BRANDON CITY COUNCIL AGENDA Council Chambers – 308 S. …23CB10F0-8C35... · 2 days ago · Sysco...

BRANDON CITY COUNCIL AGENDA Council Chambers – 308 S. Main

August 3, 2020 6:00 p.m.

1. Call to Order and Pledge of Allegiance2. Roll Call and Determination of Quorum3. Approval of Agenda4. Approval of Minutes

A) July 16, 2020 Briefing Meeting (4)B) July 20, 2020 Regular Meeting (5-18)

5. Approval of Claims (19-20)6. Consent Calendar

7. Visitors/Timed Items/Public CommentA) Public Comments: Those wanting to address the Council will be heard at this time but are limited to five (5)

minutes. No action will be taken on any action requested at this time due to the twenty-four-hour public noticerequirement.

B) Public Hearing:1) Hearing One Day Alcohol License for Double D Saloon and Request for Street Dance on

September 12, 2020 (21-30)C) 2019 DENR Secretary’s Award for Drinking Water Excellence (31-38)

8. Old Business

9. Standing Committee ReportsA) Golf Course

1) Design Build Contract with Landscapes Unlimited

B) Parks and Recreation1) Work Report (39-40)2) Request for Alcohol in McHardy Park (41-42)3) Wage Adjustment: Cory Carlson (43)4) Request to Sell Concessions at McHardy Park (44)

C) Public Safety1) MedStar Quarterly Report2) Wage Adjustment: Jamie Steffle (45)3) Light Bar Donation (46)

D) Administration1) Parking Lot Agreement with Lee Schelling (47-49)2) Holly Pond Concept Plan (50-53)3) Resolution 19-20 Setting Fine Amount for Mowing (54-56)

E) Streets1) Work Report (57)2) Curb Repair Project Bid (58-59)3) Declare Plate Packer as Surplus (60)4) Tree Waste Site

F) Water and Sewer 1) Wage Adjustment: Mark Schmeling (61) 2) Tall Grass Low Impact Drainage Project (62-66)

10. New Business

11. Executive Session if Necessary

12. Adjournment

Individuals in need of assistance in attaining access to the meeting, please contact City Hall within 24 hours of the meeting time for special arrangements.

SUPPLEMENT TO THE AGENDA August 3, 2020

MEETINGS

1) Thursday, August 6, 2020

Planning & Zoning Commission meeting at 6:30 p.m. in the Council Chambers

2) Thursday, August 13, 2020 Briefing Meeting at 5:30 p.m. in the Council Chambers

3) Monday, August 17, 2020 City Council Meeting at 6:00 p.m. in the Council Chambers

4) Wednesday, August 19, 2020 Park Committee Meeting at 5:15 p.m. in the Council Chambers

5) Thursday, August 20, 2020 Planning & Zoning Commission meeting at 6:30 p.m. in the Council Chambers

OTHER

BRIEFING MEETING MINUTES The Brandon City Council met in a briefing session at 5:30 p.m. on Thursday, July 16, 2020 at the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, David Kull, Jack Parliament and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Engineer, Tami Jansma; Public Works Director, Rollie Hoeke; and Park Superintendent, Devin Coughlin. Absent: Tim Jorgenson. The Council discussed items on the agenda for the upcoming July 20, 2020 regular Council meeting. No formal action was taken. At 6:05 p.m., hearing no further business, the meeting adjourned. ____________________________ ______________________________ Christina Smith Paul Lundberg Municipal Finance Officer Mayor

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MINUTES The Brandon City Council met in regular session at 6:00 p.m. on July 20, 2020 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota. Present were Dana Clark, Vickie David, Barb Fish, David Kull, Jack Parliament and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Officer, Christina Smith; City Attorney, Lisa Marso; City Engineer, Tami Jansma, Police Chief, Joe Weir; Park Superintendent, Devin Coughlin; Golf Course Manager, Andrew Bauer and Public Works Director, Rollie Hoeke. Absent: Tim Jorgenson. Alderwoman Fish moved Alderman Kull seconded to approve the agenda as revised. Motion carried. Alderwoman Clark moved Alderwoman David seconded to approve the minutes of the July 2, 2020 briefing meeting and the minutes of the July 6, 2020 regular meeting. Motion carried. Alderman Kull moved Alderman Parliament seconded to approve the following claims. Motion carried. VENDOR DESCRIPTION AMOUNT A-1 Septic Tank Professional Services 300.00 Allegiant Emergency Services, Inc. Hired Repairs 324.18 Alliance Communications Utilities 2,511.74 Alternative HR Development Professional Services 3,294.89 Beal Distributing, Inc. GC Resale 1,642.30 Bioverse, Inc. Supplies 3200.00 Blaine's Service Hired Repairs 477.20 Border States Electric Supplies 84.59 Boyce Law Firm, LLP Professional Services 2,889.50 Brandon Ace Hardware Supplies 2,467.54 Brandon Fire Dept. Professional Services 115,684.00 Brandon Lumber Co., Inc. Supplies 1,146.02 Brock White Co., LLC Repairs 168.00 Builders Supply Company Repairs 85.50 Butler Machinery Co. Repairs 1,134.04 BV School District Fuel 2,654.50 Cardmember Services Supplies 2,701.35 Carlson & Stewart Refrigeration, Inc. Repairs 581.71 Century Business Products Supplies 226.79 Cintas Supplies 309.13 Coca-Cola/Chesterman Co. GC Resale 428.81 Coffee Cup Fuel 364.78 Concrete Materials Supplies 209.00 Construction Products & Consultants, Inc. Equipment 3,004.00 Core & Main LP Supplies 282.74 Culligan Water Conditioning Utilities 99.60

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Dakota Beverage GC Resale 2,818.60 Dakota Data Shred Supplies 32.00 Dakota Fluid Power, Inc. Repairs 48.18 Daniel Francis Jr Travel 533.60 Direct Automation Hired Repairs 1,229.35 Direct Technologies Software 602.00 DirecTV Utilities 83.65 EnviroMaster, Inc. Supplies 71.25 Geotek Engineering & Testing Services Improvements 1,996.00 Gillespie Outdoor Power Equipment Repairs 90.32 Girton Adams Company Supplies 48.75 H & W Contracting LLC Improvements 388,726.47 Hach Company Supplies 1,130.15 Hawkins Water Treatment Chemicals 3,914.55 Innovative Office Solutions, Inc. Supplies 154.52 Inter-lakes Community Action, Inc. Transit 9,314.81 Interstate Office Products Supplies 162.45 IS Restaurant Design Hired Repairs 404.82 Jack's Uniforms & Equipment Clothing 128.89 Johnson Brothers Famous Brands GC Resale 483.67 Lamb Motor Company Police Vehicle 37,952.00 Locators & Supplies, Inc. Supplies 375.97 Marv's Sanitary Service Utilities 566.75 Metro Construction Improvements 386,244.55 MidAmerican Energy Utilities 243.66 Midwest Alarm Company, Inc. Professional Services 86.52 Minnehaha County Register of Deeds Supplies 1.00 Minnehaha County Treasurer Fees 107,329.91 Myrl & Roy's Paving, Inc. Repairs 6,135.48 Newman Traffic Signs Supplies 147.07 Oakridge Nursery Supplies 68.56 Orkin Professional Services 120.00 P & W Golf Supply, Inc. Equipment 637.08 Palisades Oil Co. Fuel 1,285.62 Pepsi-Cola GC Resale 201.14 Performance Press Supplies 118.00 Petty Cash Repairs 28.08 Pheasantland Industries Supplies 24.64 Pizza Ranch - East GC Resale 140.00 Precision Small Engine Co., Inc. Supplies 95.65 Productivity Plus Supplies 87.53 Reiter Enterprises Improvements 2,197.50 Rent-All, Inc. Safety Equipment 6,719.00 Sam's Club GC Resale & Supplies 1,171.55 SD Dept. of Revenue Sales Tax 8,732.98 SD Municipal League Supplies 60.00 SD One Call Utilities 309.12 Sioux Falls Networks Software 355.00

