Green Infrastructure Maintenance for

Contract A No.200060

Contract B No.200070

FY2020-FY2022

Briefing on:

Industry Outreach

Via MS Teams® Conference

Conference Number: +1 202-753-6714

Conference ID: 168 767 369#

11 AM to 12 PM

June 10, 2020

District of Columbia Water and Sewer Authority

David L. Gadis, CEO and General Manager

1

Hello Everyone and Welcome to

DC Water Green Infrastructure Maintenance

Industry Outreach!

We are pleased to have you in attendance today.

2

WELCOME!

Please mute your computers, tablets or cell phones.

If you would like to have a written response to your

questions, you need to submit them in writing.

Please use Chat to send your questions or comments.

Information shared at this meeting is not binding;

official response is provided by written Addendum

only.

3

MEETING GROUND RULES

Introduction

Clean Rivers Overview

GI Maintenance Contract

Procurement Approach

Contract Compliance Objectives

Schedule and Next Steps

Questions & Answers

4

MEETING AGENDA

Irving Street AB0008

DC WATER SOLICITATION TEAM

Clean Rivers Department• Carlton Ray, Vice President, Clean Rivers

• Monica Outland, Program Manager, Operational Assets

Compliance • Korey Gray, Director

• Jamal Jones, Compliance Officer

Procurement, Capital Programs• Rudy Gonzalez, Director of Procurement

• Narcisse Atchamou, Category Manager

5

INTRODUCTION

CLEAN RIVERS OVERVIEW

Monica Outland

6

IN OPERATION FROM

OCT 2016

ANACOSTIA RIVER

TUNNEL SYSTEM IN

OPERATION (03/20/2018)

CLEAN RIVERS PROGRAM

NORTHEAST

BOUNDARY TUNNEL

CONSTRUCTION

Tunnel System Status Operation

Date

First Street Tunnel In Operation 2016

Anacostia River Tunnel In Operation 2018

Northeast Boundary

Tunnel

Construction 2023

Potomac River Tunnel Planning 2030

Rock Creek GI Project

No.1

Post

Construction

Monitoring

2019

Potomac GI Project No. 1 Post

Construction

Monitoring

2019

DC Water’s DC Clean Rivers Project is implementing the Long Term Control Plan to control combined sewer overflows (CSOs).

Clean Rivers implemented a system of storage/conveyance tunnels along the Anacostia and Potomac Rivers, pumping station rehabilitation, and targeted sewer separation.

7

OPERATIONAL RESULTS as of MAY 2020

MonthRainfall, DCA

Gauge (in)

Volume Captured

by Tunnel (MG)

Measured

Overflow (MG)

%

captured

March 20 -31, 2018 1.48 20 0 100%

April 2018 3.59 249 10 96.0%

May 2018 8.73 860 13 98.5%

June 2018 5.21 265 47 85.0%

July 2018 9.73 679 260 72.3%

August 2018 5.19 334 14 95.9%

September 2018 9.73 784 116 87.1%

October 2018 3.06 164 0 100%

November 2018 7.57 777 5 99.3%

December 2018 5.82 468 100 82.3%

January 2019 3.30 259 0 100%

February 2019 3.52 74 0 100%

March 2019 4.00 337 46 87.9%

April 2019 2.24 77 0.1 99.9%

May 2019 4.97 311 1 99.7%

June 2019 4.27 134 0.1 100%

July 2019 6.49 339 77 81.4%

August 2019 1.99 186 22 89.3%

September 2019 0.25 19 0 100%

October 2019 6.66 450 18 96.2%

November 2019 1.37 55 0 100%

December 2019 2.80 80 0 100%

January 2020 2.79 150 0 100%

February 2020 3.21 143 0.6 99.6%

March 2020 2.31 38 0 100%

April 2020 (DRAFT) 6.30 338 128 72.5%

May 2020 (DRAFT, thru 5/12) 2.01 135 0 100%

Total 118.59 7723 860 90%

Over 7.7 billion gallons captured to date

Nearly 3,700 tons of trash, debris, and other solids captured

Exceeding predicted capture rate of 80%

8

The consent decree was amended to include Green Infrastructure (GI) to manage storm events in the Rock Creek and Potomac River sewersheds.

