Booking SLCM_AD_320 1SLCM_AD_320 Booking. Course Content Unit 1- Create Booking Unit 2 – Edit...

Click here to load reader

  • date post

    11-Jan-2016
  • Category

    Documents

  • view

    225
  • download

    3

Embed Size (px)

Transcript of Booking SLCM_AD_320 1SLCM_AD_320 Booking. Course Content Unit 1- Create Booking Unit 2 – Edit...

  • BookingSLCM_AD_320*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Course ContentUnit 1- Create BookingUnit 2 Edit BookingUnit 3 Waitlists

    *SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Learning ObjectivesUpon completing this course, participants will be able to:

    Search for a studentCreate/Edit/Delete booking (course registration)Check waitlistBook student to waitlistPrint student schedule

    *SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • In order to access booking, the user needs:To complete the SLCM_AD_320 Booking course and pass the assessmentTo be designated as a person with the responsibility for booking students into classesTo sign the Statement of Responsibility (SOR)Instructions available at: http://www.uky.edu/IRIS/train/SOR_Information.htmlIf you have signed the SOR in UK_100, you do not need to sign it a second time

    If you do not have access, please work with your college contact to get this access assignedThe college contact list is located at http://www.uky.edu/IRIS/CM/cm_group.html

    Prerequisites and Roles*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Navigating To the myUK Web PortalTo begin booking students into courses, log onto the myUK Web Portal using your AD (or MC) User ID and password

    The Booking functionality is contained in the Student Administration section of the portal without the need to enter the IRIS system itself

    The following steps take you to Student Administration*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Web Portal NavigationTo use the myUK Campus Management portal, go to https://myuk.uky.edu/irj/portal*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Web Portal NavigationEnter your AD (or MC) User ID and Password, then click on the Sign On button*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Web Portal NavigationDepending upon your access role in the system, your login screen may look different than this one*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Student Administration NavigationOn the Menu bar at the top of the myUK portal screen, click the Student Administration tab*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Student Administration NavigationThe Student Administration Welcome page provides current news for Student Lifecycle Management users*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Unit 1Create Booking*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Unit 1- Create BookingSearch for StudentsBook Student into CoursesBook Student into Variable Credit CoursesDisplay Holds/StopsUsing Conditional Add/DropPrinting the Students ScheduleOverride Restrictions*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Navigating BookingBooking is located under Advising Services in the Student Administration section of the myUK portal

    *SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Navigating BookingClick the Advising Services link*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Navigating BookingClick the Registration link*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Navigating BookingThe Admin Booking window will display by default*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Search for a StudentEnter the students Username, Last Name, First Name, Student Number, or a combination.

    Wildcards (*) may be used in the search.Hint: Entering either the Username or Student Number will pull up the students schedule quickly.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Search for a StudentClick on the Search button to begin the search*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Search for a StudentIf the student has placed a Privacy Flag, the record will be markedClick on the Students Name link to pull up the students records*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Search for a StudentWhen the privacy message displays, click on the OK button to continue*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Search for a StudentWhen the students booking records are displayed, the Privacy Warning will be highlighted again to the right of the students name and Student Number.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Search for a StudentThe Year/Term field defaults to the current academic year and term.To ensure booking accuracy, it is vital to make sure the appropriate year and term are selected before you search for the student.

    Use the Drop-Down List icon to select a different Year/Term*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Search for a StudentDouble-click on the appropriate Year/Term*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Booking ViewsIf the student has booked any classes for the chosen term, the classes will be displayed*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Booking ViewsTo show the entire booking history for a student, click the Show History button

    This view displays courses which have been cancelled (dropped)

    *SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Booking HistoryTo return to the previous view, click on the Show Enrolled button*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Booking Search ViewsTwo Booking Views:Quickbook ViewSearch View*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Quickbook ViewThe Quickbook View allows you to key in the information for up to five courses before adding the courses to the students schedule.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Search ViewThe Search View allows you to find a section which fits best into the students schedule.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using QuickbookUsing the Quickbook Registration, type the two- or three-digit Course Subject in the field*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using QuickbookEnter the Course Number and Section Number*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using QuickbookAll courses default to Normal as the Grade Option. Normal is relevant to the course.

    If the course is letter grade, then Normal is letter grade. If the course is pass/fail, then Normal is pass/fall.

    To choose Audit, click on the Drop-down List icon and select Audit.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using QuickbookTip: You may key in the information for up to five courses before adding the courses to the students schedule.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using QuickbookClick the Add button*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using QuickbookA processing box may appear while the system processes your request.

    After the booking request has processed, your screen may go completely white while the system is refreshing it.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using QuickbookYou will receive system feedback on the success or failure of the booking request.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using Search ViewTo book a course using Search View, enter the search criteria into the Search Classes field.

    You can search by:Course Subject, GLYCourse Subject and Number, GLY 120Part of the course title, eur*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using Search ViewTip: For courses with a two-letter course subject, remember to add two spaces after the subject if searching by both the course subject and number.

    Example: MA__109*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using Search ViewClick the Go button or press Enter*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using Search ViewA list of courses matching the search criteria will display.

    If the list is large, use the Scroll Bar on the right side of the screen to move through the list.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using Search ViewClick the appropriate course link*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using Search ViewA list of all sections for the course will display. Information includes:CourseInstructorLocationMeeting TimesHoursSeats OpenWaitlist Open*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Using Search ViewClick the Add button to add the course to the students schedule*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Variable Credit CoursesIn Quickbook, a variable credit course will not be added immediately.

    Scroll down to see the course. It displays in gold with the addition of the Hours selection field.*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Variable Credit CoursesSelect the appropriate amount of credit hours*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Variable Credit CoursesIn Search View, the Hours field displays automatically.

    Select the appropriate amount of credit hours*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Successful vs Unsuccessful BookingsIf booking is successful, the course will be added to the students schedule and a message will display

    If unsuccessful, a message should display*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Display Holds/StopsIf a student has a hold (stop), the system will display a message when you try to book the student into a course

    The student will need to get the hold removed before booking can continue

    Information regarding the hold is available in the portal by clicking on the Advisee Record link or in IRIS using the PIQST00 (Student File) transaction code*SLCM_AD_320 Booking

    SLCM_AD_320 Booking

  • Print Student ScheduleTo print the students schedule, click on the Print Schedule link under the list of booked courses

    When the Print box appears