Building for the Future April 2011

over City School District

Community Meeting

Welcome

School Facilities Update

Our Opportunity

Agenda

1. Welcome - Introductions Randy Longacher, Board of Education Robert Hamm, Superintendent Hammond Construction – Jeff Tuckerman MKC Associates – Dave Zeller, Project Architect

– Steve Miller, Educational Facility Planner

2. District Update3. Ohio School Facilities Commission (OSFC) 4. Dover’s OSFC Opportunity 5. Community Input

What has been done since 2002?OSFC Assessments-2002 & 20082009 Financial Task Force Updated

DHS Staff SurveyedMeeting with Community ExpertsRenovation with New 5th Street Wing DiscussionsDHS Local Facility StudyMKC Input with Construction Options and Costs

2010 Board of Education Review of All OptionsOSFC Meeting to Discuss Funding OptionsCommunity Meeting to Gain Feedback on Renovate or NewENP Eligibility Notification from OSFCCity Council UpdateENP Application SubmittedOSFC Assessment of DHSNotification that Dover is #1 on ENP Eligibility List

2011 Staff Engagement Regarding FacilitiesReview & Selection of Architectural FirmsTimes Reporter Staff Tour of DHSMeeting with Bond CounselEnvironmental Assessment of DHSProgram of Requirements (POR)-MKC & Hammond ConstructionWork with MKC Facility Planner on How to Proceed

5

Ohio School Facilities Commission

OSFC Program initiated in 1997– Separate & Distinct State Agency

Mission:“To provide funding, management oversight, and technical assistance to local school districts for construction and renovation of school facilities in order to provide an appropriate learning environment for Ohio’s school children”

Future of the OSFC More Information: www.osfc.state.oh.us

OSFC

TerminologyOSFC: Ohio School Facilities Commission

Master Plan: District wide facility plan and associated costs

ENP: Exceptional Needs Program

Equity Rank: Determines State Share and Local Share of Project Cost

LFI: Locally Funded Initiative– Examples: Auditorium, BOE Office, Bus Garage,

Auxiliary Gymnasium

LEED Certified: Leadership in Energy and Environmental Design

OSFC

Project Delivery OSFC bases all projects on: • Condition of current facility

– Building Assessments• Projected number of students

– Enrollment Projection• Community Engagement

– Local Input

Ohio School Design Manual

Structured to provide a district with variety of options in the design of buildings

Emphasis on classroom spaces, not on extracurricular activities

Establishes building size and projected cost

OSFC

OSFC

Shares• 2009 Equity Rank #437• Dover Local Share 72%• State Share 28% • Dover was pushed ahead because of

ENP

38% State

of Ohio

Taxable Valuation Determines OSFC “Equity Rank”• Property Wealth ÷ Student Population• Dover Schools currently ranks 437 of 612 school districts• Currently Serving Equity Number approx. 400, 4-5 years

until OSFC will get to DoverState Share Local Share

Dover School Finances

Why a Bond Issue now?

OSFC funding available (ENP) Local economic development

OSFC future One year to secure local share

New academic requirements Bidding climate

Interest rates

Our Students, Staff, and Community deserve it now!

Dover’s OSFC Opportunity

First Step - ENP Plan

Exceptional Needs Program

The Exceptional Needs Program (ENP) is a building replacement program that provides school districts with the ability to protect the health and safety of their students with a new facility.

The focus of the program is to identify the facilities in most need of replacement from among the eligible applicants. The program has a single building orientation, so it will not necessarily fund a district’s entire facility needs. Districts awarded an ENP building may also participate in the Classroom Facilities Assistance Program (CFAP) or Expedited Local Partnership Program (ELPP) to complete the balance of their facility needs.

Dover’s OSFC Opportunity

Dover’s OSFC Opportunity

Heating/Ventilation Systems

Foundations Emergency Lighting Asbestos Windows Roofing Walls-Chimneys General Finishes Loose Equipment

Security/Fire Alarm Systems

Handicap Access Life Safety Issues Waters & Sewers Plumbing Interior Lighting Site Conditions Technology

Master Plan: OSFC Building Assessment Data

Dover High School

Exceptional Needs Program Site Visit Score Card Health Life Safety Structure Heating and Ventilation Electrical

Dover’s OSFC Opportunity Master Plan: Enrollment History

* Does not include full time JVS Students Source - Enrollment study by DeJong-Healy

2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-112400

2450

2500

2550

2600

2650

2618

2528

2501

2552 2552

2482

2525

2550

2601

2636

Dover City SchoolsHistorical Enrollment

Dover’s OSFC Opportunity Master Plan: Enrollment Projection

* Does not include full time JVS Students Source - Enrollment study by DeJong-Healy

2010-11 2011-12 2012-13 2012-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020- 212450

2500

2550

2600

2650

2700

2750

2800

2850

2900

2950

2614

2688

27572781

2824 28352868 2867 2871 2884 2893

Dover City Schools Projected Enrollment

How Much Space is Needed? (Enrollment Projections)

# Students (high school)X Sq. Ft. allocation (high School)

= Total Required Square Feet building

How Much Will it Cost? (OSFC Guidelines)

Total required square feetX Cost per Sq. Ft.

