Bridging the Digital Divide Scanning With. The Vision Integration Platform Physical Case Files:...

Bridging the Digital Divide

Scanning With

The Vision Integration Platform

Physical Case Files: Barriers to Better Management

Files Get Lost

Time is lost pouring over mounds of paper

Valuable office space is overtaken by paper

Files are at risk due to human error or disaster


The Statistics Prove Paper is Costly !

Clerical staff spend on average 20-30% of their time looking for documents

6%-7.4% of an executive’s time is spent looking for documents

It is estimated that between 3% and 7.5% of an organization’s documents are lost or misfiled.


Scanning with @Vantage = freedom

Virtually eliminates the need to keep a physical case file


Scanning With @Vantage = instant access

Verification and other documents can be accessed from multiple offices and by multiple users


Scanning With @Vantage = efficiency

One Scanner can support multiple users


Scanning With @Vantage = versatility

Flexible to handle multi-sheet / multi-document scanners


Scanning With @Vantage = economical

Disk space to handle images has become relatively inexpensive


Scanning With @Vantage = Choices

Scanning Points

Electronic Case Folder (ECF)

Select Client and associate scanned documents.

Scanning Screen

Scan documents and associate with multiple clients.

Verification Screen

Scan documents at Interview Wrap-Up and associate with client. Can also be scanned during On-The-Fly Verifications.


Scanning With @Vantage = No Downside The “Cons”

Additional Training of End Users Required

Modification of Office Procedures Required

Cost of Scanners Can Be Prohibitive

Legality of Documents May Be An Issue

Additional Disk Space May Be Needed

Additional Network Traffic

The “Flip-Side”

True. But staff increases overall skill and productivity levels. State wins!

Modifications that save time, money and increases efficiency is progress!

Not in the long-term! Over time, scanning PAYS FOR ITSELF

Most states accept or have pending legislation to permit acceptance of scanned documents

The price of additional disk space continues to fall

For most networks this is not a problem. Can be developed to download images at night and/or off-peak time

ScanningScanning

Next Steps

Say “Yes to Digital” and “No” to inefficiency.

Let Albion help you determine what scanning practices will best empower each office.

Let Albion show you scanners we have already researched for you.

Bridging the Digital Divide Scanning With. The Vision Integration Platform Physical Case Files:...

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