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Written by Kerryn Maguire Microstar Publishing Pty Ltd PO Box 490 Geelong Victoria Ph 03 5223 3813 Fax 03 5229 5885

ISBN 978-1-925527-16-2

www.microstarpublishing.com.au

Copyright © 2016

Trademark Acknowledgments All terms mentioned in this manual that are known to be trademarks or service marks are acknowledged. Microstar cannot vouch to the accuracy of this information. Use of a term in this manual should not be regarded as effecting the validity of any trademark or service mark.

Screen shots reprinted by permission from Microsoft Corporation

Disclaimer Every effort has been made to provide accurate and complete information. However, Microstar Publishing assumes no responsibility for any direct, accidental, or consequential damages arising from the use of information in this document. Data and case studies are fictional. Any resemblance to persons, organisation or companies is coincidental.

Copyright Notice

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Microsoft

Excel 2016

BSBITU304 Produce spreadsheets with

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Microstar Publishing Pty Ltd 2016

Contents

Introduction ........................................................................................................................... i

Student Data Files ................................................................................................ ii

Windows 8 ........................................................................................................... iii

Mapping ............................................................................................................. vii

Chapter 1 Introduction to Microsoft Excel ........................................................................ 1

Start Microsoft Excel in Windows 10 ................................................................... 3

Introducing the Excel Workplace ......................................................................... 4

The Quick Access Toolbar ................................................................................... 6

The Ribbon .......................................................................................................... 6

The Work Areas and Scroll Bars ......................................................................... 8

Moving Around the Excel Screen ........................................................................ 9

Creating a New Workbook ................................................................................. 10

Entering Text and Data ...................................................................................... 11

Name a worksheet ............................................................................................. 12

Saving Files with Windows ............................................................................... 13

Closing Workbook File with Windows ............................................................... 16

Opening Workbook Files with Windows ........................................................... 18

Working with Multiple Files ................................................................................ 21

Select Cells and Ranges of Cells ...................................................................... 22

Using an Input Range to Enter Data .................................................................. 23

Spellchecker ...................................................................................................... 25

Proofreading ...................................................................................................... 27

Using AutoComplete to Enter Text .................................................................... 28

Editing Text and Data ........................................................................................ 29

The Undo Button ................................................................................................ 29

Chapter 2 Formulas ........................................................................................................... 31

Use Formulas .................................................................................................... 32

Multiplication ...................................................................................................... 33

Division ............................................................................................................ 35

Addition ............................................................................................................ 36

Subtraction ......................................................................................................... 37

Use Fill Handle to Fill in Formula ....................................................................... 37

Using AutoSum .................................................................................................. 38

Error Messages ................................................................................................. 40

Spreadsheet Design .......................................................................................... 45

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Chapter 3 Formatting the Spreadsheet ............................................................................ 51

Default settings .................................................................................................. 52

Font Size ............................................................................................................ 52

Changing the Font Style of Data ....................................................................... 53

Column Width .................................................................................................... 54

Formatting Numbers .......................................................................................... 55

Wrap Text in a Cell ............................................................................................ 58

Alignment- Horizontal ....................................................................................... 59

Merging Cells ..................................................................................................... 60

Alignment- Vertical ............................................................................................. 61

Insert Rows ........................................................................................................ 62

Borders ............................................................................................................ 63

Shade Cells: Fill Colour ..................................................................................... 65

Font Colour ........................................................................................................ 65

Delete a Row or Column .................................................................................... 68

AutoFormat: Cell Styles ..................................................................................... 70

Splitting the Screen and Freezing Panes .......................................................... 73

Chapter 4 Page Setup and Print ....................................................................................... 77

Previewing the Spreadsheet .............................................................................. 78

Page Break Preview .......................................................................................... 78

Print Preview ...................................................................................................... 79

Page Setup ........................................................................................................ 81

Orientation ......................................................................................................... 81

Paper Size ......................................................................................................... 82

Scaling to Fit ...................................................................................................... 82

Margins ............................................................................................................ 83

Printing Gridlines ............................................................................................... 84

Print Row and Column Headings ...................................................................... 84

Headers and Footers ......................................................................................... 86

Insert a Footer ................................................................................................... 88

Print Settings ..................................................................................................... 89

Printing part of a worksheet ............................................................................. 91

Print Whole Workbook ....................................................................................... 92

Display Formula Results .................................................................................... 95

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Chapter 5 Creating Charts ................................................................................................ 97

