Budget Update November 7, 2008

Budget UpdateBudget UpdateNovember 7, 2008November 7, 2008

DISCUSSION ITEMS:DISCUSSION ITEMS:● BUDGET REVIEW

● GENERAL REDUCTIONS & EFFICIENCIES▪ Energy Savings by Students▪ Travel▪ Campus-wide conservation efforts▪ Decrease in Energy Costs

● PERSONNEL▪ FY 2009 Projection▪ Five Year Personnel Separation Trend

● ENROLLMENT ANALYSIS▪ Revenue Per Student▪ Enrollment Changes▪ Enrollment Goals▪ Enrollment Comparison▪ Set-Aside

● NEXT STEPS

WHERE DOES THE UNIVERSITY RECEIVE WHERE DOES THE UNIVERSITY RECEIVE ITS RESOURCES?ITS RESOURCES?

FY2008FY2008 Student Tuition and Fees $78,400,258 Student Housing & Food 19,420,806 Other Student Fees (app fee, cont. enrollment fee) 4,536,083

– Total Collected from Students $102,357,147 (57%)

State Appropriation $48,371,011 Fringe Benefits (state contribution for

employee benefits) 24,357,107– Total State Support $72,728,118 (40%)– Other Revenue (rental, interest

earnings, commission) $5,645,238 (3%)

– Total Revenue FY2008 $180,730,503 100%

95.3% OF SOUTHERN’S REVENUE IS ENROLLMENT DRIVEN

Total Collected from Students $102,357,147

Appropriation basedon enrollment 69,849,793

$172,206,940

$172,206,940 / $180,730,503 = 95.3%

HOW ARE THE RESOURCES SPENT?PERSONNEL

Full Time Personnel $65,510,293 Part Time Personnel 16,911,256 Additional Compensation

(overtime, longevity) 4,159,384 Fringe Benefits 32,092,294 *

Total Personnel Costs $118,673,227 (66%)

* State support is $24,357,107

OPERATING EXPENSES Utilities $8,704,094 Institutional Financial Aid 7,259,423 Professional Services 5,556,605 Food Service Contract 5,255,285 Insurance 3,204,938 Repairs/maintenance Supplies 2,880,674 Library Materials/Books 2,204,510 Equipment 2,034,669 Other Expenses (travel, advertising,

office supplies, postage) 12,667,266

Total Operating Expenses $49,767,464(27%)

DEBT SERVICES (per BOT Policies)

System Debt Service $7,062,542

Parking/Residence

Hall Debt Service 4,906,068

Total Debt Service $11,968,610 (7%)

Total Expenses $180,409,301 100%

Total Favorable $321,202 *

* 1/5th of 1.0% of total budget

Questions ?Questions ?

CURRENT GENERAL FUND APPROPRIATION

– FY2009 Original Appropriation $47,724,261– 3% Rescission (1,294,628)FY2009 Current Appropriation 46,429,633-----------------------------------------------------------------------------------

– FY2010 CSUS Recommended Appropriation $49,841,342– 10% Rescission (4,984,134)FY2010 Appropriation 44,857,208

OR– FY2009 SCSU Current Service $46,429,633– FY2010 Rescission on Reduced FY2009 Base (1,572,425)FY2010 Appropriation $ 44,857,208

CURRENT EXPENSE REDUCTIONS AND EFFICIENCIES

Out-of-State Travel– Implemented Chancellor Carter’s May 20, 2008 directive

to require that only essential out-of-state travel be approved

– 1st Quarter resulted in $55,672 in savings when compared to the same time period last year


● Reduced Overtime

● Reduced Part Time Staffing

● Postponed Master Landscape Plan - $125,000


Energy Savings– For every degree we adjust the temperature the University can save 2.5%

Heating costs for FY2007-08 were:$2,049,850 x 2.5% = $51,246

Turning the temperature down three degrees:$51,246 x 3 degrees = $153,738

Cooling Costs (May through September) Cooling costs this past summer were $1,952,070Turning the temperature up two degrees would save:$1,952,070 x 2 degrees = $97,603

