B.Sc. , RHCSA, CCNA - apepanthiya.lkapepanthiya.lk/resources/ol/tutorials/Microsoft Word @...

Copyright © PRABUDDHA SRIMAL - www.apepanthiya.com

B.Sc. , RHCSA, CCNA

Information Communication Technology

for G.C.E. Ordinary Level Examination

ICT

Copyright © PRABUDDHA SRIMAL

Introduction to Word Interface


Introduction to Word Interface

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Word 2007 allows you to insert special characters, symbols, pictures, illustrations, and

watermarks.



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Watermarks

A watermark is a translucent image that appears behind the primary text in a document. To

insert a watermark:

� Click the Page Layout Tab in the Ribbon

� Click the Watermark Button in the Page Background Group

� Click the Watermark you want for the document or click Custom Watermark and

create your own watermark

� To remove a watermark, follow the steps above, but click Remove Watermark

To insert a picture:

� Place your cursor in the document where you want the

illustration/picture

� Click the Insert Tab on the Ribbon

� Click the Picture Button

� Browse to the picture you wish to include

� Click the Picture

� Click Insert

Insert a Clip Art


There are many features to help you proofread your document. These include: Spelling and

Grammar, AutoCorrect, Default Dictionary.

Spelling and Grammar

To check the spelling and grammar of a document

� Place the cursor at the beginning of the document or the beginning of the section that

you want to check

� Click the Review Tab on the Ribbon

� Click Spelling & Grammar on the Proofing Group.

� Any errors will display a dialog box that allows you to choose a more appropriate

spelling or phrasing.

If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution.

Mail Merge


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Tutorial - 2

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Microsoft Word Questions

Q.1) You place the insertion point in the middle of a paragraph and start typing. But the new

text deletes existing text. What's the problem and how do you fix it?

i. Word is in Overtype mode. Press BACKSPACE and retype.

ii. The DELETE key is pressed in. Press DELETE again.

iii. Word is in Overtype mode. Press INSERT to turn it off.

Q.2) Once you've deleted text, you can't get it back.

i. True.

ii. False

Q.3) As you type a paragraph, press ENTER to move from one line to the next.

i. True

ii. False

Q.4) The best way to create a heading in a document is to:

i. Apply a larger font size to it than the body text.

ii. Add bold formatting by clicking the Bold button on the Formatting toolbar.

iii. Apply a heading style.

Q.5) You create a numbered list as you type by typing 1, adding your text, and pressing

ENTER.

i. True

ii. False

Q.6) What's a good reason to use a header or footer in your document?

i. To include the document title and page numbers.

ii. To look impressive.

iii. To add a title to the start of the document


Q.7) How do you open the Header and Footer toolbar?

i. On the View menu, click Toolbars, and select Header and Footer from the list of toolbars.

ii. On the View menu, click Header and Footer.

iii. Right–click any toolbar and click Header and Footer.

Q.8) In order to save an existing document with a different name you need to:

i. Retype the document and give it a different name

ii. Use the Save as.. command

iii. Copy and paste the original document to a new document and then save

iv. Use Windows Explorer to copy the document to a different location and then rename it

Q.9) Which keyboard shortcut bolds selected text?

i. Ctrl+B

ii. Alt+B

iii. File/Format/Bold

iv. None of the above

Q.10) What would you see while spell checking the phrase "My father was write"?

i. The word "write" is mispelled

ii. No errors

iii. The verb of the phrase will be highlighted

iv. A blue squiggly underline under the word "write"

Q.11) Suddenly Word does not display your favorite toolbar. What has happened?

i. Your program has been infected by a macro virus

ii. This version of Word does not support toolbars

iii. Your toolbar option has been deleted from the menus

iv. Your toolbar has been unchecked under the View/Toolbars menu

Q.12) Which elements of a Word document can be displayed in color?

i. Only graphics

ii. Only text

iii. All elements

iv. All elements, but only if you have a color printer

Q.13) Why the document you created at home displays with a different font at school?

i. Because you have a different printer at school than at home

ii. Because you have a different monitor at school than at home

iii. Because the font you used at home is not installed on your school computer

iv. Because the version of Windows is different

Q.14) Which keyboard shortcut centers selected text?

i. Ctrl+C ii. Alt+C

iii. Ctrl+E

iv. There is no keyboard shortcut for this operation


Q.15) How many different documents can you have open at one time?

i. No more than three

ii. Only one

iii. As many as your computer memory will hold

iv. No more than your Taskbar can display

Q.16) How many margins are on a page?

i. Two (header and footer)

ii. Four (top, bottom, right, left)

iii. Two (landscape and Portrait)

iv. Two (top and bottom)

Q.17) A document in portrait prints:

i. The same characters per line with the same document in landscape

ii. More characters per line than the same document in landscape

iii. Less characters per line than the same document in landscape

iv. Smaller fonts in order to fit the same amount of characters per line with landscape

Q.18) In page preview mode:

i. You can see all pages of your document

ii. You can only see the page you are currently working

iii. You can only see pages that do not contain graphics

iv. You can only see the title page of your document

Q.19) How can you highlight text without using the mouse?

i. It is impossible

ii. Use the F5 key

iii. Use the arrow keys while holding down a Ctrl key

iv. Use the arrow keys while holding down a Shift key

Q.20) How do you bold text within a document?

i. Highlight the text and click the B button on the toolbar.

ii. Highlight the text and type the word bold.

iii. Highlight the text and press <Ctrl>B.

iv. All of the above.