How Charts are Created .................................................................................... 98

Chart Types ....................................................................................................... 99

Creating a Chart .............................................................................................. 100

Switch Row and Column Data ......................................................................... 101

Chart Layout Tab ............................................................................................. 102

Chart Titles ...................................................................................................... 102

Chart Axis Titles ............................................................................................... 103

Chart Legend and Data Labels ........................................................................ 104

Chart Data Tables and Gridlines ..................................................................... 105

Moving, Resizing and Deleting a Chart ........................................................... 106

Printing a Chart ................................................................................................ 107

Create a 3-D Stacked Column Chart ............................................................... 108

Creating a Pie Chart ........................................................................................ 109

Changing the Type of Chart............................................................................. 112

Bar Chart.......................................................................................................... 112

Adding Data to a Chart .................................................................................... 116

Removing Data from a Chart ........................................................................... 117

Formatting Data Markers ................................................................................. 118

Using a Graphic for a Data Marker .................................................................. 120

Chapter 6 More Formula and Functions ........................................................................ 125

BODMAS Rules ............................................................................................... 126

Enter Formula .................................................................................................. 128

Enter Formula with Percentage ....................................................................... 130

Relative and Absolute Cell References ........................................................... 132

Functions ......................................................................................................... 140

The Average Function ..................................................................................... 141

Use a Combination of Operator and Function ................................................. 143

Using Several Ranges in a Function ............................................................... 144

Using a Function in a Formula ......................................................................... 146

Chapter 7 Fill, Copy and Move ........................................................................................ 147

Using Fill to Copy and Enter Data ................................................................... 148

Fill Formatting .................................................................................................. 150

Fill a Formula ................................................................................................... 151

Copying Text and Data .................................................................................... 152

Copy Formula with Absolute Cell References ................................................. 154

Copy Formula with Relative Cell References .................................................. 157

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Copying to Several Locations at Once ............................................................ 158

Moving Text and Data and Formula ................................................................ 160

Copying from Sheet to Sheet .......................................................................... 161

Using Drag and Drop to Move and Copy ......................................................... 163

Sorting .......................................................................................................... 166

Chapter 8 Import and Export Data .................................................................................. 169

Working with multiple worksheets ................................................................... 170

Consolidating multiple worksheets .................................................................. 176

Linking worksheets and workbooks ................................................................. 181

Importing worksheets from other workbook files ............................................. 185

Copying from a Word Table ............................................................................. 187

Creating a Link between Word and Excel ....................................................... 188

How to Determine if Data is Linked ................................................................. 189

Importing Delimited Text .................................................................................. 190

Remove Links to Text ...................................................................................... 193

Check and Modify Imported Data .................................................................... 193

Find and Replace ............................................................................................. 194

Widen Columns to Accommodate Text ........................................................... 195

Delete Excess Headings .................................................................................. 196

The Format Painter .......................................................................................... 196

Chapter 9 Shortcuts and Macros .................................................................................... 197

Autocorrect ...................................................................................................... 198

Removing Autocorrect Entries ......................................................................... 203

Record a Macro ............................................................................................... 204

Run a Macro .................................................................................................... 205

Assign a Macro to a Quick Access Toolbar ..................................................... 206

Saving the Macro in Excel 2013 ...................................................................... 208

Opening a Workbook and Enable Macros ....................................................... 209

Tips for Recording Macros ............................................................................... 210

Resetting the Quick Access Toolbar ............................................................... 210

Deleting a Macro .............................................................................................. 211

Shortcut Keys .................................................................................................. 213

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Microstar Publishing Pty Ltd 2016 1

Introduction to Microsoft Excel Microsoft Excel is a spreadsheet program. A spreadsheet is a tool that enables you to work efficiently with numbers and lists of information. The spreadsheet is divided into columns and rows, allowing information to be organised in a systematic manner. A spreadsheet can be formatted to perform calculations. Microsoft Excel is also capable of sorting and finding information. Charts can be easily produced to graphically display spreadsheet information in a format that is simple to interpret. While all of these tasks can be performed manually, it is more efficient to use a computerised spreadsheet because it automatically recalculates each time new data is entered.

What are Spreadsheets used for?

A spreadsheet can be used for many different types of numerical or list based tasks such as:

Budgets Interest calculations Tracking expenses Estimating project costs Timetables Forecasting Accounting records Statistical data

A spreadsheet can be used for tasks as simple as a holiday budget to more complex projects such as a company’s financial records.