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Sioux Falls Utilities Utilities 101,818.98 Soukup Construction Inc Improvements 429,698.28 Staples Advantage Supplies 731.23 Sturdevant's Auto Parts Supplies 498.57 Summit Companies Rental 50.00 Sunshine Supplies 383.18 Sysco GC Resale 1,597.31 Thomson Reuters - West Books 219.26 Titleist GC Resale 2,520.43 Tony's Catering GC Resale 3,154.74 Toro NSN GC Irrigation 155.00 USA Blue Book Supplies 254.55 Vogel Motors Hired Repairs 177.00 Wells Fargo Financial Leasing, Inc. GC-Equipment 37,449.42 Xcel Energy Utilities 2,702.39 Zabel Steel Supplies 50.50 Zimco Supply Co. Supplies 11,261.72 City Administration July 9, 2020 Payroll 3,397.32 Finance Office July 9, 2020 Payroll 4,251.07 Government Buildings July 9, 2020 Payroll 138.52 Engineer July 9, 2020 Payroll 2,315.04 Police July 9, 2020 Payroll 24,229.56 Building Inspections July 9, 2020 Payroll 3,388.84 Street Department July 9, 2020 Payroll 7,236.21 Park Department July 9, 2020 Payroll 8,710.98 Economic Development July 9, 2020 Payroll 674.36 Water Department July 9, 2020 Payroll 8,515.70 Sewer Department July 9, 2020 Payroll 3,630.96 Golf Course Grounds July 9, 2020 Payroll 9,252.46 Golf Course Lounge July 9, 2020 Payroll 5,286.98 Golf Course Pro Shop July 9, 2020 Payroll 5,054.49 Golf Course Community Room July 9, 2020 Payroll 1,089.46 941 Payroll Taxes July 9, 2020 Payroll 24,929.98 SD Retirement System Supplemental July 9, 2020 Payroll 712.50 TASC Flex Plan July 9, 2020 Payroll 624.96 Accounts Management July 9, 2020 Payroll 75.00 Alderwoman Fish moved Alderwoman David seconded to approve the consent calendar which contained the following items: a plat of Lot 8 in Block 2 of Twin Rivers Crossing Addition; a plat of Lot 10A Graff’s Subdivision; a plat of Tract 1, Tract 2 & Tract 3 of Gehrke Addition and a plat of Lot 8A & Lot 10 in Block 3 of Heartland Business Park Addition. Motion carried. CHAMBER REQUEST TO WAIVE CATERING FEE The Golf Course Committee report was heard. Alderwoman Clark moved Alderwoman David seconded to approve the request from the Brandon Valley Chamber of Commerce to waive the catering fee for their golf outing on July 30, 2020. Motion carried.

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WEST NILE GRANT AGREEMENT The Park & Recreation Committee report was heard. Alderwoman Fish moved Alderwoman Clark seconded to approve the West Nile grant agreement with the State for $2,415.00. Motion carried. MEDSTAR QUARTERLY REPORT The Public Safety Committee report was heard. The MedStar quarterly report was presented. It was the consensus of the Council to ask Jay Masur to be present at the next regular meeting to further discuss the quarterly report. SALARY REVIEW AND ADJUSTMENT Alderwoman Clark moved Alderwoman David seconded to approve the annual salary adjustment for Anthony Lingen, to step 27-10 on the wage scale, $23.90 per hour, effective August 1, 2020. Motion carried. SALARY REVIEW AND ADJUSTMENT Alderwoman Clark moved Alderwoman David seconded to approve the annual salary adjustment for Zach Hagstrom, to step 27-10 on the wage scale, $23.90 per hour, effective August 1, 2020. Motion carried. RESOLUTION #17-20 The Administration Committee report was heard. Alderman Kull moved Alderwoman David seconded to approve Resolution #17-20. A roll call vote showed Clark, David, Fish, Kull, Parliament. Motion carried.

RESOLUTION NO. 17-20

RESOLUTION GIVING APPROVAL TO CERTAIN DRINKING WATER FACILITIES IMPROVEMENTS; GIVING APPROVAL TO THE ISSUANCE AND SALE OF A REVENUE BOND TO FINANCE, DIRECTLY OR INDIRECTLY, THE IMPROVEMENTS TO THE FACILITIES; APPROVING THE FORM OF THE LOAN AGREEMENT AND THE REVENUE BOND AND PLEDGING REVENUES AND COLLATERAL TO SECURE THE PAYMENT OF THE REVENUE BOND; AND CREATING SPECIAL FUNDS AND ACCOUNTS FOR THE ADMINISTRATION OF FUNDS FOR OPERATION OF THE SYSTEM AND RETIREMENT OF THE REVENUE BOND.

WHEREAS, one of the purposes of SDCL Chapter 9-40 (the “Act”) as found and determined by the Legislature is to provide for financing the acquisition, maintenance, operation, extension or improvement of any system or part of system of waterworks for the purpose of providing water and water supply for municipal, industrial, and domestic purposes; and,

WHEREAS, a municipality is authorized to issue revenue bonds to defray the cost of extensions, additions and improvements to any utility previously owned and is authorized to pledge the net income or revenues from the system in accordance with Section 15 of the Act; and,

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WHEREAS, the City of Brandon (the “City”) currently operates a system of waterworks for the purpose of providing water and water supply for municipal, industrial, and domestic purposes and has determined that improvements to the waterworks are necessary for the conduct of its governmental programs and qualifies as an improvement, extension or addition to its waterworks system; and,

WHEREAS, the City has determined to issue its revenue bonds to finance the improvements to its waterworks system (the “System”) and has applied to the South Dakota Conservancy District (the “District”) for a Drinking Water State Revolving Fund Loan to finance the improvements;

WHEREAS, the City shall adopt rates and charges to be pledged, segregated and used for the payment of the Revenue Bond.