Q.21) How do you copy text?

i. Highlight the text, choose Edit, and then choose Copy.

ii. Highlight the text, click the right mouse button, and then choose Copy.

iii. Highlight the text and press <Ctrl>C.


Q.22) To check for alternative spellings for a misspelled word, you should:

i. Choose Tools and then Spelling.

ii. Click the right mouse button on the word.


iii. Press <Ctrl><F7>.

iv. Press <F7>.

Q.23) How do you open an existing document?

i. Choose File and then Open.

ii. Click on the file folder icon on the toolbar.

iii. Press <Ctrl>O.

iv. None of the above.

Q.24) How do you save a new document?

i. Press <Ctrl>S.

ii. Choose File and then Save.

iii. Click the right mouse button and choose Save.

iv. Open the document and give it a new name.

Q.25) How do you align text on the right margin?

i. Choose Format and then Align Right.

ii. Press <Ctrl>R.

iii. Click on the Align Right icon.

iv. Right-click on the text you wish to align.

Q.26) How do you print to a different printer than the one you normally use? (This assumes

that you have access to more than one printer.)

i. Click the Printer button on the Standard toolbar, then choose the desired printer

from the drop-down list on the Name box.

ii. Choose File and then Print. Then click on the dropdown menu and choose the

desired printer from the list in the Name box.

iii. Choose Edit and then Print. Then click on the dropdown menu and choose the

desired printer from the list in the Name box.

iv. Press <Ctrl>P. Then click on the dropdown menu and choose the desired printer

from the list in the Name box.

Q.27) How do you insert a page break into a document?

i. Press <Enter> until you get to the bottom of the page.

ii. Choose Insert and then Break.

iii. Hold down <Ctrl> and press <Enter>.


Q.28) How do you print preview a document?

i. Highlight the part of the document you wish to preview and press <Ctrl>P.

ii. Choose File and then Print Preview.

iii. Click on the Print Preview button on the Standard Toolbar.

iv. Choose View and then Print Preview.

Q.29) To indent an entire paragraph or block of text (not just the first line), you should move

your cursor to the block of text you wish to indent and:


i. Press <Tab>.

ii. Click the Increase Indent button on the Formatting toolbar.

iii. Choose Format and then Paragraph.


Q.30) How do you change the margins in a document?

i. Click on File and then Page Setup.

ii. Click on Tools and then Margins.

iii. Click on Edit and then Margins.

iv. Manipulate the Ruler bar.

Q.31) How do you set tab stops?

i. Choose Edit and then Paragraph.

ii. Choose Format and then Tabs.

iii. Manipulate the Ruler bar.


Q.32) How do you change your default file location?

i. Choose File and then Page Setup.

ii. Choose Tools and then Options.

iii. Choose File and then Properties.

iv. Choose Edit and then Files.

Q.33) How do you change the color of your fonts?

i. Use the right mouse button.

ii. Choose Format and then Font.

iii. Choose Edit and then Font.

iv. Choose Tools and then Options.

Q.34) To insert a 2x3 table into a document, you should:

i. Choose Table and then Insert and Table.

ii. Click on the Insert Table button on the Standard Toolbar.

iii. Choose Edit and then Tables.

iv. Choose Format and then Tables.

Q.35) To add an additional row to an existing table, you should:

i. Choose Table and then Insert and Rows Above or Rows Below.

ii. Click on the Insert Table button on the Standard Toolbar.

iii. Use the right mouse button.

iv. Press <Tab> at the end of the last row.

Q.36) Where do you find the Mail Merge Command?

i. Choose Format and then Mail Merge.

ii. Choose File and then Page Setup and then Mail Merge.

iii. Choose Tools and then Mail Merge.

iv. Choose Insert and then Mail Merge.


Q.37) How do you change the size of a graphic or picture?

i. Click on the picture and then move the edges of the picture until it is resized

correctly.

ii. Click on the picture and then choose Edit and then Edit Picture. Move the edges

of the picture until it is resized correctly.

iii. Right-click on the picture and select Format Picture. Click on Size and enter the

size you wish the picture to be.


Q.38) How do you edit an existing hyperlink within a document?

i. Choose Edit and then Links.

ii. Use the right mouse button.

iii. Highlight the hyperlink and click the Hyperlink button on the Standard toolbar.

iv. Double-click on the linked word or text.

Q.39) How do you add a line between two columns?

i. Choose Edit and then Columns.

ii. Click on the Columns icon on the toolbar.

iii. Choose Format and then Columns.

iv. Choose File and then Columns.

Q.40) How do you set up a page of labels with the same address?

i. Choose Tools and then Envelopes And Labels.

ii. Choose Format and then Labels.

iii. Right-click on the page and select Repeat.

iv. Choose File and then Labels.

Q.41) How do you turn off the Grammar Checker?

i. Choose Format and then Grammar Checker.

ii. Choose File and then Grammar Checker.

iii. Press <Esc> when the Grammar Checker comes up.


Q.42) How do you insert a text box in a document?

i. Choose Tools and then Options.

ii. Choose View and then Drawing.

iii. Choose File and then Text Box.

iv. Choose Insert and then Text Box.

Q.43) How do you set the Format Painter to stay on for more than one change?

i. Choose Format.

ii. Double-click on the Format Painter button on the Standard Toolbar.

iii. Choose View and then Options.


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