Budget Monitoring System (BMS) Budget Division Financial and Management Service.
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Transcript of Budget Monitoring System (BMS) Budget Division Financial and Management Service.
Budget Monitoring System(BMS)
Budget Division
Financial and Management Service
Budget Monitoring System (BMS)
- ABM- SARO- Sub-ARO - ObR
Source Documents:
SAOB, QFRO, RAOs, Detailed Breakdown, etc...
OutputInput
ABM - Agency Budget MatrixSARO - Special Allotment Release OrderSub-ARO - Sub-Allotment Release OrderObR - Obligation Request
SAOB - Statement of Allotments, Obligations and BalancesQFRO - Quarterly Financial Report of OperationsRAO - Registry of Allotments and Obligations
BMS
Budget Monitoring System
Developed using Microsoft Access. It runs on computers with Microsoft Office 2003/2007/2010 installed.
Main objective of this system is to help the person-in-charge in the region, division and secondary school with financial staff.
To keep and maintain electronic-data on a yearly basis pertaining to allotments received and obligation requests issued
To generate an accurate and timely budget accountability reports
To monitor real-time balances of allotments by program/project/activity
To segregate/organize allotment by source
And by using the earmarking module, it can be a tool to monitor the status of utilization of a particular program or activity
• Program/Project/Activity (PPA) and Allotment Releases
• Registry of Allotments and Obligations
• Earmarking
Budget Monitoring System
Data Entry Modules:
• Statement of Allotments, Obligations and Balances (BAR 4)– By Allotment Class, By Program/Project/Activity– By Object of Expenditure, By Program/Project/Activity
• Quarterly Financial Report of Operation (BAR 2)– By Allotment Class, By Program/Project/Activity (per quarter)– By Object of Expenditure, By Program/Project/Activity (cumulative)
• Detailed Breakdown of Expenditures– By Object of Expenditure, By Program/Project/Activity (cumulative)
Other Reports:• RAOPS, RAOMO, RAOCO, RAOFE, RLIP• Earmarking Reports• List of SARO/ABM/SUB-ARO• Utilization by SARO/ABM/SUB-ARO
Budget Monitoring System
Reports:
Consolidate Reports
– Region Level• Secondary Schools with Financial Staff, Division Proper
and Region Proper
– Division Level• Secondary Schools with Financial Staff and Division Proper
Reports:Statement of Allotments, Obligations and Balances (BAR 4)
By Allotment Class, By Program/Project/ActivityBy Object of Expenditure, By Program/Project/Activity
Quarterly Financial Report of Operation (BAR 2)By Allotment Class, By Program/Project/Activity (per quarter)
Budget Monitoring System
Consolidation Module:
Budget Monitoring System (BMS)
Regional Office
Region
IU-Sec School 1
IU-Sec School 2
Division Office 1
Division Office 2
Consolidation Module
IU-Sec School 3
Budget Monitoring System (BMS)
Division
IU-Sec School 1
IU-Sec School 2
Division Office
Consolidation Module
IU-Sec School 3
Main Interface
Budget Monitoring System
Data Entry
Program/Project/Activity (PPA) and Allotment Releases
Registry of Allotments and Obligations
Data Entry
Data Entry for Earmarking
Budget Monitoring System
Click and Print
Budget Monitoring System
Budget Monitoring System
Budget Monitoring System
Budget Monitoring System
Program/ Project/ Activity(Structure)
A. PROGRAMS
I. General Administration and Support
II. Support to Operations
III. Operations
B. PROJECT(s)
I. Locally-Funded Project(s)
II. Foreign-Assisted Project(s)
SPECIAL PURPOSE FUNDS (SPF)
Program/ Project/ Activity(Central & Region Proper)
A. PROGRAMSI. General Administration and Support
a. General Administration and Support Services
1. Central Office a. General Management and Supervision
1. General administrative services 2. Regional Offices a. General Management and Supervision
14. Region XISample:A.I.a.1.a.1 - General administrative servicesA.I.a.2.a.14 - Regional Office Proper
Program/ Project/ Activity(Region)
A. PROGRAMSI. General Administration and Support
a. General Administration and Support Services 2. Regional Offices a. General Management and Supervision
1. NCR 9. Region VI2. Region I 10. Region VII3. CAR 11. Region VIII4. Region II 12. Region IX5. Region III 13. Region X
6. Region IV-A 14. Region XI7. Region IV-B 15. Region XII8. Region V 16. Region XIII
Program/ Project/ Activity(Regionwide Lump-sums)
A. PROGRAMS
III. Operations
e. Regional Operations
14. Region XI
a. Lump-sum Expenditures
1. Hardship Pay2. Repair and Maintenance of School Buildings
a. Elementary Education
b. Secondary Education
3. Cash Allowance
a. Elementary Education
b. Secondary Education
4. Lump-sums for ERFs, MT Position, Reclassification
Sample:
A.III.e.14.a.2.b - Repair & Maint. of School Bldgs. – Secondary Education
Program/ Project/ Activity(Division Offices)
A. PROGRAMSIII. Operations
e. Regional Operations 14. Region XI a. Lump-sum Expenditures
b. Division Offices1. Division of Compostela Valley2. Division of Davao del Norte3. Division of Davao del Sur4. Division of Davao Oriental5. Division of Davao City6. Division of Digos City
Program/ Project/ Activity(Division Offices)
A. PROGRAMSIII. Operations
e. Regional Operations 14. Region XI a. Lump-sum Expenditures
b. Division Offices7. Division of Panabo City8. Division of Tagum City9. Division of Island Garden City
of Samal10. Division of Mati City
Program/ Project/ Activity(Division and Secondary School)
A. PROGRAMSIII. Operations
e. Regional Operations 14. Region XI a. Lump-sum Expenditures
b. Division Offices 1. Division of Compostela Valley a. Elementary Education
b. Secondary Education10. Compostela NHS
PPA Number DescriptionA.III.e.14.b.1.a - Elementary Education A.III.e.14.b.1.b - Secondary EducationA.III.e.14.b.1.b.10 - Compostela National High
School
Agency Budget Matrix (ABM)Region VIII (Sample)
P/A/P Code DESCRIPTIONA.III.e.11.b.1.c.9 Maripipi National Vocational School
Types of Allotment
• Regular
• Automatic
• Special Purpose Funds
• Continuing
Automatic Appropriations
• Retirement and Life Insurance Premiums (RLIP)• Grant Proceeds• Customs Duties and Taxes
Special Purpose Funds
• Miscellaneous Personnel Benefits Fund (MPBF)• Retirement Benefits Fund (Pension and Gratuity Fund)• Priority Development Assistance Fund (PDAF)• Calamity Fund• Contingent Fund• E-Government Fund• International Commitments Fund • Unprogrammed
PPA NO. DESCRIPTION
PDAF Priority Development Assistance Fund
PDAF SARO
PPA NO. DESCRIPTION
PGF Pension and Gratuity Fund
PGF SARO
MPBF SARO
PPA NO. DESCRIPTION
A.I.a.1.a.1-PS-3rdTranche NBC No. 530 – 3rd Tranche-Salary Adjustment
Regular
SARO
PPA NO. DESCRIPTION
A.III.e.17.g Support to Special Programs in Arts and in Sports
.... More details on data fields