To meet this challenge, Clean Rivers constructed approximately 200 GI facilities to manage stormwater and to mitigate flooding.

GI facilities are innovative practices that includes natural and built assets employed to mitigate impacts of stormwater runoff and flooding by capturing and infiltrating rainwater.

9

CLEAN RIVERS PROGRAM

Curb Extension Bioretention Kennedy Street

Silva Cells, M St. SE at Potomac Ave.

GI MAINTENANCE CONTRACT

Monica Outland

10

Background

Clean Rivers GI Maintenance:

• GI facilities maintained under these contracts were installed under variousconstruction contracts divisions and are at different stages of maturity.

Purpose

• The purpose of the GI Maintenance Contract is to support Clean Riversefforts to maintain the GI facilities to the prescribed level of service.

• Clean Rivers anticipates awarding two (2) maintenance contracts:

✓Contract A No. 200060 : All DC Water GI facilities located throughoutthe District or as determined by Clean Rivers, except those in the RockCreek Sewershed

✓Contract B No. 200070: GI facilities located within the Rock CreekSewershed

11

CONTRACT BACKGROUND/PURPOSE

12

Green Infrastructure Facilities SummaryPractice Types

Rainwater Harvesting

• Rain Barrels

• Cisterns

Pervious Pavement

• Alley Pervious Pavement

• Parking Lot Pervious Pavement

• Parking Lane Pervious Pavement

• Sidewalk Pervious Pavement

Green Roofs

• Intensive Green Roof

• Modular Extensive Green Roof

• Non-Modular Extensive Green Roof

Infiltration Practices

• Curb Extension Bioretention

• Open Area Bioretention

• Planter Bioretention

• Bioswale

• Silva Cell

Alley Pervious Pavement at 2201 40th Place NW

Green Roof at Poplar Point PS

Pervious Pavement and Planter Tree Box at

Kennedy Street

Curb Extension Bioretention Kennedy Street

13

Green Infrastructure Facilities Summary Locations

Division Facility Location

Maintenance Start Date: December 2020

Contract A: Contract No. 200060

C CSO 019 Bioswales

E M St. SE Planter Bioretention and Silva Cells

S Irving St. NW Open Area Bioretention

Bryant St. NW Parking Lot

N

Anacostia Pumping Station – Open Area Bioretention and Parking

Lot Pervious Pavement

East Side Pumping Station – Non-Modular Extensive Green Roof

Fort Reno Reservoir – Non-Modular Extensive Green Roof &

Parking Lot Pervious Pavement

HCSO 005 – Turf Pavers

CS0 007 – Turf Pavers

ZPoplar Point Pumping Station – Modular Extensive Green Roof &

Parking Lot Pervious Pavement

AlleyPalooza – Alley Pervious Pavement

PR-A Curb Extension Bioretention and Parking Lane Pervious Pavement

D JBAB Overflow and Diversion Structures – Dry Grass Swales

Contract B: Contract No. 200070

RC-A Curb Extension Bioretention & Parking Lane Pervious Pavement

GI Parks – Kansas Ave & 3rd Street NW– Open Area Bioretention

GI Parks – Kansas Ave & 2nd Street NW– Open Area Bioretention

Kennedy St. NW Bioretention (Curb Extension, Open Area &

Planter), Dry Wells and Pervious Pavement (Parking Lane &

Sidewalk) 13

D

S

N

N

E

N

C

PR-A

RC-AGI Parks – Kansas AvenueKennedy Street GI

Operation• Clean Rivers Department

▪ Carlton Ray, Vice President, Clean Rivers

▪ Seth Charde, Seth Charde, Senior Advisor, Green Infrastructure

▪ Monica Outland, Program Manager, Operational Assets

▪ Tierni Crumity, Compliance Officer

Procurement• Procurement, Capital Programs

▪ Rudy Gonzalez, Director of Procurement

▪ Narcisse Atchamou, Category Manager

14

CONTRACT MANAGEMENT TEAM

Alley Pervious Pavement Alleypalooza Site

Mobile-Based Work Order Software

Application Document execution of

maintenance activities which include:

• Preventative Maintenance (PM)

▪ Routine inspection and maintenance

(maintenance specifications) and condition

assessment documentation that require follow-up.