NOW THEREFORE BE IT RESOLVED by the City as follows:

SECTION 1. Definitions. The terms when used in this Resolution shall have the following meanings set forth in this section unless the context clearly requires otherwise. All terms used in this Resolution which are not defined herein shall have the meanings assigned to them in the Loan Agreement unless the context clearly otherwise requires.

“Act” means South Dakota Codified Laws Chapter 9-40.

“Loan” means the Loan made by the South Dakota Conservancy District to the City pursuant to the terms of the Loan Agreement and as evidenced by the Revenue Bond.

“Project” means City of Brandon Drinking Water System Improvements.

“Revenue Bond” means the revenue bond or bonds issued the date of the Loan Agreement by the City to the South Dakota Conservancy District to evidence the City’s obligation to repay the principal of and pay interest and Administrative Expense Surcharge on the Loan.

“System” means the City’s system of waterworks used for the purpose of providing water and water supply for domestic, municipal, and industrial purposes.

SECTION 2. Declaration of Necessity and Findings.

2.1. Declaration of Necessity. The City hereby determines and declares it is necessary to construct and finance improvements to its System described as the Project.

2.2. Findings. The City does hereby find as follows: 2.2.1. The City hereby expressly finds that if the Project is not undertaken, the

System will pose a health hazard to the City and its inhabitants, and will make the City unable to comply with state and federal law.

2.2.2. Because of the functional interdependence of the various portions of the System, the fact that the System may not lawfully operate unless it complies with State

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and federal laws, including SDCL Chapter 34A-3A, and the federal Safe Drinking Water Act, and the nature of the improvements financed, the City hereby finds and determines that the Project will substantially benefit the entire System and all of its users within the meaning of Sections 15 and 17 of the Act.

2.2.3. The City hereby determines and finds that for the purposes of the Act, including, in particular, Sections 15 and 17 of the Act, that only the net income from the system as improved, financed by the Revenue Bond, be pledged for its payment.

SECTION 3. Authorization of Loan, Pledge of Revenue and Security.

3.1. Authorization of Loan. The City hereby determines and declares it necessary to finance up to $5,687,000 of the costs of the Project through the issuance of bonds payable from net revenues of the system and other funds secured by the City. The City hereby determines that because the Revenue Bond is issued in connection with a financing agreement described in SDCL 46A-1-49, pursuant to Section 15 of the Act no election is required to issue the Revenue Bond.

3.2. Approval of Loan Agreement. The execution and delivery of the Revenue Obligation Loan Agreement (the “Loan Agreement”), the form of which is on file with the City Finance Officer (the “Finance Officer”) and open to public inspection, between the City as Borrower and the District, are hereby in all respects authorized, approved and confirmed, and the Mayor and Finance Officer are hereby authorized and directed to execute and deliver the Loan Agreement in the form and content attached hereto, with such changes as the attorney for the City deems appropriate and approves, for and on behalf of the City. The Mayor and Finance Officer are hereby further authorized and directed to implement and perform the covenants and obligations of the City set forth in or required by the Loan Agreement. The Loan Agreement herein referred to and made a part of this Resolution is on file in the office of the Finance Officer and is available for inspection by any interested party.

3.3. Approval of Revenue Bond. The issuance of a revenue bond in a principal amount not to exceed $5,687,000 as determined according to the Loan Agreement in the form and content set forth in Appendix B attached to the form of Loan Agreement (the “Revenue Bond”) shall be and the same is, in all respects, hereby authorized, approved, and confirmed and the Mayor, Finance Officer, and other appropriate officials shall be and are hereby authorized and directed to execute and seal the Revenue Bond and deliver the Revenue Bond to the District, for and on behalf of the City, upon receipt of the purchase price, and to use the proceeds thereof in the manner set forth in the Loan Agreement. The Mayor and Finance Officer are hereby authorized to approve the final terms of the Revenue Bond and their execution and delivery thereof shall evidence that approval. The Revenue Bond shall be issued under the authority of SDCL Chapter 9-40 and SDCL Chapter 6-8B, and the provisions of the Act are hereby expressly incorporated herein as provided in Section 19 of the Act.

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3.4. Pledge of Revenues. The Revenue Bond together with the interest thereon, shall not constitute a charge against the City's general credit or taxing power, but shall be a limited obligation of the City payable solely out of the Project Debt Service Account, which payments, revenues and receipts are hereby and in the Loan Agreement pledged and assigned for the equal and ratable payments of the Revenue Bond and shall be used for no other purpose than to pay the principal of, interest and Administrative Surcharge on the Revenue Bond, except as may be otherwise expressly authorized in the Loan Agreement (including the purpose of securing Additional Bonds issued as permitted by the terms thereof). The City hereby irrevocably pledges to the South Dakota Conservancy District all income and revenues of the System, including, without limitation, fees, charges to users of the System, penalties and hook-up fees, sign-up fees, proceeds of business interruption insurance, proceeds from the sale of property constituting part of the System and investment income on all such revenues, but only to the extent that the revenues exceed the amounts necessary to operate and maintain the System, provided there shall be excluded from this pledge the proceeds of any federal or state grant or loan, and the investment income therefrom, to the extent such exclusion is a condition of such grant or loan. The City covenants and agrees to charge rates for all services from the System or establish charges or rates which will be sufficient to provide for the payments upon the Revenue Bond issued hereunder as and when the same become due, and as may be necessary to provide for the operation and maintenance and repairs of the System, and depreciation, and the Rate Ordinance shall be revised from time to time so as to produce these amounts. The City hereby reserves the right to determine on a periodic basis the appropriate allocation of operation and maintenance expenses, depreciation, repair and reserves associated with the facilities financed with the Revenue Bond, provided that such determination of allocable operation and maintenance expenses shall in no event abrogate, abridge or otherwise contravene the covenant of the City set forth in this Section 3 or any other covenant or agreement in the Loan Agreement.

SECTION 4. Rates, Certification, Segregation and Review.

4.1. Rates and collection There shall be charged rates for each fiscal year which shall ensure that its Net Revenues Available for Debt Service will equal at least 110% of its System Debt Service for such fiscal year.

4.2. Certification. In each fiscal year, or as soon as practicable, and in any event by the date of the delivery of the unaudited financial statements required in the Loan Agreement, the City shall (a) calculate its Net Revenues Available for Debt Service and System Debt Service for the fiscal year, and (b) certify such figures to the South Dakota Conservancy District. The certification described in clause (b) of the preceding sentence shall be substantially in the form of the certificate attached as Appendix E to the Loan Agreement. If the City fails to meet the Rate Covenant set forth in Section 6.4 of the Loan Agreement, the City shall supply the District with quarterly reports on the

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actions it is taking to correct its coverage deficiency until it delivers an annual coverage certificate showing compliance with the first sentence of this Section.

4.3. Segregation. The Finance Officer shall set up bookkeeping accounts in accordance with South Dakota Legislative Audit guidelines for the segregation of the revenue.

