Book cover art to be inserted Chapter 3 Managing Your Time.

Book cover art to be insertedBook cover art to be inserted

Chapter 3Chapter 3

Managing Your TimeManaging Your Time

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C H A P T E RC H A P T E RC H A P T E RC H A P T E RManaging Your TimeManaging Your TimeManaging Your TimeManaging Your Time3333

C H A P T E RC H A P T E RC H A P T E RC H A P T E R

How to set goals and prioritiesHow to set goals and prioritiesHow to create a time-management How to create a time-management systemsystemHow to assess your energy level and How to assess your energy level and time wasterstime wastersHow to work in alignment with your How to work in alignment with your learning stylelearning styleHow to overcome procrastinationHow to overcome procrastinationHow to handle interruptionsHow to handle interruptions

Managing Your TimeManaging Your TimeManaging Your TimeManaging Your Time

In Chapter 3 You Will LearnIn Chapter 3 You Will LearnIn Chapter 3 You Will LearnIn Chapter 3 You Will Learn

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Imagine yourself in charge of Imagine yourself in charge of your time and your life.your time and your life.

Envision yourself going through the day Envision yourself going through the day effortlessly. You are calm and energetic, and you effortlessly. You are calm and energetic, and you complete each task. You have control of your time complete each task. You have control of your time and your life. You have a clear vision of your and your life. You have a clear vision of your goals and priorities. You work steadily and goals and priorities. You work steadily and consistently until tasks are finished. Visualize your consistently until tasks are finished. Visualize your feelings of accomplishment and completion. feelings of accomplishment and completion. Imagine yourself in charge of your time and your Imagine yourself in charge of your time and your life. life.

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Success Principle 3Success Principle 3

3Focus on PRIORITIES,Focus on PRIORITIES,not not activitiesactivities..

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Self-AssessmentSelf-Assessment

Time management is much more Time management is much more than focusing on minutes, hours, than focusing on minutes, hours, and days.and days.

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Self-AssessmentSelf-Assessment

Factors that affect time Factors that affect time management:management:

Your attitudeYour attitudeYour energy levelYour energy levelYour ability to concentrateYour ability to concentrate

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Where Does Your Time Go?Where Does Your Time Go?

You can divide time into three You can divide time into three areas:areas:

1.1. Committed TimeCommitted Time2.2. Maintenance TimeMaintenance Time3.3. Discretionary TimeDiscretionary Time

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Committed TimeCommitted Time

Committed time includes Committed time includes activities involved in achieving activities involved in achieving your immediate and long-term your immediate and long-term goals.goals.

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Committed TimeCommitted Time

SchoolSchoolLabsLabsStudyingStudyingWorkWorkCommutingCommutingWaiting for the busWaiting for the bus

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Maintenance TimeMaintenance Time

Maintenance time is the time you Maintenance time is the time you spend maintaining yourself.spend maintaining yourself.

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Maintenance TimeMaintenance Time

EatingEatingSleepingSleepingBathingBathingExercisingExercisingMaintaining your homeMaintaining your home

cont’dcont’d

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Discretionary TimeDiscretionary Time

Discretionary time is time that is Discretionary time is time that is yours to use as you please.yours to use as you please.

Use discretionary time for things Use discretionary time for things you value most in life.you value most in life.

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Discretionary TimeDiscretionary Time

Building relationshipsBuilding relationshipsContributing to the communityContributing to the communityContributing to your physical, Contributing to your physical, mental, and spiritual well-beingmental, and spiritual well-being

cont’dcont’d

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”

“

——H.L. Hunt, financierH.L. Hunt, financier

Decide what you want, decide what Decide what you want, decide what you are willing to exchange for it, you are willing to exchange for it, establish your priorities, and go back establish your priorities, and go back to work.to work.

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Where Should Your Time Go?Where Should Your Time Go?

Peak performers know that the Peak performers know that the first rule of time management is first rule of time management is to set goals to determine what to set goals to determine what they want to accomplish.they want to accomplish.

