BR 100 AP Business Org Template

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ES GAP

Model - Wave

(2 to 6)

BR.100 Application SetupAccounts Payable - < give country name> Initial Application Setup DocumentAuthor: Creation Date: Last Updated: Version:

Approvals:Pier AP Process Lead Project Manager IT Project Manager ERP CoE

DOCUMENT CONTROLChange RecordDate Author Version Change Reference

insert rows based on requirement

Reviewers:S. No. Name Position Date Reviewed


Distribution:S. No. Copy No. Name Location


BR 100 Wave 2 Accounts Payable

Document Summary

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42791440.xls Note To Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes If you receive a hard copy of this document, please write your name on the front cover, for document control purposes

Guidelines If the field needs to be configured by Apex team, make the cell in BLACK COLOUR; TYPE GLOBAL in the Remarks column; If it is a Local-Country requirement mapping needs to make the cell in Green and mention 1 Local in Remarks column. If the field needs to be configured for both Local setup and as well for Global setup, the one row can be inserted 2 below the local setup line. The Remarks column should be used for Global or Local Setup. 3 All the explanations should be typed in Description column.


Document Summary

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gOracle Payables Configuration OverviewStep 1 2 3 4 4A 4B 5 7 7A 7A.1 7A.2 7A.3 7A.4 7A.5 7A.6 7A.7 7B 7B.1 7B.2 7B.3 7B.4 7B.5 7B.6 7B.7 7B.8 7B.9 7B.10 7B.11 7B.12 7B.13 7B.14 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Description Define Set of Books (No worksheet Included here) Design Account Generator (No worksheet Included here) Define Organizations Define Descriptive Flexfield Define Value Sets Define Descriptive Flexfields Choose Set of Books Define Options Define Financial Accounting Supplier Entry Supplier Payable Supplier Purchasing Encumbrance Tax Human Resources Define Payable Accounting Methods Transfer to GL Payment Accounting Currency Supplier Invoice Matching Interest Expense Report Payment Invoice Tax Withholding Tax Tax Defaults and Rules Reports Define Payable Lookups Define Purchasing Lookups Update Country and Territory Define Payment Formats Define Special Calendars Define Distribution Sets Define Payment Terms Define Tolerance Define Hold and Release Reasons Open Accounting Periods Bank and Bank Accounts Payables Documents Define Aging Define Tax Codes Define Application Menu - System Administration Define Profile Options - System Administrator Install Printer Style - System Administration Install Printer>Driver - System Administration Install Printer Types - System Administration Printer Register - System Administration Responsibility - System Administration Define Document Category - System Administration Sequential Number - System Administration Open and Closed Issues Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Local Setup Global Setup Owner All Data Collected? Entered in ?


Overview

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Overview

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Notes


Overview

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Overview

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Overview!A1

Define Organizations

Set Up : Organizations : Organizations

Dates Zone Name Type From To Location Internal or External Address Line 1 Address Line 2 Address Line 3

Location Address Field (Windo City



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Location Address Field (Window) County State Zip Code Country Telephone Fax Internal Address DFF

Organization Classifications Zone Name Enabled



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Overview!A1

Define Value SetsValue Set Description Name

Set Up :Setup>Flexfields>Validation>SetsList Type Security Type? Numbers Only (09)? Format Type Uppercase RightOnly (Ajustify and Z)? Zero Fill?

StructuresName Structure Independent Segment Dependent Segment Independe Value nt Value Descriptio n


Define Value Sets DFF

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Maximum Min Value Max Value Validation Size Type Precision


Define Value Sets DFF

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Overview!A1

Define Descriptive Flexfield Context Up : Financials : Flexfields : Descriptive : Segments Set Descriptive Flexfield SegmentsContext Field Zone Override Allowed (Display Context)

Context Field Values Zo

Application (Display Only)

Title

Freeze Flexfield Segment Definition Separator Prompt

Value Required

Default Value

Reference Field Code

Context Code Segments DetailSegment Name Segment Description Column (Segment) Number Enabled Displayed Value Set Descriptio n Default Type: Default Required ? Value


Define Descriptive Flexfields

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Context Code Segments SummaryNumber Context Field Values Zone Name Window Prompt Column Value Set Displayed

Name

Descriptio n Enabled

Security Enabled?