4.4. Periodic review. The water rates shall be reviewed from time to time, not less than yearly, and shall be modified in order to produce such funds as are necessary and required to comply with the Loan Agreement’s rate covenant and to pay principal of, interest and Administrative Surcharge on the Revenue Bond when due. The rates may be set by ordinance or resolution in accordance with this Section. The rate ordinance or resolution shall be necessary for the support of government and shall be effective upon passage.

SECTION 5. Additional Bonds. As permitted by Sections 8 and 9 of the Act, Additional Bonds payable from revenues and income of the System may be issued, as permitted in the Loan Agreement, and no provision of this Resolution shall have the effect of restricting the issuance of, or impairing the lien of, such additional parity bonds with respect to the net revenues or income from the extensions, additions or improvements. The City shall have the right to issue additional bonds secured by a lien subordinate to the lien from the Revenue Bond pursuant to the Loan Agreement.

SECTION 6. Project Fund Accounts. For the purpose of application and proper allocation of net income of the System and to secure the payment of principal, Administrative Surcharge and interest on the Revenue Bond, the following mandatory asset segregations shall be included in the water system account of the City and shall be used solely for the following respective purposes until payment in full of the principal of and interest on the Revenue Bond:

6.1. Project Revenue Account. There shall be deposited periodically into the Project Revenue Account the net revenues as defined in Section 17 of the Act derived from the operation of the Project collected pursuant to the ordinances and resolutions of the City of Brandon, South Dakota (collectively the “Rate Ordinance”). Moneys from the Project Revenue Account shall be transferred periodically into separate funds and accounts as provided below.

6.2. Project Debt Service Account. Out of the revenues in the Project Revenue Account, there shall be set aside no later than the 25th day of each month into the account designated Project Debt Service Account, a sum sufficient to provide for the payment as the same become due of the next maturing principal of, interest and Administrative Surcharge on the Revenue Bonds and any reserve determined by the City’s governing body to be necessary. The amount set aside monthly shall be not less than one-third of the total principal, interest, and Administrative Surcharge payable on the following

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February 15, May 15, August 15 and November 15 and if there shall be any deficiency in the amount previously set aside, then the amount of such deficiency shall be added to the current requirement.

6.3. Depreciation Account. There shall be established a General Depreciation Account. Out of the revenues of the Project Revenue Account there shall be set aside each month into the General Depreciation Account an amount determined by the Common Council to be a proper and adequate amount for repair and depreciation of the Project.

6.4. Project Surplus Account. There shall be established the Project Surplus Account. Revenues remaining in the Project Revenue Account at the end of any fiscal year after all periodic transfers have been made therefrom as above required, shall be deemed to be surplus and shall be transferred to the Project Surplus Account. If at any time there shall exist any default in making any periodic transfer to the Project Debt Service Account, the Common Council shall authorize the City Finance Officer to rectify such default so far as possible by the transfer of money from the Project Surplus Account. If any such default shall exist as to more than one account or fund at any time, then such transfer shall be made in the order such funds and accounts are listed above.

When not required to restore a current deficiency in the Project Debt Service Account, moneys in the Project Surplus Account from time to time may be used for any of the following purposes and not otherwise:

(a) To redeem and prepay the Revenue Bond when and as such Revenue Bond becomes prepayable according to its terms;

(b) To pay for repairs of or for the construction and installation of improvements or additions to the System; and, if the balances in the Project Debt Service Account and the Project Depreciation Account are sufficient to meet all payments required or reasonably anticipated to be made there from prior to the end of the then current fiscal year, then;

(c) To be held as a reserve for redemption and prepayment of any bonds of the System which are not then but will later be prepayable according to their terms; or

(d) To be used for any other authorized municipal purpose designated by the Common Council;

(e) No moneys shall at any time be transferred from the Project Surplus Account or any other account of the Fund to any other fund of the City, nor shall such moneys at any time be loaned to other municipal funds or invested in warrants,

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special improvements bonds or other obligations payable from other funds, except as provided in this Section.

SECTION 7. Approval of Paying Agent/Registrar. The Revenue Bond shall be payable at the office of U.S. Bank National Association, St. Paul, Minnesota, hereby designated as paying agent and registrar.

SECTION 8. Approval of Bond Counsel. Meierhenry Sargent LLP is hereby retained as Bond Counsel with respect to the Revenue Bond.

SECTION 9. Tax Matters. The Interest on the Revenue Bond shall be excludable from gross income for federal income tax purposes under the Internal Revenue Code of 1986, as amended (“the Code”) and applicable Treasury Regulations (the “Regulations”).

SECTION 10. Covenants. The City hereby covenants and agrees with the District and other owners of the Revenue Bond as follows:

10.1. The City will punctually perform all duties with reference to the Project, the System and the Revenue Bond required by the constitution and laws of the State of South Dakota and by this Resolution.

10.2. The City agrees and covenants that it will promptly construct the improvements included in the Project.

10.3. The City covenants and agrees that pursuant to Sections 25 through 27 of the Act, the lawful holders of the Revenue Bond shall have a statutory mortgage lien upon the Project and the extensions, additions and improvements thereto acquired pursuant to the Act, until the payment in full of the principal, interest and Administrative Surcharge on the Revenue Bond, and the City agrees not to sell or otherwise dispose of the System, the Project, or any substantial part thereof, except as provided in the Loan Agreement and shall not establish, authorize or grant a franchise for the operation of any other utility supplying like products or services in competition therewith, or permit any person, firm or corporation to compete with it in the distribution of water for municipal, industrial, and domestic purposes within the City.

10.4. The City covenants and agrees with the District and other owners of the Revenue Bond that it will maintain the System in good condition and operate the same in an efficient manner and at a reasonable cost, so long as any portion of the Revenue Bond remains outstanding; that it will maintain insurance on the System for the benefit of the holders of the Revenue Bond in an amount which usually would be carried by private companies in a similar type of business; that it will prepare, keep and file records, statements and accounts as provided for in this Resolution and the Loan Agreement. The Revenue

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Bond shall refer expressly to this Resolution and the Act and shall state that it is subject to all provisions and limitations thereof pursuant to Section 19 of the Act.

SECTION 11. Depositories. The Finance Officer shall cause all moneys pertaining to the Funds and Accounts to be deposited as received with one or more banks which are duly qualified public depositories under the provisions of SDCL Ch. 4-6A, in a deposit account or accounts, which shall be maintained separate and apart from all other accounts of the City, so long as any of the Bonds and the interest thereon shall remain unpaid. Any of such moneys not necessary for immediate use may be deposited with such depository banks in savings or time deposits. No money shall at any time be withdrawn from such deposit accounts except for the purposes of the Funds and Accounts as authorized in this Resolution; except that moneys from time to time on hand in the Funds and Accounts may at any time, in the discretion of the City’s governing body, be invested in securities permitted by the provisions of SDCL 4-5-6; provided, however, that the Depreciation Fund may be invested in such securities maturing not later than ten years from the date of the investment. Income received from the deposit or investment of moneys shall be credited to the Fund or Account from whose moneys the deposit was made or the investment was purchased and handled and accounted for in the same manner as other moneys therein.