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Setting PrioritiesSetting Priorities

Make sure that your days are not Make sure that your days are not just a treadmill of activities, just a treadmill of activities, crises, and endless tasks, but crises, and endless tasks, but that you focus on the important that you focus on the important as well as the urgent.as well as the urgent.

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Time-Management StrategiesTime-Management Strategies

1.1. Write A daily to-do list.Write A daily to-do list.2.2. Make a project board.Make a project board.3.3. Do the tough tasks first.Do the tough tasks first.4.4. Break projects down into Break projects down into

smaller tasks.smaller tasks.5.5. Consolidate similar tasks.Consolidate similar tasks.

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Time-Management StrategiesTime-Management Strategies

6.6. Study at your high-energy Study at your high-energy time.time.

7.7. Study everywhere and Study everywhere and anywhere.anywhere.

8.8. Study in short segments Study in short segments throughout the day.throughout the day.

cont’dcont’d

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Time Management StrategiesTime Management Strategies

9.9. Get organizedGet organized10.10. Be flexible, patient, and Be flexible, patient, and

persistent.persistent.

cont’dcont’d

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C H A P T E RC H A P T E RC H A P T E RC H A P T E RManaging Your TimeManaging Your TimeManaging Your TimeManaging Your Time33Sample Project BoardSample Project Board

Figure 3.2

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The Management ProcessThe Management Process

PlanningPlanningOrganizingOrganizingStaffingStaffingDelegatingDelegating

DirectingDirectingMotivatingMotivatingEvaluatingEvaluating

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The Management ProcessThe Management Process

• Specify goals.• Post goals in

study area.• Visualize

results.• Break large

goals into small tasks.

• Identify steps to achieve goals.

• Be prepared for setbacks.

PLANNING

• Post charts of major projects, due dates, and class schedule.

• Use a project board.

• Follow through.

• Team members, coworkers, advisors, instructors, and tutors are your success team.

• Know two students from each class.

• Pick the best instructors.

• Use student services.

• Assign housekeeping tasks.

• Divide workload equally in study group.

• Make sure children do their share.

• Make a list of the ways you can reward yourself.

• Take frequent short breaks.

• Keep a list of goals on your desk.

• After completing a project, reward yourself.

• Monitor your attitude, behavior, expectations, and results.

• Measure your results honestly.

• Don’t make excuses or place blame.

• Find solutions using creative thinking.

EVALUATINGDELEGATINGSTAFFINGORGANIZINGDIRECTING

ANDMOTIVATING

Graphic OrganizerGraphic Organizer

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Planning is powerful.

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PlanningPlanning

Specify your goals and visualize Specify your goals and visualize the results you want to achieve.the results you want to achieve.

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OrganizingOrganizing

Organize your office, study area, Organize your office, study area, and activities to achieve your and activities to achieve your goals.goals.

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StaffingStaffing

Your study team, coworkers, Your study team, coworkers, advisors, instructors, and tutors advisors, instructors, and tutors are part of your success team.are part of your success team.

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DelegatingDelegating

Delegate tasks to subordinates Delegate tasks to subordinates and coworkers.and coworkers.

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Directing and MotivatingDirecting and Motivating

Use positive reinforcement to Use positive reinforcement to motivate yourself.motivate yourself.

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EvaluatingEvaluating

Monitor your attitude, behavior, Monitor your attitude, behavior, expectations, and the results you expectations, and the results you are creating.are creating.

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Managing College and Your Managing College and Your Career Like a ProCareer Like a Pro

Try the following strategies to Try the following strategies to plan your education like a pro:plan your education like a pro:

1.1. Plan your course of study.Plan your course of study.2.2. Research the best instructors.Research the best instructors.3.3. Register on time.Register on time.

continuedcontinued

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cont’dcont’d

Manage College and Your Manage College and Your Career Like a ProCareer Like a Pro

4.4. Be persistent.Be persistent.5.5. Go to summer school.Go to summer school.6.6. Audit classes.Audit classes.7.7. Get organized.Get organized.8.8. Evaluate your performance.Evaluate your performance.

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Keep your syllabus, handouts, instructor

information, due dates, project board, and study

team information in a binder.

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Assessing and ReflectionAssessing and Reflection

Assess often.Assess often.

