Technical Questions Contact:

    Howard Goldstein

    Phone/Fax (303)-554-0755 Email: [email protected]

    WWW.HGAI.Com

    Professional Development Bibliography

    http://www.hgai.com/mailto:[email protected]://www.hgai.com/http://www.hgai.com/http://www.hgai.com/http://www.hgai.com/

  • Building Magnificent Technical Presentations

    Thanks for attending. Use at least one thing you learned

    here in your next presentation. Remember you took a pledge!

    It is very satisfying. For your audience.

    For You!

  • Building Magnificent Technical Presentations

    Traditional Outline

  • Slide 17 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    • Teaching, Learning & Presenting • Technical Presentations • Training • Creating Presentations • Presenting & the Brain • Practical Presentation Tools • PowerPoint Tips • Using Graphics • Delivering Presentations: Tips, Tricks & Traps • Listening • Questions • Answers • Power Statements

    Outline

    Tip: Hyperlinked Presentation Development & Delivery Tip: Change color after hyperlink shows a presentation “progress bar”

    http://www.hgai.com/

  • End

  • Practical Presentation Tools

  • Slide 20 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Objectives

    • The Presenter’s Toolbox • Presentation F/X • Presentation Remotes

    http://www.hgai.com/

  • Slide 21 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    The Presenter’s Toolbox

    http://www.hgai.com/

  • Slide 22 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Practical Presentation Tools • Presentation F/X – Search on Mindpath Presentation F/X • Drawing Tablet – Electronic Whiteboard • Presentation Remote, Laser Pointer, Extra Batteries • Laptop & Extra Laptop • Wireless Keyboard, Mouse, Tablet • Portable Speakers, Wireless • Slim LCD Projector • USB Hub, USB Backup Drive • Watch • Fresh Dry Erase Markers • Flip Chart, White Boards • Pen and Paper • Mini-Extension Cord • Kensington Locks

    http://www.hgai.com/http://www.wacom.com/index2.php

  • Slide 23 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Presentation F/X

    Keyboard Shortcut

    Description

    CTL B Break CTL H Highlight CTL R Reveal CTL S Spotlight CTL T Telestrate CTL K Ticker Tape CTL L Title Screen CTL Z Zoom CTL W Run Program - MS Paint CTL A Stamp

    http://www.hgai.com/

  • Slide 24 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    PowerPoint Presentations – Why a Remote? • Break Down the AV Wall • Get Control • Fewer Distractions • Smoother Animations • More Professional • Cool Factor Dawn Bjork

    Buzbee

    http://www.hgai.com/

  • Slide 25 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Presentation Remotes

    http://www.hgai.com/

  • Slide 26 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Presentation Remotes – Keyspan

    • My old favorite

    http://www.hgai.com/

  • Slide 27 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Presentation Remotes - Gyro

    http://www.hgai.com/

  • Slide 28 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Multi-Function Remotes

    My new favorite:

    http://www.hgai.com/

  • Slide 29 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Flip Charts & White Boards

    • Tape completed flip charts to blank walls • Use both point and chisel tip marker • Beware of writing diseases

    – “Messy”itis, – “Diagonal”itis, – “Small”itis

    http://www.hgai.com/

  • Slide 30 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Flip Charts & White Boards

    • Alternate Colors – Different ideas, Categories, Subjects,

    Organization of headings, Major & Minor Points

    – Highlight with colored symbols • Recording Techniques

    – Abbreviate & condense: Think Headlines – Block Letters > 1 inch – Check for legibility: Re-do later for posting – Pace recording – Check out your work from back of room – Consider prepared sheets – Reveal when it’s time

    http://www.hgai.com/

  • End

  • PowerPoint Tips

  • Slide 33 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Objectives

    • PowerPoint • Shortcut Tips • Custom Animation • Cut & Paste

    http://www.hgai.com/

  • Slide 34 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    It can start to feel this way

    http://www.hgai.com/

  • Slide 35 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    PowerPoint

    • PowerPoint doesn’t bore audiences, • Lousy presentation developers/speakers do • Give PowerPoint a chance!

    http://www.hgai.com/

  • Slide 36 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    PowerPoint Presentation

    • There is no such thing as a PowerPoint presentation unless it is a presentation on PowerPoint.