SECTION 12.Consent to Appointment. In the event of mismanagement of the Project, a default in the payment of the principal or interest of the Revenue Bond, or in any other condition thereof materially affecting the lawful holder of the Revenue Bond, or if the revenues of the Project are dissipated, wasted or diverted from their proper application as set forth in the Loan Agreement, Revenue Bond, or herein, the City hereby consents to the appointment of a receiver pursuant to Section 33 of the Act, and agrees that the receiver will have the powers set forth therein, and in Sections 34 and 35 of the Act to operate and administer the Project, and charge and collect rates as described therein.

SECTION 13. Severability. If any section, paragraph, clause or provision of this Resolution, the Loan Agreement, the Revenue Bond, or any other Loan Document shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Resolution or said Loan Agreement, Revenue Bond, or any other Loan Document.

SECTION 14. Authorization of City Officials. The Mayor, Finance Officer, City Attorney and City officials shall be and they are hereby authorized to execute and deliver for and on behalf of the City any and all other certificates, documents or other papers and to perform such other acts as they may deem necessary or appropriate in order to implement and carry out the actions authorized herein.

SECTION 15. Effective Date. This Resolution shall take effect on the 20th day following its publication, unless suspended by a referendum.

Adopted at Brandon, South Dakota, this 20th day of July 2020.

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APPROVED:

CITY OF BRANDON, SOUTH DAKOTA

___________________________ Mayor

(Seal)

ATTEST:

_________________________

City Finance Officer

Published: July 29, 2020

Effective: August 19, 2020 RESOLUTION 18-20 Alderman Kull moved Alderwoman Clark seconded to approve Resolution #18-20. A roll call vote showed Clark, David, Fish, Kull, Parliament. Motion carried.

Resolution #18-20

A RESOLUTION OF THE CITY OF BRANDON, SOUTH DAKOTA AUTHORIZING THE EXECUTION OF CONTRACTUAL DOCUMENTS

WITH THE STATE OF SOUTH DAKOTA FOR THE RECIEPT OF CARES ACT FUNDS TO ADDRESS THE COVID-19 PUBLIC HEALTH CRISIS

WHEREAS, pursuant to section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116-136, div. A, Title V (Mar. 27, 2020) (the “CARES Act”), the State of South Dakota has received federal funds that may only be used to cover costs that: (a) are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); (b) were not accounted for in the budget most recently approved as of March 27, 2020, for the State of South Dakota; and (c) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020; and

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WHEREAS, the City of Brandon acknowledges that the State of South Dakota, in its sole discretion, may retain full use of these funds for the purposes delineated in the CARES Act; and WHEREAS, the City of Brandon acknowledges that in order to provide financial assistance to counties and municipalities in South Dakota, the State of South Dakota, in its sole discretion, may allocate CARES Act funds Act on a statewide basis to reimburse counties and municipalities as delineated herein; and WHEREAS, the City of Brandon seeks funding to reimburse eligible expenditures incurred due to the public health emergency with respect to COVID-19; and WHEREAS, the City of Brandon acknowledges that any request for reimbursement of expenditures will only be for expenditures that were not accounted for in the budget for the City of Brandon most recently approved as of March 27, 2020; and WHEREAS, the City of Brandon acknowledges that it will only seek reimbursement for costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brandon that the Mayor of Brandon may execute any and all documents as required by the State in order to receive CARES Act funds. BE IT FURTHER RESOLVED that any request for reimbursement will be only for those costs authorized by the State that: (1) Are necessary expenditures incurred due to the public health emergency with respect to COVID-19; (2) Were not accounted for in the City budget most recently approved as of March 27, 2020; and (3) Were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. BE IT FURTHER RESOLVED that the City will not request reimbursement from the State under the CARES Act for costs for which the City previously received reimbursement, or for which the City has a reimbursement request pending before another source. Approved and adopted this 20th day of July, 2020.

________________________________ Paul J Lundberg, Mayor City of Brandon, South Dakota ATTEST: ________________________________ Christina Smith, Finance Officer City of Brandon, South Dakota

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TREE DUMP DISCUSSION Alderwoman Clark discussed the possibility of having a tree dump site for residents whom are trimming/removing trees due to the Emerald Ash Borer. Possible locations were discussed. City Staff will develop a list of possible locations, times to have open, staffing needs, who can use, etc. No further action taken at this time. SALARY REVIEW AND ADJUSTMENT Alderwoman Clark moved Alderman Parliament seconded to approve the annual salary adjustment for Tami Jansma, to step 63-3 on the wage scale, $36.44 per hour, effective July 23, 2020. Motion carried. CORE AREA PHASE I PAY APPLICATION The Street Committee report was heard. Alderman Kull moved Alderwoman David seconded to approve pay application #4 to Soukup Construction in the amount of $429,698.28 for the Core Area Phase I project. Motion carried. WELL NO. 8 PAY APPLICATION The Water & Sewer Committee report was heard. Alderwoman Clark moved Alderwoman David seconded to approve pay application #5 to Metro Construction in the amount of $386,244.55 for the well no. 8 project. Motion carried. MAIN AVENUE INTERCEPTOR PAY APPLICATION Alderman Kull moved Alderwoman Clark seconded to approve pay application #10 to H & W Contracting in the amount of $388,726.47 for the Main Avenue interceptor project. Motion carried. At 6:28 p.m. Alderwoman Clark moved Alderman Kull seconded to go into executive session to discuss potential litigation, per SDCL 1-25-2.3. Motion carried. At 6:36 p.m. Mayor Lundberg declared the executive session ended. At 6:36 p.m. on a motion by Alderwoman Clark seconded by Alderwoman David the meeting was adjourned. ______________________________ _____________________________ Melissa Labahn Paul Lundberg Municipal Recording Clerk Mayor

