BT 101 â€“ Part 1 Getting Started

BT 101 – Part 1

Getting Started

2008/2009

Dallas County Community College District

Software Training & Support of 65

Table of Contents What is eCampus and What is eConnect? .................................................. 4

eCampus.......................................................................................... 4 eConnect.......................................................................................... 4

How To Get to eCampus......................................................................... 5 How to Log in to eCampus ..................................................................... 8

Log In .................................................................................................... 8 Reset Password........................................................................................ 9 Forgotten Password ................................................................................. 10 Success ............................................................................................... 10

How to Access eCampus Training Material............................................... 11 How to Request eCampus Faculty Support............................................... 14 Course Requests ................................................................................ 19

How to Request a Course Shell ............................................................. 19 How to Request a Course Template........................................................ 19 How to Request a Course Copy............................................................. 22 How to Request a Fake Student Account.................................................. 25 System Limitations ............................................................................ 28

Course Limitations ................................................................................... 28 Course Maintenance ................................................................................ 28

eCampus Interface .............................................................................. 29 Purpose of Tabs on eCampus page ........................................................ 29

My DCCCD Tab ...................................................................................... 30 Courses Tab .......................................................................................... 31 Community Tab ...................................................................................... 32 Training & Support Tab ............................................................................. 33 Content Collection ................................................................................... 34 Faculty Please Read Often Tab ................................................................... 35

Updating Personal Information & E-mail ................................................... 36 Update Personal Information....................................................................... 36 Change your Password ............................................................................. 38

Control Panel and User Management ...................................................... 40 Control Panel Overview....................................................................... 40

Course Control Panel ............................................................................... 41 Content Areas ........................................................................................ 42 Course Tools ......................................................................................... 43 Course Options....................................................................................... 44 User Management ................................................................................... 45 Assessment........................................................................................... 46 Help .................................................................................................... 47

List / Modify Users............................................................................. 48

eCampus 101

User List ............................................................................................... 49 Make the Course Available to a User ............................................................. 50

How to Enroll a Student / User .............................................................. 51 Modify your eCampus Welcome Page ..................................................... 54

Minimize and Modify Modules ............................................................... 54 Minimize a Module ................................................................................... 54 Maximize a Module .................................................................................. 55 Modify Module Settings ............................................................................. 56

Modify Content, Layout and Color of Welcome Page .................................... 58 Add Content to the eCampus Welcome Page ................................................... 58 Modify Layout......................................................................................... 61 Modify the Color of your Welcome Page ......................................................... 63

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eCampus 101 Part 1: Getting Started

What is eCampus and What is eConnect?

eCampus

eCampus can be thought of as a virtual campus – a web-based learning system and community center for students and faculty.

eCampus offers courses, communication tools, testing features and access to many teaching and learning resources.

eConnect

eConnect is the web interface with the District’s database, Colleague. It is the area where employees get wage, payroll and banking disbursement information; update their employee directory information, and more.

Faculty use eConnect to get their teaching schedule and class rosters; post their attendance certifications and final grades; email their classes, and more.

Students use eConnect to get their grades, see their class schedule, plan their schedule, register, and more.

NOTE: eConnect and eCampus have different log in procedures.


eCampus 101

How To Get to eCampus

1. From the DCCCD Home page, select eCampus

…OR Select the Address Text Box and enter: http://ecampus.dcccd.edu

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http://ecampus.dcccd.edu/


2. Select the correct semester course link NOTE: This will change each semester. HINT: For future reference, bookmark: http://ecampus.dcccd.edu (No other pages within eCampus should be bookmarked)


http://ecampus.dcccd.edu/

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3. You are now at the eCampus page

Note the https in the eCampus address:

https://ecampus13.dcccd.edu/webapps/portal/frameset.jsp

HTTPS stands for Hypertext Transfer Protocol Secure, "the protocol for a accessing a secure Web server" (from www.pcmag.com/encyclopedia)

In December 2008, the eCampus site was changed to https. All tutorials created prior to this change show http instead of https.

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How to Log in to eCampus

Log In

1. Select the username text box and enter your username (a lowercase “e” followed by your Faculty ID; e.g., e1234567)

2. Enter your password

3. Select Login

NOTE: The first time you log in, your password will be the same as your username and you will be prompted to change it.


eCampus 101

Reset Password

Password Requirements

This screen appears when a password change is required.

