Basic Student Services Committee Proposal Prepared for: The UPD University Student Council Body Prepared by: Julian Tolits Tanaka, USC Councilor May 25, 2015

UNIVERSITY STUDENT COUNCIL 15-16

BASIC STUDENT SERVICES COMMITTEE

Rationale As a University Student Council, it is our mandate to not only forward primary concerns to the administration, but also to ensure that student services in the university are strong and accessible to all. These strengthened services must not only be provided, but also to be maximized by making sure its existence and function is known to all students. These services must cater to the students needs such as housing in the university, academic support, health, counselling, guidance and assistance from registration until graduation.

Mission-Vision The University Student Council, through the Basic Student Services Committee, must continue representing the student body in demanding the strong and accessible services the students deserve. It must continue to innovate mechanisms to ensure that these services are maximized through information dissemination.

Theme We want a Basic Student Services Committee that goes BEYOND

Basic Services Provided

Elevate Awareness to Maximize Services

Yearn for Better Quality of Services

Overall Services Innovation

Never Unrepresented

Delivers Results

Committee Structure

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UNIVERSITY STUDENT COUNCIL

Committee Chairperson Secretary

Dorms Director

Loans and Scholarships Director

Academics and Social Relevance

Director

Campus Safety and Security Director

Special Projects Director

[Basic Student Services in Registration, Housing, Academics, Organizations, Athletic Teams, Counselling, Graduation, etc, should still be continuously provided. To achieve

this, the BSS committee shall broaden and strengthen its relationhip with the oces that

provide these services. ]

1. GRIEVANCE AND ASSISTANCE DESKS

A more inviting desk -Improve signages to make the Grievance and Assistance Desks more visible and inviting to students.

-Ensure all concerns are logged, and brought to offices. 2 copies of proper documentation will be made. One copy will be submitted to the concerned offices, the other copy will be kept for the improvement of our FAQ list.

-The USC can recommend students to Adopt a Student Program which entails students

GV sa registration -Provide cold drinks during registration days to help avoid dehydration of students

-Hand out pins with positive and witty notes to keep lining up and enlisting on a light mood

Real Time Updates -GE slot updates via SMS will be provided to those who will sign up on pre-registration online and at the desks. All they need to do is leave their mobile numbers at online and at the grievance desks to receive the SMS update.

-Work with the League of College Councils so that Local Councils may choose to send the updates directly to their constituents.

-Slot availability may also be checked at the grievance and assistance desks using the laptops stationed at the desks (laptops owned by USC officers).

Sagot Ka Namin -Frequently Asked Questions and Answers will be provided in each grievance desk to ensure that students make their registration days more efficient and less of a hassle.

UNIVERSITY STUDENT COUNCIL

-Copies of the UP Dilian Campus Map shall be stationed at every grievance desk. These may also be distributed to students.

-Copies will also be distributed to Local Councils through the League of College Councils

Form 5a Printing -Free printing of Form 5as will also be provided at heavy traffic college buildings such as AS Lobby, Math Building, etc.

Scholarships List -A list of available scholarships provided by the OSSS will be provided in each Grievance and Assistance Desk

2. TURONG ISKO Keep It Together

- The BSS Committee shall continue to bring together different student organizations who provide tutorials for their fellow Iskolars ng Bayan. This way, students will have access to a collated list of tutorials to choose from for their specific needs.

-Tutorials offered by the Diliman Learning and Research Center will also be collated in the Turong Isko.

-Venues of the tutorial sessions should not only be restricted in the DLRC building, but it should also be held in buildings where a lot of UP students commonly hangout/ buildings that are close to where the classes of the subject of tutorial is held. e.g. Math tutorials will be held at the Math Building.

-Room-to-rooms or RTRs will also be conducted by the USC to ensure that it is known to (e.g.) math classes that there are math tutorials available. Strategic RTR schedules will be prepared accordingly. It is our mandate to not simply wait for students to ask for services, but to offer the services to them.

We really need help in information dissemination, since a lot of the students are shy or do not know how or where to get tutorial services. Perhaps the USC can help us repackage tutorials into enrichment programs. We need more students to know what DLRC can offer.

We also need tutors for Filipino for our international students. Perhaps the USC can help us find volunteers for this and all our other tutorial programs.

As long as any event is academic in nature, DLRC is here to provide our venue for free, even free use of our computers if it is part of the workshop. - Mam Grace, DLRC Coordinator

Building Dreams Together - UPCAT Review sessions shall be conducted by volunteers to the aspiring future Iskolars ng Bayan. We shall partner up with the League of College Councils, different student organizations, especially provincial organizations whom we will help in conducting an UPCAT review in their respective provinces.

