BPML-012

Process Description Last Modified Prepared ByVer.

Input Output

GL Creation

FICO

Requirement from

Units / HO

Approval by

Finance HOD

Creation by

Manager Accounts

Communication to

the Requestor and

Units about the

new GL

End

Requirement

based on New or

Break up purpose

List of GL

Suraj Prakash


Input Output

Bank Master CreationV 2.0

FICO

Requirement from

Units / HO

Approval by

Finance HOD

Creation by Manager

Accounts

End

List of Bank

Suraj Prakash


Input Output

Document Type Master / Loan Type

FICO

Requirement from

Units / HO

Approval by

Finance HOD

Creation and Grouping

for With GL Recon

End

List of Document

Type

Suraj Prakash


Input Output

Asset Master Creation

FICO

Suraj Prakash

Create Asset

Master

Generate Asset

Number

Approved HOD

Receive request

from User Dept.

Details of asset class,

description, depreciation

rate/useful life need to be

determined in consultation

with Corporate Finance

Send detail to

User

End


Input Output

Debit Notes/Credit Notes-Supplier/Customer

FICO

Purchase Dept

Entry Posted by

Accountant, after

Purchase Dept /

QM dept approval

Dr Note/Cr Note

Request

Print Copy of Dr/Cr

Note

Signed By HoD

Send to Supplier/

Customer

Dr/Cr Note

End

Suraj Prakash

Reports

Approver will be one level

higher than the person

who authorised WO or PO.

In case of Sales, the

approver will be Marketing

HoD & CFO

Posted at respective

location where PO, WO &

SO. prepared

Control required for

1.Cr note on Creditors


Input Output

Bill Passing-PO-Services

FICO

Payment

Invoice from

Vendor

Service

Acceptance from

User Dept

Document Requirement:

1. Invoice

2. Service Order Reference

3. Service Entry

Acceptance No

Suraj Prakash

Reports

Service Type?

Invoice verification

and Posting with

considering TDS &

WCT.

Verify and post

considering GTA

Payment and TDS

Other than Trans Transport

See GTA

process for

cenvat

availment

Service tax

process for

Availment

Verify and post

considering

Liability and Credit

availment

Overseas

Pymnts_Ft for

Payment &

Overseas

Services for

Availment

End of Process

Pay applicable

TDS & Service

Tax


Input Output

Payments-Vendor and Statutory Payments(Local)

FICO

Select vendors for

payments

Suraj Prakash

Factory

Pymnt?

Sent to HO for

signature and

receive signed

cheques

Y

Dispatch to

Vendor with

advice

End

Prepare payment

due list

RTGS

N

Y

N

Credit to Vendor

Account by Bank

Reports

Cheque

Prepration

SBI?

Process Cheque

and Print / Prepare

Cheque

Process By SBI

Location Upload and

Retrive Authority

CBE & CHE

N

Y

Print Chq at Location

Interface

DD

Hand over Cheque

with bank and get

DD

Y

N

Consider payment terms

as per PO

If service vendor

consider TDS

If any advance, LD and

retention condition

The following payments

are covered:

1.Supplier Payment

2.Service Vendor Payment

3.EMD/Deposit repayment

4.etc


Input Output

Payments-Employee-Salary Related

FICO

Confirmation from

employee

Suraj Prakash

HR

Post Payment

Entry

Transfer Money

Vis through online

banking

End

Reports

The following payments

are covered:

1.Salary related

2.Bonus

3.OT

4.Employee Advances

Accept Advice /

loan approval


Input Output

Payments-Advances and Deposits

FICO

Verify with PO, if

applicable or other

supporting document

Prepare Cheque

post entry for

Deposit (CA)

Suraj Prakash

Factory

Payment?

Sent to HO for

signature and

receive signed

cheques

Y

Dispatch to

Vendor with advice

End

RTGS?

DD?

Credit to Vendor

Account by Bank

User Request with

approval

The following are the types

of advances/deposits:

1. Trade Advance

2. Deposits with Statutory

Authorities

3. DownPayments

4.Staff Advance

5. EMD

6.Admin fee for Distillery

Reports

Y

N

Send Cheque to

Bank for DDY

N

N


Input Output

Inter Bank Transfer

FICO

Request by HoD

Unit/Corp/HO

End

Send email to requester

Suraj prakash

Reports

Accept request by

HoD Finance

Prepare Cheque / Advice

for requested amount and

send to bank for RTGS /

Account Trans

Both books of accounts

automatically updated for

payment and receipt

Post document for

fund transfer


Input Output

Receivable (Cheque, DD & RTGS) V 2.0

FICO

Customer

With Respect to receive

Instrument post entry in

the system

Check Deposit/RTGS/Cash

End

Marketing

Receive

instrument

Deposit the same

in bank for

collection

Cheque/DD

Deposit Voucher

with instrument

Once Receive

Confirmation from

bank Entry is

closed

Suraj Prakash

The following Receipts are

covered:

1.Customer

2.EMD/Deposit repayment,

etc


Input Output

Receipt-Advances and Deposits

FICO

Suraj Prakash

MM / SD

The following are the types

of advances/deposits:

1. Trade Advance

2. EMD

Reports

Post entry in finance

book for collection &

Advance (CL)

RTGS

End

Receive

instrument

Deposit the same

in bank for

collection

Cheque/DD

Confirmation from Bank for receipt or internet for Credit with reference to

UTR nos

Release payment

after the job /

Period completed

Payment

Vendor


Input Output

Cheque Dishonor

FICO

Suraj Prakash

Advice from Bank

Reports

Reverse receipt

entry

Post entry for bank

charges

Inform Marketing

about dishonor &

Bank Charges

Dr Note

Process

SD

End

If delivery is complete,

send legal notice


Input Output

Internal Order Master-Capital

FICO

Suraj Prakash

Approved CEPCreate Internal

Order Master

Update Budgets

for Internal Order

Release Internal

OrderInternal order will be

subject various levels of

release before it is ready

for posting.

Asset

Capitalization

-Overhead

Order

Maintain

Settlement Rules

End


Input Output

Asset Retirement-Scrap & Deletion

FICO

Approval based on

HOD

Format will go to

the Corporate for

approval

Prepration of

aprroval from the

concern Unit

Suraj Prakash

There should be the format

Details in the format:

1.Asset Name & History

2.Value & Depreciation

Provision

Depreciation

Provision needs to

be considered

End

Report

Based on decision

entry will be

passed in the

Books of Accounts

(Scrap / Disposal)

CEP


Input Output

Sale of Asset

FICO

Approval based on

DAO

Format will go to

the Corporate for

approval

Prepration of

aprroval from the

concern Unit

Suraj Prakash

There should be the format

Details in the format:

1.Asset Name & History

2.Value & Depreciation

Provision

Report

CEP

SD Sales

Process

Post entry for gain/

loss on disposal Entries will be made to

reverse existing provision

and account for gain/loss

on sale

Collection

process

End


Input Output

Asset Acquisition

FICO

End

Internal Order

Direct / throuch

AUC

Directly usable

assets are booked

in Asset groung

Directly not usable

assets are booked

in CWIP

After

commissioning &

Erection, Engineer

should certify for

commencement

Excise / Customs

duty should be

avail cenvat credit

Asset no allotment

Capitalization of

asset

Receive Invoice

with reference of

PO, MIN & Internal

Order

CWIPDirect

Capitaisation

&

Depreciation

Suraj Prakash

Reports

CEP

Approval as per

DoA

PO

MM-PO & MIN

Process


Input Output

Period End-BRS

FICO

Run Clearing

Program

Suraj Prakash

Period EndReceive/Download

Bank Statement

Automatic Upload/

Manual Entry of

Bank Statement in

SAP

Reports

Check open items

in clearing account

Post clearing entries

between main bank

account and bank

transactions account

Items not cleared in the

bank transactions account

represent reconciliation

items.

End


Input Output

FICO-45 :Asset Capitalization

FICO

Suraj prakash

Approved CEP

MM-

PO Process

Create Asset

Master

PO will be

created with

reference to an

asset number

generate at the

completion of

the previous

step.

Direct/

Budgeted?

MM-GR

Process

Date of GR

will be date

of

capitalisation

Internal Order

Type ?

Asset will be

posted to IO with

reference to a cost

center

Asset will be

posted to AUC

with reference to

IO

AUC

completed ?

Settle to Asset

Month-End

Process-

Settle IO-

Expense/

Capital?

End

Charge to

Appropriate

Expense

Master Exists?

Create Asset

Master

Investment

Overhead

Cap

Expense

IO will be posted a

specific GL expense

account until the

order is settled.

Y

Budget

Direct

N

N

Maintain

Settlement Rules

Y

Maintain

Settlement Rules


Input Output

Depreciation

FICO

Month End

End

Run depreciation

process & atomatically

entry will be passed in

the books of accounts

Depreciation Key

assigned to the asset

master for Depreciation

run

Suraj Prakash

Reports

Income tax Depreciation

will be processed

automatically and parallely

with Sch.VI Depreciation

process

Capitalisation

Ensure capitalization /

Settlement completed

Automatically

asset register will

be updated


Input Output

C Form Tracking

FICO

Suraj Prakasj

Receive

notification for all

PO/SO relevant for

C Form

Update C form

register with

details of vendor/

customer

ReportsEnd

MM-PO

Creation

SD-

Sale Order

Form 8-Issue

Form 10-

Receivable

Industrial input

Declaration Form

receivable

workings

BPML.vsdGL CreationBankmastDoctypemasAsset MasterDrNote_CrNoteServicesVendorPymtEmpPymtsPymt_depoInterbanktransReceiptReceiptEMD/DepositChqDisInternal OrderRetirementSales of AssetAcquisitionBRSCapitalisationDepreciation63C Forms

BPML-012

Documents

Transcript of BPML-012