1. Your password has to be changed the first time you log into eCampus

2. Follow the password requirements when selecting a new password

3. Enter your new password

4. Enter the new password again

5. Select Submit

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Forgotten Password

• If you have forgotten your password, select the Forgot your password? link. (For this to work you must have your correct email address entered into eCampus.)

Success

Once you are logged in, your name will appear by “Welcome”


eCampus 101

How to Access eCampus Training Material

1. From your campus web site or the DCCCD site, select the eCampus link

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2. Select the Training & Support link


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Instructor Tutorials

NOTE: From the Instructor Tutorials page, you will be able to view the tutorials, download the training manuals and test your eCampus skills.

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How to Request eCampus Faculty Support

1. Once you have logged in to eCampus, locate the eCampus Faculty Tech Support module

If you do not yet have an eCampus account, please contact your division office for the current Faculty Only Support Line. Once you call the Faculty Only Support Line and give them the necessary information, they will create your eCampus account.


eCampus 101

NOTE: You will have to log in to see the current Faculty Only Help Desk phone number.

2. Getting Help: A. If you wish to contact the Faculty Help Desk by phone, please call

the number shown OR

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B. If you wish to request online help, (i.e., create a ticket), please select the Web link


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C. Select Submit a Ticket

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D. Follow the instructions provided


eCampus 101

Course Requests

How to Request a Course Shell

To request a Course Shell (an online course or lecture course with online content) contact your division secretary.

• Once the division secretary makes the appropriate entries, your Course Shell will appear on eCampus, usually within 1-3 business days

• If you do not already have an eCampus account, an eCampus account will be created for you when your Course Shell is created

• If you do not already have an eCampus account and you are not requesting a Course Shell, request an eCampus account by contacting your division secretary

• Once you have your eCampus account, if you wish to start creating your course content, request a Course Template

• At some future date, when you have a Course Shell, you can request the content from your Course Template be copied to your Course Shell

How to Request a Course Template

NOTE: If needed, see the tutorial, How to log in to eCampus

1. Log in to eCampus

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2. Select the Courses tab

3. Select the Template Request Form link


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4. Complete the Template Request Form

• Once your Course Template is created, you will be able to access it by logging in to eCampus

• Once you have your Course Template, you can start creating your course content

• At some future date, when you have a Course Shell (a new, empty eCampus course), you can request that the content from your Course Template be copied to your Course Shell

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How to Request a Course Copy

Request a Course Copy only after your Course Shell is on eCampus.




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2. Select the Courses tab

3. Select the Course Copy Request Form link

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Enter the name of the course/template from which you want the content to be copied

4. Complete the Course Copy request form


eCampus 101

How to Request a Fake Student Account

It is recommended you request a Fake Student Account.

Why request a Fake Student Account?

• To view your course content as your students see it

• To test, by entering the maximum points possible, if your Total and Weighted Total columns are computing correctly

• To determine if a particular problem is due to a course's setup or a student's computer setup

• To take tests, submit assignments, etc., as a student to see if all is working as expected

Using this single Fake Student Account, you can enroll yourself as a student

• In all your courses

• Year after year



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2. Select the Training & Support tab

3. Select the eCampus Fake Student Account Request Form link


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4. Complete the eCampus Fake Student Account Request Form

5. Select Submit

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System Limitations

Course Limitations

• The system limits each course to 1.5 gigabytes of storage space

• If you course exceeds the limit, you will receive a system limitation alert by e-mail

Browser and Java Limitations

• Firefox 3 is NOT yet a supported browser

• Java 1.6 is NOT yet supported. Please make sure that you are using Java 1.5.

Note: for additional and up-to-date information on these issues, please check (on the eCampus Welcome window) eCampus Known Issues.

Course Maintenance

Once the semester is over, you will need to:

• Clean out the Digital Drop Box (if used)

• Clean up Assignments (from Grade Center, Messages, etc.)

• Clean up the Discussion Board (i.e., remove students’ postings) Once the semester is over, you may want to:

• Export the Course (Export saves a copy of the course so that the content can be reused)

• Archive the Course (Archive saves a course with all of the students’ data creating a permanent record of the course)

• Keep a backup copy of all materials (graphics, documents, tests, etc.)

