BPRC RETREAT (Whetstone Park Shelter House) 15, 2010...

BPRC RETREAT (Whetstone Park Shelter House)November 15, 2010

AGENDA

9:00 am Set up /Coffee / Conversation

9:30 State of BPRC Address (EMT)9:30 State of BPRC Address (EMT)

10:30 BPRC Anniversary/IGS Meeting Recap (Lay)

11:00 Break – coffee / snack

11 15 BPRC Ed ti /O t h U d t (L di & C di ti)11:15 BPRC Education/Outreach Update (Landis & Codispoti)

11:30 Future & Present Collection Management Decisions & Policies

(Lay, Kissel, Grunow)

12:00 pm Lunch

1:00 Travel and Proposal Policy Updates (Everett)

1:15 Computer Systems Support Update (Haines)p y pp p ( )

1:30 Open Forum (Discussion of Other Issues / Suggestions)

Revisit 2010 Goals; Discuss Goals for 2011 and onward

2:15 Adjourn2:15 Adjourn

1

$7

Total Awards - Direct and Indirect CostsTotal Expenses

IDC on AwardsIDC Paid by BPRC Grant Expenses

Byrd Polar Research CenterTotal Awards, Total Expenses and IDC

(1977 - 2010)

$6

$7

FY10 Awards: $5,548,844 FY10 Expenses: $4,708,142 FY10

$5

ions

)

p $ , ,IDC Awards: $1,614,143 FY10 IDC Expenses: $1,201,110

$3

$4

lars

(M

illi

$2 Dol

$0

$1

7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0

1977

1978

1979

1980

1981

1982

1983

1984

1985

1986

1987

1988

1989

1990

1991

1992

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

Fiscal Year 3

BPRC Awards Compared to Inflation (FY 1981 to 2010)

6.0

7.0

5.0

s)

3 0

4.0

rs (M

illio

ns

2.0

3.0

Dol

lar

1.0Total BPRC Awards Inflation Rate

0.01981 1985 1989 1993 1997 2001 2005 2009

Year 5

*

*Webb, Krissek, Schenk8

BPRC Expense Credit Distribution FY 10 (Total $1,201,110)(5th year of "new" funding structure)

July 1, 2009 - June 30, 2010

ENG $1 765 0%

CLEAR, $1,501, 0%

OR: $138 831

SBS: $366,326

ENG, $1,765, 0% OR: $138,831 12%

30%

MNS: $692,687 58%

9

Office of Research has provided additional funding ($43,706):(from Director’s discretionary funds to upgrade BPRC infrastructure)

Digital Signage Project $20,000 for monitors, black boxes, mounts$ 5,376 for Dynaelectric to run cables

Chapman conference: $10,000

IGS Conference: $2,500

New shelves for the U.S. Rock Repository: $4,280

Other: $1350$easels, printing and hanging of images for hallways, printing and hanging of the glass upstairs

Other contributions:Other contributions:IEE contributed $2600 to the IGS conference CWC contributed $1500 to the IGS conference

10

BPRC PI BREAKDOWN BY COLLEGE (2010)

SBS: 4 PIs 20%

MNS: 13 PIs 65%

OR: 3 PIs 65%15%

20 PIs total11

BPRC Graduate Student Department DistributionFY2010 July 1, 2009 ‐ June 30, 2010

Arts1 Student, 3.7% Engineering

2 Students, 7.4%

A E i

Geography5 Students, 18.5%

Ag Economics1 Student, 3.7%

Earth Sciences18 Students, 66.7%

14

Accomplishments: (disclaimer – we can only mention items brought to our attention)[subtle hint – you can use the online form to provide news – Wes will mention this]

Staff Accomplishments:

First federal project awards for young investigators:

Joel Barker: NSF EAGER project funded with Yo Chin (Ellesmere Island, Canada)

Nathan Stansell: NSF Earth Sciences project funded with Bryan Mark (Andes)p j y ( )

