Budgeting Background & ProcessSales & Service and Other Incidental Fees Recreation Center Course...

Budgeting Background & Process

February 10, 2020

Agenda

• State Budget Overview

• Higher Education Formula Funding –General Academic Institutions

• Higher Education – Legislative Appropriations Request (LAR)

• Institutional Funding andBudgeting Activities

2

State Funding Sources• State Tax Collections

• Federal Funds

• Fees, Fines, Licenses

• Interest and Investment Income

• Lottery

• State Land Income

• Other

2/7/2020 3

Method of Finance – State BudgetGeneral Revenue (GR) State’sPrimary Operating Fund• State Tax Revenues (Sales Tax)• Lottery Proceeds• Investment Income• Many State Fees

General Revenue (GR) -Dedicated• Tuition Revenue• Fees• State Parks• Department of Insurance

Operating

Federal Funds• Grants from Federal Government• Employee Benefits on

Federal Programs

Other Funds• State Highway Fund• Texas Mobility Fund• Bond Proceeds• Trust Funds• License Plate Trust Fund• Available University Fund (AUF)

2/7/2020 4

Higher Education Formula Funding –General Academic Institutions

Higher Education Funding Components –General Academic Institutions• Formula Funding

o The formulas are used to equitably distribute available state fundsto state higher education institutions.

• Non-Formula Fundingo Non-Formula Items (previously called Special Items) – activities

not funded by the formula, but specifically designated by theLegislature for state support

o Available University Fund (AUF)o Higher Education Fundo Group Insurance – funds health insurance benefits for

employees funded by General Revenue

2/7/2020 6

Formulas for General Academic Institutions

• Instruction and Operations• E&G Space Support*• Teaching Experience Supplement

*Additionally, some institutions qualify for a Small Institution Supplement to recognize the reduced economies of scale. Applies to institutions with less than 10,000 students.

2/7/2020 7

The Importance of Credit Hours• All three formulas are driven solely or partly bysemester credit hours taught• The Instruction and Operations formula is

driven by expense per credit hour• The E&G Space Support formula, in addition to

credit hours taught, includes academic programmix, staff size, research expenditures, and librarycollection size.

• The Teaching Experience formula is driven bythe number of undergraduate credit hourstaught by tenured or tenure track faculty

2/7/2020 8

Formula Components

2/7/2020 9

Instruction and Operations (I&O)Base Period

• Base Period is the 12 month period used to measure SCH to be used in the appropriation formulas

– Summer and Fall of Even numbered years and Spring of Odd Years

2/7/2020 10

The Formula Matrix 2020-2021 Biennium

Weighting Lower Division Upper Division Masters Doctoral Special ProfessionalLiberal Arts 1.00 1.75 4.30 12.38Science 1.51 2.76 7.33 21.87Fine Arts 1.45 2.66 6.69 8.47Teacher Ed 1.46 1.98 2.41 8.12Agriculture 1.87 2.38 7.43 13.58Engineering 1.96 2.99 6.00 18.47Home Economics 1.11 1.80 3.06 10.50Law 4.99Social Services 1.58 1.85 2.31 23.84Library Science 2.19 1.75 3.02 15.16Vocational Training 1.22 2.93Physical Training 1.38 1.33Health Services 0.97 1.56 2.62 11.28 2.80Pharmacy 7.37 4.13 34.67 39.21 4.47Business Admin 1.13 1.79 3.27 28.23Optometry 7.08Teacher Ed Practice 2.00 2.19Technology 1.91 2.29 3.82 11.55Nursing 1.37 2.04 2.74 10.29Development Ed 1.00Veterinary Medicine 24.58

2/7/2020 11

Weighted Semester Credit HourCourse and Student Level Relationship

Course Level

Lower Upper Master's Doctoral Special Professional

Stud

ent C

lass

ifica

tion

Freshman and

SophomoreLower Lower Lower Lower Lower

Junior and Senior Lower Upper Upper Upper Upper

Master's Lower Upper Master's Master's Special

Doctoral Lower Upper Master's Doctoral Special

Special Lower Upper Master's Master's Special

2/7/2020 12

The Student Characteristic ImpactsClassification Level

● Formula Funding is generated at the LOWER of either the course level OR the classification level of the student enrolled.