= Total ENP Facilities Budget

ENP Formula - Scope & Budget

Dover’s OSFC Opportunity

Exceptional Needs Program (co funded)Project Scope:

Build 1 New 9-12 High School

• 887 Students

• 148,680 sq. ft. (co funded)

• Total building size = 148,680 + LFI sq. ft.

• Replacing total sq. ft. of 198,690

LEED Silver Certified Building Sell, abate/demo or repurpose Dover High School

Dover’s OSFC Opportunity

Dover’s OSFC Opportunity

Co-Funded Master Plan Considerations

Items OSFC Will Not Co-Fund

Potential Locally Funded Initiatives (LFI’s)

Dover’s OSFC Opportunity

LFI Examples to Consider -Purchase of Land

• Easy Access

• Utilities

• Not in Flood Plain

• Meets OSFC Acreage Requirements

• Cost Savings in Site Preparation

Dover’s OSFC Opportunity

Additional LFI Examples to Consider Additional Academic Classrooms Additional Athletic Space Auditorium Auxiliary Gym Outdoor Athletic & Music Facilities Community room Additional Locker Rooms & Storage Enhanced Technology Package Main Gym-Additional Seating

22

The Simple TruthModern education has outgrown some of the buildings where our children are preparing for the future. It makes a difference where they learn. The OSFC is working to ensure every Ohio student has a quality learning environment. Education has advanced to electronic whiteboards, portable computers, expandable networking and interactive video where students can communicate with students on other continents. Students are more likely to prosper where their environment is conducive to learning.

Dover’s OSFC Opportunity

Master Plan Option

Scope Total Budget 72% Local Share LFI’s State Share

Build One new 9-12 (Smaller than present HS)

$32,976,742 

$23,743,254 

To Be DeterminedSee Below

$9,233,488 

Potential Locally Funded Initiatives - 100% Locally FundedAdditional Academic Classrooms Community RoomAdditional Athletic Space Additional Locker Rooms & StorageAuditorium Enhanced Technology PackageAuxiliary Gym Main Gym-Additional SeatingOutdoor Athletic & Music Facilities

 

Build One new Dover HS(Same size as present HS)

$45,233,488 

$36,000,000 

  $9,233,488 

Estimated Ballot Millage

Ballot Millage Calculation Par AmountFinal Maturity - yearsInterest Rate Ballot Millage

OSFC HS$26,000,000

30 Years5%

5.1 mills *

Dover HS$36,000,000

30 Years5%

6.9 mills *

Appraised Value Annual Monthly Annual Monthly$75,000 Home $117.00 $10.00 $158.00 $13.00$100,000 Home $156.00 $13.00 $211.00 $18.00$150,000 Home $234.00 $20.00 $317.00 $26.00$200,000 Home $312.00 $26.00 $422.00 $35.00

* Includes ½ mill for Maintenance

Potential Timeline

Dover City Schools

Possible Schedule - (pending voter approval of a November 2011 bond issue)

2011 2012 2013-2014

May Jun-Dec  Notification of ENP Approval

 

BOE ResolutionBOE Election

FilingBond Issue Campaign

Planning and Programming

 

Planning and Programming

 Schematic Design

 Design Development

Construction Documents

Bid and Award

Ground Breaking 

Construction 

Getting Organized

Board

Core Committee

Building Advisory Committee

Sub- Committees

Dover School’s Community

INFO

RMAT

ION

/ QUE

STIO

NS

DISCUSSION / PROCESSING

RECOMM

ENDATIONS / CONSENSUS

Background

Structure Process

Facility Committee

Building Advisory Committee - Recruitment Represents Community Study Proposed Co-funded Plan for New High

School Develop Building Plan Consensus - Including LFI’s

BAC Meeting Dates

May 4, 2011 - Understanding the OSFC opportunity, LFI

discussion, and sub-committee assignmentsMay 18, 2011 - LFI sub-committee update and

discussionsJune 1, 2011 - Consensus of LFI items to include in the Dover CSD facilities projectJune 13, 2011 - Presentation of LFI findings to

Board of Education

Community InputSign Up for Building Advisory CommitteeName – Phone Number – Email Address

Your input on: •OSFC Partnership•Exceptional Needs Program (Master Plan)•Locally Funded Initiatives•General Thoughts

Directions• One response per note card• Name and contact information optional• All thoughts collected will be:

- Recorded / Database- Categorized

• Answers and conclusions- Published on web site / media

Every child……every day!!!

Dover City Schools