Broxton Bird: NSF EAGER project funded with Lonnie Thompson (Tibetan Lakes) and a Fellowship from the Chinese National Academy of Sciences to supporthi i iti h l t th I tit t f Tib t Pl t R h (2011)him as a visiting scholar at the Institute for Tibetan Plateau Research (2011)

Matt Makou: NSF Behavioral & Cognitive Sciences project (biomass burning) fundedwith Lonnie Thompson

Kostas Andreadis: NASA SWOT (Surface Water and Ocean Topograhy) project funded with Michael Durand; received a USGS award with Durand and Hal Walker (CEEGS)

Yushin Ahn: NASA project funded with Ian Howat (Rapid Ice Sheet Change Observatory)15

Staff Accomplishments (continued):

Michael Durand was appointed as an Asst Professor in SES this past summer (CWC hire)

Student accomplishments:

Ellyn McFadden received her M S in Earth Sciences (Winter 2010; Advisor: Ian Howat)

Michael Durand was appointed as an Asst. Professor in SES this past summer (CWC hire)

Ellyn McFadden received her M.S. in Earth Sciences (Winter, 2010; Advisor: Ian Howat)

Hahn Chul Jung (Alsdorf) received a NASA Postdoctoral Fellowship to work at Goddard Space Flight Center starting winter/spring 2011

Ellyn McFadden (Howat) received a NASA Earth and Space Science Graduate Fellowship that began in Fall 2010

Brad Goodwin (Mosley-Thompson) received an OSU Distinguished University Fellowshipthat began in Fall 2010

k i d d ll hi ( )J.D. Stucker received an NSF Graduate Fellowship (Lyons)

Maya Wei-Haas received an NSF Graduate Fellowship (Chin)

16

Other activities of note:

High school interns:High school interns:

Austin Lucas, Metro Early College High School, topic: Tropical-AntarcticTeleconnections; (working with Aaron Wilson (Polar Meteorology), S b D b 2010 b d dSeptember - December 2010, may be extended

Daniel Gratz, Columbus Alternative High School, Reconstructing AirTemperatures over Antarctica: (working with Julien Nicolas (Polar meteorology),p ( g ( gy),November 2010 - May 2011

Novel Topics under Investigation:

David Bromwich is collaborating with Gerald Newsom, Emeritus Professor of Astronomy, to explore the impact of weather conditions on Admiral Byrd's flight to the North Pole

17

Budget Discussion (talking points)

1) Our budget for next fiscal year remains unknown

2) OSU is anticipating an overall budget cut: size of cut is speculative (~5 to 15%); cuts will be distributed differentially – not across the board

3) OR has an 8 million deficit in its budget; but remember our budget model (we reviewed this; but it is up for renewal this year )( ; p y )

4) Discussions revolve around being more creative, doing the same or more with less; Some Centers want to look for synergies and areas wherewith less; Some Centers want to look for synergies and areas where resources can be shared

5) I am optimistic that we will make it through the next few years but we willalso have to trim expenditures, seek more external funds and maintain thecore operations

6) Questions? (we did have some discussion here)18

Fundraising Activities / Visibility (EMT)Fundraising remains challenging:Fundraising remains challenging:

Short tenure of Development OfficersLack of follow through (e.g., Facebook)Lack of follow through (e.g., Facebook)Peter Weiler (SVP for Dev) left has OSUAndrew Sorensen (new SVP for Dev)Deanna Stewart left (Major Foundations)

Some good news:Mrs. Connie Downing (new gift annuity)New Development Officer (Nena Bauman, A&S)S t f i t t dSet of consistent donorsNew fund: Henry H Brecher Scholarship Fund

19

BPRC Visibility Continues to increase:More requests from visitors to campus to tour BPRCMore requests from visitors to campus to tour BPRCNew member of BOT, Dr. Jeffrey Wadsworth, President and

CEO of Battelle Memorial Institute since January 2009 &CEO of Battelle Memorial Institute since January 2009 &accompanied by Blake Thompson (VP for the OSU / Battelle Collaboration