*Based on typical values

77.0%

23.0%

Lower Division Course Sections

lower division students upper division students

12.0%

88.0%

Upper Division Course Sections

lower division students upper division students

2/7/2020 13

Formula Components

2/7/2020 14

E&G Space Support

• Driven by predicted square feet (PSF) derived fromthe Coordinating Board’s space projection model

• Not all the space each campus actually has• PSF X Institutional Infrastructure Rate = $• Provides support for utilities (Rate is adjusted for

each institution to reflect local utility rates)• Small Institution Supplement – provides

additional funds to institutions with a smallerstudent headcount

2/7/2020 15

Formula Components

2/7/2020 16

Teaching Experience• This is a simple add-on to the Instruction and

Operations formula.

• Designed to provide bonus or incentive for the institution to assign tenure/tenure track faculty toteach undergraduate students

• For 2020-2021 Biennium – extra 10% weight

• The intent is to reward institutions for NOT using TAs and Adjuncts to teach undergraduates.

2/7/2020 17

Non-Weighted Reported SCH FY 2002-2019

Undergraduate Master Doctoral Total Total Change % Change

2018-19 298,776 28,155 1,073 328,004 205 0.06%

2017-18 299,533 28,420 1,045 328,998

2016-17 300,561 28,320 1,001 329,882

2015-16 296,962 28,288 1,256 329,506

2014-15 297,216 27,303 1,351 325,870

2013-14 301,644 27,424 1,430 330,498

2012-13 307,494 28,353 1,386 337,233

2011-12 313,333 25,783 1,414 340,530

2010-11 311,655 24,002 1,209 336,866

2009-10 314,066 27,929 919 342,914

2008-09 298,001 27,453 916 326,370

2007-08 290,478 26,097 893 317,468

2006-07 293,790 25,295 1,014 320,099

2005-06 286,722 26,503 1,122 314,347

2004-05 281,737 27,811 996 310,544

2003-04 286,126 27,786 1,001 314,913

2002-03 292,889 26,465 871 320,225

2001-02 304,568 22,371 860 327,799

2/7/2020 18

Higher Education –Legislative Appropriations Request

(LAR)

Legislative Timeline

2/7/2020 20

Appropriation Bill

Method of Finance

Lump Sum Appropriation

FTE Cap

2/7/2020 21

Instruction & Operations (Teaching Experience

Supplement)

Infrastructure Support

Non-Formula Support

Research Funds

2/7/2020 22

Institutional Funding andBudgeting Activities

I. Education & General (E&G) FundsII. Designated FundsIII. Non-Pledged Auxiliary FundsIV. Pledged Auxiliary FundsV. Restricted Funds

I. Education and General (E&G) Funds

39.1

18.9

11.69.9

6.42.3 2.1

Revenue and Transfer Sources $90.3 Million

Expenditures and Transfers Out$90.3 Million

AcademicAffairs

Retirement ofDebt

Finance &Admin

Capital Outlay TPEG TransferOut

UniversityAdvancement

President UniversityAffairs

Board ofRegents

62.9

10.7 7.5 5.92.2 0.6 0.2 0.2 0.1

TX Grant

Education & General (E&G) Funds

2/7/2020 25

II. Designated Funds

AcademicAffairs

Finance &Admin

Transfer Out ITS UniversityAffairs

Retirement ofDebt


Board ofRegents

President Athletics

51.9

17.6

10.96.8 5.4 3.5 3.2

1.0 0.5 0.1

Designated Tuition University Services Fee Sales & Service and OtherIncidental Fees