• Corrective Maintenance (CM)

▪ Requires DC Water approved Work Authorization.

▪ CM work requested as a direct result of

documented condition assessment from PM

inspections

▪ Emergency Repairs – repairs for safety issues or

damage to facilities

▪ As-Needed Maintenance – Annual fertilizing and

nutrient treatment and pervious pavement air-

knifing.

15

SCOPE OF WORK

Curb Extension Bioretention Kennedy Street

16

SCOPE OF WORK

Meetings

• Mandatory Kickoff Meeting

▪ Selected Contractors, all Subcontractors and Key Personnel must attend kickoff

meeting.

Trainings

• Selected Contractors will be provided tablets with software application installed to

execute GI maintenance work orders.

• DC Water will conduct training session (classroom and field training ) on GI

Maintenance Work Order tracking software application.

• Work orders will be set up by DC Water and deployed to the applications and

available to the Contractors prior to scheduled maintenance. Training will be

provided on how to access, execute, and submit GI maintenance work orders.

• Additional training will be provided as needed for new team members for the

duration of the contract.

Site Walk

• DC Water will conduct site walks with the selected prime contractors at each facility

location during or before the initial scheduled maintenance.

17

SCOPE OF WORK

Permits

• Contractors are responsible for obtaining all necessary permits for GI

maintenance work

▪ Permits required may include but are not limited to:

o Traffic Control Plan in accordance with the District of Columbia Department of

Transportation.

o District of Columbia Department of Transportation Occupancy Permit as it applies to

temporary No Parking signs

• DC Water must be notified of all permit application submissions and

approvals prior to the start of work on the project sites.

• The Contractor must follow all conditions listed on the permits.

Working Within Existing Easements

• Clean Rivers secured certain easements and agreements for site access to

perform inspection and maintenance of GI facilities (copies provided in

RFP documents). Contractors shall be subject to the terms and conditions

of the easements and agreements related to the inspection and

maintenance work.

Price Proposals

• Meetings and trainings shall be reimbursed at the unit price for the

Meetings and Training pay items specified in the Attachment B Price

Schedule.

• Permit application and processing shall be reimbursed out of Permit

Allowance Pay Item specified in the Attachment B Price Schedule.

• Unit prices for Preventative Maintenance (PM) pay items are specified

in the Attachment B Price Schedule. Unit prices shall be established

based on the maintenance specification provided in RFP.

• Preparation and submission of maintenance documentation will not be

measured separately for payment.

18

SCOPE OF WORK

• Unit prices for Corrective Maintenance (CM) are captured in As-Needed

Maintenance pay items specified in the Attachment B Price Schedule.

The following shall be noted:

▪ CM Work Authorizations shall be based on the As-Needed Maintenance pay

items specified in the Attachment B Price Schedule. For any other unforeseen

work items, payment will be based on a mutually agreed upon price and paid

out of the Bid Allowance pay item as directed by DC Water.

▪ Emergency Repairs work authorizations shall be based on As-Needed

Maintenance pay items specified in the Attachment B Price Schedule. For any

other unforeseen work items, payment will be based on a mutually agreed

upon price and paid out of the Bid Allowance pay item as directed by DC

Water.

▪ The Bid Allowance pay item is a lump sum allowance which may be used to

compensate the Contractor for additional work items for GI maintenance as

defined and approved by DC Water. For additional work items, payment will be

based on a mutually agreed upon price in the work authorization.