Ambassador John Ong (former VP of BOT)Rear Admiral Phil Wisecup (Pres. Naval War College)Dan Slane, Chair of the U.S.-China Economic and Security

Review Commission, recently visited to explore synergies

21

Lynn Lay: BPRC A i E t / IGS M ti RBPRC Anniversary Events / IGS Meeting Recap

22

Byrd Polar Research CenterByrd Polar Research Center50th Anniversary Events

Local Organizing Committee for Public Events

BERRY LYONS, CHAIR

LYNN EVERETTLYNN EVERETT

LAURA KISSEL

CAROL LANDIS

LYNN LAYLYNN LAY

Wednesday, March 31, 2010Fil /Vid Th W C f h AFilm/Video Theater, Wexner Center for the Arts

Hear how artists and scientists are working together to call attention to the growing threat of climate change – and

to find new and innovative ways of sharing information with the public

PanelistsPanelists

• David Buckland, artist, Cape Farewell , , pProject

• Paul D Miller aka DJ SpookeyPaul D. Miller aka DJ Spookey, musician and author

• Al i R km n rti t• Alexis Rockman, artist

• Lonnie Thompson, Scientist, BPRC

• Edwina von Gal, landscape designer and activist

Opening ReceptionOpening Reception

Gallery in the Thompson Libraryy p y

Gallery in the Thompson Library

Gallery in the Thompson Libraryy p y

Invited Speakers

Panel Discussion with Byrd Scientists

David H. Bromwich

Bryan G. Mark

Terry J WilsonTerry J. Wilson

Polar Meteorology MeetingsHosted by the Polar Meteorology Group

• Antarctic Meteorological Observation Modeling & Forecasting Workshop (July 12-14, 2010)– 37 Participants

• International Workshop on Antarctic Clouds (July 15-16, 2010)(J y , )

Digital Signage – meeting status displayed at Scott Hall entrance

Charles R. (Chuck) Stearns receives The Goldthwait Polar Medal (posthumously)

Chuck’s son, Jim Stearns, received the GPM on Chuck’s behalf. Sadly, Chuck passed away after the being selected for the award

and before the Workshop during which he was to receive the Medal.

IGS Local Organizing Committeeg g

• Ellen Mosley-Thompson (Chair)

• Michele Cook

• Lynn Everett

• David Elliot

• Paolo Gabrielli

• I n H t• Ian Howat

• Lynn Lay

• Garry McKenzieGarry McKenzie

• Lonnie Thompson

Ice Breaker

Oral and Poster Sessions

Field Trip

Banquet

Doug MacAyeal Receives The Goldthwait Polar Medal

Left to right: Julie Palais, Ellen Mosley‐Thompson, Douglas MacAyeal, Magnus Mar Magnusson

Photos by our official Photographer:Photos by our official Photographer:Wesley Haines

These photos and others will be available pon the BPRC homepage.

Special thanks to everyone at the BPRC p ywho made these events so successful!

BPRC’s Education and Outreach Program

(Carol Landis & Julie Codispoti) New GRA: Nate Patrick, Atmospheric Science

The Understanding Global Climate Change CC DVD Project has been completed.The DVD is available in both English and Spanish.

Th E li h i i il bl t htt // i k d / d ti /DVD

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The English version is available at https://www.cresis.ku.edu/education/DVD A Spanish version is in the final stages of production.

BPRC Tours Number of People Who Toured BPRC

1675

1600

1800

1200

1400

1600

ple

923

628800

1000

1200

ber of Peo

p

455 443

561 628

400

600

800

Num

b

254

0

200

400

0July 2003 ‐ June

2004July 2004 ‐ June






2010

54

BPRC Outreach July 2009 ‐ June 2010

Total: 3006Rock Box: 1005 Tours: 254

34% 8%

School Visits: 786, 26%

Outreach: 961 32%

Tours

School Visits

Outreach32%

Rock Box

55Note: The outreach numbers do not reflect those who visited our display in the Thompson Gallery, the COSI exhibit and the Zoo Project, among others.

