Budget Committee PresentationMay 2, 2013

Christine Moody, Budget & Financial Planning Manager

TOTAL BUDGET OVERVIEW

• Current FY 12-13 Modified Budget

– $500.1 million

• Proposed FY 13-14 Budget

– $466 million

• Reduction $34.0 million or 6.8%

• FTE: Down 17.85 or 1.3%

• Local Budget Law dictates how County must prepare budget.– Fund: a fiscal and accounting entity of self-

balancing accounts. • FUNDS: General Fund, Special Revenue, Debt Service,

Capital, Special Revenue, Enterprise, Internal Service, & Fiduciary.

– Organizational Units:

Lane County budgets to Department Level with one Non-Department (General Expense)

BUDGET BASICS - 1

ACCOUNT CLASSIFICATIONS:

Revenue & Expenditures

Resources & Requirements

REVENUE v. RESOURCES

– Revenue: Property tax and non-property tax. money received from funding source (state, federal, grants, taxes) or services provided (fees, licenses, fines, etc.).

– Resources: Includes Revenue PLUS any money carried forward (reserve) and one-time transfers.

BUDGET BASICS - 2

EXPENDITURES v. REQUIREMENTS

Expenditure: on-going expenditures required for operations including Personnel, Materials & Services, Capital Outlay, & Debt Service

Requirements: Includes Expenditures PLUS transfers, operating contingency/reserves, and unappropriated ending fund balance (UEFB).

Balanced Budget when Resources = Requirements

BUDGET BASICS - 3

• Majority of County funds have to be spent in specific ways by law or as designated by entity providing funding.

• Examples: Gas Tax – only to maintain County Roads; Grants – for specific project/service; Video Lottery; Enterprise funds (proceeds need to run), etc.

BUDGET BY FUND TYPE

General Fund17%

Special Revenue42%

Debt Service2%

Capital Funds1%

Enterprise Funds10%

Internal Service Funds25% Trust Funds

3%

REVENUE & RESOURCES

Revenues & Resources in FY 13-14:

REVENUE TOTAL: $297,134,926

RESOURCE TOTAL: $466,056,549

Difference: $143,832,891 in beginning fund balance

$21,315,160 in fund transfers

$3,773,572 in other fiscal transactions

EXPENDITURES V. REQUIREMENTS

Expenditures & Requirements in FY 13-14:

EXPENDITURE TOTAL: $336,859,630

REQUIREMENT TOTAL: $466,056,549

Difference: $21,315,160 in fund transfers

$3,873,572 in other fiscal transactions

$85,149,659 in contingency/reserves

$18,852,876 UEFB

REVENUE & RESOURCES

• Revenue: Property Tax v. Non-Property Tax

Property Tax detail: GF: $34.0 million

JJC Bond: $2.9 million

School Fund: $158 thousand

Lane County’s Property Tax revenue has twodistinct issues that add to budget imbalance:

#1 – The Rate#2 – The Growth of the Tax

PROPERTY TAX

THE RATE: $1.2798 per thousand assessed value$200,000 assessed value = $256 dollars per year

How does this compare to other local governments?

PROPERTY TAX

Perm Rate

Taxing District Per 1,000

City of West Fir 9.30

City of Cottage Grove 7.21

City of Oakridge 7.20

City of Eugene 7.01

City of Junction City 6.04

City of Veneta 5.64

City of Springfield 4.74

City of Coburg 3.75

City of Florence 2.86

City of Creswell 2.67

City of Lowell 2.16

Lane County 1.28

PROPERTY TAX (PERMANENT RATE ONLY)

Clearly shows economic recession.

OVERALL REVENUE CHANGES

REVENUE COMPARISONS

• State Revenue – $68.2 million• Property Taxes – $37.1 million (includes

bond)• Federal Revenue – $32.6 million

State Revenue Property Taxes Federal Revenue0.0

10.0

20.0

30.0

40.0

50.0

60.0

70.0

80.0 68.165794

37.132.6

REVENUE COMPARISONS

Graphic showing state, federal & property taxes

FEDERAL REVENUE

• The story of Federal timber revenue– After over 100 years of federal timber revenue, there

is no current replacement for the loss

• Federal contract to share timber revenue since 1916

• Last 20+ years very volatile with frequent budget cuts, even while receiving replacement funds.

