Bring Intelligence to Your AP Automation€¦ · The Accounts Payable & ProcureTo-Pay Conference &...

The Accounts Payable & Procure-To-Pay Conference & Expo is produced by:

Bring Intelligence to Your AP Automation

Christina Robbins Digitech Systems, LLC

The Accounts Payable & Procure-To-Pay Conference & Expo is produced by: www.digitechsystems.com


Predictable Barriers to AP Automation


Why Automate? Life’s Just Fine As Is.


It Doesn’t Have to be so Hard!


AP Automation in Five Easy Steps


Step One: Scan


What if you could save 500 AP processing hours per year?

“We use ImageSilo® for just about anything you can imagine: AP processing, bank statements, truck manifests, and anything else we would need to keep a paper copy of. We’re on our way to being completely paperless. PaperVision® Capture and the scanner make the setup pretty slick.”

~Pat Myers, Accounts Payable/Receptionist


Step two: Index


Why AI; Why Now?


Drivers of Market Growth


Add Intelligence to Indexing


What if you could cut invoice processing times by 75%?

“PaperVision® Forms Magic has revolutionized our AP processes! We’ve been able to cut our invoice processing times by more than 75%! We’re saving the organization money and improving relationships with our business partners. We love Forms Magic!”

~Jason Sojka, Network and Computer Systems Manager


Step three: Reconcile


What if you could save $2.6 million annually by reducing your cost per invoice?

“We couldn’t keep up. We didn’t know who had done what with which piece of paper. We needed a better system than piles of paper and emails stacked everywhere. Now, we have a lot more than an image repository. We are using ImageSilo to its fullest extent. We create images rather than papers, and we automatically route documents through the organization. Now processes move faster, problems get solved and business gets done.”

~Alberto Centeno, Director of Shared Services


Step four: Remit


What if your managers saved 1,150 hours of productive time annually?

“We receive 20,000+ invoices annually and paying for city services means the accounts payable department must process invoices in a timely manner. By implementing PaperVision® Enterprise Workflow, invoices are entered and approved 2 days faster than before, our vendors are paid on time, and management saves 1,150 hours of productivity each year. We do the work once, not twice!”

~Phil Akason, Chief Financial Office


What if your managers saved 1,150 hours of productive time annually?


Step five: Retain


General Retention Guidelines

• According to IOFM: – Correspondence – 2 years – Invoices, payment records, employee expense

reports, and credit memos – 7 years – General ledgers, payroll journals, audit reports -

forever

* We recommend consulting your attorney before choosing retention schedules for your business and industry.


What if you could earn 813% ROI on your AP automation project?

“We used to send copies of information back and forth between the offices. Now, accounts payable records are scanned in Connecticut when they are received, and they are instantly accessible to our employees in Charleston. ImageSilo® has already eliminated most of the inter-office phone calls, emails, and faxes concerning invoices and other Tea Plantation records. It’s a huge win for the company.”

~Noreen Clough, Accounting Manager


AP Automation in Five Easy Steps


• Swing by Booth #403 for a tour of the 5 Simple Steps of AP Automation

• Christina Robbins • LinkedIn: https://www.linkedin.com/in/

christina-robbins-ba6a7316 • Phone: 866.374.3569 • Email: [email protected]

• Download the whitepaper at www.digitechsystems.com/apwhitepaper

mailto:[email protected]

Bring Intelligence to Your AP Automation€¦ · The Accounts Payable & ProcureTo-Pay Conference &...

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