Chapter

1

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BSBITU304 Microsoft Excel 2016

2 Microstar Publishing Pty Ltd 2016

Objectives Working through this chapter you will use Microsoft Excel on a personal computer to do the following:

Start Excel

Identify parts of the spreadsheet

Move around the screen using the mouse

Move around the spreadsheet using the keyboard

Create a new workbook

Enter text and data

Name a worksheet

Save a file

Close and open a file

Select cells and ranges of cells

Edit data

Use the Spell check

Use AutoComplete to enter text

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Introduction to Microsoft Excel 2016


1

Starting Microsoft Excel in Windows 10 So let’s get started. Assuming that you have the PC turned on with Windows running, do the following to start the Microsoft Excel program.

1. Click on the Start button on the Task bar

2. If it appears click on All apps OR Excel 2016 in the most used list

3. Otherwise scroll down and click on Excel 2016 which will be listed under E The first screen that appears give you the option to start a new document or open a recent document.

Start

All apps

Excel 2016

Excel 2016

Scroll bar

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Introducing the Excel Workplace

The Microsoft Excel workplace contains a variety of spread sheeting tools. As the workplace can be arranged to suit your own preferences, and toolbars can be customised to include your most frequently used commands, the appearance of the workplace may change from user to user.

1. Click on the Blank Workbook option

The diagram below displays some of the areas that are most common to all Windows and Excel workplaces. A file in Excel is called a WORKBOOK. Each workbook is made up of WORKSHEETS.

Title bar

Buttons

Worksheet

Scroll bar

Scroll bar Worksheets

File tab

Blank workbook

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1

File Name Minimise

Maximise

Close

Back

The Title Bar The Title bar displays the name of the currently displayed file. A default name eg Book1, will be used until you have saved and named the file. The Title bar also contains the Minimise and Maximise buttons and the Close Program button.

The File Tab The tab File holds the commonly used functions in all the Microsoft applications. 2. Click on the tab File to display the Menu

The common functions of New, Open, Save, Print, Close etc are located here.

3. Click on the tab Back button to close the Menu

File

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The Quick Access Toolbar

The Quick Access toolbar holds three buttons; Save, Undo and Redo. You can also add other buttons that you often use but we do not cover that at this level.

The Ribbon

The Ribbon holds all the functions grouped together onto Tabs. Anything you want to do with your text can be carried out through these tabs. The HOME tab holds the commonly used functions for formatting cells and basic functions for working with data.

4. Click on the INSERT tab in the Ribbon - read through the options available

- do not click on any of the options yet

5. Click on the next tab PAGE LAYOUT

6. Click on each tab and just look at the options available - do not click on any of the options yet

Quick Access Toolbar

Customize Quick Access Toolbar

HOME

INSERT

Save Redo

Undo

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1

Condensing and Expanding the Ribbon

The Ribbon when fully expanded has text available to explain each button. The buttons are sectioned into Groups. The Editing group is shown to the right. If the window is not maximised the Ribbon is shortened and the button names will disappear and not as many options will be immediately available. 7. Click on the HOME tab

8. Click on the Restore Down button if the Microsoft Excel window is maximised on the screen

9. Resize the Excel window so it takes up only half the width of the screen–notice what happens to the Ribbon

Some of the buttons just get smaller as the group space gets smaller, while some groups become just one button that, when clicked, will display the whole group.

Editing group

Restore down

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Moving Around the Screen The spreadsheet is a collection of cells of which there is always an Active cell. A cell must be Active before data can be entered into it, it can be made Active just by clicking on it. A thick border around it indicates the Active cell. The Active cell in the diagram below is H8, which refers to its grid reference; it is in Column H and Row 8. The cell reference of the active cell also appears in the Name box, located in the Formula bar. Whatever is entered into a cell will also appear in the Formula bar, when the cell is Active.

10. Click on the cell B3 and type the word Excel. As you type, the text will be

entered into the cell and into the Formula bar at the same time.