• Export your tests and pools

o If you export tests that were created using the random block option, please note that random block tests cannot be successfully exported/imported (for more information, please see the assessments tutorials)

o If you export your course, you will be automatically exporting your tests and pools

NOTE: You may want to save the backup files (of your courses, materials, tests, pools, etc.) on your computer and on a backup drive or CD.


eCampus 101

eCampus Interface

Purpose of Tabs on eCampus page

• Once you log in to eCampus, you will see the tabs that are available to you.

NOTE: The Libraries and eConnect tabs take you to their respective sites. If you select the Libraries or eConnect tab, you will be taken to sites unrelated to eCampus.

The

• My DCCCD • Courses (Courses You are teaching) • Community • Training & Support • Content Collection (optional) and • Faculty Please Read Often

tabs take you to sites related to eCampus

NOTE: The Content Collection tab is optional.

You will not have the Content Collection tab until you

• Complete the eCampus Content System training and

• Request the Content Collection feature

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My DCCCD Tab

The My DCCCD tab, takes you to your eCampus Welcome page which contains these (and possible more) items:

• My Courses

• Tools

• Important Information

• eCampus Known Issues for Students

• eCampus Know Issues (faculty only)

• eCampus Faculty Tech Support

• Digital Resource Repository

• My Announcements

• My Calendar

• My Organizations

• My Tasks Faculty Information

• DCCCD Health Notice: Notification of Rights under FERPA


eCampus 101

Courses Tab

The Courses page contains these (and possible more) items:

• Course Search

• Course List (Courses You are teaching)

• Course Catalog

• Course Copy Request

• Template Request

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Community Tab

The Community page contains these (and possibly more) items:

• Organization Search

• My Organizations

• Organization Catalog

• Organization Request Form


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Training & Support Tab

The Training & Support page contains these (and possible more) items:

• Tools

• eCampus Training Schedule

• eCampus Faculty/Staff Training Course Catalog

• eCampus Training Registration Form

• Submit and Evaluation of an eCampus Training Class

• eCampus Tutorials for Faculty

• Fake Student Account Request Form

• Student Tutorials

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Content Collection

The Content Collection site allows you to upload files and make them accessible from all your courses.

As mentioned previously, the Content Collection tab is optional.

You will not have the Content Collection tab until you

• Complete the eCampus Content System training and

• Request the Content Collection feature

(For additional information on Content Collection, please view the eCampus Faculty/Staff Training Courses Catalog or contact the Help Desk.)


eCampus 101

Faculty Please Read Often Tab

The Faculty Please Read Often page, contains practical suggestions. It contains these (and possibly more) items:

• Best Practices, Policies and Other Useful information

• File Format Converter

• Media Files Information

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Updating Personal Information & E-mail

Update Personal Information

To update your name and email address:

1. Log in to eCampus (if not already logged in)

2. Select the Personal Information link from Tools on your eCampus Welcome page

3. Select Edit Personal Information


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4. To modify your name or e-mail highlight the incorrect entry and type the desired information

5. Select Submit

NOTE: The Username can not be modified.

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Change your Password

To update your password:


2. Select the Personal Information link from Tools on your eCampus Welcome page

3. Select Change Password


eCampus 101

Password Requirements

4. Select the New Password text box and enter a new password (Be sure to follow the Password Requirements)

5. Enter the new password again to confirm

6. Select Submit

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Control Panel and User Management

Control Panel Overview

The Control Panel is where you will do your course setup and maintenance.

To get to the Control Panel of a Course:

1. Log in to eCampus if not already logged in

2. Select the Course you want to manage

3. Select Control Panel


eCampus 101

Course Control Panel

Course Name Course ID

From the Control Panel, you can:

• Add, modify, remove Course content

• Communicate with your class

• Make your course or selected course content available or unavailable

• Modify the Course Navigational menu

• Create and deploy tests

• Access Blackboard online documentation

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Content Areas

Content Areas contain your course materials; e.g., syllabus, assignments, lecture notes, PowerPoint files, etc.


eCampus 101

Course Tools

Course Tools contains a variety of tools, the primary ones being communication tools and course system tools. The tools most frequently used are:

• Announcements

• Staff Information

• Send Email

• Discussion Board

• Messages

• Safe Assign (plagiarism checking tool)

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Course Options

Course Options is used “to manage the availability and accessibility of a Course as well as manage the appearance of Course features. Course Options also includes tools to archive or recycle the Course, and import content.” (From the Blackboard manual) The options most frequently used are:

• Manage Course Menu (used to modify the Course Navigational Menu)

• Course Design (used to add a course banner and change the Course Navigational menu from a text format to a button format)

• Settings (Change course name, make course available or unavailable, etc.)


eCampus 101

User Management

User Management is used to:

• List/Modify Users (view who has access to the Course)

• Enroll Users

• Remove Users

• Manage Groups (create and manage groups)

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Assessment

Assessment “provides tools for building Assessments, Recording Grades, and tracking user activity.” (from the Blackboard manual)


eCampus 101

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Help

Help contains:

• Blackboard support contacts

• online Blackboard Manual

• Blackboard Tutorials NOTE: If you need assistance, please contact the Faculty Support/Help Desk. (For additional information, please see the How to Request eCampus Support section.)



