Building a Milestone Plan

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Intent of session

• Creating a common format for planning change initiatives and being able to use and modify for own area of responsibility

• Be able to apply the milestone planning tool

• Understand each key area of the milestone plan

Why have a Milestone Plan

• Projects/tasks for overall success to achieve site Vision are identified in detail and put into perspective

• Accountabilities, timeframes and steps to achieve the desired outcome can be assigned and tracked

• Individuals and teams can be held accountable for delivering their objectives

• Provides a means for delegating the various tasks

• A method for reviewing progression which can provide confidence of the journey towards achieving the site Vision

Creating a Milestone Plan• Utilise a prioritisation tool to establish most appropriate projects and initiatives

• Group initiatives / projects under appropriate themes

• Identify standards, measures, current state and responsibilities for each of the projects (optionally include project tracking traffic lights)

• Allocate tasks to complete the projects

• Allocate timeframes for completion of each of the tasks

• Indicate timescales to review the plan

• Communicate the plan (display visually) and update regularly (after each review)

• Incorporate into standard management reviews and audit

Milestone Plan ExampleNo Objective

Standard (Desired outcome)

Measure KPI Goal Current State OwnerSupported

ByStart Date Due Date

Project phase

Attainment of Overall

KPI

Initiative movement

Traffic light

23/1

1/09

1.Utilise Continuous Improvement function to generate a prioritised best practice plan

We have accelerated our continuous improvement journey by adopting & sharing best practice

JBO JBO 3 20%

1.1. Identify site coördinator for best practice - on hold 1.2. Describe the process and implement based on priority, aligned with ESC

1.3. ESC M&R meeting:share point/meeting,improvement workshop between plants to facilitate exchange best practices

1.4. Define per plant "what is working well/what's not1.5. Define training needs for CI

2. Implement 4 Hr reviews initially with Vtech -> Line View

ESC standard structured daily and weekly routines aligned with ESC result based platform

all 4hr meetings take place

>90% Compliance>80% Effectiveness (using audit template)

not in place only 24h review

PM

JBO,NB,supervisors,maint sup,TDP,Cing

01/12/09 01/04/10 2 15%

2.01

Create new form(s) aligned with all lines use info from V-tec ( later on lineview info included )

2.02

Inform all teamleaders and linetechnicians (purpose and qoals)

2.03

Organize training

2.04

Start implementation

2.05

Evaluation /followup and correction if needed

3.Optimise and improve our meeting matrix – incorporating the standard best practice : std day, week, month. Implement 4 nr reviews initially with Vtech -> Line View

We have incorporated CCE standard structured daily & weekly routines that are fully aligned with the ESC providing a staple platform to deliver results

Measuring by Scorecards

Fully defined meeting matrix, including purpose and individual contribution x% Compliancex% Effectiveness for key mtgs (only)

Meeting Matrix version 1 in place

PM

LMT/sups/maint

sups/TDP/PVVeghe

l

2 45%

3.01

develop dashboardmeeting aligned with ESC3.02

implement dashboard meeting3.03

GAP analysis between as is meeting matrix and to be mm3.04

implement to be meeting matrix3.05

develop audit program matrix3.06

monitor and follow up audit results with corrective actions (focus data base)monthly QESH meeting

4.Expand TPM to autonomous maintenance – improve quality of RCA’s & expand to other departments – increase number of people involved

We are the TPM centre of excellence in CCE & set the example for the rest of the group

Measuring by Scorecards

Autonomous maint - Operator level maint agreed and defined then >80% complianceRCA best practice adopted (Edm) - Electronic version in use, RCA report available, 70% compliance

Several modules already succesfully installed (production & maintenance)

JBOPM/TDP/sups/maint sup/

4 15%

4.01Expand TPM horizontally in the organisation into other departments ( start TPM in Logistics,quality,utilities,syrup ) warehouse sup

4.02 implement the TPMpractices from production into logistics4.03 Set up autonomous maintenance

a. Optimize PM plan incl aut maint (using maximo/beer) PM plan under devellopment ########b. Communicate workcouncil/all employeesc. training d. implement in skill matrix

4.04 Install Subject Matter Experts (zonals) zonals implemented JBO maint sups/TDP ########4.05 incorporate TPM/PM in engineeringprojects opgenomen in lastenboek EB4.06 improve quality RCA's trough training/coaching teamleaders TDP