11. Press [Enter] to set the entry

Name box Formula bar

Active cell

Column

Row

Active Cell

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1

Up Arrow

Scroll Box

Click here to move back to

previous screen

Down Arrow

Click here to move forward to

next screen

Using the Mouse We can use the mouse to: Move to another position on the current screen 1. Move the mouse to where you want the Active cell to be, and click

Move the view of the spreadsheet 2. Click on the down arrow at the base of the scroll bar to move

down a row at a time 3. Click on the up arrow at the top of the scroll bar to move up

a row at a time 4. Click on the scroll box on the vertical scroll bar and drag to

move up or down the sheet

Move to the next screen A large sheet cannot be seen on the screen at once. We can move down the page a screen at a time by clicking on the scroll bar. 5. Click on the scroll bar between the scroll box and down

arrow to move to the next screen

6. Click on the scroll bar between the scroll box and the up arrow to move up to the previous screen.

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Creating a New Workbook When Excel is first started a fresh blank workbook, made up of a number of spreadsheets, is automatically created ready to use. However, just in case you have closed all files we will look at how to start a new spreadsheet.

Creating a New Workbook 1. Click on the tab File

2. Click on the New button

The New Workbook screen will appear.

3. Click on Blank Workbook

A fresh blank workbook will appear ready for you to use.

New

Blank workbook

File

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Formulas Formulas in Excel are what make Excel so powerful. A formula can range from something as simple as adding two numbers together, to the most complicated calculation imaginable.

Objectives In this section you will:

Create formulas using:

Addition

Subtraction

Multiplication

Division

Use the AutoSum function

Look at errors in formulas

1. Open the file Chapter 2 from the Produce Spreadsheets folder on your student drive. This file has each of the workbooks from the previous chapter as worksheets.

Chapter

2

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Worksheet tabs

Remember when working with lots of worksheets in a workbook you can just click on the tab to display it. Or if you can’t see the worksheet tab you need you can use the Navigation buttons to display earlier or later tabs.

Using Formulas

Performing calculations is one of the major tasks of a spreadsheet application. A spreadsheet can perform simple or complex calculations based on the formulas that you enter into the worksheet.

A formula is an equation that calculates a new value from existing values. For example: 4+5=9 The formula is: Add the first number to the second number and display the result. In a spreadsheet it would look like this:

All calculations, regardless of complexity, must begin with the equal sign =. Cell references are then combined with Operators to create the formula. Here are some examples of what a formula can look like: Subtract Multiply Divide Combinations =G6-G7 =A1*B4 =D5/E5 = (B3+B4)/3 Excel recognises the following Operators:

+ plus = B3+B10

- minus = C4-C5

* multiply = A1*C7

/ divide = J8/J9

% percentage = B6%

Formula and

Result

Next sheet Previous sheet h t

Previous Next

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Formulas


2

Multiplication 1. Click on the worksheet tab Shop supplies of the Chapter 2 file

The Line total value can be calculated by multiplying the Price by the Quantity. 2. Click on cell D5 as this is

where the result of the formula is to appear

3. Press the [ = ] button on the keyboard

4. Type B5

5. Press the [] button

6. Type C5

7. Press [Enter] to set the calculation

8. In cell D6 type =b6*c6 then press [Enter] (you do not need to enter the cell reference in uppercase)

The formula appears in the Formula bar while the result appears in the cell.

You can also use the point and click method to enter formula. 9. Check that D7 is the active cell (Does it have the thick border around it?)

10. Press the [ = ] button on the keyboard

11. Click on the cell B7

12. Press the [] button

13. Click on the cell C7

14. Press [Enter] to set the calculation

Cell references can be typed in lower case; when set they will automatically be

changed to upper case.

Result

Formula for result

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15. Repeat this process to enter the formula for the next two products

The results appear down the column D. They are unformatted.

The results would be easier to read if they had a consistent number of decimal places.

16. Select the cells D5:D9

17. Click on the HOME tab and the Increase Decimal button then the Decrease Decimal until the data has two decimal places

You will learn more about formatting cells in the next chapter. The value in using formulas is evident when data needs to be changed. For example suppose the Quantity of each item is changed.

18. Click on C5 and type 10

19. Press [Enter]

20. Continue to enter the new data shown in column C

The values shown in the Total column should update automatically to a new total based on the new Quantity value.

21. Save your work and leave the file open

Increase decimal

Decrease decimal

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Formulas


2

Division 1. Click on the worksheet tab Printing Quote of the Chapter 2 file

The Quote includes the cost of printing a set of brochures for a given number of brochures; but you want to know the cost per brochure. The cost of each brochure can be calculated by dividing the quote Price by the Quantity of brochures. 2. Click on cell B6

3. Type =b4/b5 and press [Enter]

The cost per brochure if 500 are printed is $1.35.