    • PowerPoint is just a tool to help convey your message

    • So are Flipcharts, White Boards, Dry Erase Markers, 3x5 Index Cards, Videos, Props

    http://www.hgai.com/

  • Slide 37 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    PowerPoint Presentation

    • You are also a tool • You are much more important or should be

    http://www.hgai.com/

  • Slide 38 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    How to Present Slides

    Begin with a blank slide

    Show slides only while you are

    talking to them

    Typically 2 minutes per slide, can be much longer with technical

    slides

    Direct audience to slide using

    hand gestures

    Walk audience

    through each slide. Use

    natural reading

    patterns (left to right, top

    down)

    With complex slides, give audience time to absorb before

    speaking

    http://www.hgai.com/

  • Slide 39 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    How to Present Slides

    Begin with a blank slide

    Show slides only while you are

    talking to them

    Typically 2 minutes per slide, can be much longer with technical

    slides

    Direct audience to slide using

    hand gestures

    Walk audience

    through each slide. Use

    natural reading

    patterns (left to right, top

    down)

    With complex slides, give audience time to absorb before

    speaking

    http://www.hgai.com/

  • Slide 40 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Life and Death by PowerPoint

    http://www.hgai.com/

  • Slide 41 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Life and Death by PowerPoint

    http://www.hgai.com/http://www.viddler.com/explore/donmcmillan/videos/1/14.647/

  • Slide 42 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Presentation Keyboard Shortcuts

    • W or “,” • B or “.” • CTRL A – Display Pointer • CTRL H – Hide Pointer • Number + enter • Esc • CTRL P (Change Pointer) • F1

    http://www.hgai.com/

  • Slide 43 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Using Another’s PowerPoint File

    • Notice I didn’t say PowerPoint Presentation!

    • Change it • Make it a tool that

    works for you • Forgiveness, not

    permission

    http://www.hgai.com/

  • Slide 44 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Using Another’s PowerPoint File

    • The “canned” presentation creators do not have the benefit of understanding your specific audience

    http://www.hgai.com/

  • Slide 45 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    An Easy Method to Augment

    • Augment a “canned” presentation – Insert Hyperlinks to Existing Slides – For Example

    Semantic Analism

    Their slides

    Your slides

    http://www.hgai.com/

  • Slide 47 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Hey Howie, What happened to Slide 14?

    Don’t do it!

    http://www.hgai.com/

  • Slide 48 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Don’t do it!

    • Don’t try to kill 2 birds with one stone. • What’s the stone? • The PowerPoint slides! • Don’t try to use them to over-document

    everything in lieu of a support document. • No “in lieu” allowed!!

    http://www.hgai.com/

  • Slide 49 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    It’s called PowerPoint for a reason!

    • Less is more • Not an effective way

    to present lots of information

    • Is an effective way to show relationships between information

    • Slides reinforce your points!

    PowerPoint provides a Framework

    http://www.hgai.com/

  • Slide 50 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Custom Animations – OSI Flow

    Transport

    Session

    Presentation

    Application

    Physical

    Data Link

    Network

    End User Data

    Transport

    Session

    Presentation

    Application

    Physical

    Data Link

    Network

    End User Data

    OSI Data Link

    OSI Data Link

    Physical

    Data Link

    Network

    Router

    http://www.hgai.com/

  • Slide 52 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    What is a Layered Stack?

    Transport

    Application Services

    Network Interface Sublayer

    Internet

    End User Application

    IPS

    Ethernet IP TCP HTTP World Wide Web

    End User

    http://www.hgai.com/

  • Slide 53 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Ethernet IP TCP HTTP World Wide Web

    What is a Layered Stack?

    Transport

    Application Services

    Network Interface Sublayer

    Internet

    End User Application

    IPS

    End User

    http://www.hgai.com/

  • Slide 54 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    What are Layers?

    Transport

    Application Services

    Network Interface Sublayer

    Internet

    End User Application Internet Protocol Suite

    End User

    http://www.hgai.com/

  • Slide 55 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    What are Layers?

