Bruk av MS Project 2003 Server til Målrettet prosjekt styring

Ulrika Johansson, Project Manager

-DNV IT Solution

2004.012.02 Møte i Microsoft Project User GroupSlide 2

Agenda

• Prosess• Resultat fra Evalueringsrapport• Status nå• Kort demo• Spørsmål??

2004.012.02 Møte i Microsoft Project User GroupSlide 3

Feasibilitystudy – Evaluerings rapport

• Background, goals

• Requirements

• Tools – GDPM tool + web reports

– MS Project 2003 Server (Windows Sharepoint, Infopath and Servicebus (DNV’s Biztalk løsning)

• Evaluation method– Overall score

• Each alternative– Background, benefits, costs, risk and recommendation

• Conclusion

2004.012.02 Møte i Microsoft Project User GroupSlide 4

Requirements

• Fra kunde, bruker representanter• Gruppering

– Relevant Functionality ( 30%)– Price/ TCO ( 10%)– Vendor ( 20%)– Deployment ( 20%)– Non-functional ( 20%)

• Vekting av hvert krav– 1. Absolutely necessary– 3. Should exist (nearly necessary)– 5. Nice to have

• Gir Overall score

2004.012.02 Møte i Microsoft Project User GroupSlide 5

Agenda

• Prosess• Resultat fra Evalueringsrapport

2004.012.02 Møte i Microsoft Project User GroupSlide 6

Overall score

Requirements/Evaluation criteria GDPM Tool (Web Reports/ Mandate)

MS Project 2003 server

MS Project 2003 server +

Infopath/Service Bus

MS Project 2003 server +

further developed Sharepoint

Relevant functionality 2,5 4,2 4,5 3,0

Price/ TCO 3,6 2,0 3,4 2,8

Vendor 2,3 4,8 4,8 4,8

Deployment 2,6 3,1 3,2 2,8

Non-functional 2,5 4,5 4,4 4,3

Total Score 2,64 3,94 4,18 3,58

2004.012.02 Møte i Microsoft Project User GroupSlide 7

Agenda

• Prosess• Resultat fra Evalueringsrapport• Status nå

2004.012.02 Møte i Microsoft Project User GroupSlide 8

Status akkurat nå

• System design studie• Arbeidsprosesser• Logisk og fysisk arkitektur• Alternativer

– InfoPath, egen utvikling

– MS Office Project Initiation Tool

– Egen utviklet web applikasjon

• Tabeller og views i MS Projects / web access

2004.012.02 Møte i Microsoft Project User GroupSlide 9

Project Portfolio, intern prosess 1

A0-RegisterProject Proposal

A7-EvaluateProposal

A8-Decisionmeeting, with

comments andajustments

A13-Updateproposal, if

relevant

A14-Exportapproved

proposal asproject toMSP2003

Proposal portfolio

No/On Hold

A5-Proposal filter/search

A6-Proposals,portfolio/program/

section etc.overviews/outputs

(calculation budget/resource)

A4-Alert whenproposal

registered andaccepted

PA

A1-QA:Input validationCategorizing

PA: Project ApplicantLM: Line ManagerCo: ControllerPoM: Portfolio ManagerPaM: Program ManagerPM: Project ManagerA: Assistent Co LM PoM

A11-Next freeUnique ID,

automatic routine(OLAP/ Agresso)

Yes

A10-Alert ondecision, with

comments, to PA,Co, LM

All applications (Yes/No/On hold,)

A9-Archive

A3-Alert toAssistant onregisteredproposal

APaM PM Decision boardPA

A12-Alert withunique ID, to PA,

Agresso (integrationlater?)

General requirements:All resources collected from Partner (AD)

Proposal/Project marked with confidentialityMandate on paper

Version control of MandateAdministrator role (access to everything)

Portfolio andProgramstructure:

2004.012.02 Møte i Microsoft Project User GroupSlide 10

Project Portfolio, intern prosess 2

Plan Project Project work

MS Project 2003 Server databases

In progress - on schedule,In progress - behind schedule (with conseq.),

Completed etc.

Agresso (ViBFinance)

Project filter/search

Project Output/reporting Publish to all in DNV: Shall be possible to

publish name as soon as approved, someproject is confidential shall not be published

Pick-up projectdraft mandate

Alert for reporting(monthly /tertial?)

Evaluation ofprogress based onproject status and

cost

Terminate project

Changes in Time, cost, scope or resources

Project Reporting

In progress - On scedule

PA: Project ApplicantLM: Line ManagerCo: ControllerPoM: Portfolio ManagerPaM: Program ManagerPM: Project ManagerA: Assistent Co LM PoMAPaM PM Decision boardPA

PM

Project close-out,after action review,

experiencefeedback

Alert on decisionand changes

Alert on decisionand termination

2004.012.02 Møte i Microsoft Project User GroupSlide 11

Logisk arkitektur

2004.012.02 Møte i Microsoft Project User GroupSlide 12

Fysisk arkitektur

2004.012.02 Møte i Microsoft Project User GroupSlide 13

Agenda

• Prosess• Resultat fra Evalueringsrapport• Status nå• Kort demo

2004.012.02 Møte i Microsoft Project User GroupSlide 14

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Agenda

• Prosess• Resultat fra Evalueringsrapport• Status nå• Kort demo• Spørsmål??