-In the UPCAT Review Sessions, Local College Councils will also be able to give a short talk about their colleges, to help the future freshies in deciding which college/s they would want to apply for. This would be a perfect opportunity for them to ask their ates and kuyas questions regarding the courses of their interest.

3. HEALTH SERIES (COLLEGES AND DORMS) Eye Love It

-Continuing what the SPOFIH Committee has initiated last year, free eye check ups will be available in different colleges. But this year, we aim to have proactive kinds of vaccinations as well.

Proactive Vaccines -Proactive vaccines should be available at different colleges during this series. These preventive vaccines are often neglected. Awareness regarding different diseases will also be conducted at the booth through infographics. E.g., Anti-Hepa B Vaccine, Anti-Cervical Cancer Vaccine, etc.

Reactive Vaccines -Reactive Vaccines should be made available and free for students in the University Health Service. E.g., Anti-Tetanus Vaccine, Anti-Rabies Vaccines

BSS x SPOFIH x UHS

4. DORM-ED Educational Discussions

-The BSS Committee will actively encourage all USC committees to hold Educational Discussions in the dormitories. Together with the Alliance of Concerned Dormitories, the BSS Committee will promote dormitories as venues for Educational Discussions of the USC and different Student Organizations.

First Aid and Disaster Risk and Management -These are the primary seminars that the BSS with the Alliance of Concerned Dormitories will focus on holding at the dormitories.

-These seminars will include the following:

How to aid burns How to use the fire extinguisher Fire Drills

How to do CPR How to wrap a sprain/fracture Earthquake Drills

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[Elevate Awareness to Maximize Services is one of the key goals of the Basic Student Services Committee. A lot students wish to avail of the services available, except they do not know that these services exist. As the University Student Council, it is incumbent upon us to let every Iskolar ng Bayan know about the

services they deserve. ]

4. BASIC STUDENT SERVICES KIT

One that students would really want to keep -The committee will reach out to the College of Fine Arts Student Council in creating an effective layout for the BSS Kit.

- It will also come with some useful checklists, trivias and to dos/ toexperiences in their UP Diliman College Experience.

-And organizations are free to leave their flyers in the BSS Kit

Strategic Distribution and Content -Besides general distribution, this year, we aim to distribute BSS Kits strategically to every dormitory room, to local college administration office and local councils, laid out in college bulletin boards.

-A list of available scholarships will also included in the BSS Kit

-BSS x STRAW x MMC

5. TUITION AND ST APPLICATION KIT Accurate and Critical Information

-Even if there are already attached information for every UPCAT qualifier, still a lot of aspiring Iskolars ng Bayan are disheartened to study in UP due to the lack of information regarding the Socialized Tuition System.

Punctual Information -These will also be distributed to the UPCAT review sessions and to provincial organizations.

6. SAIS WATCH Getting to Know the Student Academic Information System

-Infographics will be released regarding the SAIS to help students adapt to the new system.

-Extensive orientation regarding the SAIS shall be held for the USC Officers and Task Force Members to help us answer questions, grievances regarding SAIS if there are any.

eUP -After consulting with the office of eUP, we will be setting up a meeting to discuss the progress of the implementation of SAIS in Diliman.

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[Yearn for Better Services to ensure that the UP Students get what they deserve. As the University Student Council, it is not only our job to bring the services closer to the students, but to make sure that the administration is providing good quality services. It is our duty to consult, evaluate, and demand what the

students.]

7. SERVICE EVALUATION Feeback to Receptor, Receptor to Carrier

- The committee aims to gather feedback from students regarding the performance of administrative offices such as the following:

Office of Counseling and Guidance Diliman Gender Office

Office of Anti-Sexual Harassment Office for Student Affairs

Diliman Resource and Learning Center Office of Student Housing

Office of Scholarships and Student Services Socialized Tuition Office

University Health Service University Food Service

Office for Legal Assistance Diliman Legal Office

etc.

-Information gathered will be basis for Dialogues to help offices improve their services to fit the needs of the UP Students.

8. PEER COUNSELING TRAINING -for USC officers and Task Force members will also be requested from the Office of Counseling and Guidance, Office of Anti-Sexual Harassment, with the help of the Psychology department in the College of Social Sciences and Philosophy.

9. DORMERS USAP TAYO -Every dormitory must be consulted in the Dormers Usap Tayo Series regarding issues in their respective dormitories.