Jun Jul Aug SeptApr May Oct NovMarN Dec Jan Feb

No ObjectiveStandard (Desired

outcome)Measure KPI Goal Current State Owner

Supported By

Start Date Due DateProject phase

Attainment of Overall

KPI

Initiative movement

Traffic light

23/1

1/09

1.Utilise Continuous Improvement function to generate a prioritised best practice plan

We have accelerated our continuous improvement journey by adopting & sharing best practice

JBO JBO 3 20%

1.1. Identify site coördinator for best practice - on hold 1.2. Describe the process and implement based on priority, aligned with ESC

1.3. ESC M&R meeting:share point/meeting,improvement workshop between plants to facilitate exchange best practices

1.4. Define per plant "what is working well/what's not1.5. Define training needs for CI

2. Implement 4 Hr reviews initially with Vtech -> Line View

ESC standard structured daily and weekly routines aligned with ESC result based platform

all 4hr meetings take place

>90% Compliance>80% Effectiveness (using audit template)

not in place only 24h review

PM

JBO,NB,supervisors,maint sup,TDP,Cing

01/12/09 01/04/10 2 15%

2.01

Create new form(s) aligned with all lines use info from V-tec ( later on lineview info included )

2.02

Inform all teamleaders and linetechnicians (purpose and qoals)

2.03

Organize training

2.04

Start implementation

2.05

Evaluation /followup and correction if needed

3.Optimise and improve our meeting matrix – incorporating the standard best practice : std day, week, month. Implement 4 nr reviews initially with Vtech -> Line View

We have incorporated CCE standard structured daily & weekly routines that are fully aligned with the ESC providing a staple platform to deliver results

Measuring by Scorecards

Fully defined meeting matrix, including purpose and individual contribution x% Compliancex% Effectiveness for key mtgs (only)

Meeting Matrix version 1 in place

PM

LMT/sups/maint

sups/TDP/PVVeghe

l

2 45%

3.01

develop dashboardmeeting aligned with ESC3.02

implement dashboard meeting3.03

GAP analysis between as is meeting matrix and to be mm3.04

implement to be meeting matrix3.05

develop audit program matrix3.06

monitor and follow up audit results with corrective actions (focus data base)monthly QESH meeting

4.Expand TPM to autonomous maintenance – improve quality of RCA’s & expand to other departments – increase number of people involved

We are the TPM centre of excellence in CCE & set the example for the rest of the group

Measuring by Scorecards

Autonomous maint - Operator level maint agreed and defined then >80% complianceRCA best practice adopted (Edm) - Electronic version in use, RCA report available, 70% compliance

Several modules already succesfully installed (production & maintenance)

JBOPM/TDP/sups/maint sup/

4 15%

4.01Expand TPM horizontally in the organisation into other departments ( start TPM in Logistics,quality,utilities,syrup ) warehouse sup

4.02 implement the TPMpractices from production into logistics4.03 Set up autonomous maintenance

a. Optimize PM plan incl aut maint (using maximo/beer) PM plan under devellopment ########b. Communicate workcouncil/all employeesc. training d. implement in skill matrix

4.04 Install Subject Matter Experts (zonals) zonals implemented JBO maint sups/TDP ########4.05 incorporate TPM/PM in engineeringprojects opgenomen in lastenboek EB4.06 improve quality RCA's trough training/coaching teamleaders TDP

Jun Jul Aug SeptApr May Oct NovMarN Dec Jan Feb

Milestone Planning

Objective description

Desired outcome

Measure

KPI Goal

Current state

Core element/ initiative

Details

Initiative tracking

Colour code plan & progress in timeline

area

Plan

Changed

Complete

Missed

Now

Good questions for completing MSP

• Desired outcome questions– When you have achieved this goal what would be the outcome?

• Measure questions– How could you measure the progress of achievement of this goal?– What is the measure that determines achievement of this goal?

• KPI goal questions– What level of attainment of the KPI means that this has been successful?

Suggested review frequency

• Site level – monthly/bi-monthly as part of management review

• Area level – monthly/fortnightly dependant on duration of plan

• Machine / Zone level – weekly/fortnightly incorporate into regular management routines

Incorporate compliance and internal auditing to ensure sustainability