    Transport

    Application Services

    Network Interface Sublayer

    Internet

    End User Application

    Internet Protocol Suite

    End User

    http://www.hgai.com/

  • Slide 56 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Data Structures

    • Protocol Data Unit (PDU) –Packets

    • Information • Data • Messages • Segments • Datagrams • Frames • Cells • Bits • Signals

    http://www.hgai.com/

  • Slide 57 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Network Interface Sublayer Frame

    Ethernet Header

    IP

    Header

    Contains “routing” information so that the message can find its way through the network

    Provides information necessary to guarantee delivery

    TCP Header

    iSCSI Header

    Explains how to extract SCSI commands & data

    Headers & Trailers – Application Example: iSCSI

    iSCSI (Internet SCSI) is a transport protocol that encapsulates SCSI-3 commands, blocks, control and status allowing them to be transported and routed over TCP/IP network connections

    SCSI Commands, Blocks, Control, Status

    Ethernet Header C

    RC

    TCP

    iSCSI

    SCSI Data …

    IP

    http://www.hgai.com/

  • Slide 58 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Frame Frame

    Frame Frame

    Fragment Fragment Fragment Fragment

    IP Storage Protocol Data Unit Structures

    Transport

    iSCSI

    Network Interface Sublayer

    Internet

    SCSI Cmd Block Status

    Message Message Message

    Segment Segment Segment

    Datagram

    Fragment Fragment

    Segment Segment

    Datagram Datagram

    Datagram Datagram

    Frame Frame

    Frame

    Frame

    http://www.hgai.com/

  • Slide 59 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    TCP is Byte Stream Protocol

    SCSI

    iSCSI iH CMD 1 iH Block 1 iH Block 2

    Maximum Segment Size

    Cmd 1 Block 1 Block 2

    TCP i H C M D 1 i H B l o c k 1 i H B l o c k

    Maximum Segment Size

    May not have TCP Segment Alignment with iSCSI Messages

    TH Segment 1 TH Segment 2 TH Segment 3

    2

    http://www.hgai.com/

  • Slide 60 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    TCP Streaming & Ordering

    http://www.hgai.com/

  • Slide 61 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Storage Network Attachment Strategy - NAS

    Network-Attached Storage (NAS)

    Application

    File System

    Storage

    Network

    NAS Server

    NAS Client

    File Request File

    Block Request

    File Request

    Block Request Blocks

    Blocks

    File

    Use “CTRL P” to stop animation, ESC to resume

    http://www.hgai.com/

  • Slide 62 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Storage Network Attachment Strategy - SAN

    Storage Area Network (SAN)

    Application

    File System

    Storage

    Network SAN is Virtual DAS

    File Request File

    Block Request

    File Request

    Block Request Blocks

    Blocks

    File

    http://www.hgai.com/

  • Slide 63 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    End Slide

    http://www.hgai.com/

  • Slide 64 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Stop Cutting & Pasting

    http://www.hgai.com/

  • Slide 65 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Stop Cutting & Pasting

    http://www.hgai.com/

  • Slide 66 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Create an Original SCSI Block Commands

    (e.g., disk drive) (SBC, SBC-2,

    SBC-3)

    Reduced Block Commands

    (e.g., disk drive) (RBS, RBC AM1)

    SCSI Stream Commands

    (e.g., tape drive) (SSC, SSC-2,

    SSC-3, SSC-4)

    SCSI Media Changer

    Commands (e.g., jukebox) (SMC, SMC-2,

    SMC-3)

    Multi-Media Commands (e.g., DVD)

    (MMC-2, MMC-3, MMC-4, MMC-5,

    MMC-6)

    SCSI Controller Commands (e.g., RAID)

    (SSC-2)

    SCSI Enclosure Services

    (SES, SES AM1, SES-2, SES-3)

    Object-Based Storage Device (OSD, OSD-2,

    OSD-3)

    Bridge Controller Commands

    (BBC)

    Automation Drive Interface – Commands

    (ADC, ADC-2, ADC-3)

    Primary Commands (for all devices) (SPC-2, SPC-3, SPC-4)

    Architecture Model (SAM-2, SAM-3, SAM-4, SAM-5)

    SCSI Parallel Interface (SPI-

    2, SPI-5)

    Related

    standards and technical

    reports (SDV, PIP, SSM,

    SSM-2, EPI)

    Serial Bus Protocol (SBP-2, SBP-3)

    IEEE 1394

    Fibre Channel Protocol

    (FCP, FCP-2, FCP-3, FCP-4)

    Fibre Channel

    (FC)

    SSA SCSI-3 Protocol

    (SSA-S3P)