Recreation Center Course Fees

63.4

25.2

8.3

2.9 1.1


Expenditures and Transfers Out $100.9 Million

Designated Funds

2/7/2020 27

III. Non-Pledged Auxiliary Funds



Athletics UniversityAffairs

AcademicAffairs

Finance &Admin


President

16.4

2.90.7 0.4 0.3 0.0

Transfers In StudentService Fee

NCAARevenues

GameGuarantees

Other Tfer in fundbalance

Ticket Sales Concessions

14.0

4.3

0.7 0.6 0.6 0.3 0.2 0.0

Non-Pledged Auxiliary Funds

2/7/2020 29

Athletics Revenue SourcesTotal Budget $16,110,870

2/7/2020 30

IV. Pledged Auxiliary Funds

Housing Dining Student Center Parking Tfer in fromFund Balance

Other Aux Bookstore

23.2

15.7

2.7 1.6 1.0 1.0 0.4

UniversityAffairs

Retirement ofDebt

Finance &Admin

Transfers Out AcademicAffairs

ITS UniversityAdvancement

President

26.2

11.5

5.9

1.2 0.3 0.3 0.2 0.0



Pledged Auxiliary Funds

2/7/2020 32

V. Restricted Funds

Academic Affairs UniversityAdvancement

Athletics University Affairs President

28.8

1.7 0.5 0.3 0.0

Financial Aid Gifts & Donations Charter School Transfers In

23.4

5.32.3

0.3



Restricted Funds

2/7/2020 34

Budgetary Revenue and Expenditure Summary

• Revenue and Transfers in From Fund Balance– $274,499,292

• Operational Expenditures– $248,765,871

• Retirement of Debt Expenditures– $25,733,421

• Transfers within Fund Types– Transfers Out $18,544,005– Transfers In $18,544,005

2/7/2020 35

Budgetary Revenue Allocations• A budget transfer is a budget development process whereby revenue

generated by one particular fund group is allocated to another fund group for operational support.

• Budget Year 2020 transfer examples include:– $2,213,576 Texas Public Education Grant (TPEG) transfer from E&G to Designated

• The purpose of the program is to provide grant assistance to students with financial need. Public colleges or universities make TPEG awards from their own resources (statutory tuition $50 per semester credit hour). Statutory tuition is collected in E&G and transferred to designated. The funds are combined with designated set asides in one fund type for disbursement from Financial Aid (Texas Education Code Sec. 56.031)

– $12,174,186 Designated Tuition Transfer to Athletics• The majority of athletic functions are recorded in Non-Pledged Auxiliary Funds. As a result, a transfer from

Designated to Non-Pledged is necessary in order to provide support for Athletics from Designated Tuition.

– $673,986 Designated Tuition Transfer to Student Service Fee• Several departments are primarily funded from the Student Service Fee but require a supplement from

Designated Tuition to fully fund operations. A transfer from designated tuition is utilized to provide this additional support in one funding source for the department.

2/7/2020 36

Budgetary Revenue Allocations

Transfers In Transfers Out $0.00

Fund Type Transfer in from Designated

Transfer in from E&G

Transfer in from Non-

Pledged Auxiliary

Transfer in from Pledged

AuxiliaryTotal

Transfers InTransfer to Designated

Transfer to Non-Pledged Auxiliary

Transfer to Pledged Auxiliary

Transfer to Restricted

Total Transfers Out

Designated - 2,213,576 276,000 1,238,438 3,728,014 - (14,124,677) (225,000) (292,158) (14,641,835) -

E&G Funds - - - - - (2,213,576) - - - (2,213,576) -

Non-pledged Auxiliary 14,124,677 - - 174,156 14,298,833 (276,000) - - - (276,000) -

Pledged Auxiliary 225,000 - - - 225,000 (1,238,438) (174,156) - - (1,412,594) -

Restricted Funds 292,158 - - - 292,158 - - - - - -

Total Transfers 14,641,835 2,213,576 276,000 1,412,594 18,544,005 (3,728,014) (14,298,833) (225,000) (292,158) (18,544,005)

Transfers In Transfers Out

2/7/2020 37

22.3%

-19.8%

-4.3%

52.8%

14.9%

-5.9%

0.7%

15.7%

-30.0%

-20.0%

-10.0%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

Direct Instruction-RelatedSalary

General Revenue Semester Credit Hours Tuition & Fees (15 SCH)

Five and Ten Year % ChangeComparison of Salary, Revenue, SCH, and Tuition & Fees

2010-2019 2015-2019

2/7/2020 38

2.1%

3.4% 3.7%

2.6%

4.4%

0.4%

1.3%

0.4%

-7.7%

0.2%

-1.4%

0.2%1.0%

-0.3% -0.3%

5.7%5.1%

2.1%

0.0%

7.9%

-10.0%

-8.0%

-6.0%

-4.0%

-2.0%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

2015 2016 2017 2018 2019

Five Year Annual % ChangeComparison of Salary, Revenue, SCH, and Tuition & Fees

Direct Instruction-Related Salary General Revenue Semester Credit Hours Tuition & Fees (15 SCH)

2/7/2020 39

Budg

et P

roce

ss -

Reco

mm

ende

d

2/7/2020 40

Budg

et P

roce

ss -

Reco

mm

ende

d

2/7/2020 41

Unit Level Budget Planning – Initiatives submitted through Administrative Channels to Division heads