VENDOR DESCRIPTION AMOUNTA-1 Septic Professional Services 375.00Action Electric Repairs 1,924.51AE2S Professional Services 12,240.83AFLAC July Premium 1,253.95B & B Golf Cars Repairs 134.95Batteries Plus Supplies 49.95Beal GC-Resale 1,824.30Brandon Township Supplies 4,300.00Builders Supply Company Improvements 14,837.00Bushnell Outdoor Products GC-Resale 315.70Butler Machinery Company Repairs 443.49C&B Operations, LLC Repairs 72.95Champion Tree Service Professional Services 2,775.00Coca-Cola/Chesterman GC-Resale 769.15Coffee Cup Fuel 70.87Confluence Professional Services 4,088.62Corson Village Sanitary District July Refund 1,025.11Dakota Beverage GC-Resale 2,487.05Dakota Fluid Power Repairs 53.69Dakota Pump & Control, Inc. Repairs 2,397.33Delta Dental of SD August Premium 2,993.30Department of Public Safety Fees 10.00Direct Automation Improvements 1,394.90Division of Motor Vehicles Supplies 15.00Duke Aerial Equipment Rental 342.00Eastman Appliance Repair, Inc. Repairs 75.00EnviroMaster Supplies 295.00Fastenal Supplies 264.39Ferguson Waterworks Meters & Supplies 5,790.41First Rate Excavate Hired Repairs 3,551.03Fox Printing & Graphics Professional Services 157.13Gillespie Outdoor Power Equipment Supplies 80.99Hawkins Water Treatment Chemicals 4,103.53HDR Engineering, Inc. Professional Services 66,646.92Jack's Uniforms & Equipment Supplies 177.78Johnstone Supply Repairs 599.52Justice Fire & Safety Repairs 73.00Kiesler Police Supply Equipment 3,812.29Lacey Rentals, Inc. Rental 528.00Med-Star Ambulance 911 Stand-by Payment 4,166.67Meyer Laboratory, Inc. Supplies 490.00Modern Woodmen of America August Premium 1,867.08Myrl & Roy's Paving, Inc. Repairs 3,667.56NA of School Resource Officers Fees 40.00Nordstrom's Automotive Repairs 225.00North Central Insurance Professional Services 50.00Northern Truck Equipment Repairs 814.31Nursery Wholesalers, Inc. Supplies 53.92Nyberg's Ace Hardware, Inc. Supplies 37.97Off Your Rocker (B&G Milky Way) Supplies 232.42Optimal Prime Cleaning Services Professional Services 3,921.50

August 3, 2020 Claims

Pepsi GC-Resale 425.35Republic National Distributing GC-Resale 1,496.40SD Dept. of Health Professional Services 105.00SD Public Assurance Alliance Property Insurance 143,824.69Secretary of State Professional Services 30.00Sioux Falls Area Humane Society Professional Services 263.80Sioux Falls Film Solutions, LLC Professional Services 100.00Sioux Falls Rubber Stamp Works, Inc. Supplies 23.45Sioux Valley Energy Utilities 37,308.03Stan Houston Equipment Co. Equipment 1,749.00Staples Enterprises, Inc. Fuel 38.55Sysco GC-Resale 1,666.37Titleist GC-Resale 1,156.60TSP, Inc. Improvements 7,425.24Turfwerks Repairs 1,166.04United Laboratories Supplies 669.95US Bank Professional Services 1,100.00USA Blue Book Supplies 137.13Verizon Utilities 520.84Wellmark BC/BS August Premium 57,875.60Wirtjes Auto Repair Repairs 2,239.16Xcel Energy Utilities 2,680.64Zabel Steel Supplies 12.22Zimco Supply Supplies 240.00

Total Claims 420,170.13

Payroll ClaimsCity Administration July 23 2020 Payroll 3,397.32Finance Office July 23 2020 Payroll 4,306.49Government Buildings July 23 2020 Payroll 129.29Engineer July 23 2020 Payroll 3,026.01Police July 23 2020 Payroll 22,392.39Building Inspections July 23 2020 Payroll 3,442.49Street Department July 23 2020 Payroll 7,041.44Park Department July 23 2020 Payroll 9,294.32Economic Development July 23 2020 Payroll 402.63Water Department July 23 2020 Payroll 8,370.01Sewer Department July 23 2020 Payroll 4,560.76Golf Course Grounds July 23 2020 Payroll 8,584.23Golf Course Lounge July 23 2020 Payroll 5,356.91Golf Course Pro Shop July 23 2020 Payroll 5,671.76Golf Course Community Room July 23 2020 Payroll 948.43941 Payroll Taxes July 23 2020 Payroll 24,699.53SD Retirement System July 23 2020 Payroll 23,068.96SD Retirement System Supplemental July 23 2020 Payroll 712.50TASC Flex Plan July 23 2020 Payroll 625.00Accounts Management July 23 2020 Payroll 75.00Direct Pay Reimbursement July 23 2020 Payroll 253.81

Total Payroll 136,359.28

Grand Total 556,529.41

csmith

Highlight

Park Department Work Report (Mowing, weed eating, garbage, bathrooms and playground inspections done daily)

Monday, 7-6-20

- Prep. ballfields (3 baseball, 4 softball)

- Fix flail mower - Haul load to land fill - Work on budget - Council meeting

Tuesday, 7-7-20


- Staff meeting - Paint soccer fields - Work on Tallgrass volley ball

court - Budget work

Wednesday, 7-8-20


- Work on Tallgrass volley ball court

- Work on Pioneer dirt work - Help fix Baseball mower

Thursday, 7-9-20


- Work on Tallgrass valley ball court

- Fix ballfield drag - Forestry Department work - Fog McHardy and Aspen prior to

special events

Friday, 7-10-20

- Prep. Aspen for baseball tourney - Work on McHardy sewer pump

Saturday, 7-11-20

- Cleanup at baseball tourney

Monday, 7-13-20

- Clean up after baseball tourney - Prep. ballfields (3 baseball, 4

softball) - Fix flail mower - Fix Hustler mower - Fog mosquitos

Tuesday, 7-14-20


- Paint soccer fields - Trim trees

Wednesday, 7-15-20

- Trim trees - Remove dead trees and stumps - Clean up at South McHardy for

McHardy Market - Prep. ballfields (6 softball) - Park Board - Fog mosquitos

Thursday, 7-16-20


- Clean up at South McHardy for McHardy Market

- Trim trees

- Briefing meeting

Friday, 7-17-20

- Prep. for baseball tourney

Monday, 7-20-20

- Cleanup and reset after baseball tourney


- Start acid wash of pool - Office work - Council meeting

Tuesday, 7-21-20

- Staff meeting - Prep. ballfields (3 baseball, 5

softball) - Spray weeds - Acid wash pool

Wednesday, 7-22-20

- Prep. ballfields (5 softball) - Fix Sunrise shelter door and

ceiling - Acid wash pool - Pool meeting

Thursday, 7-23-20


- Fix sewage pump at McHardy - Remove power box and light pole

base from McHardy - Move equipment at pool - Fog mosquitos for events

Friday, 7-24-20

- Hockey meeting - Remove stumps at McHardy - Paint soccer fields - Replace soccer nets

Monday, 7-27-20

- Prep. ballfields (1 softball) - Fix tractor - Pick up mower - Work on Stone Ridge Shelter

Tuesday, 7-28-20

- Staff meeting - Prep. ballfields (1 baseball, 3

softball) - Edge sidewalks and curb in parks - Till playgrounds - Mow and weed eat house on

Sylvan Circle - Work on Stone Ridge Park shelter

CITY OF BRANDON 304 Main Avenue, P.O. Box 95, Brandon, SD 57005 Telephone: (605) 582-6515; FAX: (605) 582-6831

Council Agenda Request

Date: July 23, 2020 From: Christina Smith Subject: Consumption Permit Application at McHardy Park Background/History: Sarina reached out to me regarding a shelter reservation at McHardy Park. In our conversation she asked about alcohol. I forwarded her the permit application to fill out. I did not sign the permit because it was not signed in front of me. It was all done electronically. Discussion: This is for her daughter’s 1st Birthday at McHardy Park on August 8, 2020 from 2pm-9pm. She stated her uncles and grandpa like to sip on beers and didn’t want to get in trouble for that. Sarina is not able to make it to the council meeting due to working nights and she didn’t want to give up her shift. I told her I would present the information I had. Financial Considerations: None Conclusion/Recommendations: No recommendation from Staff. Supporting documents must be attached to the Council Agenda Request Form.