    SSA-PH1 or SSA-PH2

    SSA-TL2

    SCSI RDMA Protocol

    (SRP)

    InfiniBand (tm)

    iSCSI

    Internet

    USB Attached

    SCSI (UAS)

    USB

    Automation Drive

    Interface – Transport Protocol

    (ADT, ADT-2)

    SAS Protocol

    Layer (SPL)

    Serial

    Attached SCSI

    (SAS, SAS-1.1, SAS-2, SAS-2.1)

    http://www.hgai.com/

  • Slide 67 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Create an Original SCSI Block Commands

    (e.g., disk drive) (SBC, SBC-2,

    SBC-3)

    Reduced Block Commands

    (e.g., disk drive) (RBS, RBC AM1)

    SCSI Stream Commands

    (e.g., tape drive) (SSC, SSC-2,

    SSC-3, SSC-4)

    SCSI Media Changer

    Commands (e.g., jukebox) (SMC, SMC-2,

    SMC-3)

    Multi-Media Commands (e.g., DVD)

    (MMC-2, MMC-3, MMC-4, MMC-5,

    MMC-6)

    SCSI Controller Commands (e.g., RAID)

    (SSC-2)

    SCSI Enclosure Services

    (SES, SES AM1, SES-2, SES-3)

    Object-Based Storage Device (OSD, OSD-2,

    OSD-3)

    Bridge Controller Commands

    (BBC)

    Automation Drive Interface – Commands

    (ADC, ADC-2, ADC-3)

    Primary Commands (for all devices) (SPC-2, SPC-3, SPC-4)

    Architecture Model (SAM-2, SAM-3, SAM-4, SAM-5)

    SCSI Parallel Interface (SPI-

    2, SPI-5)

    Related

    standards and technical

    reports (SDV, PIP, SSM,

    SSM-2, EPI)

    Serial Bus Protocol (SBP-2, SBP-3)

    IEEE 1394

    Fibre Channel Protocol

    (FCP, FCP-2, FCP-3, FCP-4)

    Fibre Channel

    (FC)

    SSA SCSI-3 Protocol

    (SSA-S3P)

    SSA-PH1 or SSA-PH2

    SSA-TL2

    SCSI RDMA Protocol

    (SRP)

    InfiniBand (tm)

    iSCSI

    Internet

    USB Attached

    SCSI (UAS)

    USB

    Automation Drive

    Interface – Transport Protocol

    (ADT, ADT-2)

    SAS Protocol

    Layer (SPL)

    Serial

    Attached SCSI

    (SAS, SAS-1.1, SAS-2, SAS-2.1)

    http://www.hgai.com/

  • Slide 68 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Stop Cut & Paste, cut & paste, cut & paste

    http://www.hgai.com/

  • Slide 69 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Remove White Space

    http://www.hgai.com/

  • Slide 70 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Remove White Space

    http://www.hgai.com/

  • Slide 71 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Remove White Space

    Tip: Right Click on Picture, Format Picture, Recolor, Set Transparency Color

    http://www.hgai.com/

  • Slide 72 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Bill Clinton Quotes

    1. 2.

    http://www.hgai.com/

  • Slide 73 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    “The presenter read the slides”

    • Most technical people focus on providing as much detail as possible because they believe that the purpose of a presentation is to provide as much technical information as they can for the audience.

    • “The facts and just the facts” is what the presentation should be all about and it is the presenter’s role to deliver those facts. In some ways a technical presenter apologizes up front for getting in the way of the information and actively tries to avoid saying something that is not on the slides.

    • Clearly this slide must have these words here because they are important . The presentation creator, even if it is the presenter’s creation is inviting the presenter to “read this slide”. If this is perceived as a problem by the audience let’s place the blame on the presentation creation process!

