Organized by

Room 2309

Collaborative Working (online)Collaborative Working (online)

Brown Bag Brown Bag Luncheon SeriesLuncheon Series http://sim

plexlive.com/im

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Advantages• Write without fear of losing or overwriting a

good idea• Compare different versions of a document• Collaborate with colleagues on copy,

proposals, memos, etc.• Subscribe to documents via RSS and be

notified of changes

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• No rich text• Writeboard requires Internet Explorer 6.x,

Safari, or Firefox. Writeboard doesn't work with Internet Explorer 5.x.

• You can’t upload word documents

Disadvantages

• Create basic documents from scratch or start from a template.

• Upload your existing files.• Familiar desktop feel makes editing a breeze.

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• Choose who can access your documents.• Share instantly.• Edit and present with others in real time.

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• Edit and access from anywhere.

• Safely store your work.

• Easily save and export copies.

• Organize your documents in one online location

Advantages

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• added benefits of search and chat; • Users can also access the Google documents

offline if they install Google Gears and synchronize them

• Version history: you can have up to 10 people editing at the same time and you can see their names at the bottom of the page.

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• Need other tools for final formatting and presentation:

• MS Word, • Adobe InDesign • ....

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Comments

• Place your cursor next to the area on which you would like to comment. Then, select Insert> Comment, and a highlighted line will appear.

You can have as many comments as you like. You can also discard comments, add to them, and change their color by right-clicking on them.

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.cgiar.org/2009/07/03/useful-tips-for-collaborative-writing-w

ith-google-docs-and-google-sites/

Version History• Go to Tools > Revision History and you will see

the different versions available: click on any one version to display it. You can revert to the one you’re viewing by clicking on Revert to this version

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.cgiar.org/2009/07/03/useful-tips-for-collaborative-writing-w

ith-google-docs-and-google-sites/

• Agree on working mode: – Mark changes with colour– Strikethrough vs. Deleting

• identify a moderator who is in charge of capturing the edits/comments and finalizing the document.

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• Information repository• shared editing space• version history• All you need is a Web browser • No special software or third party webmaster is needed to post content

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• quick and easy to create • allow multiple users to add, remove and edit content in real time ideal for collaborative writing or information collection purposes

• public vs private (password protected)• page revision histories• decrease email traffic

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Application of WikisApplication of Wikis

Example

http://www.kstoolkit.org/

Wikispaces

http://collaborative-working.wikispaces.com/

• Group 1: starter• Group 2: main course• Group 3: dessert

Create a Menu!

If you have time left start a discussion on chocolate on the wiki!

Try to use•links, •photos (external image, resize it, link it)•text (size, bold, colour, align...)

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Reporting Out

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Let‘s compare

ComparisonGoogle Docs Writeboard Wikispaces

File Types Support Text Text Text

Software/Web-Based Web-Based Web-Based Web-Based

Browser Any Explorer 6.x, Safari, or Firefox. Any

Public/Private Public/Private Private Public/Private

Text Chat No No NoRevisions Yes Yes YesMax Editors 50 Unlimited UnlimitedEmail Updates Yes Yes Yes

RSS Yes Yes Yes

Real Time Yes No YesSpell Check Yes Yes YesExport/File Formats DOC and XLS TXT /HTML TXT

Import Files Only Doc No TXT, RTFPrice Free Free depends

How to get started

1. Connect with champions in your organization or team and

to start creating a small but vibrant user group to generate and foster web practices.

2. Define the purpose and clarify roles and expectations

• contribution, leadership and facilitation,• Short introduction/training session

3. Determine accessibility

• Public (editable by all) • private (editable only by a selected group) • closed (viewable and editable only by a

selected group)• Bandwith?

4. Get the tagging right

• Attribute keywords/cateories• primary mechanism by which users will be

able to browse information in the future• agree on a single tag or set of tags • sidebar

5. Contribute regularly and from your personal perspective

• Take 5 minutes every day and think about information or insights that are worth sharing.

• Add personal comments to bookmark

6. Listen' to and participate in related sites

• Wikis: join and contribute to open wiki spaces of interest (e.g. KS toolkit)

Conclusion & Recommendations• share work in progress • encourage regular feedback• improve the use and re-use of information,• create and facilitate online communities• enhance engagement, involvement and

ultimately the impact of our work• empowerment of staff, increased transparency

and internal capacities

organizational development + change

Resources• Simone Staiger-Rivas, Peter Shelton, Petr Kosina and

Nancy White: “Working in virtual environments: Three practical collaborative web tools“, ILAC Brief 23

• http://www.cgiar-ilac.org/files/ILAC_Brief23_Virtual_Environments.pdf

• Tapscott, D. and Williams, A.D. 2008. Wikinomics: How Mass Collaboration Changes Everything. New York: Penguin.

• Wikis: http://www.kstoolkit.org/Wikis• Social bookmarking:

http://www.kstoolkit.org/Tagging+-+Social+Bookmarking

• http://www.techlearning.com/article/14296

Google docs “In Plain English”: http://www.youtube.com/watch?v=eRqUE6IHTEA Wikis “In Plain English”: http://www.youtube.com/watch?v=-dnL00TdmLY

Basecamp: http://basecamphq.com/

Anna Maron: A stealth transformation: introducing wikis to the UN http://journal.km4dev.org/index.php/km4dj/article/viewFile/99/159 Example: UNDP Water Wikihttp://waterwiki.net/index.php/Welcome http://crabgrass.riseup.net/

Resources