Name Cory Carlson

Job Title Parks Maintenance

Department Parks Dept

Estimated Start DateEstimated Number of Hours per Week 40

Status: Full time x Regular xPart time Limited

Seasonal

Estimated Ending Date if Seasonal

New Step on Wage Scale 21-16

New Wage 23.71$

Effective Date 8/11/2020

Council Date 8/3/2020

Notes:

CITY OF BRANDONPAYROLL CHANGE/NEW HIRE FORM

Name Jamie Steffle

Job Title Police Lieutenant

Department Police Dept



Seasonal



New Wage 35.50$



Notes:




Date: 7/28/2020 From: Joe Weir Subject: Surplus Background/History: In the summer of 2019 we procured two new Dodge Chargers and equipped them with new bar lights. We subsequently removed the old bar lights from our two 2014 Ford Explorers and surplused the 2014 Explorers. The Kingsbury County Sheriff’s Office has a need for the two bar lights, which are aged and in a degraded condition which makes them not appropriate for emplacement on our new 2020 Ford Explorers. The new Explorers will be in service for at least four to six years, and I do not expect the older bar lights to have that long of life span. We have already procured new bar lights for the 2020 vehicles. Discussion: I request authority to donate the bar lights to Kingsbury County, population 5,148. Financial Considerations: The nominal value of the used bar lights does not warrant an appraisal or seeking a monetary amount from Kingsbury County SO. Conclusion/Recommendations: I request authority to donate the bar lights to Kingsbury County, population 5,148. Supporting documents must be attached to the Council Agenda Request Form. None



Date: 7/28/2020 From: Tami Jansma, City Engineer Subject: Lee Schelling Agreement Background/History: Lee Schelling owns a couple of lots along Holly Blvd just West of the railroad tracks. He has some storage units as well as an empty lot that he rents out for camper/boat storage. Discussion: In 2019 and 2020, the City of Brandon replaced Holly Blvd along these lots. As part of the project, the City removed a large concrete driveway that connected the storage units to Holly Blvd. It was in the plans to replace this concrete driveway at a bid cost of $24,200.00. Lee Schelling is now working towards constructing two more buildings on this lot. Since he will need to construct underground utilities under this concrete driveway, it was decided that the Contractor would not replace the concrete driveway at this time. This agreement outlines that the City will not replace the concrete driveway as part of the Holly Blvd project but will reimburse Lee Schelling up to $24,200.00 when he is ready for the driveway to be replaced. Lee Schelling will have to hire his own Contactor to pour the concrete driveway. Financial Considerations: The City of Brandon has already approved these funds as part of the Holly Blvd project costs. This will remove this cost from our existing contract with First Rate Excavation for the Holly Blvd project and will pay Lee Schelling for this concrete driveway after it is constructed at a later date. Conclusion/Recommendations: I recommend approving the agreement for replacing Lee Schelling’s concrete driveway for a sum of $24,200.00. Supporting documents must be attached to the Council Agenda Request Form.



Date: 7/28/2020 From: Tami Jansma, City Engineer Subject: Holly Pond Sand Mine – Concept Plan Background/History: A “Quarry” is a Conditional Use in the HI-Heavy Industrial Zoning District. The mining operation for sand is planned to be an open pit type of operation. Any crushing would be limited to a few weeks a year and depends on if they find any gravel pockets. After the site has been mined, it is planned to be turned into a residential area with a lake/pond concept. Discussion: Concept plans have been submitted to City Staff for review on 6/29/2020. The concept plan was presented at the July 16th, 2020 Planning & Zoning Meeting for discussion purposes only. Next steps: Owners will need to put together a site plan, annex into City limits, obtain a conditional use permit. Financial Considerations: N/A Conclusion/Recommendations: This concept plan has been placed on the agenda for discussion purposes only. No formal action necessary. Supporting documents must be attached to the Council Agenda Request Form.

PUBLIC WORKS DEPARTMENT WORK REPORT AUGUST 03, 2020 STREET DEPARTMENT: DISINFECTING & CLEANING AT SHOP CUT STREETS IN 2021 MICRO SEAL AREAS ASPHALT REPLACEMENT IN 2021 MICRO SEAL AREAS REPAIR WORK ON STREET SAW REPAIR WORK ON PLATE PACKER PATCH POT HOLES THRU TOWN TRAFFIC LIGHT CABINET INSPECTIONS REMOVE SIGNS IN NEXT PHASE OF CORE RECONSTRUCTION SIGN WORK PAINT UNEVEN SIDEWALKS PER REQUEST 4 HOUR TRENCHING SAFETY CLASS WATER DEPARTMENT: LOCATE CURB STOPS, UPDATE CARD FILE 139 ONE CALL LOCATES FROM 07-15-20 TO 07-28-20 CLEANING & DISINFECTING @ WTP & BOOSTER STATIONS HELP WITH FIBER CONNECTION @ WELL #7 FIX SIDEWALK @ 409 N WESTVIEW DR REPLACE CURB BOX ON SYLVAN CIRCLE REPAIR WORK ON BACKHOE TURN SEVERAL CURB BOXES OFF FOR NEW METER INSTALLATIONS FILL NEW WATERMAIN FOR BACT TESTING TEAR APART OLD WATER METERS READ WATER METERS DELIVER RED TAGS TO DELINQUIENT ACCOUNTS SHUT OFF & TURN BACK ON WATER SERVICES SEVERAL FINAL READINGS DELIVER NEW METERS COLLECT BAC-T SAMPLES FOR DENR SEWER DEPARTMENT: CLEANING & DISINFECTING @ ABOVE GROUND LIFT STATIONS HELP WITH FIBER CONNECTION @ RUSHMORE LIFT STATION JET VARIOUS SEWERS MOW LIFT STATIONS REPAIR WORK ON SEWER TRUCK REPAIR WORK ON SERVICE TRUCK UNDERGROUND TRENCH INSPECTIONS(1 HR) PLUMBING & GREASE TRAP INSPECTIONS(22 HRS) CHECK SEWER CALLS OTHER DEPARTMENTS: WEEKLY MAINTENANCE FOR ALLEY TO BACK OF CITY HALL, REMOVE OLD DISHWASHER FOR GOLF COURSE CLUB HOUSE, WORK ON CONDENSOR FOR GOLF COURSE, FIND & REPAIR WATER LEAK FOR CITY COUNCIL CHAMBERS, TROUBLESHOOT LIGHT IN CITY HALL, PULL CABLE FOR COMPUTERS FOR POLICE DEPT



Date: 7/29/2020 From: Tami Jansma, City Engineer Subject: Concrete Curb Repair Project – Low Bidder D & K Construction Background/History: Every year the City does a Concrete Curb Repair Project. City crews mark the areas that need to be replaced, the Contractor will remove and replace the concrete curb and City crews will replace the asphalt. Discussion: This year’s project will be in the Stone Ridge and French Creek Developments. Financial Considerations: This this is a budgeted item under street repairs. We have $70,000 in this years budget for curb repairs. Conclusion/Recommendations: Recommend approval of the low bidder, D & K Construction for $67,936.50. Supporting documents must be attached to the Council Agenda Request Form.