Sept. 24th – Oct. 4th

Oct. 7th

Oct. 15th – Oct. 25th

Oct. 28th

Unit Level Budget Prioritization

Unit Level Prioritized Budgets Due to Deans and Directors

College and Dept. level Budget Prioritization

College and Department Prioritized Budgets Due to Division Head

Dates Budget Activity Forms Required

• Budget Request Form with Unit Prioritization


Recommended Budget Process

Sept. 16th – Sept. 23rd Unit level meetings to finalize needs and new

initiatives

Oct. 8th – Oct. 14thCollege and Dept. level meetings to finalize

needs and new initiatives

2/7/2020 42

Tuition and Fee Source Budget Actual Revenue

Excess/(Shortfall)Budget Actual

Revenue Excess/(Shortfall)

Tuition and Fees 52,528,344.00$ 53,924,860.74$ 1,396,516.74$ 55,301,111.36$ 56,062,625.95$ 761,514.59$ Exemptions & Waivers (4,247,691.00)$ (6,076,662.43)$ (1,828,971.43)$ (4,440,142.94)$ (7,021,986.67)$ (2,581,843.73)$

Tuition and Fees Net Total 48,280,653.00$ 47,848,198.31$ (432,454.69)$ 50,860,968.42$ 49,040,639.28$ (1,820,329.14)$

Fees 3,053,506.00$ 3,112,186.58$ 58,680.58$ 3,053,506.00$ 3,059,251.28$ 5,745.28$ Exemptions & Waivers (176,412.00)$ (281,285.19)$ (104,873.19)$ (176,412.00)$ (314,433.43)$ (138,021.43)$

Auxiliary Fees Net Total 2,877,094.00$ 2,830,901.39$ (46,192.61)$ 2,877,094.00$ 2,744,817.85$ (132,276.15)$

Total Tuition and Fees 55,581,850.00$ 57,037,047.32$ 1,455,197.32$ 58,354,617.36$ 59,121,877.23$ 767,259.87$ Total Exemptions & Waivers (4,424,103.00)$ (6,357,947.62)$ (1,933,844.62)$ (4,616,554.94)$ (7,336,420.10)$ (2,719,865.16)$

Net Total 51,157,747.00$ 50,679,099.70$ (478,647.30)$ 53,738,062.42$ 51,785,457.13$ (1,952,605.29)$

Actual Semester Credit Hours 328,004 Actual Semester Credit Hours TBDSemester Credit Hours Used for Budget 328,000 Semester Credit Hours Used for Budget 328,000

Auxiliary Fees

Stephen F. Austin State UniversityMandatory Tuition and Fees

Budget to ActualFall 2018 Fall 2019

Tuition and Fees

2/7/2020 43

Tuition and Fee Source Budget Actual Revenue



E&G Tuition 9,776,749.00$ 9,829,654.75$ 52,905.75$ 9,767,011.00$ 9,808,703.10$ 41,692.10$ Exemptions & Waivers (1,812,041.00)$ (2,058,867.76)$ (246,826.76)$ (1,806,004.00)$ (2,232,703.30)$ (426,699.30)$

E&G Net Total 7,964,708.00$ 7,770,786.99$ (193,921.01)$ 7,961,007.00$ 7,575,999.80$ (385,007.20)$

Designated Tuition 29,950,835.00$ 31,212,044.59$ 1,261,209.59$ 30,781,038.00$ 32,070,057.20$ 1,289,019.20$ Exemptions & Waivers (1,482,739.00)$ (2,666,195.44)$ (1,183,456.44)$ (1,548,581.00)$ (3,163,865.17)$ (1,615,284.17)$

Designated Tuition Net Total 28,468,096.00$ 28,545,849.15$ 77,753.15$ 29,232,457.00$ 28,906,192.03$ (326,264.97)$

University Services Fee 11,268,760.00$ 11,326,220.45$ 57,460.45$ 13,221,062.36$ 12,647,196.10$ (573,866.26)$ Exemptions & Waivers (768,411.00)$ (1,094,485.41)$ (326,074.41)$ (901,057.94)$ (1,328,393.90)$ (427,335.96)$

University Services Fee Net Total 10,500,349.00$ 10,231,735.04$ (268,613.96)$ 12,320,004.42$ 11,318,802.20$ (1,001,202.22)$