Make a habit of being aware of Make a habit of being aware of where your time goes.where your time goes.

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Overcoming ProcrastinationOvercoming Procrastination

To avoid procrastination, try To avoid procrastination, try these techniques:these techniques:

continuedcontinued

1.1. Set daily priorities.Set daily priorities.2.2. Break the project into small Break the project into small

tasks.tasks.

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Overcoming ProcrastinationOvercoming Procrastination

3.3. Assess the payoffs for Assess the payoffs for procrastination.procrastination.

4.4. Develop a positive attitude.Develop a positive attitude.5.5. Work during your high-energy Work during your high-energy

time.time.

cont’dcont’d

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To avoid wasting time surfing the Internet or playing video

games, have a specific task to complete when you use your

computer.

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Controlling InterruptionsControlling Interruptions

Interruptions steal your time.Interruptions steal your time.

Don’t let the telephone and other Don’t let the telephone and other people control you.people control you.

continuedcontinued

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Controlling InterruptionsControlling Interruptions

Combine socializing with Combine socializing with exercising or eating lunch or exercising or eating lunch or dinner.dinner.

cont’dcont’d

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Invest your time on items that produce the results you

want.

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Strategies for Controlling Strategies for Controlling InterruptionsInterruptions

1.1. Create an organized place to Create an organized place to study.study.

2.2. Create a good time to study.Create a good time to study.3.3. Create quiet time.Create quiet time.4.4. Study in the library.Study in the library.

continuedcontinued

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cont’dcont’d

Strategies for Controlling Strategies for Controlling InterruptionsInterruptions

5.5. Do first things first.Do first things first.6.6. Just say no!Just say no!

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Juggling Family, School, Juggling Family, School, and Joband Job

Focus on the big picture and look Focus on the big picture and look at ways to juggle your many at ways to juggle your many roles.roles.

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The following ten tips will help you The following ten tips will help you juggle family, school, and job:juggle family, school, and job:

1.1. Be flexible.Be flexible.2.2. Communicate expectations.Communicate expectations.

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3.3. Increase your energy.Increase your energy.4.4. Find good daycare.Find good daycare.5.5. Create positive time.Create positive time.6.6. Model successful behavior.Model successful behavior.7.7. Delegate and develop.Delegate and develop.

cont’dcont’d

continuedcontinued

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8.8. Create a support system.Create a support system.9.9. Get organized.Get organized.10.10. Balance your life.Balance your life.

cont’dcont’d

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The Returning StudentThe Returning Student

The following seven tips will help The following seven tips will help returning students:returning students:

1.1. Observe, read, and notice Observe, read, and notice procedures, deadlines, procedures, deadlines, resources, and policies.resources, and policies.

continuedcontinued

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2.2. Explore campus resources.Explore campus resources.3.3. Explore community and family Explore community and family

resources.resources.4.4. Develop an organized record-Develop an organized record-

keeping system.keeping system.5.5. Join study groups.Join study groups.

cont’dcont’d

continuedcontinued

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6.6. Integrate all learning styles.Integrate all learning styles.7.7. Find a mentor.Find a mentor.

cont’dcont’d

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Balancing Your LifeBalancing Your Life

Decide if you are investing too Decide if you are investing too much or too little time in each much or too little time in each area of your life.area of your life.

continuedcontinued

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Balancing Your LifeBalancing Your Life

It is okay to make a trade-off for a It is okay to make a trade-off for a specific goal, but realize that you specific goal, but realize that you may neglect a vital area of your may neglect a vital area of your life.life.

cont’dcont’d

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Take time to set goalsTake time to set goalsand priorities.and priorities.

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Make a schedule.Make a schedule.

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Break projects into smaller Break projects into smaller tasks and consolidate tasks and consolidate

similar tasks.similar tasks.

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Study at your high-energy Study at your high-energy time and in an organized time and in an organized

space.space.

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Study everywhere and Study everywhere and anywhere.anywhere.

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Get organized.Get organized.

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Say no to interruptions.Say no to interruptions.

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Be flexible.Be flexible.

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Managing Your TimeManaging Your Time

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