4. Repeat this calculation for each Quantity to find the cost per brochure

5. Select the cells B6 to E6 then click on the HOME tab and the Increase

Decimal button then the Decrease Decimal a few times so all the amounts have two decimal places – your results should appear as above

Increase decimal

Decrease decimal

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Addition 1. Click on the worksheet tab Price List of the Chapter 2 file

In this example, you have the Price of each item without the GST tax applied. You have the amount of the GST tax in the 10% column. You have to add the two together to get the Price inclusive of GST.

2. Click on cell E5 as this is where the result is to be displayed

3. Press the [ = ] key on the keyboard

4. Type c5+d5

As you type, the formula appears in the Formula bar as well as the cell.

5. Press [Enter]

The result of the formula will be displayed in the cell E5. The Active cell will now be the next cell E6.

6. What is the formula that should be entered into cell E6?

7. Enter the formula in cell E6 that will add the Price ex GST plus the 10% tax

The result of the formula is displayed in the cell, while the formula is displayed in the Formula bar.

8. Continue to enter the required formula in column E for the other items

9. Check your results – are they correct?

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Formulas


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Subtraction 1. Click on the worksheet Net Sales of the Chapter 2 file

The Net sales for each store is calculated by subtracting total costs from total sales. 2. Click on B7

3. Type [ = ]

4. Click on B5

5. Type [ - ] 6. Click on B6

7. Press [Enter] to set the formula

8. Click on C7 and enter the formula =C5-C6

9. Press [Enter]

There is a quick method for entering formula across a row like this where the same process is happening in each cell.

Notice the small black box in the corner of the active cell; this is called the Fill handle. You can enter a formula across a row or down a column just by dragging the handle over the cells.

10. Click on C7 again

11. Move the mouse over the Fill handle until it changes to a thick black cross

12. Click hold and drag the Fill Handle to F7 to copy the formula across the row

13. Save your work

Fill Handle

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Formatting the Spreadsheet The look of a spreadsheet can be improved quickly and easily using the buttons on the Home tab. We can also access a wider choice of formatting in the Format dialog box. These tools can be used to format a plain spreadsheet into a more readable format.

Objectives In this section you will:

Adjust Column Width and Row Height

Change the Font Style of Data

Format Numbers

Align Text and Data

Apply Borders, Shading and Colours

Apply AutoFormats

Insert and Delete Rows and Columns

Split and Freeze Panes

1. Open the file Chapter 3

This file will be used to practice the formatting features.

Chapter

3

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Default Settings When a worksheet is first created each column is 8.43 wide (width is measured in characters) and 15.00 pt high (the same point as font size). When data is entered text is automatically aligned to the left and numbers to the right. In Excel 2016 the font is Calibri, font size 11 and normal.

Font Size The method for changing Font size is the same for most Microsoft Office applications:

1. Click on the Invoice worksheet of the Chapter 3 file

2. Click on cell A1

3. Click on the droplist button for Font Size

4. Click on 26

5. Click on cells A2:G2

6. Click on the Font size droplist button and click on 18

Font size

Font size 26

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Formatting the Spreadsheet


3

Font Size Font

Bold Italic Underline

Changing the Font Style of Data The Font of text refers to the style or the way the text looks. The size or style of a font can be changed as shown in the example below.

1. Click on cell A1 of the Invoice worksheet

2. Click on the droplist button next to the Font box

A list of available fonts appears.

3. Scroll down – as you move the mouse over the various fonts – the cell selected will change to the font so you can see what it looks like

4. Scroll and click on Arial

5. Select cells A2:G2

6. Click on the Font droplist button and click on Arial

The Bold, Italic and Underline buttons on the toolbar can also be used to give text and numbers extra emphasis. 7. Save your work

Font

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Column Width The width of a column can be increased to view contents or create some space between the contents of the next column. 1. Check the worksheet Invoice is displayed

2. Move the mouse slowly over the right boundary of the B column heading until the mouse changes to appear as

3. Drag the mouse from left to right until the column is the width you require 20.00 in this case (note the tip that appears to assist you if you have to use a specific width)

4. Select the Column headings C to G

5. Move the mouse slowly over the right boundary of any of the selected column headings until the mouse changes to appear as

6. Drag the mouse from left to right until the column is the width you require; 10.00 in this case

Your worksheet should appear as shown here.

7. Save your work

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3Formatting Numbers

Numbers can be formatted quickly using buttons on the Home tab. We can format cells, or ranges of cells, so that the numbers appear the way we want them to. A common example is with a $ sign or with a specific number of decimal points. If a cell is formatted to have the $ sign then we don’t need to type the sign, we just need to type the number and the $ sign will automatically appear.