Recreation Center Fee 1,395,000.00$ 1,411,924.50$ 16,924.50$ 1,395,000.00$ 1,393,435.70$ (1,564.30)$ Exemptions & Waivers (175,000.00)$ (235,613.50)$ (60,613.50)$ (175,000.00)$ (265,256.00)$ (90,256.00)$

Recreation Center Fee Net Total 1,220,000.00$ 1,176,311.00$ (43,689.00)$ 1,220,000.00$ 1,128,179.70$ (91,820.30)$

Registration Fee 102,000.00$ 105,616.00$ 3,616.00$ 102,000.00$ 104,288.00$ 2,288.00$ Exemptions & Waivers (6,000.00)$ (15,655.14)$ (9,655.14)$ (6,000.00)$ (24,504.00)$ (18,504.00)$

Registration Fee Net Total 96,000.00$ 89,960.86$ (6,039.14)$ 96,000.00$ 79,784.00$ (16,216.00)$

International Education Fee 35,000.00$ 39,400.45$ 4,400.45$ 35,000.00$ 38,945.85$ 3,945.85$ Exemptions & Waivers (3,500.00)$ (5,845.18)$ (2,345.18)$ (3,500.00)$ (7,264.30)$ (3,764.30)$

International Ed Fee Net Total 31,500.00$ 33,555.27$ 2,055.27$ 31,500.00$ 31,681.55$ 181.55$

Total Tuition and Fees 52,528,344.00$ 53,924,860.74$ 1,396,516.74$ 55,301,111.36$ 56,062,625.95$ 761,514.59$ Total Exemptions & Waivers (4,247,691.00)$ (6,076,662.43)$ (1,828,971.43)$ (4,440,142.94)$ (7,021,986.67)$ (2,581,843.73)$

Net Total 48,280,653.00$ 47,848,198.31$ (432,454.69)$ 50,860,968.42$ 49,040,639.28$ (1,820,329.14)$


Designated Funds



Education and General (E&G) Funds

2/7/2020 44

Fee Source Budget Actual Revenue



Student Service Fee 2,078,506.00$ 2,093,974.93$ 15,468.93$ 2,078,506.00$ 2,056,579.98$ (21,926.02)$ Exemptions & Waivers (56,412.00)$ (101,165.04)$ (44,753.04)$ (56,412.00)$ (114,460.68)$ (58,048.68)$

Student Service Fee Net Total 2,022,094.00$ 1,992,809.89$ (29,284.11)$ 2,022,094.00$ 1,942,119.30$ (79,974.70)$

Student Center Fee 975,000.00$ 1,018,211.65$ 43,211.65$ 975,000.00$ 1,002,671.30$ 27,671.30$ Exemptions & Waivers (120,000.00)$ (180,120.15)$ (60,120.15)$ (120,000.00)$ (199,972.75)$ (79,972.75)$

Student Center Fee Net Total 855,000.00$ 838,091.50$ (16,908.50)$ 855,000.00$ 802,698.55$ (52,301.45)$

Total Tuition and Fees 3,053,506.00$ 3,112,186.58$ 58,680.58$ 3,053,506.00$ 3,059,251.28$ 5,745.28$ Total Exemptions & Waivers (176,412.00)$ (281,285.19)$ (104,873.19)$ (176,412.00)$ (314,433.43)$ (138,021.43)$

Net Total 2,877,094.00$ 2,830,901.39$ (46,192.61)$ 2,877,094.00$ 2,744,817.85$ (132,276.15)$


Auxiliary Funds



2/7/2020 45

Tuition and Mandatory Fees

Tuition (Statutory Tuition)

The tuition rate depends on the student's residency status. The University is guided by state law in determining the resident status of students. Registering under the proper residency classification is the responsibility of the student. If there is any question of the student’s right to classification as a resident of Texas, it is his/her obligation to raise the question with the Office of Admissions prior to registration. Tuition rates are established by the Texas legislature and the Texas Higher Education Coordinating Board.

$ 50 per SCH

Designated Tuition Required to be paid by each student on a per credit hour basis. Designated Tuition rates are established by the SFA Board of Regents. $204 per SCH

Graduate Tuition Additional tuition required to be paid by each graduate student. The rate is $30.00 per credit hour. $30 per SCH

Mandatory Fees

International Education FeeRequired to be paid by each student to be used to assist students participating in international student exchange or study programs. The current rate is $3.00 per semester or summer term.