– Currently we are reviewing evening, weekend and holiday temperature set backs for all buildings


Conservation efforts that are already in place or are in the process of being implemented

Installed over 3,000 motion detectors in buildings

Installed energy misers on most vending machines

Replaced T-12 fluorescent bulbs (40 watts) with T-8s (32 watts)

Currently changing out T-8s with T-5s (28 watts)


Installed electronic ballasts in our light fixtures which generate less heat (reduce A/C demand), are more efficient and extend bulb life considerably

Installed new controls in the Buley Library addition so that lighting can be turned off during non-business hours

In the process of installing new controls for the MJA Student Center that will facilitate better lighting control

Information Technology has instituted a monitoring program to ensure that hi-tech classroom equipment is shut off


OTHER REVENUE Facility Usage Committee is currently reviewing building

and grounds usage charges

Starting FY2010, the University will have in place an overhead component for all self supporting activities

The University has been successful in reducing student account receivables. Collection of student account receivables for the Fall 2008 semester is running $3.3 million ahead of the Fall 2007 semester for the comparable time period

PERSONNELPERSONNELFY 2009 Full Time Budget vs Projected Actual Expenses

FY2009 Full Time

Total Budgeted

Number of Projected Expenses

Projected Number of Positions

Projected $ Variance

Projected Position Variance

Bargaining Unit Budget Positions @ 6/30/09 @ 6/30/09 @ 6/30/09 @ 6/30/09

AAUP - Teaching 33,771,858$ 444 33,910,016$ 440 (138,158) 4 Counselors 218,579 3 221,378 3 (2,799) -

Librarians 1,168,568 16 1,125,047 15 43,521 1 Coaches 1,494,411 24 1,405,981 23 88,431 1

Sub-Total AAUP 36,653,417 487 36,662,422 481 (9,005) 6

Clerical 6,536,195 136 6,404,816 128 131,379 8 Maintenance 5,684,615 134 5,600,255 131 84,361 3

A & R 832,880 13 791,906 12 40,974 1 Protective Services 1,497,227 27 1,440,594 27 56,633 -

Healthcare 102,314 1 103,673 1 (1,359) - SUOAF 14,622,647 204 13,978,554 189 644,093 15

Mgt Confidential 4,686,150 46 4,710,830 43 (24,680) 3

Grand Total 70,615,445$ 1,048 69,693,049$ 1,012 922,395$ 36

PERSONNELPERSONNELSUMMARY OF SEPARATIONS BY FISCAL YEAR

FY2004 FY2005 FY2006 FY2007 FY2008 AverageAverage Rounded

Average FY2009 Salary

Average Position X Dollars

Faculty 12 24 28 24 38 25 25 77,067$ 1,942,088$

Counselors 1 1 0 0 73,827 29,531

Librarians 1 2 1 1 76,128 45,677

Coaches 1 2 1 1 62,993 37,796

Clerical 4 6 11 6 5 6 6 48,693 311,635

Maintenance 17 9 6 9 5 9 9 43,081 396,345

Protective Services 3 2 5 2 2 56,079 112,158

SUOAF 10 16 11 11 8 11 11 72,723 814,498

Mgt 5 4 2 3 1 3 3 103,209 309,627

Total 53 61 62 53 64 59 59 68,329$ 3,999,355$

F/B @ 45% 1,799,710

5,799,064$

59 positions to remain vacant

ENROLLMENTENROLLMENTIn-State Undergraduate StudentEnrolled for 30 credits ( Fall/Spring)FY2008-09 Tuition & Fee Rates

Gross Adjustments Net

Tuition 3,514$ x 15% = $527 (SET ASIDE) $2,987

University General Fee 2,426 Student Ins. $188 2,238

Information Technology Fee 230 x 15% = $35 (SET ASIDE) 195

University Fee 879 Debt Service -

Student Activity Fee 110 Student Government -

Media Fee 20 Media Board -

Total Tuition & Fees 7,179$ 5,420$

Distribution Support * 9,417 9,417

16,596$ 14,837$

* In-State Undergraduate Students taking 24 credits per year (12 credits per semester) bring in distribution support of $7,534 (80% of $9,417) plus $5,420 for a total of $12,954.

