Budgeting for Outcomes Identifying Top Priority Programs

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Budgeting for Outcomes Identifying Top Priority Programs. From My Vantage Point…. Financial Planning Tool Legal Document Managerial-Operational Guide Communication Device-To Lots of People Public Policy-Statement of Priorities. Value Judgments. Common Types of Budgeting. - PowerPoint PPT Presentation

Transcript of Budgeting for Outcomes Identifying Top Priority Programs

Slide 1

Budgeting for Outcomes

Identifying Top Priority Programs

Financial Planning ToolLegal DocumentManagerial-Operational GuideCommunication Device-To Lots of PeoplePublic Policy-Statement of PrioritiesValue Judgments

From My Vantage Point2Line-Item Budgeting-Lists Detailed Expenditure CategoriesProgram Budgeting-Focused on Programs ObjectivesPerformance Budgeting-Focused on Efficiency/EffectivenessZero-Based Budgeting-All Expenditures to be Justified Each New Period

Common Types of Budgeting3

More Restrictive Financial EnvironmentVulnerable to Periodic Shocks

Going ForwardLook in the Mirror and What Do You See?

Adjusting our FocusPrevious ApproachNew ApproachApproachIncrementalOutcome OrientedFocusAdd/SubtractIdentify Outcomes and Develop StrategiesSubmissionJustification of needsOperating Plan with results to be achieved for a costPerformance FocusBudget numbers and workload indicatorsOrganizational Effectiveness and EfficienciesLeaders RoleChoose cuts/additionsChoose Priorities/ResultsOutcomeReactive ApproachProactive Approach

6Line-Item Budgeting-Lists Detailed Expenditure CategoriesProgram Budgeting-Focused on Programs ObjectivesPerformance Budgeting-Focused on Efficiency/EffectivenessZero-Based Budgeting-All Expenditures to be Justified Each New Period

Priority-Based Budgeting

Common Types of Budgeting7Jeff-Whats So New About Priority Driven Budgeting?Possible to do AnnuallyCreates Structure for Linking Spending to OutcomesLogical Method for Prioritizing ProgramsIdentifies Trade-OffsAvoids Gimmicks (Across-the-Board Cuts)Promotes Innovation

Two Simple Questions to Ask OurselvesWhat is the acceptable price of government?What matters most to our citizens?

What is Acceptable Price?What are the Priorities?What is Acceptable Price?What is the Tax Burden?Sales TaxProperty TaxOverlappingFees for ServiceUtility RatesUser Charges

What are the Priorities?Goals and ObjectivesEstablish OutcomesCosting of ServicesMeasure EffectivenessWhat is Acceptable Price?What are the Priorities?Constituent ContactSurveysFocus GroupsInteractive ExercisesReaching Out

Need to Establish Some Roles

Elected BodyCity StaffWhat is Acceptable Price?What are the Priorities?Need to Create a MarketplaceBuyersSellersThe Steps to SuccessSet the Price for GovernmentDetermine Priorities/ResultsIdentify StrategiesAgree on Progress MeasuresTake OffersAllocate Resources

FY 2012 Spending PlanKey ThemesEconomic DevelopmentInvest in WorkforcePreserve Existing AssetsStrengthen Our Neighborhoods

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17Strengthening our Neighborhoods18

Safety and SecurityMaintain StandardsFocus on Local ImprovementsPublic Awareness18Strengthening our Neighborhoods19Safety and SecurityMaintain StandardsFocus on Local ImprovementsPublic AwarenessCommunity Works Program-$1.0 millionResidential Street Overlay-$1.5 millionPark Playground Improvements-$500,000Neighborhood Grant Program-$100,000Block Watch Program - $100,000Community Policing - ???Promotion Efforts - $340,000Code Compliance-$450,000Nhood Stabilization-$1.0 millionNhood Pride Pgm-$100,00019Look in the Mirror and What Do You See?Questions to Ask OurselvesWhat is the acceptable price of government?What matters most to our citizens?How do we know if we were effective?MeasureEstimate

Workload IndicatorsNumber of Police Priority Calls33,946Number of Lane Miles Maintained548Revenue Generated-Adult Sports Program$420,000

City Services-Are We Effective?21MeasureEstimate

Workload IndicatorsNumber of Police Priority Calls33,946Number of Lane Miles Maintained548Revenue Generated-Adult Sports Program$420,000

Performance MeasuresResponse Time-Priority I Calls7.05 MinutesCost per Lane Mile$42,506Adult Sports Cost Recovery55% City Services-Are We Effective?22Peorias FY 2012 Budget Approach

Be StrategicEngage the OrganizationNot All Services Created EqualHow Much Does it Cost?Whats the Acceptable Service LevelPerformance MattersFrank Fee FactsPreserving Our AssetsContinual Updates to LeadershipFinancialCIPPerformance

23Staff Being Strategic24Our FY 2012 Budget Approach

Be StrategicEngage the OrganizationNot All Services Created EqualHow Much Does it Cost?Whats the Acceptable Service LevelPerformance MattersFrank Fee FactsPreserving Our AssetsContinual Updates to LeadershipFinancialCIPPerformance

25Thank You!