19

SCOPE OF WORK

Relevant Project Experience (Last 5 Years)

• Project details (Contact/Owner contact details, Key Personnel)

• Utilization of Certified Business Enterprises (CBEs)

• Maintenance activity reporting (Work Order software applications)

Key Personnel Qualifications

• Project Manager or Maintenance Coordinator

• Superintendent

• Permit Coordinator

Proposer’s Organizational Structure

• Legal Structure and Team Members

• Major Subcontractor Roles and Principal Officers

Firm Capacity/Conceptual Management Plan

• Meeting Green Jobs Memorandum of Agreement (MOA)

• Use and development of CBEs

20

PROPOSAL REQUIREMENTS

PROCUREMENT APPROACH

Narcisse Atchamou

21

22

RFP One-Step ApproachEvaluation Criteria

EVALUATION CRITERIA

CONTENT SCORING

Past Performance 30%

Qualifications and Experience of Key Personnel 15%

Firm Capacity/Conceptual Management Plan 15%

Price 40%

Total 100%

Cover Letter Pass/Fail

Proposer’s Organizational StructurePass/Fail

Audited Financial StatementsPass/Fail

Surety or Insurance Company Letter Pass/Fail

Duly Executed Forms (11 Forms) Pass/Fail

23

RFP One-Step ApproachEvaluation of Technical Proposal

TECHNICAL PROPOSAL (60% WEIGHT)

Past

Performance

• Experience in a residential and commercial urban environment with construction and maintenance of GI facilities similar to those included in the scope of this contract

• Prior experience in utilizing Certified Busines Enterprises (CBEs)in the District or implementing similar socio-economic goals in other municipalities

• Past performance on similar GI maintenance projects undertaken the last 5 years

• Socio-economic goals in projects undertaken the last 5 years (if any) and the results achieved

• Prior experience using asset management systems for maintenance activity reporting

30%

Qualifications

and Experience

of Key

Personnel

• Capabilities, commitment, and qualifications of key personnel

• Prior experience of team members

• Local or equivalent experience

15%

24

RFP One-Step ApproachEvaluation of Technical Proposal

TECHNICAL PROPOSAL (60% WEIGHT)

Firm Capacity/

Conceptual

Management

Plan

• Proposed method to accomplish work addressing the commitment and ability to meet Green Jobs Goal and MOA requirements

• Discuss philosophy and approach for the use, development and growth of CBE firms on this project

15%

Additional

Requirements

and Submittals

• Cover Letter P/F

• Proposer’s Organizational Structure P/F

• Three most recent years of audited financial statements

P/F

• Letter from surety or insurance company P/F

• Duly executed forms (11 Forms) P/F

25

RFP One-Step ApproachProposal Contents

Required Contents of Technical Proposal:

• Cover and Cover Letter

• Table of Contents

• Executive Summary

• Performance History

• Key Personnel Resumes

• Organizational Chart

• CBE Certifications

• Conceptual Management Plan

• Audited Financial Statements

• Letter from surety or insurance company

• Duly executed forms set forth in RFP Attachments E, F, and O

• Registration to do business in the District of Columbia

• Acknowledgements, Certification and Standard DC Water Procurement forms

Required Contents of Pricing Proposal:

• Complete Price Schedule included in RFP Attachment B Price Schedule

26

RFP One-Step ApproachBid and Award Process

Technical Evaluation

(60%)Price Proposal

Evaluation (40%)

Submit

Proposal

Discussion

and Negotiation

Notice of

Intent to Award

Technical (60%) and Price Proposal (40%) scores shall be combined to produce a final score.

• Technical Proposals: One (1) electronic copy of the Technical Proposal

shall be submitted to DC Water through the Vendor Portal. Instructions will

be provided in the RFP.

• Price Proposals: One (1) electronic copy of the Price Proposal shall be

submitted Separately to DC Water through the Vendor Portal. Instructions

will be provided in the RFP.