Range

Display Size Desc. Size Concat. Desc.

LOV Prompt

Window Prompt



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Define Descriptive Flexfield S Segment Values



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ne Descriptive Flexfield SegmentSet Up : Financials : Flexfields : Descriptive : Values : (B) Find (Find Values By = Descript Values Segment ValuesValues Zone



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Find Values By = Descriptive Flexfield)



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Overview!A1

Choose Set of Books

Setup:Payables>Setup>Set of Books>Choose

Set of Books

Calendar

Functional Currency


Choose Set of Books

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oks>Choose

GL Account Structure


Choose Set of Books

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gAccounting

Overview!A1

Set Up : Payables>Setup>Options>FinancialsDescriptions Future Period Limit GL Accounts: Liability GL Accounts: Prepayment Future Dated Payment Discount Taken PO Rate Variance Gain (Unrealized) PO Rate Variance Loss (Unrealized) Expenses Clearing Miscellaneous Remarks


Define Accounting

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Define Accounting

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Define Accounting

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Overview!A1

Supplier Entry

Set Up : Payables>Setup>Options>FinancialsDescription Remarks

RFQ Only Site Hold Unmatched Invoices Invoice Match Option

Supplier NumberSupplier Number Entry Method Supplier Number Entry Type Next Automatic Number


Define Supplier Entry

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Define Supplier Entry

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Overview!A1

Supplier - Payables


Payment Terms Payment Method Receipt Acceptance Days Always Take Discount Pay Alone


Define Supplier Payable

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Define Supplier Payable

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Overview!A1

Supplier - PurchasingShip To Location Bill To Location Inventory Organization FOB Ship Via Freight Terms

Set Up : Payables>Setup>Options>FinancialsDescription


Define Supplier Purchasing

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Remarks



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Overview!A1

EncumbranceUse Requisition Encumbrance Encumbrance Type Reserve at Completion Use PO Encumbrance PO Encumbrance Type Invoice Encumbrance Type

Set Up : Payables>Setup>Options>FinancialsDescription


Define Encumbrance

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Remarks


Define Encumbrance

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Define Encumbrance

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gTax

Overview!A1

Set Up : Payables>Setup>Options>FinancialsDescription Default Tax Code VAT Member State VAT Registration Number Enable Recoverable Tax Default Recovery Rate Cash Basis Encumbrance Calculation Rounding Rule Calculation Precision Calculation Min Accountable Unit Remarks


Define Tax

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Define Tax

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Overview!A1

Human Resources


Business Group Expense Check Address (Picklist) Use Approval Hierarchies Employee Number Method Next Automatic Number


Define Human Resources

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Define Human Resources

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Overview!A1

Accounting Method

Setup:Payables>Setup>Options>Payables

Accounting Methods Primary Accounting Method Secondary Accounting Method Set of Books Set of Books

Description Automatic Offset Method Prvent Prepayment Application Across Balancing Segments


Payable Optn-Accounting Metho

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>Setup>Options>Payables

Remarks



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Overview!A1

Transfer to GL


Description Transfer to GL Interface Transfer Reporting Books Submit Journal Import Allow Override at Program Submission

Remarks


Define Transfer to GL

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Overview!A1

Payment AccountingAccount for Payment Account for Gains/Losses Calculate Gain/Loss Used Future Dated Payment Account

Setup:Payables>Setup>Options>PayablesDescription Remarks


Define Payment Accounting

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Overview!A1

CurrencyUse Multiple Currencies Require Exchange Rate Entry Calculate User Exchange Rate Exchange Rate Type