• FY 11-12 was final year of 2008 Secure Rural Schools Act. FY 12-13 received payment equal to 95% of FY 11-12 amounts. July 1, 2013, the County’s revenue share will go back to old 50/50 formula based upon actual timber cut.

30 YR HISTORY OF O&C TIMBER REVENUE

FEDERAL TIMBER PAYMENTS

Since 2000, Secure Rural Schools Timber payments have provided $480.7 million in revenue to Lane County as follows:General Fund – $150 million Road Fund - $209.3 million million

School Fund – $69.7 million Title 2/3 Funds - $51.7 million

COUNTY EXPENDITURES & REQUIREMENTS

REQUIREMENTS BY TYPE:

Personnel Services30%

Materials & Services35%

Capital 5%

Debt Services3%

Fiscal Transactions5%

Reserves & Con-tingencies

18%

UEFB4%

OVERALL EXPENDITURES & REQUIREMENT CHANGES

• Personnel 4.4%– Wage 2.2%– Benefits 9.6%

• Materials & Services 7.4%• Capital Projects 30.4% • Debt Service - stable• Reserves and UEFB 17%

EXPENDITURES

• While Revenue has been growing slowly, or even decreasing, expenditures have been increasing:

– Health Insurance – growing faster than inflation, FY 13-14 Proposed 12% increase, may be higher

– PERS Rates - (set by PERS Board) – FY 13-14 is rate adjustment year. Proposed Budget contains Oct 2012 rates. Between 1-3 percentage point increase.

– Materials & Services - Utilities, gas/oil, insurance costs (general liability).

BUDGET STRUCTUAL DEFICIT

RESERVES• Why have them?

– To pay obligations prior to receiving revenues (Prop Tax)– Bond rating agency grades financial health

• Financial Policies– 5% ‘Prudent Person’ in all funds except General Fund, which

requires a minimum 10% reserve

• Using as a planning tool– BCC began Service Stabilization Reserve in FY 08-09 with plan to

spend reserves slowly in order to keep service levels stable for as long as possible. Continued this planning strategy with FY 12-13 SRS payment – being spent in FY 13-14

RESERVES overall are down 17% in FY 13-14

General Fund Budget

GENERAL FUND OVERVIEW

• General Fund Budget– Current Year = $88.0 million– Proposed Yr = $79.5 million– Decrease = $8.5 million or 9.7%

• General Fund FTE– Current Year = 425.4– Proposed Yr = 371.99– Decrease = 53.4 or 12.5%

– DECREASE primarily result of Youth Services moving from General Fund to Special Revenue Fund

DISCRETIONARY GENERAL FUND

• Unrestricted Revenue within the General Fund – that either has no strings attached by State, Feds, or grantors, or is not received for direct service provided to community.

• Discretionary Budget – Current Year = $55.2 million– Proposed Yr = $51.9 million– Decrease = $3.2 million

• Timber Revenue decrease of $3.4 million• Modest growth in other revenues

DISCRETIONARY GENERAL FUND BY REVENUE SOURCE

GENERAL FUND SERVICES

Where to find out more: www.lanecounty.org/budget

> Proposed Budget Document

> Service Option Sheets**

**Information on services provided with Discretionary General Fund usage, level of mandates County must follow, leverage generated.

LOOKING AHEAD

2013 and beyond….

BUDGET INSTABILITY

• FY 13-14 Proposed Budget does not equal stable funding from this point forward. – Still contains some one-time revenue/resources.– FY 13-14, beginning fund balance is $12.3 million,

but reserve is $7.0 million meaning spending one-time cash to provide services.

• FY 13-14 will be first year of no Secure Rural

Schools federal payments if federal government does not act. Timber harvest levels are unstable and revenue will decrease substantially.

GENERAL FUND FINANCIAL FORECAST

SUMMARY:

General Fund will continue to experience a deficit in the coming years.

FY 14-15 – Beginning Fund balance will be smaller after FY 12-13 SRS payment is spent – will have to reduce services to balance.

FY 15-16 forward – structural deficit and few smaller revenue adjustments.

GENERAL FUND FINANCIAL FORECAST

FY 14-15: $4+ millionFY 15-16: $1.5-2 millionFY 16-17 & forward approximately $0.5 million

LANE COUNTY’S MISSION

Lane County Government will work to create a prosperous

community by providing collaborative leadership, fair and

inclusive decision making, and excellent sustainable local

government services to our residents and guests.