Formats cell to display the $ symbol. 200 $ 200 Cell contents displayed as a percentage. 0.15 15% Commas can be applied to longer numbers 1234 1,234 to make them more readable.

Increases decimal place displayed 1.5 1.50 by one place at a time.

Decreases decimal place displayed 1.203 1.20 by one place at a time.

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Format Numbers

1. Select the cell G5 on the Invoice worksheet of the Chapter 3 file

2. Click on the $ button in the ribbon

3. Repeat for cells G6:G11

4. Select the cells C5:C10

5. Click on the Increase Decimal button once to increase the decimal places

6. Select the cells E5:E10

7. Use the Increase decimal and Decrease decimal button until these cells have two decimal places

8. Select the cells F5:F10 and use the Increase once to have two decimal places

9. Save your work so far

Dollar format Increase decimal Decrease decimal

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3Practice Exercise 3.1

In this exercise you will format the Price List worksheet. 1. Click on the Price List worksheet of the Chapter 3 file

2. Click on cell A1

3. Click on the droplist button for Font Size

4. Click on 26

5. Select cells A2:D2

6. Click on the Font size droplist button and click on 18

7. Select cells A1:D2 and click on the Font droplist button and click on Arial

8. Click on the B column heading and widen it to be 20.00 wide

9. Click on the C column heading and widen it to be 45.00 wide

10. Select cells D5:D9 and click on the $ button in the Ribbon

11. Save your work and leave the file open

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Wrap Text within a Cell

Text that is longer than the width of the cell can be wrapped. 1. Check you have the Price List worksheet from the Chapter 3 file

displayed

2. Click on cell C5

3. Click on the Wrap text button on the HOME tab

The text will now be wrapped in the cell allowing us to see all of the contents. The height of the cell is automatically adjusted to enable this to occur.

4. Repeat for cell C6

5. Select the cells C7:C9 and click on the Wrap text button

6. Save your work

Wrap Text

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3

Horizontal Alignment Data in cells is automatically aligned so text is on the left and numerals to the right. The position of the data within the cell can be changed quickly by using the Alignment buttons on the Formatting ribbon.

1. Click on the Invoice worksheet of the Chapter 3 file

2. Click on cell G2

3. Click on the Right alignment button

4. Select cells C4:G4

5. Click on the Centre alignment button

6. Select cells D5:D10 and click on the Centre alignment button

Left Centre Right

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Merging Cells

Merging is creating one cell from several cells. It is very useful for headings.

1. Check the Invoice worksheet is displayed

2. Select cells A1:G1

3. Click on the Merge and Centre button on the HOME tab

The cells will merge to become one

4. Select the cells A2:C2 and click on the Merge and Centre button

5. Select the cells D2:G2 and click on the Merge and Centre button

Do not be tempted to merge several rows at once as this will cause all the columns and rows selected to merge into one cell, with only the text from the top left cell remaining. 6. Click on the Price List worksheet

7. Highlight the cell range A1:D1 then click on the Merge and Centre button

8. Select the cells A2:B2 and click on the Merge and Centre button

9. Select the cells C2:D2 and click on the Merge and Centre button

10. Align the Price List heading to the Left

11. Align Summer 2017 to the Right and Price in D4 to the Centre

Merge & Center

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3Vertical Alignment

Vertical alignment is to align the entry to the top, centre or bottom of the cell, or justify it so that it is spread evenly. Some alignment can be applied directly from the ribbon while the Justify option is only available in the dialog box.

1. Click on cell B5 in the Price List worksheet

2. Click on the Top Align button

3. Click on the Middle Align button

4. Click on the Top Align button again

5. Resize the height of Row 4 to be 39.00

6. Format all rows to be Top Align

7. Highlight Row 4 and format it to be Bottom Align

Top Middle Bottom

Left Centre Right

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Insert Sheet Rows

Insert

Insert Rows

When a row is inserted it is always inserted above the selected row.

1. Click on the Price List worksheet in theChapter 3 file and click on any cell in Row 4

2. On the HOME tab click on Insert droplist Insert Sheet Rows

A new row will appear and all the Price list data will be moved down a row.

3. Click on a cell in Row 11 and click on Insert Insert Sheet Rows

The blank row above and below the actual price list is important to separate the list from the other items in the spreadsheet.

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