ENROLLMENTENROLLMENTOut-of-State Undergraduate StudentEnrolled for 30 credits ( Fall/Spring)FY2008-09 Tuition & Fee Rates


Tuition 11,373$ x 15% = $1,706 (SET ASIDE) $9,667



University Fee 2,157 Debt Service -


Media Fee 20 Media Board -



19,982$ 15,766$

* Out-of-State Undergraduate Students taking 24 credits per year (12 credits per semester) bring in distribution support of $2,933 (80% of $3,666) plus $12,100 for a total of $15,033.

ENROLLMENTENROLLMENTIn-State Graduate StudentEnrolled for 24 credits ( Fall/Spring)FY2008-09 Tuition & Fee Rates


Tuition 4,377$ x 15% = $657 (SET ASIDE) $3,720



University Fee 879 Debt Service -


Media Fee n/a Media Board -



17,383$ 15,570$

* In-State Graduate Students taking 18 credits per year (9 credits per semester) bring in distribution support of $7,063 (75% of $9,417) plus $6,153 for a total of $13,216.

ENROLLMENTENROLLMENTOut-of-State Graduate StudentEnrolled for 24 credits ( Fall/Spring)FY2008-09 Tuition & Fee Rates


Tuition 12,195$ x 15% = $1,829 (SET ASIDE) $10,368



University Fee 2,157 Debt Service -


Media Fee n/a Media Board -



20,728$ 16,467$

* Out-of-State Graduate Students taking 18 credits per year (9 credits per semester) bring in distribution support of $2,750 (75% of $3,666) plus $12,801 for a total of $15,551.

ENROLLMENTENROLLMENT

Summary of Revenue per StudentFY2008-09 Tuition & Fee Rates


In-State Undergraduate Student $16,596 ($1,759) $14,837

Out-of-State Undergraduate Student $19,982 ($4,216) $15,766

In-State Graduate Student $17,383 ($1,813) $15,570

Out-of-State Graduate Student $20,728 ($4,261) $16,467

ENROLLMENTENROLLMENTCHANGE IN UNDERGRADUATE FULL TIME CREDIT HOURS

Five Year Fall Fall 2003 Fall 2007 Change

# of Credit Hours 90,661 102,705 12,044

Spring Spring 2004 Spring 2008# of Credit Hours 85,069 93,579 8,510

Total FY 2004 FY 2008# of Credit Hours 175,730 196,284 20,554

Fall 2008 Change: Fall 2007 Fall 2008 Change# of Credit Hours 102,705 104,055 1,350

Fall 2008 Credit Hour change reflects an increase of 90 Students resulting in a revenueincrease of $667,665. Detailed calculations:

1,350 Credit Hours / 15 credits per semester = 90 Undergraduate Students

$14,837 Net Tuition & Fee Revenue per year / 2 = 7,419$ per semester

667,665$ Total Revenue Impact

ENROLLMENTENROLLMENTCHANGE IN GRADUATE FULL TIME CREDIT HOURS

Fall Fall 2003 Fall 2007 Change# of Credit Hours 10,371 9,840 (531)

Spring Spring 2004 Spring 2008 Change# of Credit Hours 10,424 9,445 (979)

Total FY 2004 FY 2008# of Credit Hours 20,795 19,285 (1,510)

Fall 2008 Change: Fall 2007 Fall 2008 Change# of Credit Hours 9,840 10,021 181

Fall 2008 Credit Hour Change reflects an increase of 15 Students resulting in a revenueincrease of $116,775. Detailed calculations:

181 Credit Hours / 12 credits per semester = 15 Graduate Students$15,570 Net Tuition & Fee Revenue per year / 2 = 7,785$ per semester

Total Revenue Impact 116,775$


CHANGE IN PART TIME UNDERGRADUATE CREDIT HOURS

Fall Fall 2003 Fall 2007 Change# of Credit Hours 11,165 9,120 (2,045)

Spring Spring 2004 Spring 2008# of Credit Hours 11,044 9,288 (1,756)


FY 2008 Change: Fall 2007 Fall 2008 Change

# of Credit Hours 9,120 8,477 (643)

Fall 2008 semester UNDERGRADUATE revenue change was 643 credits @ $357 = ($229,551).

ENROLLMENTENROLLMENTCHANGE IN PART TIME GRADUATE CREDIT HOURS

Fall Fall 2003 Fall 2007 Change# of Credit Hours 13,279 10,848 (2,431)

Spring Spring 2004 Spring 2008# of Credit Hours 12,164 10,294 (1,870)


FY 2008 Change: Fall 2007 Fall 2008 Change

# of Credit Hours 10,848 10,024 (824)

Fall 2008 semester GRADUATE revenue change was 824 credits @ $449 = ($369,976).


RE-CAP OF FALL 2008 to FALL 2007 REVENUEVARIANCES DUE TO ENROLLMENT CHANGES:

667,665$

116,775

(229,551)

(369,976)

184,913$

Full Time Graduate

Part Time Graduate

Total Variance

Full Time Undergraduate

Part Time Undergraduate

ENROLLMENTENROLLMENTEnrollment Management Council’s Proposed (9/17/08)

Enrollment Targets for 2009-2010 compared to actual third week results from Fall 2008.

Student Category Goal Dollar ImpactFall 2008

Actual

FT First-Year Undergraduates 1,300 (178,044)$ 1,288 FT Transfer Undergraduates 850 (504,458) 816 FT Continuing Undergraduates 5,100 (459,947) 5,069 FT New Graduate Students 400 (1,043,190) 333 FT Continuing Graduate 600 77,850 605 PT Undergraduates 1,400 (82,467) 1,323 PT Graduates 2,350 (20,205) 2,335

Total Enrollment Target 12,000 (2,210,461)$ 11,769

ENROLLMENTENROLLMENTThe CSUS set aside requirment for need based Financial Aid is 15%.

SCSU has consistently exceeded this percentage.

CSU Set Aside Requirement Calculation FY 2008 FY2009Gross Tuition 30,495,020$ 32,290,922$ Waivers (418,815) (443,480) Contra Revenue (492,991) (522,025) Refunds (enter as negative amount) (127,097) (153,077) Information Technology Fee 2,247,127 2,247,696 Tuition Freeze Funds 837,778 849,721 Net Tuition Available for Set Aside Calculation 32,541,022 34,269,757 Set Aside Percentage 15% 15%Minimum Tuition Set Aside $ Required 4,881,153$ 5,140,464

SCSU's Actual Set Aside in Dollars 5,563,364$ 6,533,259$

SCSU's Actual Set Aside Percentage 17.10% 19.06%

Additional Dollars 682,211$ 1,392,795$

CSU Set Aside Required

Next StepsNext Steps● Develop Short Term Plan for 2010

● Develop Long Term Plan for 2010 and Beyond

● Action Committees

● President's Cabinet

● University Strategic Planning Review Committee (USPaRC)

● University Budget & Planning Committee

● Enrollment Management Council

● Summer Enrollment Committee

● Graduate Council

● Deans Council

● Part Time Enrollment Task Force

Implemented a suggestion box for budget saving ideashttp://www.southernct.edu/yourideas/

Suggestion boxes for paper submittals are also available in various locations around campus

The University’s Budget and Planning Committee will be reviewing submitted suggestions and making recommendations to President Norton and the Cabinet

Next StepsNext Steps

Budget Update November 7, 2008

Documents

Transcript of Budget Update November 7, 2008