Budget Proposal2005-06

Andrea Beloy, Rem Nivens, and Eric Stoller

Medine Memorial Union Overview

• Mission/Values of Acorn University – Support academic programs– Foster and promote cultural diversity– Maintain a safe environment for activities– Provide excellent customer service– Enhance student development– Provide for professional development of staff

Medine Memorial Union Overview

• Student Services– Programming– Student employment– Leadership opportunities

• Auxiliary Enterprise– Funding from various sources

• Student fees, general funds, rental/lease income, programming income, sponsorships, retail food sales

“…ensure continued opportunities for

students...”

History/Background of Medine Memorial Union Budget

• Student fee appropriation

• General Fund appropriation

• Building/equipment maintenance and reserve funds

• History of income sources

Medine Memorial Union FY 2005-06 Focus

• University Budget Guidelines– Salaries and benefits– Inflation– Assessments Overhead– Enrollment projection

• Departmental Budget Guidelines– No student fee increases– Student employment/development– Support student education, retention and

recruitment– Facilities/Equipment reserves and

maintenance

Medine Memorial Union Budget Initiatives

• Environmental impact

• Publicity, facility rental, movie center closure, contract renegotiation, building/equipment reserves/maintenance, personnel changes

Medine Memorial Union Publicity

• Overall budget allocation remained the same, but more of a focus is placed on how to use publicity for maximum benefits

• Assessment efforts led to changes

• Direct focus on two specific areas:– Retail food sales $5000 – Summer conference

facility rental - $5000

0

10000

20000

30000

40000

50000PublicityExpense

SummerConferences/Retail FoodSales -Income

Medine Memorial Union Rental of Facilities

• 7% increase in rental/lease rates

• Facility rental – additional $40,000 increase

– Open to community 25% of time• Assume 10% decrease in

student use during low use hours

• Increase community usage rates

– Summer conferencesRental/Lease Income

2002-032003-042004-052005-06

Medine Memorial Union Movie Center Closure

• Justification– Consistent loss of revenue– New AMC Movie Complex– Alternative entertainment options– New movie program – “Movies in the Quad”

Medine Memorial Union Renegotiating Contracts

• Rental/Lease– Bookstore– Hair Salon– Branded Lease

• Operations– Custodial Services

Total income increase: $22,260

Total savings: $20,000

Medine Memorial Union Building/Equipment Maintenance

• Deferred maintenance concerns

• Increased maintenance budgets for FY06– Focus on immediate

needs– Tackle sharp increase

in utilities costs from FY05

• Revived effort in keeping reserves at adequate level– Restored 50% of

allocation decrease

Retirement of .49 FTE Employee

• Part of department for past 7 years, switched to part-time employment 5 years ago through own request

• $12,000 position (10-month)• Responsible for administration of movie

programming, marketing, and general activities• Departmental decision to not fill this position

– Movies are no longer offered through MU– Added marketing and other generalist duties to GA

job description to provide better professional development opportunities

Medine Memorial Union Additional Budget Items

– Anticipated inflation rate = 3.5%– Assumption of 2.5% increase in cost for programming– Increase in Special Events allocation– Reorganizing spending for Administrative Expenses– Correction to utility costs– Increase in fine amounts – Assumption for decreased General Fund Allocation

Questions