GL AccountsRealized Gain Realized Loss Rounding


Currency

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Currency

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Currency

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Overview!A1

SupplierPay Date Basis Terms Date Basis Invoice Tolerance PayGroup Bank Charge Bearer Invoice Currency


Tax Reporting Combined Filing Program Use Pay Sites Tax Region Income Tax Region


Supplier

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Supplier

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Supplier

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gInvoice

Overview!A1

Setup:Payables>Setup>Options>PayablesMain

Use Invoice Approval Workflow Allow Force Approval Require Validation Before Approval Confirm Date as Invoice Number Allow Online Validation Allow Adjustments to Paid Invoices Allow Document Category Override Automatically Create Freight Distribution Freight Account GL Date Basis GL Date Basis Prepayment Payment Terms Settlement Days Build Prepayment Accounts When Matching


Invoice

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Setup>Options>PayablesDescription Remarks


Invoice

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Invoice

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Overview!A1

MatchingAllow Final Matching Allow Distribution Level Matching Allow Matching Account Override Transfer PO Descriptive Flexfield Information



Define Matching

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ayables>Setup>Options>PayablesDescription Remarks


Define Matching

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Define Matching

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Overview!A1

InterestAllow Interest Invoices Prorate Across Overdue Invoice Minimum Interest Amount*


Interest Invoice Accounts: Expense Interest Invoice Accounts: Liability


Define Interest

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Define Interest

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Overview!A1

Expense ReportDefault Template Terms PayGroup Payment Priority Settlement Days Apply Advances Automatically Create Employee as Supplier Hold Unmatched Expense Report Invoices



Define Expense Report

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Define Expense Report

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Overview!A1

Payment Format


Description Bank Account Payment Batch Limit EFT User Number Additional Pay Through Days Allow Document Category Override Discount Exclude Tax from Discount Calculation Method Single Payment - Allow Print Single Payment - Allow Pre-Date Single Payment - Allow Void & Reissue Single Payment - Allow Address Change Allow remit-To Account Override Use bank Charges XML PaymentsAutomatic Confirmation

Remarks


Define Payment

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Define Payment

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Overview!A1

Invoice Tax


Require Tax Entry at Header Use Automatic Tax Calculation Calculation Level Allow Calculation Level Override Distribution Amounts Include Tax Allow Override


Define Invoice Tax

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Define Invoice Tax

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Overview!A1

Withholding Tax Setup:Payables>Setup>Options>Payables

Description Use Withholding Tax Allow manual Withholding Tax Group Apply Withholding Tax Withholding Amount Basis (Checkbox)

Remarks

Include Discount Amount Include Tax Amount Create Withholding Invoice Include Income Tax Type on Withholding Distribution


Define Withholding Tax

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Define Withholding Tax

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Overview!A1

Tax Default and Rules


Description Enforce Tax from Account Enforce Tax from Purchase Order

Remarks

Tax Name Defaults (Checkbox)

PO for Matched Invoices Supplier Site Supplier Account Financial Options Invoice Header Template



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Hierarchy



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Overview!A1

Reports

Setup:Payables>Setup>Options>PayablesAccounts Payable Trial Balance Report Report Sorting

Relieve Future Dated Payment Liability Sort By Alternate Field Enabled When Payment is Issued When Payment is Matures Remarks


Reports

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Report Sorting Enabled Remarks


Reports

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Overview!A1

Payable LookupsType

Setup:Payables>Setup>Lookups>PayableAccess Level Code Meaning Description Tag Effective From Effective To Enabled


Define Payable Lookups

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Comments


Define Payable Lookups

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Overview!A1

Purchasing LookupsType Access Level

Setup:Payables>Setup>Lookups>PurchasingCode Meaning Description Tag Effective From Effective To Enabled Comments


Define Purchasing Lookups

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Define Purchasing Lookups

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Overview!A1

Update Country/TerritoryCountry/Territory

Setup:Payables>Setup>CountriesISO Code Description VAT Member State Code Address Style