TABULATION OF BIDS Concrete Curb Repair Project

7/29/2020 1:00pm City of Brandon 308 Main Avenue Brandon SD, 57005

Bidders Bid Security Gross Base Bid Dede Construction X $87,098.00

605 Companies, Inc. X $98,084.00

D & K Construction X $67,936.50

Journey Group Companies dba Black-Top Paving

X $99,256.00

CITY OF BRANDON

304 Main Avenue P.O. Box 95 Brandon, SD 57005 Telephone: (605) 582-6515 FAX: (605) 582-6831

August 03, 2020

City Council members,

I would like to declare the old plate packer surplus. We purchased a new one this year which was approved by the City Council in a previous meeting. The info we can find for this machine is listed below: Unknown year Wacker Packer plate packer

SN#497701158/VPG1550B The hours on the machine are unknown

I have a few employees that would be interested in putting a bid in on the machine, if that would be an acceptable to the City Council.

Thank you, Rollie Hoeke

Rollie Hoeke Director of Public Works Brandon, SD 57005 [email protected] 605-582-2273 office 605-310-3922 cell 605-582-7493 fax

Name Mark Schmeling

Job Title Maintenance Worker

Department Public Works



Seasonal



New Wage 23.50$



Notes:




Date: 7/28/2020 From: Tami Jansma, City Engineer Subject: Tallgrass Drainage Project – Award Project to Soukup Construction Background/History: Tallgrass Addition was designed in early 2018. Plans for this development were reviewed by Stockwell Engineers and determined that onsite detention was not required due to the small amount of runoff. A large majority of the development flows into the street to the East. A small portion of the development drains to the West. The rainwater that sheet flows to the West, flows across the neighbor’s property. Discussion: The West edge of Tallgrass Addition has some challenges for drainage. The street was designed and constructed at a higher elevation than the neighbor’s property to the West. The Developer has installed silt fence and continues to clean the silt fence when needed. This area of Brandon has mostly sandy soils which makes this location a good candidate for Low Impact Design (LID) ideas. Confluence has put together a design that would capture this small amount of rainwater runoff and hold it into an infiltration trench. Large storm events will continue into the neighboring property. This plan set was sent to over 10 contractors and only 1 contractor came back with a price under $50,000.00. Financial Considerations: This project was not in the 2020 budget. Funds could be used out of the drainage budget to complete this project. This project would be a good showcase for other Brandon developers to learn how to implement more Low Impact Design (LID). Conclusion/Recommendations: Recommend approval to move ahead with this project and award the project to Soukup Construction. Supporting documents must be attached to the Council Agenda Request Form.

10'-0"3'-0" 3'-0"

4'-0"

3'-0

"

4'-0

"

ROCK INFILTRATION

TRENCH

10'-0"3'-0" 3'-0"

4'-0"

3'-0

"

5'-0

"

GABION WALL

ROCK INFILTRATION

TRENCH

CONCRETE WEIR

4"- 6" RIVER ROCK

PR

OP

ER

TY

L

IN

E

SECTION 2: BIOSWALE

SECTION 1: BIOSWALE

1'-6

"2

'-6

"

PR

OP

ER

TY

L

IN

E

DRAINAGE

FABRIC

DRAINAGE

FABRIC

GABION WALL

CONCRETE WEIR

4"- 6" RIVER ROCK

Brandon City Wide Drainage Plan

Tallgrass Site Details

Brandon, South Dakota 19062 | April 8, 2020

GABION WALL

BIOSWALE WITH CHECK DAM AND CONCRETE WEIR

BIOSWALE WITH CHECK DAM AND CONCRETE WEIR

PROBABLE CONSTRUCTION COST OPINION Final

Tallgrass Drainage Improvements 20172

Brandon, South Dakota 4/22/2020

AC = acre (43,560 sf) / ALW = allowance / EA = each / LF = linear foot / LB = pound / LS = lump sum / MSF = 1,000 sf / SF = square foot / SY = square yard / TON = 2,000 pounds

DescriptionBid Item Qty Unit Unit Cost Item Total RemarksMobilization 1 LS 6,000.00$ 6,000.00$ Misc. Earthwork 1 LS 3,500.00$ 3,500.00$ Includes Placing Salvaged TopsoilRock Infiltration Trench 87 TON 45.00$ 3,915.00$ Gabion Baskets 97 CY 225.00$ 21,825.00$ Concrete Weir 2 EA 1,500.00$ 3,000.00$ Erosion Control Wattle 210 LF 4.50$ 945.00$ Seeding 55 LB 28.00$ 1,540.00$ Erosion Control Blanket 330 SY 10.00$ 3,300.00$ Fiber Mulching 0.20 TON 3,000.00$ 600.00$

Subtotal 44,625.00$ Contingency 10% 4,462.50$ Total 49,087.50$

The amounts stated herein are our best estimate of probable construction costs based on current information. Because costs are influenced by market conditions, changes in project scope, and other factors beyond our control, we cannot ensure that actual construction costs will equal this cost opinion.

BRANDON TALLGRASS DRAINAGE / 20172Page 1 of 1 thinkconfluence.com

Tami Jansma

City of Brandon

City of Brandon - Drainage Improvements (per plans dated 4/22/2020)

UNITS QTY COST EXTENDED

LS 1 $4,339.00 $4,339.00

LS 1 $5,000.00 $5,000.00

TON 87 $61.50 $5,350.50

CY 97 $285.00 $27,645.00

Each 2 $2,250.00 $4,500.00

LF 210 $4.50 $945.00

LB 55 $12.00 $660.00

SY 330 $1.85 $610.50

TON 0.2 $2,200.00 $440.00

Lump Sum Total $49,490.00

Standard exclusions to bid above: bond and private utility locates

Respectfully,

Matt Millage

Soukup Construction, Inc.

Seeding

Mobilization

Erosion Control Blanket

Fiber Mulching

May 19, 2020

Project:

DESCRIPTION

Soukup Construction, Inc.Grading & Clearing Contractor

P.O. Box 89106 ● Sioux Falls, SD 57109 ● Phone 605-332-5282 ● Fax 605-332-0150

Misc. Earthwork

Rock Infiltration Trench

Gabion Baskets

Concrete Weir

Erosion Control Wattle

BRANDON CITY COUNCIL AGENDA Council Chambers – 308 S. …23CB10F0-8C35... · 2 days ago · Sysco...

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