Paw printsPaw prints lead the way!

GrandGrand Opening

May 6, 2010

Main EntranceLeading the WayLeading the Way

BYRD POLAR RESEARCH CENTER AND BYRD POLAR RESEARCH CENTER AND THE COLUMBUS ZOO AND AQUARIUMTHE COLUMBUS ZOO AND AQUARIUM

•• Demonstrating Climate Change in the Demonstrating Climate Change in the

THE COLUMBUS ZOO AND AQUARIUMTHE COLUMBUS ZOO AND AQUARIUMg gg g

Context of Current and Past ClimatesContext of Current and Past Climates

•• Distant Past ClimateDistant Past Climate Exploration into ArcticExploration into Arctic•• Distant Past Climate Distant Past Climate –– Exploration into Arctic Exploration into Arctic Ocean Floor Sediment CoresOcean Floor Sediment Cores

•• Recent Past Climate Recent Past Climate –– A glimpse into Ice A glimpse into Ice Core Research Core Research

•• Modern Climate Modern Climate ‐‐ Digital Weather Graphic Digital Weather Graphic Using a Regional Climate MODEL Polar WRFUsing a Regional Climate MODEL Polar WRFUsing a Regional Climate MODEL Polar WRFUsing a Regional Climate MODEL Polar WRF

Polar Frontier ExhibitContributors

The Loss of Glacier and Sea Ice

Computer Displays

Future & Present Collection Management Decisions & Policies(L nn La La ra Kissel Anne Gr no )(Lynn Lay, Laura Kissel, Anne Grunow)

65

Presented at the Byrd Polar Research Center RetreatNovember 15 2010November 15, 2010

The problem: backlogged materialsmaterials

B k f th Lib• Back room of the Library• TunnelsF d f ilit• Food facility

• Rock RepositoryP l A hi• Polar Archives

The Strategy

First priority – Library back room ‐ status – in progress.Fi t i it A hi l ll ti t t i First priority – Archival collections – status – in progress.First priority – Documented rock collections – status – in progress.

After that – Tunnels, off‐site storage areas (food facility)g y

IMPORTANT: Newly acquired materials will IMPORTANT: Newly acquired materials will be processed as received – not added to the

backlogg

What materials do we want?

• Properly documented rock samples – contact: Anne

• Published materials for the Goldthwait Polar Library but only if they are• Published materials for the Goldthwait Polar Library – but only if they are

not duplicates of materials already held in the library – contact: Lynn

• Field notebooks and other products of field research (like notes,

correspondence, photos, etc.) – these will come to the Archives – unless

they accompany rock specimens.

Contact: Laura and also see Polar Archives Collection Development Statement

P i iti

In Summary, the Polar Archives collects:Priorities

•Documentation of Byrd, Wilkins, Cook or the APS

•Documentation and/or artifacts that complement existing collections, i.e., papersof expedition members who accompanied Byrd, Cook or Wilkins

•Oral histories of polar explorers or scientists produced by the BPRCAP Oral •Oral histories of polar explorers or scientists produced by the BPRCAP Oral History Project or other programs

•Documentation of prominent contemporary polar Documentation of prominent contemporary polar researchers/scientists of the Byrd Polar Research Center

Secondary Collecting Priorities:

•Artifacts

•Documentation concerning oral history interviewees created during the course of their careers

•Prominent scientists who were not members of the Byrd Polar Research CenterProminent scientists who were not members of the Byrd Polar Research Center

•Collections available for purchase only

[ f ll f h b d d h ld b[Note: If collections of the above are not accepted, prospective donors should be directed to other colleges and universities and historical agencies and members of the International Polar Libraries Colloquy]

K P i tKey Point: As people retire or otherwise leave the As people retire or otherwise leave the Center, we need to assess their stuff to see where it needs to go! This works best when the people who created the collections can h l t d t d h t i h t!help us to understand what is what!