    “The facts and just the facts”

    http://www.hgai.com/

  • Slide 74 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Long Lists

    • Sometimes you want to present a checklist • Viewing that list can be overwhelming • The list is a lot of detail, perhaps too much • Use Icons and PowerPoint transitions • As new items appear you grey out old ones • As new items appear you hide the old ones • Move reference lists to an appendix • At least show a standard icon that lets folks know

    what they are seeing - Warning

    http://www.hgai.com/

  • Slide 75 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Long Lists

    • Sometimes you want to present a checklist • Viewing that list can be overwhelming • The list is a lot of detail, perhaps too much • Use Icons and PowerPoint transitions • As new items appear you grey out old ones • As new items appear you hide the old ones • Move reference lists to an appendix

    http://www.hgai.com/

  • Slide 76 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Long Lists

    • Sometimes you want to present a checklist • Viewing that list can be overwhelming • The list is a lot of detail, perhaps too much • Use Icons and PowerPoint transitions • As new items appear you grey out old ones • As new items appear you hide the old ones • Move reference lists to an appendix • At least show a standard icon that lets folks know

    what they are seeing - Warning

    http://www.hgai.com/

  • Slide 77 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    Hyperlinks

    PowerPoint File A PowerPoint File B

    PowerPoint File C

    http://www.hgai.com/

  • Slide 78 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    PowerPoint No-No’s

    • Speaker just read the slides to us • The text was so small I couldn’t read it • The visuals had full sentences instead

    of bullet points and that is just not right for a presentation

    • The slides were hard to see because of poor color choice

    • Moving/flying text or graphics was distracting

    • The use of sound was annoying • The diagrams or charts were overly

    complex

    http://www.hgai.com/

  • Slide 79 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    PowerPoint Don’ts

    • Don’t talk to the screen • Don’t read graphics word-

    for-word • Don’t gawk at your visuals • Don’t point out mistakes or

    poorly designed graphics

    http://www.hgai.com/

  • Slide 80 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    PowerPoint Do’s

    • Leave graphics up the right amount of time

    • Use handouts wisely • Maintain eye contact • Make arrangements in advance and

    test projectors, lighting, microphone • Hold props up high • Move away from podium • Blank the screen when you want the

    audience to look at you • Use a pointer

    http://www.hgai.com/

  • Slide 81 © Copyright 2012 Howard Goldstein Associates, Inc. Visit www.hgai.com for more information

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    PowerPoint Success Rules

    1. Use PowerPoint to help, not confuse your audience

    2. Text – Interesting Words, Fewer Words, Larger Text

    3. Graphs and Tables – The Simpler the Better 4. Use Clip Art Sparingly 5. Use a “clicker” 6. Pictures: Love the Real, Dump the Staged 7. Backgrounds – See Rule 3 8. Animation – See Rule 4

    http://www.hgai.com/

  • End

    Building Magnificent Technical PresentationsWhy?Why?Why?Why?Hard & Soft SkillsHard & Soft SkillsHard & Soft SkillsThe BMTP PledgeMagnificent Technical PresentationsWhy Me? About the Author / PresenterBMTP OutlineBMTP OutlineHGAI Contact InformationBuilding Magnificent Technical PresentationsBuilding Magnificent Technical Presentations�OutlineEndPractical Presentation ToolsObjectivesThe Presenter’s ToolboxPractical Presentation ToolsPresentation F/XPowerPoint Presentations – Why a Remote?Presentation RemotesPresentation Remotes – Keyspan Presentation Remotes - GyroMulti-Function RemotesFlip Charts & White BoardsFlip Charts & White BoardsEndPowerPoint TipsObjectivesIt can start to feel this wayPowerPointPowerPoint PresentationPowerPoint PresentationHow to Present SlidesHow to Present SlidesLife and Death by PowerPointLife and Death by PowerPointPresentation Keyboard ShortcutsUsing Another’s PowerPoint FileUsing Another’s PowerPoint FileAn Easy Method to AugmentDon’t do it!Don’t do it!It’s called PowerPoint for a reason!Custom Animations – OSI FlowWhat is a Layered Stack?What is a Layered Stack?What are Layers?What are Layers?Data StructuresHeaders & Trailers – Application Example: iSCSIIP Storage Protocol Data Unit StructuresTCP is Byte Stream ProtocolTCP Streaming & OrderingStorage Network Attachment Strategy - NASStorage Network Attachment Strategy - SANEnd SlideStop Cutting & PastingStop Cutting & PastingCreate an OriginalCreate an OriginalStop Cut & Paste, cut & paste, cut & pasteRemove White SpaceRemove White SpaceRemove White SpaceBill Clinton Quotes“The presenter read the slides”Long ListsLong ListsLong ListsHyperlinksPowerPoint No-No’sPowerPoint Don’tsPowerPoint Do’sPowerPoint Success RulesEnd