-We do not only aim to continue this project, but to upgrade it as well. Live tweeting will commenced during the dialogue to inform non-dormers of the dorm issues in UP Diliman.

-Budget request will also be taken from here to the STRAW committees Up The Budget Campaign.

10. DORMERS ADHOC -A team must be assembled to keep track of the developments of the dormers issues collated from the Dorm Demands Report (from the Dormers Usap Tayo) and keep track of the administrations action steps in completing the demands.

-BSSxSTRAWxACD

11. ATHLETES USAP TAYO BSS x STRAW

- This will be conducted by the BSS and STRAW Committee.

-This will be the basis of an Athlete-Admin Dialogue

12. SECURITY CHECK-UP & DIALOGUE #EnroldapNoMore

- For many years now, the Enrolment Holdap or EnrolDap has always been a huge security concern. So many cases have already been reported regarding holdaping especially at the area near Veterans. It is time that we ensure that our demands of additional policemen by the area are given to protect our students.

Kaligtasan Pag-usapan -Security Check Ups, in coordination with the League of College Councils will report on their observations regarding security or their security concerns.

-These concerns will then be presented and forwarded in the Security Dialogue

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[Overall Services Innovation is what we need to be constantly doing. We have to keep innovating our services to fit the changing context of time.]

13. ONLINE ACTIVITY REQUEST FORM/ REGISTRATION & RESERVATION TRACKING

Activity Request Form Tracker (ARFT) -There is an existing ARFT online, but a lot of student organizations are still unaware of this useful tool.

-Information Dissemination regarding the ARFT is crucial to making the venue reservation process easier for organizations.

14. ONLINE ORGANIZATION RECOGNITION STATUS UPDATE -Just like the Activity Request Form Tracker, there should also be an org recognition status tracker. Based on experience, organizations usually get confused with regard to their requirements and fulfillments for recognition.

15. CHECK UP ISKO -The committee aims to contact all qualifiers (UPCAT, VAAS, Certificate, TDT) to make sure that they do not have any financial reasons to not confirm their slot in the university. Some qualifiers do not confirm for reasons of transportation cost, misinformation on the tuition, etc. We will submit names of these students to recommended offices that can help them or request for a budget from the administration for these qualifiers. Target: Before the 2nd semester starts, before AY 15-16 1st semester starts.

-Currently enrolled will also be contacted to make sure that nobody files a leave of absence because of any financial matter.

16. FIT & FAB ISKO -BSS x SpoFiH in holding a fitness program for the dormers, helping them learn that sports is important to their fitness and health.

-This program will be in the format of The Biggest Loser to help participants keep track of their progress.

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[Never Unrepresented. In issues of services that will help the students of UP Diliman, policies that affect students system-wide, the BSS Committee will always be there. ]

17. IN-SYNC Constant Coordination

-Besides the consultations with offices, continued coordination will be made. The committee aims to consistently check up on the offices, check whether any students have availed of the services that they offer.

-Any updates will also be forwarded by the committee to the Mass Media Committee for dissemination.

18. PROACTIVE REPRESENTATION -The Basic Student Services Committee aims to have an active involvement in university committees concerning scholarships, financial assistance, housing, food, health, and security. Policies that affect the students are approved by University Committees and Offices, which is why it is important that the BSS Committee takes part in these deliberations.

19. CENTENNIAL DORMITORY REVIEW -The committee aims to review the contract between the administration and the private company that takes hold of the Centennial Dormitories. We must fight to ensure that the dormers residing here no longer pay for an excessive fees compared to other dormitories.

20. STUDENT ASSISTANTS WELFARE -The committee aims to ensure that the guidelines for student assistant work is followed.

-The committee aims to ensure that the recent Implementing Rules and Regulations (IRR) to increase their salary grade is passed and implemented.

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[Deliver Results because at the end of the day, good results are what we achieve to reach while ensuring that the following years of the committees existence will always be guided to be better.]

21. PERMANENT/REGULAR HIV TESTING Results that save lives -As the previous gender committee head, a letter has already been sent to the Chancellor, requesting for a counseling training budget.

-The total reported cases of HIV positive Filipinos from Jan-April 2015 has already exceeded the total reported cases in 2011. A relevantly high percentage of the total come from the youth.

-BSS x Gender

22. VINZONS STUDENT ACTIVITY CENTER BSS x STRAW -The UPD USC will continue participating in pushing the execution of the initiated plans from last years Vinzons Pride Committee