Wh D ’ W W ?What Don’t We Want?Or, we are out of space, so weOr, we are out of space, so we

can’t keep it all!• Duplicates of any kind

• Data requiring specialized equipment in order to read it

• Rock samples with no documentation

• Non‐polar rocks

• Check the University Records Retention Guidelines for information pertaining to retention schedules for various kinds of documents (ex. financial documents, student records, etc.)

• Ask us before you make any decisions about your stuff (ex: Ken’s lab)

We are working on it….

But it is a slow process! But it is a slow process!

Computer Systems Support Update (Wes Haines)

1) Most importantly, security audits that are taking place2) Digital signage; having groups send their graphics and videos2) Digital signage; having groups send their graphics and videos

to Tom, Nate and Wes3) Surplus items and surplus procedures4) Moving servers to Ken's lab 5) 50th anniversary events -- photos will be posted on our website6) Other issues)

75

Travel and Proposal Policy Updates (Lynn Everett)

Review of changes to Travel Policies

Request that travel be requested further in advance; requesting a ticket the day before travel is to occur places stress on everyonethe day before travel is to occur places stress on everyone

Review of requirements for reimbursement

Comments regarding proposal preparation and submission

Alert Lynn and Michele well in advance that you plan to submit a proposal so h l f i b i i h l i h k b kthey can plan for it; submissions as the last minute may have to take a backset to proposals that are well in process, nearing completion and have an identical deadline.

Get your budget materials in as far in advance as possible; these often turnout to be the most problematic part of the proposal; the same goes for lettersof support (request them early)

76

(Discussion of Other Issues / Suggestions)

R i it l t ’ lRevisit last year’s goals:

1) Have a successful 50th anniversary (accomplished)

2) Enhance Educational and Outreach ActivitiesRemains active; but funding issues loom; have not hit on a large proposal although we tried; we continue to be persistent, submitting small grants;

3) Renovation of Scott Hall – plan for multi-million dollar renovation has notprogressed far (funding climate; 50th anniversary events; IEE and emerging discussions of a research park (green) on West Campus). This will be one key topicp (g ) p ) y pfor the EC this year but smaller improvements in the short term seem more viable

77

(Discussion of Other Issues / Suggestions)Goals for 2011 and forward:

1) Continue modest upgrades to existing space (discussions / proposals welcome)

2) Look for special facilities funding to fix the Rock Repository HVAC equipment2) Look for special facilities funding to fix the Rock Repository HVAC equipment(Frequent flooding is not acceptable)

3) Begin discussions / planning to attract a new group (likely must be done in conjunction with departments); will be a key topic for the EC

4) Look for unique funding opportunities - Education Program (governmental; private)Education Program (governmental; private)- Post-doctoral Program (private; use our Byrd Fellows Oral History DVD)

5) Complete a digital signage program for each group that desires one

6) Complete a self-guided tour of BPRC using digital signage

7) Complete a clean out of Food Facility; Complete clean out of Library’s backroom;7) Co p ete a c ea out o ood ac ty; Co p ete c ea out o b a y s bac oo ;continue to clean out and organize the tunnel

8) EMT to send a quarterly update 78

(Discussion of Other Issues / Suggestions)Goals for 2011 and forward (continued):

9) Develop a Facebook presence for BPRC (Wes expressed interest)

10) D l “A k h S i i ” i W b P10) Develop an “Ask the Scientist” section on our Web Page

Members suggestions to enhance development potential:

More effort on development and raising our visibility; the possibility of partnering with the OSU Alumni Association to develop an alumni cruise to either Antarctica or the Arctic (possiblyp (p ya Northwest or Northeast Passage trip) as a tool to interest potential donors (BPRC scientists would serve as lecturers)

Possibility of partnering with a department to promote a “namedPossibility of partnering with a department to promote a namedchair” as part of the large, ongoing Campus Campaign

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