Update Country and Territory

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Update Country and Territory

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Overview!A1

Payment formatPayment Format Payment Method

Setup:Setup>Payment>FormatZero Group by Amount Maturity Payments Date Only Multiple or Single Currency Currency Remittanc Number of Build Format Separate e Invoices Payments Payments Remittanc Placement Program Program e Program


Define Payment Formats

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Define Payment Formats

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gSpecial CalendarCalendar Name Periods Per Year Description Type of Calendar

Setup:Payables>Setup>Calendar>Special Calendar

Period

Year

Sequence Start Date End Date

System Name

Report Run


Define Special Calendars

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>Special Calendar


Define Special Calendars

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Overview!A1

Special CalendarRefer DFF sheets

Setup:Payables>Setup>Invoice>Distribution Sets


Define Distribution Sets

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Define Distribution Sets

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Overview!A1

Payment TermsPayment Term Name

Setup:Payables>Setup>Invoice>Payment TermsRank From Date To Date Percent Due Amount Payment Schedule Region Calendar % Disc

Descriptio Cut Off n Day


Define Payment Terms

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Fixed Date

Days

Day of Month

Months Ahead


Define Payment Terms

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Overview!A1

ToleranceName Quantity Ordered (%) Maximum Quantity Ordered (%) Quantity Received (%) Maximum Quantity Received (%) Price (%) Exchange Rate Amount Shipment Amount Total Amount

Setup:Payables>Setup>Invoice>TolerancesMatchingTolerances Hold Name Enabled

TaxDescription Tax (%) Tax Amount Range Remarks


Tolerances

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Tolerances

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Overview!A1

Invoice Hold & Release ReasonsName Description

Setup:Payables>Setup>Invoice>Hold and Release NamesType Accounting Allowed Manual Release Allowed


Define Hold and Release Reasons

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lease NamesInactive Date



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Overview!A1

Invoice Hold & Release ReasonsBank Name Bank Name Alternate Bank Number Branch Name Branch Name Alternate Branch Number Branch Type Institution EDI ID Number Description EFT Number Inactive After

Setup:Payables>Setup>Payment>BankBank Name

Bank AccountsAccount Name Account Name - Alternate Account Use Account Type Account Number Check Digits Currency Inactive Date Description Cash GL Account Cash Clearing GL Account Bank Charges GL Account Bank Errors GL Account Confirmed Receipts GL Account

GL Accounts

More Receivable Options Unapplied Receipts GL Account Unidentified Receipts GL Account On Account Receipts GL Account Earned Discounts GL Account Unearned Discounts GL Account

Description

Payable Options Maximum Outlay Multiple Currency Payments Maximum Payment Allow Zero Payments Minimum Payment Pooled Account EFT Number Realized Gain GL Account Realized Loss GL Account


Bank & Bank Accounts

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Bank Branch Country Address 1 Address 2 Address 3 Address 4 City Province State County Postal Code Country Alternate Address Branch

Clearing House Clearing House

Bank AccountsGL Accounts DescriptionAccount Contact Last Name First Name Middle Name Title

Prefix Telephone

Description



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ntsAccount Holder Account Holder Alternate Account Holder EFT Requester ID

ntact



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Receivable Options Multiple Currency Receipts Remitted Receipts GL Account Factored Receipts GL Account Short Term GL Account

Description



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Overview!A1

Payable DocumentsDocument Name

Setup:Payments>BanksDisbursement Type Payment Format Payment Method


Payable documents

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Inactive Date Last Used

Document Numbers: Last Available


Payable documents

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Other: Setup Checks Clearing Days Clearing Days

Document Category


Payable documents

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GL Accounts Cash Clearing Bank Charges Bank Errors


Payable documents

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Future Dated Payments Future date Use Account


Payable documents

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Payable documents

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gPayable Accounting Period

Overview!A1

Setup:Accounting>Control Payables Periods

Control Payables Periods Period Status Period # Fiscal Year Period Name Start Date End Date