$3.00 per semester

Recreational Sports FeeRequired to be paid by each student to purchase equipment for and to construct, operate, and maintain recreational sports facilities and programs. The current rates are $50.00 up to 6 credit hours, then a flat $120.00 for fall and spring semesters, $25.00 for up to 5 credit hours, then a flat $60.00 for summer terms.

$120 per semester*

Registration and Record FeeRequired to be paid by each student registering for courses to cover the administrative cost of registration, including add/drops within the registration periods and providing transcripts to students currently enrolled. The current rate is a flat $8.00 per semester or summer term.

$8.00 per semester

Student Center FeeRequired to be paid by each student to cover the costs of operating, maintaining, improving, equipping, and financing the University Center. The current rate is $9.00 per credit hour. The minimum charge is $35.00 and the maximum charge is $85.00.

$9.00 per SCH*

Student Services Fee Required to be paid by each student to support various student programs and activities. The current rate is $13.50 per credit hour. $13.50 per SCH

University Services FeeRequired to be paid by each student to support various services provided throughout the University including academic advising, library, publications, technology and facility-related expenditures. The current rate is $83.00 per credit hour.

$83.00 per SCH

Tuition

2/7/2020 46

Total Exemptions and WaiversFY 2010 - 2019

Dollars in Millions

$-

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

2/7/2020 47

Hazlewood ExemptionsFY 2010 - 2019Dollars in Millions

$-

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

$3.5

$4.0

$4.5

$5.0

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Hazlewood Hazlewood Legacy

2/7/2020 48

Dual Credit Exemptions FY 2010 - 2019

$-

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Dollars in Millions

2/7/2020 49

Non-Weighted Reported SCH FY 2002-2019

Undergraduate Master Doctoral Total Total Change % Change

2018-19 298,776 28,155 1,073 328,004 205 0.06%

2017-18 299,533 28,420 1,045 328,998

2016-17 300,561 28,320 1,001 329,882

2015-16 296,962 28,288 1,256 329,506

2014-15 297,216 27,303 1,351 325,870

2013-14 301,644 27,424 1,430 330,498

2012-13 307,494 28,353 1,386 337,233

2011-12 313,333 25,783 1,414 340,530

2010-11 311,655 24,002 1,209 336,866

2009-10 314,066 27,929 919 342,914

2008-09 298,001 27,453 916 326,370

2007-08 290,478 26,097 893 317,468

2006-07 293,790 25,295 1,014 320,099

2005-06 286,722 26,503 1,122 314,347

2004-05 281,737 27,811 996 310,544

2003-04 286,126 27,786 1,001 314,913

2002-03 292,889 26,465 871 320,225

2001-02 304,568 22,371 860 327,799

2/7/2020 50

Non-Weighted Reported Semester Credit HoursFY 2002 - 2019

290,000

300,000

310,000

320,000

330,000

340,000

350,000

2/7/2020 51

Fiscal Year General Revenue

Revenue Bond Retirement

Special Items Net General Revenue

FY2003 36,918,277 620,534 4,193,697 32,104,046 FY2004 37,973,397 1,019,518 7,000,390 29,953,489 FY2005 38,126,088 1,019,518 6,996,184 30,110,386 FY2006 40,097,036 1,675,026 8,271,882 30,150,128 FY2007 40,050,079 1,684,118 8,271,882 30,094,079 FY2008 43,677,367 3,185,358 8,271,883 32,220,126 FY2009 43,685,586 3,185,358 8,271,883 32,228,345 FY2010 45,614,221 4,746,581 7,962,350 32,905,290 FY2011 40,703,316 4,746,581 7,962,350 27,994,385 FY2012 37,797,001 4,445,888 5,673,174 27,677,939 FY2013 37,843,134 4,450,306 5,673,174 27,719,654 FY2014 39,110,676 4,436,800 6,173,174 28,500,702 FY2015 39,265,903 4,439,616 6,173,174 28,653,113 FY2016 39,613,693 4,320,006 6,181,120 29,112,567 FY2017 39,732,191 4,305,388 6,181,120 29,245,683 FY2018 40,145,767 7,445,116 4,067,891 28,632,760 FY2019 40,201,343 7,440,416 4,067,888 28,693,039 FY2020 39,106,062 6,440,456 4,037,849 28,627,757

Total Net GR Change (3,476,289) % Change (10.8%)

