MATERIAL MANAGEMENT

INVENTORY AND PROCUREMENT

SYSTEM

BSIT 4106 Airline Travel System 11 –

A

WHAT THE SYSTEM DOES A WHOLE

The goal of the study is to develop an automated procurement and inventory system

The system will focused on handling equipment and responsible for obtaining products from supplies.

With this system the operation will be improving profitability and help to maintain a competitive edge among other businesses

Inventory ForecastingIt is a strategy aimed at providing the availability of the stocks. It gives the report of how many materials that the system needs to sustain the operations and transactions of the company.

Quality Management or ControlIt implies a complete overview and re-evaluation of the specification of product. Materials in the inventory should be under total quality control for safety, and reliability of the materials.

Inventory and Procurement VisibilityIt allows the company to be informed about their inventory to make their supply chain as effective as possible. It supplies immediate and accurate data.

Management of MaterialIt is the process by which an organization of material is applied.

Tracking of MaterialsIt is the process in which it reduces inventory costs, reduces time to locate and count materials and eliminates unnecessary movement of materials and tools.

TRANSACTIONS COVERED, QUERIES, REPORTS, SPECIAL TECHNOLOGIES

Transactions

• Request Material Notification

• Make Material request form• Approval of the request

material• Issuance of terms and

conditions• Delivering Material• Receipt from supplier

Queries & Reports

• Inventory Reports• Supplier Reports• Delivery Reports• Receipt Query• Request Query

Generations of Reports

• Daily Basis• Weekly Basis• Monthly Basis• Annually Basis

Special Technology

• Barcode Method

MAJOR DIFFERENCE FROM OTHER SIMILAR SYSTEMS

E-Procurement (Electronic Data Interchange (EDI))

It allows the supplier to receive data from the system. The system will forward the purchase orders to suppliers and also for confirming of orders.

Electronic Mail

It allows the system to send messages to the suppliers. Both parties will be updated regarding to the terms and conditions of purchased of materials. It also allowed the inventory system to send request from other departments what will be their needed supplies.

Integrated to any department subsystem of Airline Travel

By sending material request need the system can make request forms to action the needs of departments in term supply material demands

Internet or LAN network connectionThe system can use the web transactions and networking process of transactions

INTEGRATION WITH THE OTHER SYSTEMS

SOLUTION ARCHITECTURE

SYSTEM LAYOUT

WORKFLOW

1. Receive notification of demanded material

2. Make Request Material form

3. Forward of request for the approval of demanded material to to account and finance

4. Choosing of supplier

5. Issuance of Terms and conditions

6. Buying the Material

9. Making of inventory process record

7. Delivering Material

10. Sending of receipt info to accounting & finance

8. Sending of Receipt

12. Giving the list asset on the inventory in enterprise asset

Material ManagementInventory and Procurement

TIMELINE