Budget Monitoring System. The system has two (2) major functionalities: 1.DATA ENTRY 2.REPORTING.
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Transcript of Budget Monitoring System. The system has two (2) major functionalities: 1.DATA ENTRY 2.REPORTING.
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring Budget Monitoring SystemSystem
Budget Monitoring SystemBudget Monitoring System
The system has two (2) major functionalities:The system has two (2) major functionalities:
1.1. DATA ENTRYDATA ENTRY
2.2. REPORTINGREPORTING
Budget Monitoring SystemBudget Monitoring System
DATA ENTRYDATA ENTRYIncludes the following maintenance modules and their functionalities:Includes the following maintenance modules and their functionalities:
1. 1. P/A/PsP/A/Ps
This Module maintains the Program/Activity/Project data This Module maintains the Program/Activity/Project data consistent with the General Appropriations Act (GAA).consistent with the General Appropriations Act (GAA).
2. 2. RELEASESRELEASES
This Module maintains the status of Regular and Automatic This Module maintains the status of Regular and Automatic Appropriations released under Appropriations released under ABMsABMs, , SAROsSAROs, , Sub-AROsSub-AROs and Balance of and Balance of Allotments from the Immediately Preceding YearAllotments from the Immediately Preceding Year
Carried Forward to the Current Year as Carried Forward to the Current Year as Continuing AppropriationsContinuing Appropriations. .
Budget Monitoring SystemBudget Monitoring System
Includes the following maintenance modules and their functionalities:Includes the following maintenance modules and their functionalities:
3.3. REGISTRIESREGISTRIES
This handles the posting of all transactionsThis handles the posting of all transactions
-- Allotment (SARO, ABM, Sub-ARO) Allotment (SARO, ABM, Sub-ARO) by objectby object
-- Obligation Request (Obligation Request (by objectby object))
-- Adjustments (Adjustments (by objectby object))
4. 4. EARMARKEDEARMARKED
This handles the posting of various authorities or requests ofThis handles the posting of various authorities or requests of
different offices where the budget officer or equivalent certifieddifferent offices where the budget officer or equivalent certified
the availability of allotmentthe availability of allotment
DATA ENTRYDATA ENTRY
Budget Monitoring SystemBudget Monitoring System
REPORTINGREPORTINGa. a. Detailed Breakdown of ExpendituresDetailed Breakdown of Expenditures
- Monthly Basis and Cumulative- Monthly Basis and Cumulative
- Consolidated Current & Continuing by P/A/P- Consolidated Current & Continuing by P/A/P
- Consolidated Current & Continuing- Consolidated Current & Continuing
b. b. Quarterly Financial Reports of OperationsQuarterly Financial Reports of Operations
- Quarterly and Cumulative- Quarterly and Cumulative
c. c. Registries of Allotment and ObligationRegistries of Allotment and Obligation- Personal Services (RAOPS)- Personal Services (RAOPS)
- Maintenance and Other Operating Expenses (RAOMO)- Maintenance and Other Operating Expenses (RAOMO)
- Capital Outlay (RAOCO)- Capital Outlay (RAOCO)
- Financial Expenses (RAOFE)- Financial Expenses (RAOFE)
d. d. Statement of Allotments, Obligations and BalancesStatement of Allotments, Obligations and Balances
Budget Monitoring SystemBudget Monitoring System
Advantages In Using the System:Advantages In Using the System:
Generates Generates Accountability ReportsAccountability Reports required by oversight agenciesrequired by oversight agencies
-- DBMDBM-- COACOA-- CongressCongress
Budget Monitoring SystemBudget Monitoring System
RELEASE OF ALLOTMENT
REQUEST FOR ALLOTMENT AVAILABLE
ObligationRequest Form
REGISTRIES(RAOs)
Worksheet
REPORTS
DBM
Various Offices
Simplified System Flow
P/A/PWorksheet
RELEASESWorksheet
ABM/SAROs
1. P/A/P Code
2. Amount
3. BreakdownBy Object
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
UTILIZATION
per ABM and SARO
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
REPORTS
Budget Monitoring SystemBudget Monitoring System
Detailed Breakdown of Expenditures
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Registry of Allotment and Obligation
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Statement of Allotments, Obligations
and Balances
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Quarterly Financial Reports of Operations
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Quarterly Financial Reports of Operations
And
Detailed Breakdown of Expenditures
Total Current and Continuing
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
HARDWARE REQUIREMENTSHARDWARE REQUIREMENTS
Computer specs required:Computer specs required:
- at least - at least Pentium IV 2.0 GHzPentium IV 2.0 GHz
- - 512 MB512 MB minimum memory. minimum memory.
To run faster, it requires 1 GB or higher memory.To run faster, it requires 1 GB or higher memory.
Budget Monitoring SystemBudget Monitoring System
Happy Encoding!Happy Encoding!
Budget Monitoring SystemBudget Monitoring System
The Obligation Request (ObR) shall be numbered in the following manner:
PS - 0000 - 00 - 000
Month
Serial number (one series for each year)
Sample:
PS-2006-01-001
Year
Allotment Class
Budget Monitoring SystemBudget Monitoring System
P.P.A. :__________
Sheet No. :__________
Date ReferenceAccount
CodeAllotment Received
Obligation Incurred
Balance
REGISTRY OF ALLOTMENTS AND OBLIGATIONS
MAINTENANCE AND OTHER OPERATING EXPENSES (RAOMO)____________________________
Agency
COA Circ. 2002-002
Budget Monitoring SystemBudget Monitoring System
Statement of Allotments, Obligations and BalancesStatement of Allotments, Obligations and Balances
Department o EducationDepartment o Education
For the Period Ended For the Period Ended December , 2005 December , 2005
Certified Correct:Certified Correct:
C. Grand TotalC. Grand Total
B. Prior Year’s AppB. Prior Year’s App
(by P/A/P)(by P/A/P)
A. Current Year AppA. Current Year App
Regular AppRegular App
ABM/SARO ABM/SARO
(by P/A/P)(by P/A/P)
PS MOOE CO FE TotalPS MOOE CO FE TotalPS MOOE CO FE TotalPS MOOE CO FE TotalPS MOOE CO FE TotalPS MOOE CO FE Total
BalancesBalancesObligationsObligationsAllotmentsAllotmentsParticularsParticulars
Budget Monitoring SystemBudget Monitoring System
Budget Monitoring SystemBudget Monitoring System
Obligation Request (ObR)
FormREGISTRIES
(Worksheet)
OBLIGATION REQUEST
Budget Monitoring SystemBudget Monitoring System
ABM / SARO/ Sub-ARO
REGISTRIES
(Worksheet)
Step 3
RECEIPT OF ALLOTMENT
RELEASES
(Worksheet)
Step 2
ABM - Agency Budget MatrixSARO - Special Allotment Release OrderSub-ARO - Sub-Allotment Release Order
PPA
(Worksheet)
Step 1