General Revenue Appropriations

2/7/2020 52

$43.7

$45.6

$40.7

$37.8 $37.8

$39.1 $39.3 $39.6 $39.7 $40.1 $40.2

$39.1

FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020

Dollars in Millions

General Revenue FY 2009 – 2020

2/7/2020 53

Net General Revenue FY 2009 – 2020

$32.2

$32.9

$28.0 $27.7 $27.7

$28.5 $28.7 $29.1 $29.2

$28.6 $28.7 $28.6

FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020

Dollars in Millions

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0

5

10

15

20

25

30

35

40

45

50Revenue Bond Retirement Special Items Net General Revenue

Dollars in Millions

General Revenue FY 2009 – 2020

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Annual SalariesFY 2010 - 2019

Dollars in Millions

$86.9 $86.6 $85.6

$87.0

$90.6 $92.4

$94.9 $96.5

$97.9

$102.8

FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY 2019

FTE1364 FTE

1732.7

FTE1726.5

FTE1750

FTE1753.1

FTE1729.5

FTE1701.3

FTE1709.7

FTE1585.3

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Tuition and Fees At 15 Semester Credit HoursFY 2011 - 2020

$3,499 $3,672

$3,964 $4,206

$4,446 $4,671 $4,769 $4,769

$5,144 $5,474

FY2011 FY2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020

3.94%4.95%

7.95%

5.06% 2.09% 0.00%

7.86%

6.42%

6.11%5.71%

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1. Drives General Revenue Funding2. Drives Tuition and Fee Collections3. Creates the Financial Base for Budget

Sustainability

Semester Credit Hour Enrollment

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FY 2021 Budget Process

Budget Forms

• Budget Request FormCapitalNon-Capital

Personnel Operating

• Budget Reallocation Form– Reallocate existing funds

between account codes Example: Move O&M funds

to Student Wages

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Welcome Jessica Barrett!

FY 2020 Budget

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Welcome Jessica Barrett!

72B0 O&M

71B1 Travel

670140 Student Wages

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Proposed Budget CalendarFiscal Year 2020-2021

Monday, February 3, 2020

♦ Revenue Forecasting

Friday, February 7 & 10, 2020

♦ Budget Update Presentation

♦ Budget Process Review

♦ New Budget Forms

February 13 to March 6, 2020

♦ Budget Training

♦ Budget Request Forms open for entry

Friday, February 14, 2020

♦ Budgeted Salary Worksheets sent to units for review

Monday, April 6, 2020

♦ Budget requests due to Division Head/Vice President

♦ Budget Forms close for entry except for division heads

Friday, April 3, 2020

♦ Student Service Fee Hearing

Monday, April 16, 2020, by noon

♦ Departmental budget sheets due to budget office

Friday, May 15, 2020, TBD

♦ Budget Update

Wednesday, July 1, 2020

♦ Meet with finance committee regents


♦ Submit completed proposed budget to the SFA Board of Regents


♦ University Budget Website Updated

o Proposed budget by Fund, Organization, Account, Program (FOAP)

o Budget Request Forms at each approval level

Monday, July 20, 2020

♦ Budget presented to the Board of Regents Finance Committee

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Unit Level Budget Planning – Initiatives submitted through Administrative Channels to Division heads

Feb 13th – March 6th

March

March

April 6th

Budget Form Training

Unit Level Prioritized Budgets Due to Deans and Directors

College and Dept. level Budget Prioritization

College and Department Prioritized Budgets Due to Division Head

Dates Budget Activity Forms Required


• Budget Reallocation Form

FY 2021 Budget Process

MarchCollege and Dept. level meetings to finalize

needs and new initiatives

• Budget Request Form

• Budget Reallocation Form

• Budget Form Approvals

• Budget Request Form with College Prioritization

• Budget Reallocation Form Approvals

April 16th Division Prioritized Budget Due to Budget Office

• Budget Request Form with Division Prioritization

• Budget Reallocation Form Approvals

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Proposed University Budget Websitewww.sfasu.edu/budget

UniversityApproved Budget

Requests

University Advancement

Office of the President

Academic Affairs University Affairs Finance &

AdministrationInformation Technology

Intercollegiate Athletics

Enrollment Management

Board of Regents, Audit Services,

General Counsel

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Proposed University Budget Websitewww.sfasu.edu/budget

Academic AffairsBudget Requests

School of Art

School of Music

School of Theatre

College of Fine Arts

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Term Acronym Description

Base Period The 12 month period used to measure the SCH to be included in the appropriations formulas ; Summer and Fall of even-numbered years and Spring of odd-numbered years

Designated Funds Designated Funds are funds that originate from designated tuition, as approved by the Regents, and certain fees. Most fees recognized as Designated Funds are specific student fees charged to offset the cost of the service.