Contract Information

• Goods and Services Contracts

• Contracts Term: 3 years each, with one 2-year renewal period

RFP Point of Contact (RFP POC)

• Narcisse Atchamou, Procurement

1385 Canal Street SE, Washington D.C., 20003

Narcisse.Atchamou@DCWater.com / (202) 787-2185

• All communication regarding this RFP must be through the RFP POC

27

CONTRACT INFORMATION

To become a registered vendor, go to: https://vendor.dcwater.com/

To obtain RFP or to submit questions about this presentation or on the project, email:

• Narcisse.Atchamou@dcwater.com

Address any Correspondence to the following:

• Rudy Gonzalez, Contracting Officer

c/o Narcisse Atchamou, Category Manager

DC Water, 1385 Canal Street, SEWashington, DC 20003

28

VENDOR REGISTRATION & CONTRACT INFORMATION

NOTE: IF THERE IS A DISCREPANCY BETWEEN THIS PRESENTATION AND THE RFP DOCUMENTS, THE RFP DOCUMENTS GOVERN

REGISTER INTERESTS FORMS CONTACT

• Go to DC Water website to register your

company and receive notice of events

https://vendor.dcwater.com/

• Awarded vendors must complete a W-9 Tax Form and Vendor

Information Form.

• Provide a list of up to 7 categories (DC Water commodity

codes) of what goods and/or services

your firm provides

• Remember: Please provide good

contact information

CONTRACT COMPLIANCE OBJECTIVES

Jamal Jones

29

Utilizations of Certified Business Enterprises (CBEs)

• 50% (of contract value) CBE participation goal

• CBE utilization will be used to determine responsiveness.

• Firms must be recognized by the District Department of Small and Local

Business Development in order to be considered.

▪ DSLBD Website: https://dslbd.dc.gov/

▪ DC Water’s EPA Fair Share Objectives are not applicable to this

procurement (DBE/MBE/WBE) and will not count toward the goal.

30

UTILIZATION OF CERTIFIED BUSINESS ENTERPRISES

LOCAL EMPLOYMENT

Green Jobs Goal

• At least 51% of new jobs are to be filled by District Residents

▪ Use of GI-certified District residents

Apprenticeship

• At least 35% of the apprenticeship hours are to be performed by District residents

DC Water Works

• Use of DC Water Works as the first recruiting source

• Employment statistic reporting required

Use of GI Certified District Residents

• DC Water, in partnership with the Water Environment Federation, has

developed a GI Certification Program for:

▪ Construction

▪ Inspection

▪ Maintenance

31

LOCAL EMPLOYMENTUse of GI-Certified District Residents – con’t

• Program formally established on January 26, 2017

• Eight training sessions completed so far

▪ 9th Session scheduled for June 2020

• 66 DC residents certified so far

• List of certified individuals found at:

http://ngicp.org/program/list-of-certified-individuals

Mentor Internship

• Selected Contractors must operate a paid mentor/internship program for District residents.

• Use of DC Water Works/GI program graduates is encouraged.

• Selected Contractors are responsible for identifying and recruiting individuals.

• Participants must be selected no later than 90 days following Notice to Proceed

• Selected Contractors must monitor and report on program progress (DC Water Works)

• Full details available at: www.dcwater.com/green under the “Resources” section.

32

33

CONTACT LIST

• Tierni Crumity, Compliance Officer, DC Water202-787-4783Tierni.Crumity@dcwater.com

• Sharon Talley, Compliance Officer, DC Water202-787-2503Sharon.Talley@dcwater.com

• Daniel Lamm, Vendor Registration (Zycus), DC Water202-787-2352Daniel.Lamm@dcwater.com

SCHEDULE AND NEXT STEPS

Narcisse Atchamou

34

35

SOLICITATION TIMELINE (Tentative)

MILESTONE DATE

RFP Advertisement June 21, 2020

Pre-Proposal Conference July 07, 2020

Submit Questions July 13, 2020

Technical & Price Proposal July 22, 2020 / 2:00 PM ET

Discussion / Negotiation September 2020

Notice of Award Recommendation September 2020

Board Approval November 2020

Notice To Proceed December 2020

THANK YOU!QUESTIONS & ANSWERS

36