Bsss 4th ifmsa egypt hosting proposal

Pag

e1

Index of Content

Title Page No.

I Message from BSSS 2

II Organizer Qualifications 3

III Benha in Brief 4

IV Venue 5

V Preliminary Program 10

VI Registration & Lodging 11

VII Social Program & Dinner 13

VIII Transportation 14

IX Preliminary Budget 14

Pag

e2

Message from BSSS

Dear IFMSA-EGYPT Great Family;

It is our full proud and happiness to introduce to you our proposal for

hosting the 4th IFMSA-EGYPT GA for this term as one of the most

important unique national events in our great association.

Here in this proposal you will find all the facilities and requirements of

having a great successful GA full of hard work and funny moments.

It may be the 1st time to host IFMSA-EGYPT GA but we are sure of having

the enough experience to host this great national event as you all tried

before in many other national events hosted by BSSS.

Actually an important point should be clear for all at the beginning of the

proposal that Benha as all of you know is totally away from any

circumstances or trouble issues among Egypt, hoping to get our safe

Egypt soon..... So don't be worry during being in your 2nd city of course.

Benha actually has a nice place in-between the other cities of Egypt being

in the middle of Egypt, making it easier for all of you to come here.

It is our honor to host this GA and we will do our best raising our great

IFMSA-EGYPT image and aiming to have a memorable GA.

Waiting for you all

Regards,

BSSS- Benha Board

Pag

e3

Organization Qualification

BSSS is a non-political, non-religious association run by medical students

of Benha Faculty of Medicine aiming to serve medical students & whole

people.

Benha Students’ Scientific Society” BSSS was established in 1982 and

joined in 1988 as a Full member in The International Federation of

Medical Students’ Associations-Egypt (IFMSA-Egypt) which is a full

member in which itself is a full member of the International Federation of

Medical Students’ Associations (IFMSA).

BSSS has its own operational office located at the 2nd floor above

Students’ Affairs beside the door of the upper lectures hall – Benha Faculty

of medicine – Farid Nada St., Benha, Al-Qalubiya, Egypt.

Over 30 years of professional exchange & elective “research exchange”

Benha students’ scientific society have been working in collaboration with

the international federation of medical students’ association under

Supervision of the world health organization.

Pag

e4

Benha in Brief

Benha is located 48 km north of Cairo. It has a population of approximately

115,701 residents and is the capital of the Qalyubiyah Governate. A rail

junction and trade center, Benha has cotton-ginning, rug-weaving, and food-

processing industries. It is known for its oranges and grapes and especially

for its honey, which it has produced since the middle Ages. The city was

established prior to the Greeks arrived in Egypt.

Nearby are the remains of Athribis which was once the capital of the 10th

Nome. Athribis was associated with the worship of the black bull. During the

Roman period the city was at its greatest importance. There are little remains

of the ancient town except for traces of temples that date from the 18th to the

26th Dynasties. There is also an extensive Graeco-Roman cemetery. Some

26th to 30th Dynasty silver ingots and jewelry that were found at the Athribis

site that are now in the Egyptian Museum in Cairo. Benha is not typically

frequented by foreign tourists.

Pag

e5

Venue Benha University Compound – Faculty of English Commerce

The Faculty building is Equipped with various facilities that will ensure the

best delivery of the Meeting’s goal including:

Main Conference Hall accommodating up to 350 people

More than 7 equipped Halls with movable chairs

Open Space for Coffee break & Conference Catering

Equipped Workshop rooms

Exhibition Space

Huge parking space in front of the complex

Pag

e6

Main Conference Hall: “Plenary Hall” accommodating more than 350 person

Pag

e7

Sessions Halls: 3rd, 4th & 5th floor of Faculty of English Commerce – Benha University

Compound

5 halls with data show and all other facilities for the SC

accommodating more than 60 people per each.

Pag

e8

1 Big hall for President Session full equipped with Microphones &

Movable chairs accommodating about 65 person

Pag

e9

Free chaired Space with 2 desks available for any use

Pag

e11

Preliminary Program

Day 1: Friday, 27th of September 2013

Time Title 08:30 – 09:30 Arrivals & Registration

09:30 – 12:00 Standing Committees, Presidents' & LC Management Sessions 1

12:00 – 13:00 Prayer & Coffee Break


14:30 – 15:30 Lunch

15:30 – 17:30 Trainings

18:00 – 20:00 Plenary

20:00 – 00:00 Social Program

Day 2: Saturday, 28th of September 2013

Time Title


12:00 – 13:00 Coffee Break


14:30 – 15:30 Lunch

15:30 – 17:30 Trainings

18:00 – 20:00 Plenary

Pag

e11

Registration

Registration fees will include the following:

Registration Package (Pen, Notebook and Folder).

Nametag.

Coffee Break for 2 days.

Lunch Break for 2 days.

All requested materials & printings by the Team of Officials.

I. Fees: Early Registration 80 EGP

Late Registration 95 EGP

On-spot Registration 110 EGP

II. Deadlines: Early Registration 17th of September 2013 midnight CLT

Late Registration 22nd of September 2013 midnight CLT

On-spot Registration 27th of September 2013 midnight CLT

Cancellation 22nd of September 2013 midnight CLT

III. Accommodation & Lodging:

Accommodation will be in the Women's Integrated Services Complex in triple

rooms equipped with comfortable beds, in-room toilets, Televisions and

refrigerators.

Pag

e12

Accommodation Fees for a single night will be 75 EGP.

Deadline for reserving accommodation is 20th of September 2013 with the

priority for the early registration.

Some extra charges might be required in accordance to the vacancies and

accommodation is not assured for on-spot registration.

Pag

e13

Social Program

Our Social Program & dinner will be on the open Air in ESES Boat.

Registration fees for Social program including dinner: 25 EGP

Pag

e14

Transportation

Getting to Benha: Train, Microbus & Buses

Getting around: SUZUKI cars all around Benha by only 1 EGP

Benha University Compound (Mogama3) is about 5 minutes from the

entrance of Benha city from the Cairo Alexandria Agriculture High way.

From (Maw2af Benha) take SUZUKI by only 1 pound to (mogama3

el koliat)

From Benha Train station: take SUZUKI to (Al-Ahram) & reach

(mogama3 el koliat) at Al-Ahram

Preliminary Budget Expected attendance: 200 – 250 delegates

Item Allocated fund

Meeting halls & logistical support 3,000 EGP

Registration package 2,500 EGP

Coffee break for 2 days 2,000 EGP

Lunch Break for 2 days 8,000 EGP

Dinner for 1 day 3,000 EGP

Equipment & utilities 600 EGP

Printings 550 EGP

Subtotal 19,650 EGP

Unexpected Expenses 1,965 EGP

Total 21,300 EGP

Minimal expected income from registration 17,200 EGP

Fundraising target 4,100 EGP

Pag

e15

This is just the

Benha Students’ Scientific Society

Bsss 4th ifmsa egypt hosting proposal

Documents

Transcript of Bsss 4th ifmsa egypt hosting proposal