Designated Tuition DT (Local funds) An amount designated as tuition that the governing board considers necessary for effective operation of the institution (Texas Education Code 54.0513)

Education & General Funds E&GAppropriated Funds, also referred to as “Education and General (E&G) Funds” or “state funds”, include all revenues appropriated to SFA through Texas legislation. Appropriated Funds also include other revenues collected by the university that must be remitted back to the state.

Education & General Space Support E&G Space Support (Also referred to as Infrastructure Support) Component of formula funding associated with plant related expenditures and utilities driven by predicted square feet produced by the Space Model

Exemption Allows special groups of Texas residents or non-residents to enroll and pay a reduced amount of tuition and fees

General Revenue GR Serves as the state's primary operating fund. Most state tax revenues, many state fees, and various other revenues are deposited as non-dedicated general revenue. This portion provides legislators with the most discretion in spending.

General Revenue Dedicated GR-D Funds in the General Revenue Fund that hold revenue dedicated for a particular purpose. Funds can be dedicated constitutionally or statutorily

Hazlewood ExemptionThe Hazlewood Act is a State of Texas benefit that provides qualified Veterans, spouses, and dependent children with an education benefit of up to 150 hours of tuition exemption, including most fee charges, at public institutions of higher education in Texas.

Higher Education Funds HEF

Amendments to the Texas Constitution (Section 17, Article VII) in 1984 and 1993 allow the Legislature to provide appropriations to universities, health-related institutions, and the Texas State Technical College institutions that do not share in the Permanent University Fund (PUF) income. The institutions can acquire land; construct, repair, and rehabilitate buildings; and purchase capital equipment and library materials with HEF funds. They may use HEF allocations for debt service on HEF bonds.

Instruction and Operations Formula I & O Component of formula funding that provides funding for faculty salaries, departmental operating expenses, library, instructional administration, research enhancement, student services, and institutional support.

Legislative Appropriations Request LARA formal request for funding made by each state agency and institution. This request is in accordance with instructions developed by the Legislative Budget Board and Governor’s Office of Budget and Policy. The agency request is prepared according to the approved strategic planning and budget structure for that agency.

Glossary

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National Collegiate Athletic Association NCAA The National Collegiate Athletic Association is a member-led organization dedicated to the well-being and lifelong success of college athletes

Non-Formula Funding (Formerly called special items) direct appropriations to institutions for programs or projects that are specifically identified by the Legislature for support.

Non-Pledged Auxiliary Funds Auxiliary income and expenditures from sales and service fees that are not pledged for bond repayments.

Pledged Auxiliary Funds Auxiliary income and expenditures from sales and services of auxiliary enterprises that is pledged for bond repayments.

Restricted Funds Restricted Funds are generated from sources outside of the university as gifts or grants

Semester Credit Hour SCH Approximately one hour of classroom or direct faculty instruction; For more details: http://www.sacscoc.org/pdf/081705/CreditHours.pdf

Special Item

(Non-Formula Support) items that are not supported through formula funding and support the special mission of the institution, such as the McDonald Observatory at the University of Texas at Austin. However, special items can also be used to support new academic programs or address geographic disparities and other inequities among institutions. Special items are categorized into four objectives for the general academic institutions, Texas State Technical Colleges, Lamar State Colleges and system offices (instructional support, research, public service, and institutional support)

Texas Higher Education Coordinating Board THECB Board created by the Texas Legislature in 1965 to represent the highest authority in the state in matters of public higher education

Texas Public Education Grant TPEG The purpose of the program is to provide grant assistance to students with financial need. Public colleges or universities make TPEG awards from their own resources.

Tuition Revenue Bond TRB Revenue bonds, backed by tuition and fees, issued by institutions of higher education to finance educational space

Waiver Allows special groups of non-residents to enroll and pay a reduced non-resident tuition rate.

Weighted Semester Credit Hour WSCH Component of Formula Funding where a weight is applied to each semester credit hour (SCH) based on the course offering and student enrolled ; each biennium, the General Appropriations Act specified the dollar value of each WSCH

Glossary

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