Note calendar is created in GL


Payable Periods

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Payable Periods

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gAging

Overview!A1

Setup:Calendar>Aging PeriodsAging Period Name Description Active Column Order Days From


Define Aging

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Days To

First Column Heading

Second Column Heading


Define Aging

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Define Aging

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Overview!A1

Tax CodesOperating Unit

Setup:Setup>Tax>Tax CodesTax Code Tax Type Tax Rate Effective From Effective To Enabled Recovery Rate Recovery Rule

Setup:Setup>Tax>Withholding>Groups Withholding Tax GroupsName Description Inactive Date Tax Codes Rank Rank Tax Name Description Tax Authority Name Site


Define Tax Codes & Withholding

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Descriptio Enable for GL n Internet Account Expenses

Descriptio Offset Tax n Code

Tax Name

WITHHOLDING TAX DETAILS Rate Tax Amount Structure Authority Basis

Withholding Tax Certificates and Exceptions Supplier Name Supplier Number Site Tax Name Number Type Priority Rate From To



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LDING TAX DETAILS Calendar (Vendor) Number Currency Site Period Basis Period Limit Create Tax Group

Effectiv Effectiv Amount Comme e From e To Range nts

Exceptions Comments Tax Name Invoice Number Rate From To Comments



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Overview!A1

Application MenuMenu User Menu Name

System Administrator>Application>MenuMenu Type Description Sequence Navigator Prompt


Application Menu

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Submenu

Function

Description

Grant


Application Menu

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Overview!A1

Printer StyleStyle Name

System Administrator>Install>Printer>StyleSequence User Style SRW Driver Descriptio Columns n Rows Suppress Header Orientatio n


Install PrinterStyle

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Install PrinterStyle

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gDriver

Overview!A1

System Administrator>Install>Printer>DriverDriver Name User Driver Description SRW Driver Platform Driver Method Driver Method Parameters Spool File Driver Method Parameters Standard Input


Install Printer Driver

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Driver Method Parameters Program Name

Arguments

Initialization

Reset



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Overview!A1

Printer TypesType

System Administrator>Install>Printer>TypesDescription Style Driver Name


Install Printer Types

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gRegister

Overview!A1

System Administrator>Install>Printer>RegisterPrinter Type Description


Printer Register

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Printer Register

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Printer Register

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Overview!A1

Profile Options

System Administrator>Profile>System

Profile

Site

Application

ResponsibilityUser

Other Profile OptionsProfile Name Default Value User Value


Profile Options

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Profile Options

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Profile Options

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Overview!A1

Define ResponsibilityResponsibility Name Application Responsibility Key Description Effective Dates From: Effective Dates To: Available From Oracle Applications Oracle Self Service Web Applications Oracle Mobile Applications Data Group Name Application Menu Web Host Name Web Agent Name Request Group Name Application

System Administrator>Security>Responsibility>Define 1 2 3

Function and Menu Exclusion Responsibility Name Responsibility Type Name


Responsibility

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sibility>Define 45 6 7

Description


Responsibility

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Responsibility

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Overview!A1

Document CategoryApplication Code

System Administrator>Application>Document>CategoryName Description Table Name


Document Category

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cument>Category


Document Category

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Document Category

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Document Category

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Overview!A1

Document SequenceName Application

System Administrator>Application>Document>DefineFrom Descriptio To n

Assign Application

System Administrator>Application>Document>Assign Category Assign Document Sequence Set of Books Method Start Date


Sequential Numbering

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Type

Message

Initial Value

End Sequenc Date * e



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Overview!A1

Open IssuesID Issue Resolution Responsib Target ility Date Impact Date Remarks

Closed IssuesID Issue Resolution Responsib Target ility Date Impact Date Remarks


Open and Closed Issues

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Open and Closed Issues

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BR 100 AP Business Org Template

Documents

Transcript of BR 100 AP Business Org Template