List / Modify Users

To see the students enrolled in the Course:



3. Select List / Modify Users from User Management

4. Select Search

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User List

You will see all the users currently in your course.

If you see this icon, it means that the course is unavailable to this user

NOTE: Before making your course available to a blocked user (i.e., a student whose user access is set to unavailable), please check your eConnect class roll. If a student is not on your eConnect class roll, the student should not have access to your course.



Make the Course Available to a User

Once you have verified a user should have access to the Course:

1. Select Properties

2. Change the Available drop down list to Yes

3. Select Submit

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How to Enroll a Student / User

Before you enroll a student/user, check your eConnect class roster. If the student is not on your eConnect class roster, do not enroll the student without checking with the Faculty Support/Help Desk.

To enroll a user in the Course:



3. Select Enroll User from User Management

4. Select the Text box



5. Type the student’s Username, e.g., e1234567

6. Select the Username radio button (It is best to search by Username rather than by Last Name)

7. Select Search

If you do a search for a student and you receive a, "No user matching the search criteria was found" result, that may be due to one of the following conditions:

• The student is already enrolled in your course (The student may appear under a different name)

• The student does not have an eCampus account • Search by: Username was not selected

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8. Once the user is located, select the Add check box next to the user

9. Select Submit

The student has been successfully enrolled



Modify your eCampus Welcome Page

Minimize and Modify Modules

Modules on the eCampus home page can be Minimized so only the title shows. In this example we will minimize the Test Taking Tips module.

Minimize a Module

1. Log in (if you are not already logged in) to eCampus

2. Select the Minimize button

eCampus 101

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The Module Test Taking Tips is now minimized.

Maximize a Module We will Maximize the eCampus Known Issues for Students Module.

1. Select the Maximize button next to the eCampus Known Issues (Students) module

The eCampus Known Issues (Students) module is now maximized.



Modify Module Settings

The modules that contain the pencil icon can be modified by selecting the pencil. In this example the settings on the My Courses module will be modified to show the Course ID and the Course Name. The course ID will provide additional information in case you teach multiple sections.

1. Log in to eCampus (if you are not already logged in)

2. Select the Pencil icon next to My Courses

10. Select the check box below Display Course ID

11. Select Submit

HINT: To hide a previous class uncheck all Display check boxes

eCampus 101

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g.

The Course ID and Course Name are now showin



Modify Content, Layout and Color of Welcome Page

The eCampus Welcome Page contains two content columns. In this example the Blackboard Quick Tutorials Guide module will be added and moved it to the right column under the My Announcements module.

Add Content to the eCampus Welcome Page

1. Log in to eCampus (if you are not already logged in)

2. Select Modify Content

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3. Select the check box next to the content to be added to the eCampus Welcome page

4. Select Submit NOTE: The modules with red checks can not be removed.



The Quick Tutorials Catalog is now on the eCampus Welcome Page.

eCampus 101

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Modify Layout The Quick Tutorials Catalog module will now be moved below My Announcements.

1. Select Modify Layout

2. Select the module you want to move

3. Select the Right arrow to move it to the right column



Now the Quick Tutorials Catalog module is in the right column. To move it upbelow My Announcements:

4. Select the Up arrow until the module is in the correct position

5. Select Submit

The Quick Tutorials Catalog module is now in the desired position.

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Modify the Color of your Welcome Page

The Theme controls the color scheme of your eCampus Welcome Page. You can change it from Modify Layout.

1. Select Modify Layout

2. Select the radio button next to the desired new Theme

3. Select Submit



Now the eCampus Welcome Page has a different color scheme.

DALLAS COUNTY COMMUNITY COLLEGE DISTRICT

District Software Training & Support 9596 Walnut St. Dallas, TX 75243

BT 101 â€“ Part 1 Getting Started

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